HomeMy WebLinkAboutResolution - 4904 - Contract - Stagelight Inc - Auditorium Stage Lighting Renovation, Phase I - 07_27_1995Resolution No. 4904
July 27, 1995
Item #9
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock a Contract and all related documents by and
between the City of Lubbock and Stagelight, Inc., of Houston, Texas to furnish and install all
services and materials as bid for the Auditorium Stage Lighting Renovation - Phase I for the City
of Lubbock, which contract is attached hereto, which shall be spread upon the minutes of the
Council and as spread upon the minutes of this Council shall constitute and be a part of this
Resolution as if fully copied herein in detail.
Passed by the City Council this
ATTEST:
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Aott�— JA C)�
etty A fohnson, City Secretary
APPROVED AS TO CONTENT:
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Victor Ki6A Purchasing Manager
APPROVED AS TO FORM:
Wnald G. Vandiver, First
Assistant City Attorney
Ap�ccdocAstagelit.Res
July 19, 1995
CITY OF LUBBOCK
SPECIFICATIONS FOR
AUDITORIUM STAGE LIGHTING RENOVATION
PHASE I
BID #13303
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CITY OF LUBBOCK
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Lubbock, Texas
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
606-767-2167
MAILED TO VENDOR
CLOSE DATE:
BID #13303
ADDENDUM #1
Please modify or amend Contract Documents as follows:
June 30,1995
July 6,1995 @ 2:00 P.M.
Office of
Purchasing
1. At General Conditions of the Agreement; Paragraph 28; Item D: Builder's Risk
Insurance shall hereby be deleted. An Installation Floater In the amount of 100% of
the told contract price will replace this insurance requirement.
2. Page 2 of the specifications; 2.01, Dimmer Rack; Section A; Item 4 shall read:
The rack shall contain a continuous -duty, low noise fan, to maintain temperatures at
proper operating levels with all dimmers under full load.
3. Page 3 of the specifications; Item 7 shall read:
The rack shall have a lockable door to prevent unauthorized access to dimmer and
control modules. The door shall contain removable electrostatic air filters and space for
a Hand -Held Terminal. The Terminal shall provide for system feedback, as well as
changing system settings and controlling dimmers directly. Alternate dimmer rack
proposals must provide for control of all dimmers at the dimmer rack in order to be
considered as equal.
4. Page 3 of the specifications; Section B, Item 3 shall read:
Each rack shall house an electronics backplane for the control wiring termination's and
the control module connections. The screw terminals shall be modular and removable
for easy contractor wiring outside the rack and replacement after termination's are
completed. All rack configuration information shall be stored on the rack's backplane
in non-volatile memory, so that when any new control module is plugged in, the rack
shall come on line with full functionality within ten seconds without requiring any
programs-dng of the new control module
5. Page 3 of the specifications; Item 4 shall read:
Each dimmer within each rack shall allow for user hardware selectable Panic operation
through an external dry contact closure. When the external contact is closed, those
dimmers selected as Panic dimmers will be driven to full without affecting any other
dimmer control settings.
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6. Page 5 of the specification, Section C; Item 3; Subcategory (d) shall read:
Each dimmer module shall contain a high-speed microprocessor PCB that controls all of
the dimming and voltage regulation functions, and processes and monitors all feedback
parameters, locally within the dimmer module for its dimmer(s). For reliability, each
dimmer module shall have its own optically isolated signal line for communication with
the control module. In the event of any dimmer module's failure, the operation of all
*•• other modules shall remain unaffected. The local electronics shall provide each dimmer
with more than 5,000 discrete level values between the zero and full output levels for the
dimmer.
7. Page 6 of the specifications; 2.04 Control Modules; Section A; Item 2 shall read:
Each 48-module rack shall require only one control module. A slot shall be provided in
the rack for a second, fully redundant on-line (Backup) control module. In the event of
the Main control module's failure or removal from the rack, the Backup control module
shall automatically maintain proper rack operation without any noticeable change to
current lighting conditions. there will be (1) one spare backup control module included
for the system.
S. Page 6 of the specifications; 2.04 Control Modules; Section A; Item 4 shall read:
Each system or each rack shall include a Hand Held Terminal which can be used as a
means of programming Configuration Features.
9. Page 7 of the specifications; 2.03 Encore XL Lighting Control Console; Section A;
Item 4 shall read:
.• The console shall be made of heavy -gauge sheet metal finished in a black powder coat.
The entire front panel control surface shall hinge up from the console housing. The
power supply and processor engine shall be in separate interior shock -mounted housings
f" made of anodized aluminum with a minimum of connections and shall be easily
removable for servicing. The processor engine shall contain its own separate cooling
fan.
10. Page 7 of the specifications; 2.04 Control Modules; Section B Electrical; Item 10;
Paragraph 3 should read:
"Approved equal from Strand Lighting is the CD-8500 dimmer module."
11. Page 8 of the specification; Section B:
Delete Item 14 from specifications entirely.
12. Page 9 of the specifications; Section C; Subcategory (n) shall read:
To optimize the use of the display area:
i) Two different modes of text display shall be available for the operator to choose
from: 25 lines per screen or 43 Uner per screen.
ii) Stage, Preview, Group, Submaster and Tracksheet displays shall incorporate an
operator -selectable exclusive list of active channels.
13. Page 15 of the specifications; Section 6; Alternate Bid #1
Delete from specifications entirely. Quotes for these items are NOT required.
14. Additional Information:
a. The New Service will consist of. (1) 800 amp disconnect. with neutral bar,
ground bar and parallel lugs.
b. Add (1) 200 amp disconnect to replace old disconnect on the existing lighting
board.
C. All electrical power existing on the old board is to be relocated to the east wall
behind existing lighting board.
d. All emergency lighting will be wired in order to operate appropriately with
existing system.
C. Their will be (2) remote reciprocals located on stage, one on stage right, one on
stage left, in order to use the hand held remote from both locations.
f. Upon the start of installation their will be a temporary switching station for
house light operation.
g. The city will move the phone pach board before installation begins.
SENIOR BUYER
PLEASE RETURN ONE COPY WITH YOUR BID
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CITY OF LUBBOCK
REQUEST FORBIDS
FOR
TITLE: AUDITORIUM STAGE LIGHTING RENOVATION - PHASE I
ADDRESS: LUBBOCK, TEXAS
BID NUMBER: 13303
PROJECT NUMBER: 5241.9106
CONTRACT PREPARED BY: PURCHASING DEPARTMENT
1•I�
1. NOTICE TO BIDDERS
2. GENERAL INSTRUCTIONS TO BIDDERS
3. BID SUBMITTAL - BID FOR LUMP SUM CONTRACTS
4. PAYMENT BOND
S. PERFORMANCE BOND
6. CERTIFICATE OF INSURANCE
7. CONTRACT
S. GENERAL CONDITIONS OF THE AGREEMENT
9. CURRENT WAGE DETERMINATIONS
10. SPECIFICATIONS
11. SPECIAL CONDITION
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NOTICE TO BIDDERS
NOTICE TO BIDDERS
BID #13303
Sealed bids addressed to Ron Shuffield, Senior Buyer, City of Lubbock, Texas, will be received at the office of the
Purchasing Manager, Municipal Bldg., 1625 13th St., Room L-04, Lubbock, Texas, 79401, until 2:00 o'clock o.m. on the 6th day
of July,1995 or as changed by the issuance of formal addenda to all planholders, to furnish all labor and materials and perform all
work for the construction of the following described project:
"AUDITORHJM STAGE LIGHTING RENOVATION - PHASE I"
After the expiration of the time and date above first written, said sealed bids will be opened by the Buyer at his office and
publicly read aloud..
It is the sole responsibility of the bidder to insure that his bid is actually in the office of Purchasing Manager for the City of
Lubbock, prior to the expiration of the date above first written.
The City of Lubbock will consider the bids on the 20th day of July,1995, at the Municipal Building, 1625 13th Street,
Lubbock, Texas, or as soon thereafter as may be reasonably convenient, subject to the right to reject any or all bids and waive any
formalities. The successful bidder will be required to furnish a performance bond and payment bond in accordance with Article
5160, Vernon's Ann. Civil St., in the amount of 100% of the total contract price in the event that said contract price exceeds
$25,000.00. Said statutory bonds should be issued by a company carrying a current Best Rating of B or superior• as the rating of the
bond company is a factor that will be considered in determination of the lowest responsible bidder. If the contract price does not
exceed $25,000.00 the said statutory bonds will not be required.
Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's or certified check
it issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, payable without recourse to the
order of the City of Lubbock in an amount not less than 5% of the total amount of the bid submitted as a guarantee that bidder will
enter into a contract and execute all necessary bonds (if required) within 10 days after notice of award of the contract to him.
It shall be each bidders sole responsibility to inspect the site of the work and to inform himself regarding all local conditions
under which the work is to be done. It shall be understood and agreed that all such factors have been thoroughly investigated and
considered in the preparation of the bid submitted.
The plans, specifications, bid forms and contract documents may be examined at the office of the Purchasing Manager for
the City of Lubbock, Lubbock, Texas.
Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages included in the
contract documents on file in the office of the Purchasing Manager of the City of Lubbock, which document is specifically referred to
in this notice to bidders. Each bidder's attention is further directed to provision of Article 5159a, Vernon's Ann. Civil St., and the
requirements contained therein concerning the above wage scale and payment by the contractor of the prevailing rates of wages as
heretofore established by owner in said wage scale.
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The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this advertisement,
0 " minority and women business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration for an award.
r. There will be a pre -bid conference on the 29th day of June,1995, at 10:00 o'clock a.m., at the Stage Area, Lubbock
Municipal Auditorium, 4th and Boston Avenue, Lubbock, Texas.
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The City of Lubbock does not discriminate against persons with disabilities. City of Lubbock pre -bid meetings and bid
openings are available to all persons regardless of disability. If you would like bid information made available in a more accessible
format or if you require assistance, please contact the Purchasing Department at (806) 767-2167 (Monday -Friday, 8:00 - 5:00 p.m.)
or 1625 13th Street Room L-04 at least 48 hours in advance of the meeting.
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ADVERTISEMENT FOR BIDS
BID # 13303
Sealed bids addressed to Ron Shuffield, Senior Buyer, Purchasing Department, City of Lubbock, Texas, will be received at
�+- the Purchasing Office, Municipal Building, 1625 13th Street, Room L-04, Lubbock, Texas, 79401 until 2:00 o'clock o.m. on the
6th day of July,1995, or as changed by the issuance of formal addenda to all planholders, to furnish all labor and materials and
perform all work for the construction of the following descn'bed project:
"AUDITORIUM STAGE LIGHTING RENOVATION - PHASE I"
After the expiration of the time and date above first written, said sealed bids will be opened in the office of the Buyer and
publicly read aloud.
The plans, specifications, bid forms and contract documents may be examined at the office of the Purchasing Manager for
,... the City of Lubbock, Texas.
Attention of each bidder is particularly called to the Schedule of General Prevailing Rate of Per Diem Wages included in the
contract documents on file in the office of the Purchasing Manager of the City of Lubbock, Texas. Each bidder's attention is further
directed to the provisions of Article 5159a, Vernon's Ann. Civil St., and the requirements contained therein concerning such wage
scales and payment by the contractor of the prevailing rates of wages as heretofore established by the City of Lubbock.
The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this advertisement,
minority and women business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration for an award.
There will be a prebid conference on the 29th day of June,1905, at 10:00 am., at the Stage Area, Lubbock Municipal
Auditorium, 4th and Boston Avenue, Lubbock, Texas.
The City of Lubbock does not discriminate against persons with disabilities. City of Lubbock pre -bid meetings and bid
openings are available to all persons regardless of disability. If you would like bid information made available in a more accessible
format or if you require assistance, please contact the Purchasing Department at (906) 767-2167 (Monday -Friday, 8:00 - 5:00 p.m.)
or 1625 13th Street, Room L-04 at least 48 hours in advance of the meeting.
GENERAL INSTRUCTIONS TO BIDDERS
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GENERAL INSTRUCTIONS TO BIDDERS
SCOPE OF WORK
The contractor shall furnish all labor, superintendence, machinery, equipment and all materials necessary to complete this
project in accordance with contract documents for the AUDITORIUM STAGE LIGHTING RENOVATION - PHASE L
2. CONTRACT DOCUMENTS
All work covered by this contract shall be done in accordance with contract documents described in the General Conditions.
All bidders shall be thoroughly familiar with all of the requirements set forth on the contract documents for the construction
of this project and shall be responsible for the satisfactory completion of all work contemplated by said contract documents.
3. PLANS FOR USE BY BIDDERS
It is the intent of the City of Lubbock that all parties with an interest in submitting a bid on the project covered by the
contract documents be given a reasonable opportunity to examine the documents and prepare a bid without charge of
forfeiture of deposit. The contract documents, may be examined without charge as noted in the Notice to Bidders.
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4. TMM AND ORDER FOR COMPLETION
The construction covered by the contract documents shall be fully completed within 60 (SIXTY) consecutive calendar days
from the date specified in the Notice to Proceed issued by the City of Lubbock to the successful bidder.
The Contractor will be permitted to prosecute the work in the order of his own choosing, provided, however, the City
reserves the right to require the Contractor to submit a progress schedule of the work contemplated by the contract
documents. In the event the City requires a progress schedule to be submitted, and it is determined by the City that the
progress of the work is not in accordance with the progress schedule so submitted, the City may direct the Contractor to take
�•• such action as the City deems necessary to insure completion of the project within the time specified.
PAYMENT
All payments due to Contractor shall be made in accordance with the provisions of the General Conditions of the contract
documents.
6. AFFIDAVITS OF BILLS PAID
The City of Lubbock reserves the right, prior to final acceptance of this project to require the Contractor to execute an
affidavit that all bills for labor, materials and incidentals incurred in the construction of the improvements contemplated by
the contract documents have been paid in full and that there are no claims pending, of which the Contractor has been
notified.
7. MATERIALS AND WORKMANSHIP
The intent of these contract documents is that only materials and workmanship of the best quality and grade will be
furnished. The fact that the specifications may fail to be sufficiently complete in sonic detail will not relieve the Contractor
of full responsibility for providing materials of high quality and for protecting them adequately until incorporated into the
project. The presence or absence of a representative of the City on the site will not relieve the Contractor of hill
responsibility of complying with this provision. The specifications for materials and methods set forth in the contrail
documents provide minimum standards of quality which the Owner believes necessary to procure a satisfactory project.
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8. GUARANTEES
All equipment and materials incorporated in the project and all construction shall be guaranteed against defective materials
and workmanship. Prior to final acceptance, the Contractor shall furnish to the Owner, a written general guarantee which
shall provide that the Contractor shall remedy any defects in the work, and pay for any and all damages of any nature
whatsoever resulting in such defects, when such defects appear within ONE year from date of final acceptance of the work
as a result of defective materials or workmanship, at no cost to the Owner (City of Lubbock).
9. PLANS FOR THE CONTRACTOR
The contractor will be furnished one set of plans and specifications, and related contract documents for his use during
construction. Plans and specifications for use during construction will only be furnished directly to the Contractor. The
Contractor shall then distribute copies of plans and specifications to suppliers, subcontractors or others, as required for
proper prosecution of the work contemplated by the Contractor.
10. PROTECTION OF THE WORK
The Contractor shall be responsible for the care, preservation, conservation, and protection of all materials, supplies,
machinery, equipment, tools, apparatus, accessories, facilities, and all means of construction, and any and all parts of the
work whether the Contractor has been paid, partially paid, or not paid for such work, until the date the City issues its
certificate of completion to Contractor. The City reserves the right, after the bids have been opened and before the contract
has been awarded, to require of a bidder the following information:
(a) The experience record of the bidder showing completed jobs of a similar nature to the one covered by the
intended contract and all work in progress with bond amounts and percentage completed.
(b) A sworn statement of the current financial condition of the bidder.
(c) . Equipment schedule.
it. TEXAS STATE SALES TAX
This contract is issued by an organization which qualifies for exemption provisions pursuant to provisions of Article 20.04
of the Texas Limited Sales, Excise and Use Tax Act.
The Contractor must obtain a limited sales, excise and use tax permit which shall enable him to buy the materials to be
incorporated into the work without paying the tax at the time of purchase.
12. PROTECTION OF SUBSURFACE LINES AND STRUCTURES
It shall be the Contractor's responsibility to prosecute the work contemplated by the contract documents in such a way as to
exercise due care to locate and prevent damage to all underground pipelines, utility lines, conduits or other underground
structures which might or could be damaged by Contractor during the construction of the project contemplated by these
contract documents. The City of Lubbock agrees that it will furnish Contractor the location of all such underground lines
and utilities of which it has knowledge. However, such fact shall not relieve the Contractor of his responsibilities
aforementioned. All such underground lines or structures cut or damaged by Contractor during the prosecution of the work
contemplated by this contract shall be repaired immediately by Contractor to the satisfaction of the City of Lubbock, Texas, at Contractor's expense.
13. BARRICADES AND SAFETY MEASURES
The contractor shall, at his own expense, furnish and erect such barricades, fences, lights and danger signals, and shall take
such other precautionary measures for the protection of persons, property and the work as may. be necessary. The
Contractor will be held responsible for all damage to the work due to failure of barricades, signs, and lights to protect it, and
when damage is incurred, the damaged portion shall be immediately removed and replaced by Contractor at his own cost
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i and expense. The Contractor's responsibility for maintenance of barricades, signs, and lights shall not cease until the date
of issuance to Contractor of City's certificate of acceptance of the project.
14. EXPLOSIVES
�. The use of explosives will not be permitted unless written permission to do so is obtained by the Contractor from the City.
j In all cases where written permission is obtained for the use of explosives, the Contractor shall assume full responsibility for
all damage which may occur as a direct or indirect result of the blasting. In addition, in all cases where explosives are
authorized to be used, the Contractor shall use utmost care so as not to endanger life or property and the Contractor shall
further use only such methods as are currently utilized by persons, firms, or corporations engaged in similar type of
construction activity.
�.. Explosive materials shall not be stored or kept at the construction site by the Contractor.
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In all cases where explosives are to be used during the construction of the project contemplated by this contract, it shall be
PA the duty of the Contractor to notify each utility company having structures (above or below the ground) in proximity to the
site of the work of Contractor's intention to use explosives, and such notice shall be given sufficiently in advance to enable
the companies to take such steps as they may deem necessary to protect their property from .injury. Such notice, however,
shall not relieve the Contractor of responsibility for any damage resulting from his blasting operations.
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15. CONTRACTOR'S REPRESENTATIVE
The successful bidder shall be required to have a responsible local representative available at all times while the work is in
progress under this contract. The sucoessfid bidder shall be required to furnish the name, address and telephone number
where such local representative may be reached during the time that the work contemplated by this contract is in progress.
16. JNSURANCE
The Contractor shall not commence work under this contract until he has obtained all insurance as required in the General
Conditions of the contract documents, from an underwriter authorized to do business in the State of Texas and satisfactory
to the City. Proof of coverage shall be furnished to the City and written notice of cancellation or any material change will
be provided ten (10) days in advance of cancellation or change. All policies shall contain an agreement on the part of the
insurer waiving the right to subrogation.
The insurance certificates furnished shall name the City as an additional insured and shall further state that all
subcontractors are named as additional insureds, or in the alternative, shall be accompanied by a statement from the
Contractor to the effect that no work on this particular project shall be subcontracted.
17. LABOR AND WORKING HOURS
+ Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages included in these
contract documents. The wage rate which must be paid on this project shall not be less than specified in the schedule of
general prevailing rates of per diem wages as above mentioned. The bidders' attention is further directed to the
requirements of Article 5159a, Vernon's Annotated Civil Statutes providing for the payment of the wage schedules above
mentioned and the bidder's obligations thereunder. The inclusion of the schedule of general prevailing rate of per diem
wages in these contract documents does not release the Contractor from compliance with vM wage law that may be
r applicable. Construction work under this contract requiring an inspector will not be performed on weekends or holidays
unless the following conditions exist:
(1) The project being constructed is essential to the City of Lubbock's ability to provide the necessary service to its
citizens.
(2) Delays in construction are due to factors outside the control of the Contractor. The Contractor is approaching the
penalty provisions of the contract and Contractor can show he has made a diligent effort to complete the contract
within the allotted time.
Before construction work requiring an inspector is to be performed on weekends or holidays, the Contractor must notify the
Owner's Representative not less than three full working days prior to the weekend or holiday he desires to do work and
obtain written permission from the Owner's Representative to do such work. The final decision on whether to allow
construction work requiring an inspector on weekends or holidays will be made by the Owner's Representative.
In any event, if a condition should occur or arise at the site of this project or from the work being done under this contract
which is hazardous or dangerous to property or life, the Contractor shall immediately commence work, regardless of the day
of the week or the time of day, to correct or alleviate such condition so that it is no longer dangerous to property or life.
18. PAYMENT OF EMPLOYEES AND FILING OF PAYROLLS
The contractor and each of his subcontractors shall pay each of his employees engaged in work on the project under this
contract in full (less mandatory legal deductions) in cash, or by check readily eashable without discount, not less often than
once each week. The Contractor and each of his subcontractors engaged at the site of the work shall not later than the
seventh day following the payment of wages, file with the Owner's Representative, or Engineer, a certified, sworn, legible
copy of such payroll. This shall contain the name of each employee, his classification, the number of hours worked on each
day, rate of pay, and net pay. The affidavit shall state that the copy is a true and correct copy of such payroll, that no rebates
or deductions (except as shown) have been made, or will in the future be made from the wages paid as shown thereon. The
Contractor must classify employees according to one of the classifications set forth in the schedule of general prevailing rate
of per diem wages, which schedule is included in the contract documents.
The Contractor shall forfeit as a penalty to the City of Lubbock on whose behalf this contract is made, ten dollars for each
laborer, workman, or mechanic employed for each calendar day, or portion thereof, such laborer, workman or mechanic is
paid less than the wages assigned to his particular classification as set forth in the schedule of general prevailing rate of per
diem wages included in these contract documents.
19. PROVISIONS CONCERNING ESCALATOR CLAUSES
Bids submitted containing any conditions which provide for changes in the stated bid price due to increases or
decreases in the cost of materials, labor or other items required for the project will be rejected and returned to the bidder
without being considered.
20. PREPARATION FOR BID
The bidder shall submit his bid on forms furnished by the City. All blank spaces in the form shall be correctly filled in and
the bidder shall state the price both in words and numerals, for which he intends to do the work contemplated or furnish the
materials required Such prices shall be written in ink, distinctly and legibly, or typewritten. In case of discrepancy
between the price written in words and the price written in figures, the price written in words shall govern If the bid is
submitted by an individual, his name must be signed by him or his duly authorized agent. If a bid is submitted by a firm,
association, or partnership, the name and address of each member must be given and the bid signed by a member of the
firm, association or partnership, or person duly authorized. If the bid is submitted by a company or corporation, the
company or corporate name and business address must be given, and the bid signed by an official or duly authorized agent. —
Powers of attorney authorizing agents or others to sign bids must be properly certified and must be in writing and submitted
with the bid. The bid shall be executed in ink.
Each bid shall be enclosed in a scaled envelope, addressed as specified in the Notice to Bidders, and endorsed on the outside
of the envelope in the following manner:
(a) Bidder's name
(b) Bid for (description of the project).
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Bid submittals may be withdrawn and resubmitted at any time prior to the time set for opening of the bids, but no bid may
be withdrawn or altered thereafter.
d 21. BOUND COPY OF CONTRACT DOCUMENTS
r„r Bidder understands and agrees that the contract to be executed by bidder shall be bound and include the following:
(a) Notice to Bidders.
(b) General Instructions to Bidders.
r (c) Bidder's Submittal.
(d) Statutory Bond (if required).
(e) Contract Agreement.
(f) General Conditions.
(g) Special Conditions (if any).
(h) Specifications-
(i) Insurance Certificates.
All other documents made available to bidder for his inspection in accordance with the Notice to Bidders.
If Plans and Specifications are too bulky or cumbersome to be physically bound, they are to be considered incorporated by
r reference into the aforementioned contract documents.
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BID SUBMITTAL
LUMP SUM BID CONTRACP
PLACE: C IT%/ vF 1-v66OCK
DATE:
PROJECT NUMBER: 13303 - AUDITORIUM STAGE LIGHTING RENOVATION - PHASE I
Bid of 57-4geelu-tT . INC. (hereinafter called Bidder)
To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner)
Gentlemen:
The Bidder, in compliance with your invitation for bids for the construction of a
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having carefWly examined the plans, specifications, instructions to bidders, notice to bidders and all other related contract
documents and the site of the intended work, and being familiar with all of the conditions surrounding the construction of the
intended project including the availability of materials and labor, hereby intends to furnish all labor, materials, and supplies; and to
construct the project in affrducc with the plans, specifications and contract documents, within the time set forth therein and at the
price stated below. The cc to cover all expenses incurred in performing the work required under, the contract documents.
MATERIALS: FORTY-SEVEN THOi ND /X H m It T�-r;oy-e 9- ", �o� (S 4-7 3tf, On )
SERVICES: ?cr.@NT/-i,"Ar T1r&,e,4rtt� SiAE MywPeD 51xTy-cw (S z 96 /
TOTAL BID: SEve MN -Fl db 7flowo4AlD opt 6 "D,?6r> N I m 6 Tv- F/v6 4' oo (SAS _ gS- O o )
(Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words shall govern.)
Bidder hereby agrees to commence the work on the above project on or before a date to be specified in a written "Notice to
Proceed" of the Owner and to fully complete the project within 60 (SIXTY) consecutive calendar days thereafter as stipulated in the
specifications and other contract documents. Bidder hereby further agrees to pay to Owner as liquidated damages the sum of
$100.00 (ONE HUNDRED DOLLARS) for each consecutive calendar day in excess of the time set forth hereinabove for
completion of this project, all as more fully set forth in the general conditions of the contract documents.
Bidder understands and agrees that this bid submittal shall be completed and submitted in accordance with instruction
number 20 of the General Instructions to Bidders.
Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formality in the bidding.
The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30) calendar days after the
scheduled closing time for receiving bids.
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The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the plans,
specifications and contract documents pertaining to the work covered by this bid, and he further agrees to commence work on or
before the date specified in the written notice to proceed, and to substantially complete the work on which he has bid; as provided in
the contract documents.
Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's check or certified
check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, payable without recourse to
the order of the City of Lubbock in an amount not less than five percent (S% ) of the total amount of the bid submitted as a
g=witee that bidder will enter into a contract and execute all necessary bonds (if required) within 10 days after notice of award of
the contract to him.
Enclosed with this bid is a Cashier's Check or Certified Check for Foe19 THO05 AND Dollars
(S 4• °� or a Bid Bond in the sum of NA Dollars (S j�A ), which it is
agreed shall be collected and retained by the Owner as liquidated damages in the event the bid is accepted by the Owner and the
undersigned fails to execute the necessary contract documents and the required bond (if any) with the Owner within ten (10) days
after the date of receipt of written notification of acceptance of said bid; otherwise, said check or bond shall be returned to the
undersigned upon demand.
Bidder understands and agrees that the contract to be executed by Bidder shall be bound and include all contract documents
made available to him for his inspection in accordance with the Notice to Bidders.
r Con
(Printed or Typed Name)
(Seal if Bidder is a Corporation)
ATTEST
al
r
Secretary �j
BY: 57-4 6 FL /M T, i N C _
company
Address _
HOviromr > X 77028,
F.
Bill of Materials
for
Lubbock Municipal Auditorium
Lubbock, Texas
July 6, 1995
Quotation #O69517813
All equipment, where applicable standards exist, shall be Underwriters Laboratories
recognized or listed and shall be so labeled when delivered.
1. Lighting Control System to consist of:
A. Dimmer Rack - Model Sensor - to contain:
1 — Sets lugs for mains connection 1
2 — SR48AF Dimmer enclosure w/ sensing for 48 modules -;Designed for 3 phase 4 wire
and ground operation at a maximum of 800 amps, 1201208, volts, 50Hz AC
81 — D20AF Dual 20A dimmer modules (162 dimmers)
•15 — AFM Air Flow modules
3 --- CEM 96 Electronics modules 0 spare)
1 — BK48 Bussing Kit
B. Control program module - Model L1361ARW - surface wall mounted unit.
Program module shall control all stage and house dlminers as well as provide
panic and take control functions
C. EXPRESSION 2X Memory Control Console - 500 Control Channels x 1536
dimmers to contain:
1 — Display function key pad with "stage", "blind% "fader", "tracksheet", "patch",
"park "set up and "expand" keys
1 -- Macro keypad with user selectable keys (M1 - M5 and'M*)
1 --- Additional function keypad with "autoload", "about", "learn", "help" and "t-"," 11
" i ", "-+" keys
1 — S1 - S8 Softkey keypad
1 -- Cue key pad with keys 'page", "type", "cue", "lDad sub", "only". "submaster",
'link", 'part", "group "follow". « « "time". "record" «
"label', wait , record and track
1 — Numeric key pad with keys "0.9", " +" " lest" and 'enter*
, c , ,
1 — Channel key pad with keys "channel", "dimme-", "thru", "at", "and", "full",
"except", 'level", "release" and "solo"
2 — Auto cross faders each with "go", "hold", "clear", "rate" and "back" keys and up/
down fade progress indicators for each of 2 fader;;
24 — Submasters with bump buttons and LED indicators, 12 may be inhibitive
1 — LeveIN wheel
1 — Rate/X wheat
1 — Grand master with blackout pushbutton and LED 1 idicator
1 — Power keyawitch
1 — A/B Tracking keyswitch
Electronic Theatre Controls, Inc, • 3030 Laura Lane • Middleton, WI 63562 • FIOEIB T-a116 •608/ 836-1736 IFax)
i
9 ��, STAGELIGHT IirC IQ u03! UU4
„U5: bb 1j:-lu O'uuo5:1fi1736 ETC
r• Bill of Materials
for
Lubbock Municipal Auditorium
Lubbock, Texas
July 5, 1995
Quotation #0695178R
Page Two of Three
1 — 3 11,/2" high density disk drive for memory storage
►� 1 -- 6' Power cord
2 — Convenience outlets for monitors (monitors not Included)
2 — CRT connectors
1 — Parallel printer connector
1 — Alphanumeric keyboard connector
3 — DMX output connectors
1 — DMX input connector
1 -- RFU input connector
1 -- IRFU Input connector
1 — Digitizer/Serial connector
1 — ETCLink feedback network connector
1 — SeCETCNet Network connectors (RJ-45, BNC and 15Pin)
1 -- Set MIDI In/Out connectors interface Included
1 -- SMPTE connector (interface not Included)
1 — RGO connector
D. EXPRESSION 2X Remote Focus Unit (RFU) to contain:
r 1 — 2 Line x 40 Character LCD display
1 Numeric keypad with keys "0-911, "+ "-", ". "wear" and "enter"
1 — Dimmer keypad with keys "Chan", "dimmer", "thrum, "at", "and", "full", "except',
"level', "release", and "solo"
1 -- Function keypad with keys "sta e" "blind" "M "S'" " " " " yp y g sub , group , 'time",
,
"cue", "track", and "record"
1 — Cue ikeypad with keys "A/B go", "A/B hold", WE back", "A/B clear" and "M1"
1 — Power Switch
1 — 50' control cable attached
Poo E. Acfessories
raaeKGrb.rr �.i/Dra„nP,e
1 — CO-25DMX Digital control cable
1 — 25' ETCUnk control cable
2 — ECPS-DMX/UNK Console plug-in stations
F. House Control Station - Model LCD - 0 required) - surface wall mounted
station to contain:
1 On -take control/off pushbutton
1 — Preset/Channel pushbutton
1 -- Record pushbutton
2 — Up/down pushbuttons
8 — Softkey function pushbuttons
1 — 2 x 40 Character LCD display
Cs. Manic Control Station -Model DAS-100P - (1 required) -surface wall mounted
Electronic Theatre Control;, Inc. - 2030 Laura Lanz - Middleton, Wl 53562 - 608/831.4116.608/ 836-1736 (Fax)
I
l Lit, LejVVi• VV a
UJiL:I 1J;4 4'uV0,oJuiIa0
j^ C.
Bill of Materials
for
r Lubbock NlunicipalAuditorium
k, Lubbock, Texas
July 5, 1995 1
Quotation #06951 �SR
Page Three of Three
r station to contain:
1 — PanicJReset pushbutton
IL Manufacture ;r's Services:
A. Four sets of B size drawings for approval submittfld within 6 weeks of receipt
of order
rB. Two year limited warranty on parts and workmanship
C. Services of a factory engineer to energize system and instruct user personnel.
Such services to be supplied on 14 days notice and not to exceed 1 full
working day.
r• D. Production requires 8 weeks for delivery of equipment after receipt of written
approval and release
E. Three sets of Operation Manuals complete with As -Built Drawings delivered
r- within 4 weeks of final Turn -on
r
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Electronic Thoatre Controls; Inc. • 3030 Laura Lane • Middleton, WI 53562 • 308/831-4116.608/ 836-1736 (Fox)
r
6 .
F
City of Lubbock
P.O. Box 2000
Lubbock, Texos 79457
a06-7E37-2167
MAILED TO VENDOR.'
CLOSE DATE:
BID #13303
ADDENDUM #1
Please modify or amend Contract Documents as follons:
Junc 3o,199S
July 6,1995 C 2:00 P.M.
Office of
Purchasing
1. At General Conditions of the Agreement; Paragraph 28; Tteni D: 'Builder's Risk
Insurance shrill hereby be deleted, An Installation Roafer:ln the amount of 100%of
the told contract price will replace this Insurance requtrument.
2. Page 2 of the specifications; 2.01, Dimmer Rack; Section A; I tern 4 shall read:
The rack shall contain a continuous -duty, low noise fan, to maintain temperatures at
proper operating levels with all dimmers under full load.
3. Page 3 of the specifications; Item ? shall read:
The rack shall have a lockable door to prevent unauthorimd access to dimmer and
control modules. The door shall contain removable electrost�'tie air filters and space for .
a Hand -Held Terminal. The Terminal shall proiide for ,ystem feedback, as well as
changing system settings and controlling dimmers direct:;y. Alternate dimmer rack +
proposals must provide for control of all dimmers at the (rxr=cr rack in order to be
considered as equal
4. Page 3 of the specifications; Section B, Item 3 shall read'
Each rack shall house an electronics backplme for the antral wiring termination's and
the control module connections. The screw terminals shall be mcxiular and removable
for easy contractor miring outside the rack and replacemcmt after ternunation's are
completed. All rack configuration information sbiall be stored on the raek's back -plane
in non-volatile memory, so that when any new control module is plugged in, the rack
shall come on line with full functionality e%ithin ten seconds illithout requiring any
programming of the new control module �
I
S. Page 3 of the specifications; Item 4 shall read:
Each dimmer u ithin each rack shall allow for user hardivam selectable Panic operation
through an external dry contact closure. When the external Contact is closed, those
dimmers selected as Panic dimmers uiff be drivcn to full. withoutaffecting any other
dimmer control settings.
I,
w 6. Page S of the specification. Section C; Item 3; Subcategory (d) shall mad:
Each dimmer module shall contain a high-speed microprxessor P103 that controls all of
the damming and voltage regulation functions, and proce;ses' and monitors all feedback
parameters, locally within the dimmer module for its dimme -(s). For reliability, each
dimmer module shall have Its own optically isolated sign it Ii''ae -for communication with
the control module. In the event of any dimmer module':, failure, the operation of all
other modules shall remain unaffected. The local eteetro.ales, shall provide each dimmer
with more than 5,000 discrete level values between the zero and full output levels for the
dimmer. �
I
7. Page 6 of the specifications; 2.04 Control Modules; Section P,; Item 2 shall read:
i
Each 48-module rack shall require only one control modade. slot shall be provided in
the rack for a second, fully redundant on-line (Backup) atntr¢1 module. In the event of
the Main control module's failure or removal from the rai-, the Backup control module
shall automatically maintain proper rack operation Ritho st aiay noticeable change to
current lighting conditions. there mill be (t) one spare backup control module included
for the system.
S. Page 6 of the specifications-. 2.04 Control Modules; Section A; Item 4 shall read:
Each system or each rack shall include a Hand Held Terminal %%?Mch can be used as a
means of programming Configuration Features.
9, Page 7 of the specifications; 2.03 Encore XL Lighting Control Console; Section A;
4
Item 4 shall read: i
The console shall be made of heavy -gauge sheet metal firishe3 in a black powder coat.
The entire front panel control surface shall hinge up frosr. the''cotwle housing. The
power supply and processor engine shall be in separate interior shcck•mounted housings
made of anodized alununum with a minimum of connections and shall be easily
removable for servicing. 7iae processor engine shall contain its own separate cooling
fan.
10. Page 7 of the specifications; 2.04 Control Modules; Secticin B !Electrical; Item 10;
Paragraph 3 should read:
"Approved equal from Strand Lighting is the 0-8500 dimmer module."
11. Page 8 of the specification; Section B:
Delete Item 14 from specifications entirely.
12. Page 9 of the specifications; Section C; Subcategory (n) shall read:
To optimize the use of the display area:
i} Two different modes of text display shall be available for the operator to choose
from: 2S lines per screen or 43 liner per screen
l
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il) Stage. Prcvicw, Group, Submaster and Tracksb=t displa3 -� shall incorporate an
operator -selectable exclusive list of active chum, -.Is.'
13. Page 15 of the specifications; Section 6; Alternate Bid #1
Delete from specifications entirely. Quotes for these items are L\OT required.
14. Additional Information:
a. The New Service will consist of. (1) 900 amp disconnect with neutral bar,
ground bar and parallel lugs.
b. Add (1) 200 amp disconnect to replaoc old disconnect on the existing lighting
board.
i
C. All electrical power existing on the old board is s,o be relocated to the east wall
behind existing lighting board.
d. AD emergency lighting will be wired in order to operate appropriately with
extstiz1g system.
• I
C. Their will be (2) remote reciprocals located on stage, one on stage right, one on
stage left, in order to use the hand held remote fi ozd both Imations.
f. Upon the start of installation their will be a temxoroty switching station for
house light operation.
g. The city will move the phone pack board before aiistillation begins.
PLEASE RETURN ONE COPY WrW YOUR BID
SENIOR BUYER
w i
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LIST OF SUBCONTRACTORS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Minority Ownod
Yes No
A
PAYWNTBOND
gomD CHECK
BEST RATING
L,cEN I 'TEXAS
I
DAT*By Yl-P,
FE
LA
J
G
G
STATUTORY PAYMENT BOND PURSUANT TO ARTICLE 5160
OF THE REVISED CIVIL STATUTES OF TEXAS
AS AMENDED BY
ACTS OF THE 56TH LEGISLATURE, REGULAR SESSION,
1959
KNOW ALL MEN BY THESE PRESENTS, that
Principal(s), and
NATIONAL AMERICAN INSURANCE COMPANY
STAGELIGHT, INC.
(hereinafter called the Principal(s), as
(hereinafter called the Suretvi(s), as Sure%s), are helc�and y bound unto the City of Lubbock (hereinafter called the Obligee), in
the amount Of SenP+n�yfffuPean°n�i`�oone— un r (S 75,195.0 lawful money of the United States for the
payment whereof the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns,
jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the —2-Z day of
T v L�J . 19�2S to Auditorium Stage Lighting Renovations — Phase I
and said Principal under the law is required before commencing the work provided for in said contract to execute a bond in the
amount of said contract which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at
length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all
claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said contract, then,
this obligation shall be void; otherwise to remain in full force and effect;
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Article 5160 of the Revised Civil Statutes
of Texas as amended by Acts of the 56th Legislature, Regular Session, 1959, and all liabilities on this bond shall be determined in
accordance with the provisions of said Article to the same extent as if it were copied at length herein.
IN WTINESS WHEREOF, the said Principal (s) and
NATIONAL AMERICAN INSURANCE COMPANY
Surety
•By. �
- (Title) DY M. DOLD
TTORNEY—IN—FACT
Surety (s) have signed and sealed this instrument this 7 day of
Ppal -
By:'��
(Title)
By (Title)
By:
(Title)
THE
The undersi surety company represents that it is duly qualified to do business in Texas, and hereby designates
INWEST GROUIan agent resident in Lubbock County to whom any requisite notices may be delivered and on whom service
of process may be had in matters arising out of such suretyship.
NATIONAL AMERICAN INSURANCE
Surety
• By: (jalj, /I QW
(T' ) JUD M . DOLD
AT RNEY—IN—FACT
Approved as to form:
• Note: If signed by an officer of the Surety Company there must be on file a certified extract from the by-laws showing that this
person has authority to sign such obligation. If signed by an Attorney in Fact, we must have copy of power of attorney for our files.
r
y
NATIONAL AMERICAN INSURANCE COMPANY POWER OF ATTORNEY
OMAHA, NEBRASKA
.• PRINCIPAL STAGELIGHT, INC. EFFECTIVE DATE AUGUST 16T1.995
6
L 2310 RICHTON HOUSTON TX 77098
(STREET ADDRESS) (CITY) (STATEI tZIP CODEI
CONTRACT AMOUNT $75,195.00 AMOUNT OF BOND $ 75,195.00
POWER NO. CB 015154
KNOW ALL MEN BY THESE PRESENTS: That the National' American Insurance Company, a corporation duly organized under the
laws of the State of Nebraska, having its principal office in the city of Chandler, Oklahoma, pursuant to the following resolution, adopted by
the Board of Directors of the said Company on the 8th day of July, 1987, to wit:
"Resolved, that arty officer of the Company shall have authority to make, execute and deliver a Power of Attorney constituting as
Attorney -in -Fact, such persons, firms, or corporations as may be selected from time to time.
Be It Further Resolved, that the signature of any officer F nd the Seal of the Company may be affixed to any such Power of Attorney or
�.., any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal
shall be valid and binding upon the Company and any such powers so executed and certified by facsimile signature and facsimile seal shall be
l .. valid and binding upon the Company in the future with respect to any bond or undertaking to which it is attached." National American
Insurance Company dots hereby make, constitute and appoint JUDY M. DOLD OR J.F. SPENCE, JR.
State of TEXAS
its true and lawful attorneys) -in -fact, with full power and authority hereby conferred in its name, place and stead, to sign, execute,
acknowledge and deliver in its behalf, and its act and deed, as follows:
The obligation of the Company shall not exceed one million ($1,000,000.00) dollars.
And to bind National American Insurance Company thereby as fully and to the same extent as if such bond or undertaking was signed by
the duly authorized officer of the National American Insurance Company, and all the acts of said Attorney(s) pursuant to the authority
herein given, are hereby ratified and confirmed.
IN WITNESS WHEREOF, the National American Insurance Company has caused these presents to be signed by any officer of the
Company and its Corporate Seal to be hereto affixed.
NATIONAL AMERICAN INSURANCE COMPANY
�. `CpN oot /ct!�
iSEAL ; W. Brent t.aGere. Chairman & Chtef Executive Officer
O ,b
v`y
OYAN'
4reAA `E'
STATE OF OKLAHOMA) SS:
COUNTY OF LINCOLN )
On this Sth day of duly, A.D. 1987, before me personally came W. Brent LaGere, to me known, who being by me duly sworn, did depose
(� and say; that he resides In the County of Lincoln, State of Oklahoma. that he is the Chairman and Chief Executive Officer of the National
F American Insurance Company, the corporation described in and which executed the above Instrument; that he knows the seal of said cor-
poration; that the seal affixed to the said instrument Is such corporate seal; that it was so affixed by order of the Board of Directors of said
corporation and that he signed his name, thereto by like order.
E
PUBLIC Notary Public
VATI OF My Commission Expires August 31, 1995
elO+t,Mo�'1
~COIN COS~
STATE OF OKLAHOMA) SS:
COUNTY OF LINCOLN )
1, the undersigned, Assistant Secretary of the National American Insurance Company. a Nebraska Corporation, DO HEREBY CER-
TIFY that the foregoing and attached POWER OF ATTORNEY remains In full force.
Signed and Sealed at the City of Chandler. Dated the of 77" day of t!v L
DF-S,
Winifred E. Mendenhall. Assistant Secretary
o7
IMPORTANT NOTICE
TO OBTAIN INFORMATION OR MAKE A COMPLAINT:
YOU MAY CONTACT THE TEXAS DEPARTMENT OF
INSURANCE TO OBTAIN IHFORMATION.ON COMPANIES,
COVERAGES, RIGHTS OR COMPLAINTS AT:
1-800-252-3439
YOU MAY WRITE THE TEXAS DEPARTMENT OF INSURANCE:
P. 0. Box 149104
AuSTIN, TX 78714-9104
FAx 0 (512) 475-1771
PREMIUM OR CLAIM DISPUTES:
SHOULD YOU HAVE A DISPUTE CONCERNING YOUR
PREMIUM OR ABOUT A CLAIM YOU SHOULD CONTACT THE
AGENT OR COMPANY FIRST. IF THE DISPUTE IS NOT
RESOLVED, YOU MAY CONTACT THE TEXAS DEPARTMENT
OF INSURANCE.
ATTACH THIS HOTILCE'TO YOUR POLICY:
THIS NOTICE IS FOR INFORMATION ONLY AND DOES NOT
BECOME A PART OR CONDITION OF THE ATTACHED
DOCUMENT.
PERFORMANCE BOND
7
BOND CHECK
BEST RATING
LICEN
IIIE
Bond # CB015154
STATUTORY PERFORMANCE BOND PURSUANT TO ARTICLE 5160
OF THE REVISED CIVIL STATUTES OF TEXAS AS
AMENDED BY
ACTS OF THE 56TH LEGISLATURE, REGULAR SESSION 1959
STAGELIGHT, INC.
KNOW ALL MEN BY THESE PRESENTS, that (hereinafter called the Principal(s), as Princspal(s), and
NATIONAL AMERICAN INSURANCE COMPANY
(hereinafter ca%eMStS re { art§10yrJ9dar ld and firmly bound unto the City of Lubbock (hereinafter called the Obligee), in
the amount of hundre ninety—five and no/100Dollars ($75.195.00) lawful money of the United States for the
payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns,
jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the,,-P 77 day of
Auditorium Stage lighting Renovtions — Phase I
and said principal under the law is required before commencing the work provided for in said contract to execute a bond in the
amount of said contract which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at
length herein.
NOW, THEREFORE, THE CONDITION OF TIUS OBLIGATION IS SUCH, that if the said Principal shall faithfully
perform the work in accordance with the plans, specifications and contract documents, then this obligation shall be void; otherwise
to remain in full force and effect.
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Article 5160 of the Revised Civil Statutes
of Texas as amended by Acts of the 56th Legislature, regular session 1959, and all liabilities on this bond shall be determined in
accordance with the provisions of said article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the said Principal (s) and Surety (s) have signed and sealed this instrument this _? day of
w/-y . 1995—.
NATIONAL AMERICAN INSURANCE COMPANY
Surety '
By �
1 � e) JUDY M. DOL
ATTORNEY —IN —FACT
"liFal
(Title)
By:
(Title)
By;
(Title)
THE INWE; G OUVgned surety company represents that it is duly qualified to do business in Texas, and hereby designates
agent resident in Lubbock County to whom any requisite notices may be delivered and on whom service of
process may be had in matters arising out of such suretyship.
Approved as to Form
City of Lubbock
By:
City Attorney
NATIONAL AMERICAN INSURANCE COMPAN
Surety
*gy.
iUe) Y M . DOLD
V ATTORNEY —in —FACT
* Note: If signed by an officer of the Surety Company, there must be on file a certified extract from the by-laws showing that this
person has authority to sign such obligation. If signed by an Attorney in Fact, we must have copy of power of attorney for our files.
r-
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CERTIFICATE OF INSURANCE
AI:111:1b. CERTIFICATE CIF. INSURANCE' ISSUE DATE i i o i 5
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
MAGANA INSURANCE AGENCY DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
I Sn2 nCl AUI
14144 WESTHEIMER #108
Houston, Texas 77077
PH: 713/531-9776
INSURED
STAGE LIGHT, INC.
3210 RICHTON
HOUSTON, TEXAS 77098
COMPANIES AFFORDING COVERAGE
COMPANYLETTER A TRUCK INSURANCE EXCHANGE
LOTMTER Y EB TRUCK INSURANCE EXCHANGE
CL�ERYC•TRUCK INSURANCE EXCHANGE
COMPAN
LETTER Y D TEXAS WORKERS COMP INSURANCE FUND
COMPANY E
LETTER
d
!COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
iLTR DATE (MM/DD/YY) DATE (MM/DDNY)
GENERAL LIABILITY GENERAL AGGREGATE $1,000,000
X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG. f 11000,000
CLAIMS MADE OCCUR. PERSONAL & ADV. INJURY $1,000,000
A X OWNER'S& CONTRACTOR'SPROT, 7593 16 65 03/09/95 03/09/96 EACH OCCURRENCE $1,000,000
,!
FIRE DAMAGE (Any one }Ire) i 50,000
MED. EXPENSE (Any one person) i
�I AUTOMOBILE LIABILITY COMBINED SINGLE
LII611T $1,000,000
X ANY AUTO
ALL OWNED AUTOS
B 7593 O1 35 03/09/95 03/09/96 (Perpe DILY INJURY =
SCHEDULED AUTOS �
f HIRED AUTOS BODILY INJURY :
4 j NON -OWNED AUTOS (Per accident)
I{ GARAGE LIABILITY
PROPERTY DAMAGE $
EXCESS LIABILITY EACH OCCURRENCE $1,000,000
C X UMBRELLA FORM 7593 01 37 Z� 3/0r'/95 03/09/96 AGGREGATE $1,000,000
OTHER THAN UMBRELLA FORM
q
u 1
WORKER'S COMPENSATION STATUTORY LIMITS
500,000
D AND SBP-0001028196- b19/13/94 09/13/95 EACH ACCIDENT $
500,000
EMPLOYERS' UABILITY 940913 DISEASE —POLICY LIMIT t
DISEASE —EACH EMPLOYEE S 500,000
`(
OTHER
ADDITIONAL INSURED
r*
CITY OF LUBBOCK FOR
AUTO LIABILITY.
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
I INSTALLATION FLOATER FOR: CITY OF LUBBOCK TOTAL AMOUNT:$75,195.00
2720 6th ST. POLICY # 601613045
LUBBOCK, TEXAS 79409
HOLDER CANCELLATION
,'CERTIFICATE
CITY OF LUBBOCK SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
{ EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
2720 6th ST
, MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LUBBOCK, TEXAS 79409
�+
H NOTICE SHALL IMPOSE NO OBLIGATION OR
LEFT, BUT FAILURE TO MAILrHE
t, LIABILITY OF ANY KIND UPON COMPANY, ITS AGENTS OR REPRESENTATIVES.
AUTNORI PR SENT
�ecnQli
1- wnnnn ec_c r7ieni /^nQDnOAT1Aa1 1can
CONTRACTOR CHECKLIST
A CONTRACTOR SHALL:
(1) provide coverage for its employees providing services on a project, for the duration of the project based on proper
reporting of classification codes and payroll amounts and filling of any coverage agreements;
(2) provide a certificate of coverage showing workers' compensation coverage to the governmental entity prior to
beginning work on the project;
(3) provide the governmental entity, prior to the end of the coverage period, a new certificate of coverage showing
extension of coverage, if the coverage period shown on the contractor's current certificate of coverage ends during
the duration of the project;
(4) obtain from each person providing services on a project, and provide to the governmental entity:
(A) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity
will have on file certificates of coverage showing coverage for all persons providing services on the
project; and
(B) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of
coverage, if the coverage period shown on the current certificate of coverage ends during the.duration of
the project;
(5) retain all required certificates of coverage on file for the duration of the project and for one year thereafter,
(6) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the contractor
knew or should have known, of any change that materially affects the provision of coverage of any person
providing services on the project,
(7) post a notice on each project site informing all persons providing services on the project that they are required to be
covered, and stating how a person may verify current coverage and report failure to provide coverage. This notice
does not satisfy other posting requirements imposed by the Act or other commission rules. This notice must be
printed in at least 19 point normal type, and shall be in both English and Spanish and any other language common
to the worker population. The text for the notices shall be the following text provided by the commission on the
sample notice, without any additional words or changes:
REQUIRED WORKERS' COMPENSATION COVERAGE
"The law requires that each person working on this site or providing services related to this construction project must (see reverse) be
r covered by workers' compensation insurance. This includes persons providing, hauling, or delivering equipment and materials, or
providing labor or transportation or other service related to the project, regardless of the identity of their employer or status as an
employee."
"Call the Texas Workers' Compensation Commission at 51V440- 3789 to receive information on. the legal requirement for
coverage, to verify whether your employer has provided the required coverage, or to report an employees failure to
provide coverage." and
(8) contractually require each person with whom it contracts to provide services on a project, to:
(A) provide coverage based on proper reporting of classification codes and payroll amounts and filing of any
coverage agreements for all of its employees providing services on the project, for the duration of the
project;
(B) provide a certificate of coverage to the contractor prior to that person beginning work on the project;
(C) include in all contracts to provide services on the project the language in subsection (e) (3) of this rule;
(D) provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing
extension of coverage, if the coverage period shown on the current certificate of coverage ends during the
duration of the project;
(E) obtain from each other person with whom it contracts, and provide to the contractor:
(i) a certificate of coverage, prior to the other person beginning work on the project; and
(ii) prior to the end of the coverage period, a new certificate of coverage showing extension of the
coverage period, if the coverage period shown on the current certificate of coverage ends daring the
duration of the project;
(F) retain all required certificates of coverage on file for the duration of the project and for one year
thereafter,
(G) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the
person knew or should have known, of any change that materially affects the provision of coverage of any
person providing services on the project; and
(1� contractually require each other person with whom it contracts, to perform as required by paragraphs (A) -
(H), with the certificate of coverage to be provided to the person for whom they are providing services. 0
I
I
CONTRACT
7 STATE OF TEXAS
COUNTY OF LUBBOCK
4
�,,, THIS AGREEMENT, made and entered into this 27th day of July, 1995, by and between the City of Lubbock, County of
r Lubbock, State of Texas, acting by and through David R. Langston, Mayor, thereunto authorized to do so, hereinafter referred to as
OWNER, and STAGELIGHT, INC., of the City of Houston, County of Harris, and the State of Texas, hereinafter termed
CONTRACTOR.
r
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed
by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby
agrees with OWNER to commence and complete the construction of certain improvements described as follows:
BID # 13303 - AUDITORIUM STAGE LIGHTING RENOVATION - PHASE I - $75,195.00
and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own proper cost
and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance and other accessories
and services necessary to complete the said construction in accordance with the contract documents as defined in the General
r Condition of Agreement.
r-
The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given
to him and to substantially complete same within the time specified in the contract documents.
The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid
submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account
thereof as provided therein.
IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the
year and day first above written.
~' ATTEST:
APPROVED •CONTENT:
••n z.
APPROVEDAS•FORM:+
r'
ATTEST:
Corporate Secretary
r
CONTRACTOR
By: G
PRINTED NAME:
TITLE: pkee-1 JP5.1\! 1`
COMPLETE ADDRESS:
StageLight, Inc.
2310 Richton
Houston, Texas 77098
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GENERAL CONDITIONS OF THE AGREEMENT
7
PM
1. OWNER
7 2.
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3.
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0
4.
S.
6.
GENERAL CONDITIONS OF THE AGREEMENT
Whenever the word Owner, or the expression Party of the First Part, or First Party, are used in this contract, it shall be
understood as referring to the City of Lubbock, Texas.
CONTRACTOR
Whenever the word Contractor, or the expression Party of the Second Part, or Second Party, is used, it shall be understood
to mean the person, persons, co -partnership or corporation, to -wit: STAGELIGHT, INC, who has agreed to perform the
work embraced in this contract, or to his or their legal representative.
OWNER'S REPRESENTATIVE
Whenever the word Owner's Representative or representative is used in this contract, it shall be understood as referring to
City of Lubbock, under whose supervision these contract documents, including TORN JAMES, TECHNICAL
COORDINATOR, plans and specifications, were prepared, and who will inspect constructions; or to such other
representative, supervisor, or inspector as may be authorized by said Owner to act in any particular under this agreement.
Engineers, supervisor or inspectors will act for the Owner under the direction of Owner's Representative, but shall not
directly supervise the Contractor or men acting in behalf of the Contractor.
CONTRACT DOCUMENTS
The contract's documents shall consist of the Notice to Bidders, General Instructions to Bidders, Bid, Signed Agreement,
Statutory Bonds (if required), General Conditions of the Agreement, Special Conditions of the Agreement (if any),
Specifications, Plans, Insurance Certificate, and all other documents made available to Bidder for his inspection in
accordance with the Notice to Bidders.
INTERPRETATION OF PHRASES
Whenever the words "Directed," "Permitted," "Designated," "Required," "Considered Necessary," "Prescribed," or words of
like import are used, it shall be understood that the direction, requirement, permission, order, designation or prescription of
the Owner's Representative is intended; and similarly, the words "Approved," "Acceptable," "Satisfactory," or words of like
import shall mean approved by or acceptable or satisfactory to the Owner's Representative.
The term Subcontractor, as employed herein, includes only those having a direct contract with the Contractor for
performance of work on the project contemplated by these contract documents. Owner shall have no responsibility to any
Subcontractor employed by Contractor for performance of work on the project contemplated by these contract documents,
but said Subcontractors will look exclusively to Contractor for arty payments due Subcontractor.
WRITTEN NOTICE
Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm
or to an officer of the corporation for whom it is intended, or if delivered at or sent certified mail to the last business address
known to him who gives the notice.
8. WORK
Unless otherwise stipulated, the Contractor shall provide and pay for all materials, supplies, machinery, equipment, tools,
superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities necessary for the
execution and completion of the work covered by the contract documents. Unless otherwise specified, all materials shall be
new and both workmanship and materials shall be of a good quality. The Contractor shall, if required, furnish satisfactory
evidence as to the kind and quality of materials. Materials or work described in words which so applied have well known,
technical or trade meaning shall be held to refer such recognized standards.
All work shall be done and all materials furnished in strict conformity with the contract documents.
9. SUBSTANTIALLY COMPLETED
The term "Substantially Completed" is meant that the structure or project contemplated by the contract documents has been
made suitable for use or occupancy or the facility is in a condition to serve its intended purpose, but still may require minor;
miscellaneous work and adjustment.
10. LAYOUT ,
Except as specifically provided herein, the Contractor shall be responsible for laying out all work and shall accomplish this
work in a manner acceptable to the Owner's Representative. The Owner's Representative will check the Contractor's layout
of all major structures and any other layout work done by the Contractor at Contractor's request, but this check does not
relieve the Contractor of the responsibility of correctly locating all work in accordance with the Plans and Specifications.
11. KEEPING OF PLANS AND SPECIFICATIONS ACCESSIBLE
The Contractor shall be furnished with one copies of all Plans, Profiles and Specifications without expense to him and he
shall keep one copy of same consistently accessible on the job site.
12. RIGHT OF ENTRY
The Owner's Representative may make periodic visits to the site to observe the progress of quality of the executed work and
to determine, in general, if the work is proceeding in accordance with the contract documents. He will not be required to
make exhaustive or continuous onsite inspections to check the quality or quantity of the work, nor will he be responsible for
the construction means, methods, techniques, sequences or procedures, or the safety precautions incident thereto. His
efforts will be directed towards providing assurances for the Owner that the completed project will conform to the
requirements of the contract documents, but he will not be responsible for the Contractor's failure to perform the work in
accordance with the Contract Documents. On the basis of his onsite observations, he will keep the Owner informed of the
progress of the work and will endeavor to guard the Owner against defects and deficiencies in the work of the Contractor.
13. LINES AND GRADES
All lines and grades shall be furnished by the Owner's Representative whenever necessary for the commencement of the
work contemplated by these contract documents or the completion of the work contemplated by these contract documents.
Whenever necessary, Contractor shall suspend his work in order to permit Owner's Representative to comply with this
requirement, but such suspension will be as brief as practical and Contractor shall be allowed no extra compensation
therefore. The Contractor shall give the Owner's Representative ample notice of the time and place where lines and grades
will be needed. All stakes, marks, etc., shall be carefully preserved by the Contractor, and in case of careless destruction or
removal by him, his Subcontractors, or his employees, such stakes, marks, etc., shall be replaced by the Owner's
Representative at Contractor's expense.
14. OWNER'S REPRESENTATIVE'S AUTHORITY AND DUTY
Unless otherwise specified, it is mutually agreed between the parties to this Agreement that the Owner's Representative
shall review all work included herein. He has the authority to stop the work whenever such stoppage may be necessary to
insure the proper execution of the contract In order to permit delays and disputes and to discourage litigation, it is further
agreed that the Owners Representative shall, in all cases, determine the amounts and quantities of the several kinds of work
which are to be paid for under this contract. He shall determine all questions in relation to said work and the construction
thereof, and shall, in all cases, decide every question which may arise relative to the execution of this contract on the part of
r' said Contractor. The Owners Representatives' estimates and findings shall be conditions precedent to the right of the
parties hereto to arbitration or to any action on the contract, and to any rights of the Contractor to receive any money under
this contract; provided, however, that should Owner's Representative render any decision or give any direction, which in the
�- opinion of either party hereto, is not in accordance with the meaning and intent of this contract, either party may file with
said Owners Representative within 30 days his written objection to the decision or direction so rendered, and by such action
may reserve the right to submit the questions so raised to arbitration as hereinafter provided. It is the intent of this
Agreement that there shall be no delay in the execution of the work, therefore, written d:cisions or direction of the Owner's
Representative as rendered shall be promptly carried out, and any claim arising therefrom shall be thereafter adjusted to
• . arbitration as hereinafter provided.
The Owners Representative shall, within a reasonable time, render and deliver to both the Owner and the Contractor a
written decision on all claims of the parties hereto and on all questions which may arise relative to the execution of the work
or the interpretation of the contract, specifications and plans. Should the Owners Representative fail to make such decision
within a reasonable time, an appeal to arbitration may be taken as if his decision had been rendered against the party
appealing.
M SUPERINTENDENCE AND INSPECTION
It is agreed by the Contractor that the Owner's Representative shall be and is hereby authorized to appoint from time to time
such subordinate engineers, supervisors, or inspectors as the said Owner's Representative may deem proper to inspect the
materials furnished and the work done under this Agreement, and to see that said material is furnished and said work is
done in accordance with the specifications therefore. The Contractor shall furnish all reasonable aid and assistance
required by the subordinate engineers, supervisors or inspectors for the proper inspection and examination of the work. The
Contractor shall regard and obey the directions and instructions of any subordinate engineers, supervisors or inspectors so
appointed, when such directions and instructions are consistent with the obligations of this Agreement and accompanying
plans and specifications provided, however, should the Contractor object to any orders by any subordinate engineer,
supervisor or inspector, the Contractor may within six (6) days make written appeal to the Owner's Representative for his
decision.
16. CONTRACTOR'S DUTY AND SUPERINTENDENCE
The Contractor shall give personal attention to the faithful prosecution and completion of this contract and shall keep on the
work, during its progress, a competent superintendent and any necessary assistants, all satisfactory to Owner's
Representative. The superintendent shall represent the Contractor in his absence and all directions given to him shall be
binding as if given to the Contractor. Adequate supervision by competent and reasonable representatives of the Contractor
is essential to the proper performance of the work and lack of such supervision shall be grounds for suspending operations
of the Contractor.
The work, from its commencement to completion, shall be under the exclusive charge and control of the Contractor and all
risk in connection therewith shall be borne by the Contractor.
The Owner or Owner's Representatives will not be responsible for the acts or omissions of the Contractor, or any
subcontractors, or any of his agents or employees, or any other persons performing any of the work.
17. CONTRACTOR'S UNDERSTANDING
It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature and location of
the work, the confirmation of the ground, the character, quality and quantity of materials to be encountered, the character of
equipment and facilities needed preliminary to and during the prosecution of the work, and the general and local conditions,
and all other matters which in any way effect the work under this contract. No verbal agreement or conversation with any
officer, agent, or employee of the Owner, either before or after the execution of this contract, shall effect or modify any of
the terms or obligations herein contained.
18. CHARACTER OF WORKMEN
The Contractor agrees to employ only orderly and competent men, skillful in the performance in the type of work required
under this contract, to do the work; and agrees that whenever the Owner's Representative shall inform him in writing that
any man or men on the work, are, in his opinion, incompetent, unfaithfiil, or disorderly, such man or men shall be
discharged from the work and shall not again be employed on the work without the Owner's Representative's written
consent.
19. CONSTRUCTION PLANT
The Contractor shall provide all labor, tools, equipment, machinery and materials necessary in the prosecution and
completion of this contract where it is not otherwise specifically provided that Owner shall furnish same, and it is also
understood that Owner shall not be held responsible for the care, preservation, conservation, or protection of any materials, —
tools, equipment or machinery or any part of the work until it is finally completed and accepted.
The building of structures for the housing of men or equipment will be permitted only at such places as the Owner's
Representative shall direct, and the sanitary conditions of the grounds in or about such structure shall at all times be
maintained in a manner satisfactory to the Owner's Representative.
20. SANITATION —
Necessary sanitary conveniences for the use of laborers on the work site, properly secluded from public observation, shall be
constructed and maintained by the Contractor in such manner and at such points as shall be approved by the Owner's _
Representative and their use shall be strictly enforced.
21. OBSERVATION AND TESTING
The Owner or Owner's Representative shall have the right at all reasonable times to observe and test the work. Contractor
shall make necessary arrangements and provide proper facilities and access for such observation and testing at any location
wherever work is in preparation or progress. Contractor shall ascertain the scope of any observation which may be
contemplated by Owner or Owner's Representative and shall give ample notice as to the time each part of the work will be
ready for such observation. Owner or Owner's Representative may reject any work found to be defective or not in
accordance with the contract documents, regardless of the stage of its completion or the time or place of discovery of such
errors and regardless of whether Owner's Observer has previously accepted the work through oversight or otherwise. If any
work should be covered without approval or consent of the Owner, it must, if requested by Owner or Owner's
Representative, be uncovered for examination at Contractor's expense. In the event that any part of the work is being
fabricated or manufactured at a location where it is not convenient for Owner or Owner's Representative to make
observations of such work or require testing of said work, then in such event Owner or Owner's Representative may require
Contractor to furnish Owner or Owner's Representative certificates of inspection, testing or approval made by persons
competent to perform such tasks at the location where that part of the work is being manufactured or fabricated. All such
tests will be in accordance with the methods prescribed by the American Society for Testing and Materials or such other
applicable organization as may be required by law or the contract documents.
r
If any work which is required to be inspected, tested., or approved is covered up without written approval or consent of the
Owner or Owner's Representative, it must, if requested by the Owner or Owner's Representative, be uncovered for
observation and testing at the Contractor's expense. The cost of all such inspections, tests and approvals shall be borne by
the Contractor unless otherwise provided herein. Any work which fails to meet the requirements of any such tests,
�.., inspections or approval, and any work which meets the requirements of any such tests or approval but does not meet the
requirements of the contract documents shall be considered defective. Such defective work shall be corrected at the
Contractor's expense.
Neither observations by the Owner or Owner's Representative, nor inspections, tests, or approvals made by Owner, Owner's
Representative, or other persons authorized under this agreement to make such inspections, tests, or approvals shall relieve
the Contractor from his obligation to perform the work in accordance with the requirements of the contract documents.
F7
22. DEFECTS AND THEIR REMEDIES
It is further agreed that if the work or any part thereof, or any material brought on the site of the work for use in the work or
selected for the same, shall be deemed by the Owner or Owners' Representative as unsuitable or not in conformity with
plans, specification and contract documents, the Contractor shall, after receipt of written notice thereof from the Owner's
Representative, forthwith remove such material and rebuild or otherwise remedy such work so that it shall be in full
accordance with this contract. It is fiuther agreed that any remedial action contemplated as hereinabove set forth shall be at
Contractor's expense.
23. CHANGES AND ALTERATIONS
f
The Contractor further agrees that the Owner may make such changes and alterations as the Owner may see fit, in the line,
grade, form dimensions, plans or materials for the work herein contemplated, or any part thereof, either before or after the
P' beginning of the construction, without affecting the validity of this contract and the accompanying bond -
If such changes or alterations diminish the quantity of the work to be done, they shall not constitute the basis for a claim for
damages, or anticipated profits on the work that may be dispensed with. If they increase the amount of work, and the
increased work can fairly be classified under the specifications, such increase shall be paid according to the quantity
actually done and at the unit price established for such work under this contract; otherwise such additional work shall be
paid for as provided under Extra Work. In case the Owner shall make such changes or alterations as shall make useless any
work already done or material already furnished or used in saidwork, then the Owner shall recompense the Contractor for
any material or labor so used, and for any actual loss occasioned by such change, due to actual expenses incurred in
preparation for the work as originally planned.
24. EXTRA WORK
The term "extra work" as used in this contract shall be understood to mean and include all work that may be required by the
Owner or Owner's Representative to be done by the Contractor to accomplish arty change, alteration or addition to the work
as shown on the plans and specifications or contract documents and not covered by Contractor's bid, except as provided
under Changes and Alterations herein.
It is agreed that the Contractor shall perform all extra work under the direction of the Owner's Representative when
presented with a written work order signed by the Owner's Representative; subject, however, to the right of the Contractor
to require written confirmation of such extra work order by the Owner. It is also agreed that the compensation to be paid to
the Contractor for performing said extra work shall be determined by the following methods:
Method (A) - By agreed unit prices; or
Method (B) - By agreed lump sum; or
Method (C) - If neither Method (A) or Method (B) be agreed upon before the extra work is commenced, then
the Contractor shall be paid the actual field cost of the work, plus fifteen (1S°/a) per cent.
F
In the event said extra work be performed and paid for under Method (C), then the provisions of this paragraph shall apply
and the "actual field cost" is hereby defined to include the cost of all workmen, such as foremen, timekeepers, mechanics
and laborers, materials, supplies, teams, trucks, rentals on machinery and equipment, for the time actually employed or used
on such extra work, plus actual transportation charges necessarily incurred, together with all expenses incurred directly on
account of such extra work, including Social Security, Old Age Benefits, Maintenance Bonds, Public Liability and Property
Damage and Workmen's Compensation and all other insurances as may be required by law or ordinances or directed by the
Owner or Owner's Representative, or by them agreed to. Owner's Representative may direct the form in which accounts of
the actual field cost shall be kept and records of these accounts shall be made available to the Owner's Representative. The
Owner's Representative may also specify in writing before the work commences, the method of doing the work and the type
and kind of machinery and equipment to be used; otherwise, these matters shall be determined by the Contractor. Unless
otherwise agreed upon, the prices for the use of machinery and equipment shall be determined by using 100%, unless
otherwise specified, of the latest Schedule of Equipment and Ownership Expenses adopted by the Associated General
Contractors of America. Where practical, the terms and prices for the use of machinery and equipment shall be
incorporated in the written extra work order. The fifteen percent (151/6) of the actual field cost to be paid to Contractor shall
cover and compensate him for his profit, overhead, general superintendence and field office expense, and all other elements
of cost and expense not embraced within the actual field cost as herein defined, save that where the Contractor's Camp or
Field Office must be maintained primarily on account of such Extra Work, then the cost to maintain and operate the same
shall be included in the "actual field cost.."
No claim for extra work of any kind will be allowed unless ordered in writing by Owner's Representative. In case any
orders or instructions appear to the Contractor to involve extra work for which he should receive compensation or an
adjustment in the construction time, he shall make written request to the Owner's Representative for a written order 4
authorizing such extra work. Should a difference of opinion arise as to what does or does not constitute extra work or as to
the payment therefore, and the Owner's Representative insists upon its performance, the Contractor shall proceed with the
work after making written request for written order and shall keep adequate and accurate account of the actual field cost
thereof, as provided under Method (C). The Contractor will thereby preserve the right to submit the matter of payment to
arbitration as herein below provided.
25. DISCREPANCIES AND OMISSIONS
It is further agreed that it is the intent of this contract that all work described in the bid, the specifications, plans and other
contract documents, is to be done for the prices quoted by the Contractor and that such price shall include all appurtenances
necessary to complete the work in accordance with the intent of these contract documents as interpreted by Owner's
Representative. If the Contractor finds any discrepancies or omissions in these plans, specifications, or contract documents,
he should notify the Owners' Representative and obtain a clarification before the bids are received, and if no such request is
received by the Owner's Representative prior to the opening of bids, then it shall be considered that the Contractor fully
understands the work to be included and has provided sufficient sums in his bid to complete the work in accordance with
these plans and specifications. It is further understood that any request for clarification must be submitted no later than five
days prior to the opening of bids.
26. RIGHT OF OWNER TO MODIFY METHODS AND EQUIPMENT
If at any time the methods or equipment used by the Contractor are found to be inadequate to secure the quality of work
with the rate of progress required under this contract, the Owner or Owner's Representative may order the Contractor in
writing to increase their safety or improve their character and efficiency and the Contractor shall comply with such order.
If, at any time, the working force of the Contractor is inadequate for securing the progress herein specified, the Contractor
shall, if so ordered in writing, increase his force or equipment, or both, to such an extent as to give reasonable assurance of
compliance with the schedule of progress.
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27. PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC
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The Contractor shall take out and procure a policy or policies of Workmen's Compensation Insurance with an insurance
company licensed to transact business in the State of Texas, which policy shall comply with the Workmen's Compensation
PW laws of the State of Texas. The Contractor shall at all times exercise reasonable precaution for the safety of employees and
others on or near the work and shall comply with all applicable provisions of federal, state and municipal laws and building
and construction codes. All machinery and equipment and other physical hazards shall be guarded in accordance with the
"Manual of Accident Prevention in Construction" of Associated General Contractors of America, except where incompatible
r" with federal, state or municipal laws or regulations. The Contractor, his sureties and insurance carriers shall defend,
indemnify and save harmless the Owner and all of its officers, agents and employees from all suits, actions, or claims of any
character whatsoever, brought for or on account of any injuries or damages received or sustained by any person or persons
�., or property, on account of any negligent act or fault of the Contractor or any subcontractor, their agents or employees, in the
execution and supervision of said contract, and the project which is the subject matter of this contract, on account of the
failure of Contractor or any subcontractor to provide necessary barricades, warning lights, or signs and will be required to
pay anyjudgment with costs which may be obtained against the Owner or any of its officers, agents, or employees including
attorney's fees.
The safety precautions taken shall be the sole responsibility of the Contractor, in his sole discretion as an Independent
+' Contractor, inclusion of this paragraph in the Agreement, as well as any notice which may be given by the Owners or the
Owner's Representative concerning omissions under this paragraph as the work progresses, are intended as reminders to the
Contractor of his duty and shall not be construed as any assumption of duty to supervise safety precautions by either the
Contractor or any of his subcontractors.
28. CONTRACTOR'S INSURANCE
The Contractor shall procure and carry at his sole cost and expense through the life of this contract, insurance protection as
i
hereinafter specified. Coverage in excess of that specified herein also shall be acceptable. Such insurance shall be carried
with an insurance company authorized to transact business in the State of Texas and shall cover all operations in connection
,.. with this contract, whether performed by the Contractor or a subcontractor, or separate policies shall be provided covering
the operation of each subcontractor. A certificate of insurance specifying each and all coverages shall be submitted prior to
contract execution.
A. Comprehensive General Liability Insurance
The contractor shall have Comprehensive General Liability Insurance with limits of $500,000 Combined Single
Limit in the aggregate and per occurrence to include:
Premises and Operations
Explosion & Collapse Hazard
j Underground Damage Hazard
Products & Completed Operations Hazard
Contractual Liability
Independent Contractors Coverage
r Personal Injury (with exclusion "c" waived)
The City is to be named as an additional insured on this policy for this specific job, and copy of the endorsement
doing so is to be attached to the Certificate of Insurance.
B. owner's Protective or Contingent Public Liability Insurance and Property Damage Liability Insurance.
The Contractor shall obtain an owner's Protective or Contingent Public Liability Insurance policy naming the City
of Lubbock as insured and the amount of such policy shall be as follows:
For bodily injuries, including accidental death and or property damage, $500,000 Combined Single Limit. This
policy shall be submitted prior to contract execution.
C. Comprehensive Automobile Liability Insurance
The Contractor shall have Comprehensive Automobile Liability Insurance with limits of not less than;
Bodily Injury/Property Damage, $500.000 Combined Single Limit,
to include all owned and nonowned cars including: Employers Nonownership Liability Hired and Nonowned
Vehicles. The City is to be named as an additional insured on this policy for this specific job and copy of the
endorsement doing so is to be attached to the Certificate of Insurance.
D. Builder's Risk Insurance -
The Contractor shall obtain a Builder's Risk policy in the amount of 100% of the total contract price (100% of
potential loss) naming the City of Lubbock as insured.
E. Umbrella Liability Insurance
The Contractor shall have Umbrella Liability Insurance in the amount of 1,000,000 on all contracts with coverage _
to correspond with Comprehensive General Liability and Comprehensive Automobile Liability coverages.
F. Worker's Compensation and Employers Liability Insurance
Worker's Compensation Insurance covering all employees whether employed by the Contractor or any
Subcontractor on the job with Employers Liability of at least $500,000.
1. Definitions:
Certificate of coverage ("certificate") - A copy of a certificate of insurance, a certificate of authority to self -
insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-
84), showing statutory workers' compensation insurance coverage for the person's or entity's employees
providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the project until the
contractoes/person's work on the project has been completed and accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in 0406.096) - includes all persons or entities
performing all or part of the services the contractor has undertaken to perform on the project, regardless of
whether that person contracted directly with the contractor and regardless of whether that person has
employees. This includes, without limitation, independent contractors, subcontractors, leasing companies,
motor carriers, owner -operators, employees of any such entity, or employees of any entity which finishes
persons to provide services on the project. "Services" include, without limitation, providing, hauling, or
delivering equipment or materials, or providing labor, transportation, or other service related to a project.
"Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply
deliveries, and delivery of portable toilets.
2. The contractor shall provide coverage, based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor
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Code, Section 401.011(44) for all employees of the contractor providing services on the project, for the
duration of the project.
3. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded
the contract..
4. N the coverage period shown on the contractor's current certificate of coverage ends during the duration of
the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage
with the governmental entity showing that coverage has been extended.
S. The contractor shall obtain from each person providing services on the project, and provide to the
governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the project, so the governmental
entity will have on file certificates of coverage showing coverage for all persons providing
services on the project; and
(b) no later than seven days after receipt by the contractor, a new certificate of coverage showing
extension of coverage, if the coverage period shown on the current certificate of coverage ends
during the duration of the project.
The contractor shall retain all required certificates of coverage for the duration of the project and for one
year thereafter.
'.
7. The contractor shall notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the contractor knew or should have known, of any change that materially affects the
provision of coverage of any person providing services on the project.
8. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the
Texas Workers' Compensation Commission, informing all persons providing services on the project that
they are required to be covered, and stating how a may verify coverage and report lack of coverage.
person
9. The contractor shall contractually require each person with whom it contracts to provide services on the
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project, to:
(a) provide coverage, based on proper reporting of classification codes and payroll amounts and
filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code,
Section 401.011(44) for all of its employees providing services on the project, for the duration of
the project;
(b) provide to the contractor, prior to that person beginning work on the project, a certificate of
coverage showing that coverage is being provided for all employees of the person providing
services on the project, for the duration of the project;
(c) provide the contractor, prior to the end of the coverage period, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current certificate of
coverage ends during the duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the contractor:
(1) a certificate of coverage, prior to the other person beginning work on the project; and
(2) a new certificate of coverage showing extension of coverage, prior to the end of the
coverage period, if the coverage period shown on the current certificate of coverage ends
during the duration of the project;
i
(e) retain all required certificates of coverage on file for the duration of the project and for one year
thereafter,
(f) notify the governmental entity in writing by certified snail or personal delivery, within 10 days
after the person knew or should have known, of any change that materially affects the provision
of coverage of any person providing services on the project; and
(g) contractually require each person with whom it contracts to perform as required by paragraphs
(1) - (7), with the certificates of coverage to be provided to the person for whom they are
providing services.
10. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is
representing to the governmental entity that all employees of the contractor who will provide services on
the project will be covered by worker's compensation coverage for the duration of the project, that the
coverage will be based on proper reporting of classification codes and payroll amounts, and that all
coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self -insured,
with the commission's Division of Self -Insurance Regulation. Providing false or misleading information
may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil
actions.
11. The contractor's failure to comply with any of these provisions is a breach of contract by the contractor
which entitles the governmental entity to declare the contract void if the contractor does not remedy the
breach within ten days after receipt of notice of breach from the governmental entity.
G. Proof of Coverage
Before work on this contract is commenced, each Contractor and subcontractor shall submit to the Owner for
approval five Certificates of Insurance covering each insurance policy carried and offered as evidence of
compliance with the above insuranC requirements, signed by an authorized representative of the insurance
company setting forth:
(1) The name and address of the insured.
(2) The location of the operations to which the insurance applies.
(3) The name of the policy and type or types of insurance in force thereunder on the date borne by such
certificate.
(4) The expiration date of the policy and the limit or limits of liability thereunder on the date borne by such
certificate.
(5) A provision that the policy may be canceled only by mailing written notice to the named insured at the
address shown in the bid specifications.
(6) A provision that written notice shall be given to the City ten days prior to any change in or cancellation of
the policies shown on the certificate.
(7) The certificate or certificates shall be on the form (or identical copies thereof) contained in the job
specifications. No substitute of nor amendment thereto will be acceptable.
(8) If policy limits are paid, new policy must be secured for new coverage to complete project.
(9) A Contractor shall:
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(a) provide coverage for its employees providing services on a project, for the duration of the project
based on proper reporting of classification codes and payroll amounts and filling of any coverage
r- agreements;
(b) provide a certificate of coverage showing workers' compensation coverage to the governmental
entity prior to beginning work on the project;
(c) provide the governmental entity, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the contractors current
certificate of coverage ends during the duration of the project;
(d) obtain from each person providing services on a project, and provide to the governmental entity:
(i) a certificate of coverage, prior to that person beginning work on the project, so the
governmental entity will have on file certificates of coverage showing coverage for all
persons providing services on the project; and
(ii) no later than seven days after receipt by the contractor, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current certificate of
coverage ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the project and for one year
thereafter,
(1) notify the governmental entity in writing by certified mail or personal delivery, within 10 days
after the contractor knew or should have known, of any change that materially affects the
provision of coverage of any person providing services on the project;
(g) post a notice on each project site informing all persons providing services on the project that they
are required to be covered, and stating how a person may verify current coverage and report
failure to provide coverage. This notice does not satisfy other posting requirements imposed by
the Act or other commission Hiles. This notice must be printed in at least 19 point normal type,
and shall be in both English and Spanish and any other language common to the worker
population. The text for the notices shall be the following text provided by the commission on
the sample notice, without any additional words or changes:
REQUIRED WORKERS' COMPENSATION COVERAGE
"The law requires that each person working on this site or providing services related to this
construction project must be covered by workers' compensation insuranm This includes
persons providing, hauling, or delivering equipment and materla4 or providing labor or
transportation or other service related to the project regardless of the identity of their
employer or status as an employee"
"Call the Taros Workers' Compensation Commission at 5121440-3789 to receive Lnformation
on the legal requirement for coverage, to verify whether your employer has provided the
required coverage, or to report an employer's failure to provide coverage " and
(h) contractually require each person with whom it contracts to provide services on a project, to:
(i) provide coverage based on proper reporting of classification codes and payroll amounts
and filing of any coverage agreements for all of its employees providing services on the
project, for the duration of the project;
(ii) provide a certificate of coverage to the contractor prior to that person beginning work on
the project;
7
(iii) include in all contracts to provide services on the project the language in subsection (e)
(3) of this rule;
(iv) provide the contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the current
certificate of coverage ends during the duration of the project;
(v) obtain from each other person with whom it contracts, and provide to the contractor:
(1) a certificate of coverage, prior to the other person beginning work on the
project; and
(2) prior to the end of the coverage period, a new certificate of coverage showing
extension of the coverage period, if the coverage period shown on the current
certificate of coverage ends during the duration of the project;
(vi) retain all required certificates of coverage on file for the duration of the project and for
one year thereafter,
(vii) notify the governmental entity in writing by certified mail or personal delivery, within
1.0 days after the person knew or should have known, of any change that materially
affects the provision of coverage of any person providing services on the project; and
(viii) contractually require each other person with whom it contracts, to perform as required
by paragraphs (A) (II), with the certificate of coverage to be provided to the person for
whom they are providing services.
29. DISABLED EMPLOYEES
Contractors having more than 15 employees agree to comply with the Americans with Disabilities Act of 1990, and agree
not to discriminate against a qualified individual with a disability because of the disability of such individual in regard to
job application procedures, the hiring, advancement, or discharge of employees, employee compensation, job training, and
other terms, conditions, and pri♦ileges of employment.
30. PROTECTION AGAINST CLAIMS OF SUBCONTRACTORS LABORERS MATERIALMEN AND FURNISHERS OF
MACHINERY. EQUIPMENT AND SUPPLIES
The Contractor agrees that he will indemnify and save the Owner harmless from all claims growing out of any demands of
subcontractors, laborers, workmen, mechanics, materialmen and furnishers of machinery and parts thereof, equipment,
power tools, all suppliers, including commissary, incurred in the furtherance of the performance of this contract. When
Owner so desires, the Contractor shall furnish satisfactory evidence that all obligations of the nature hereinabove designated
have been paid, discharged or waived.
If during the progress of the work, Contractor shall allow any indebtedness to accrue for work furnished by any of those
designated in the preceding paragraph and shall fail to pay and discharge any such indebtedness within five (5) days after
demand is made, then Owner may, during the period for which such indebtedness shall remain unpaid, withhold from the
unpaid portion of this contract, a sum equal to the amount of such unpaid indebtedness or may apply the sum so withheld to
discharge any such indebtedness.
Any and all communications between any party under this paragraph must be in writing.
31. PROTECTION AGAINST ROYALTIES OR PATENT INVENTION
The contractor shall pay all royalties and license fees, and shall provide for the use of any design, device, material or
process covered by letters patent or copyright by suitable legal agreement with the Patentee or Owner thereof. The
Contractor shall defend all suits or claims for infringement of any patent or copyrights and shall indemnify and save the
Owner harmless from any loss on account thereof, except that Owner shall defend all such suits and claims and shall be
r nsible for all such loss when a particular design, device, material or process or the product of a
P > P P Particular manufacturer
or manufacturers is specified or required in these contract documents by Owner, provided, however, if choice of alternate
design,' device, material or process is allowed to the Contractor, then Contractor shall indemnify and save Owner harmless
from arty loss on account thereof. If the material or process specified or required by Owner is an infringement, the
Contractor shall be responsible for such loss unless he promptly gives written notice to the Owner of such infringement.
32. LAWS AND ORDINANCES
The Contractor shall at all times observe and comply with all federal, state and local laws, ordinances and regulations,
loft which in any manner effect the contract or the work, and shall indemnify and save harmless the Owner against any claims
arising from the violation of arty such laws, ordinances, and regulations, whether by the Contractor or his employees. If the
Contractor observes that the plans and specifications are at variance therewith, he shall promptly notify the Owners'
Representative in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work.
If the Contractor performs any work knowing it to be contrary to such laws, ordinances, rules and regulations, and without
such notice to the Owner's Representative, he shall bear all costs arising therefrom.
The Owner is a municipal corporation of the State of Texas and the law from which it derives its powers, insofar as the
same regulates the objects for which, or the manner in which, or the conditions under which the Owner may enter into
contracts, shall be controlling, and shall be considered as part of this contract to the same effect as though embodied herein.
33. ASSIGNMENT AND SUBLETTING
The Contractor further agrees that he will retain personal control and will give his personal attention to the fulfillment of
this contract. The Contractor further agrees that subletting of any portion or feature of the work, or materials required in
the performance of this contract, shall not relieve the Contractor from his full obligations to the Owner, as provided by this
contractual agreement.
34. THAE FOR COMPLETION AND LIQUIDATED DAMAGES
It is hereby understood and mutually agreed by and between the Contractor and the Owner, that the date of beginning and
time for completion as specified in the contract of work to be done hereunder are essential conditions of this contract; and it
is further mutually understood and agreed that the work embraced in this contract shall be commenced on a date to be
specified in the Notice to Proceed.
If the Contractor should neglect, fail, or refuse to complete the work within the time herein specified, or any proper
extension thereof granted by the Owner, then the Contractor does hereby agree as part of the consideration for the awarding
of this contract, the Owner may withhold permanently from Contractor's total compensation, the sum of $100.00 (ONE
HUNDRED DOLLARS) PER DAY, not as a penalty, but as liquidated damages for the breach of the contract as herein set
forth for each and every calendar day that the Contractor shall be in default after the time stipulated for completing the
work.
It is expressly understood and agreed, by and between Contractor and the Owner, that the time for the completion of the
work described herein is reasonable time for the completion of the same, taking into consideration the average climatic
change and conditions and usual industrial conditions prevailing in this locality.
The amount is fixed and agreed upon by and between the Contractor and the Owner because of the impracticability and
r extreme difficulty in fixing and ascertaining actual damages the Owner would in such event sustain, and the amount is
agreed to be damages the Owner would sustain and shall be retained by the Owner from current periodical estimates for
payments or from final payment.
It is further agreed and understood between the Contractor and Owner that time is of the essence of this contract.
35. TIME AND ORDER OF COMPLETION
pa
It is the meaning and intent of this contract, unless otherwise herein specifically provided, that the Contractor shall be
allowed to prosecute his work at such time and sessions, in such order of precedence, and in such manner as shall be most
conductive to economy of construction; provided, however, that the order and time of prosecution shall be such that the
work shall be substantially completed as a whole and in part, in accordance with this contract, the plans and specifications,
and within the time of completion designated in the bid; provided, also, that when the Owner is having other work done,
either by contract or by his own force, the Owner's Representative may direct the time and manner of constructing work
done under this contract so that conflicts will be avoided and the construction of the various works being done for the
Owner shall be harmonized.
The Contractor shall submit, at such times as may reasonably be requested by the Owner's Representative, schedules which
shall show the order in which the Contractor intends to carry on the work, with dates at which the Contractor will start the
several parts of the work and estimated dates of completion of the several parts.
36. EXTENSION OF TIME
The Contractor agrees that he has submitted his bid in full recognition of the time required for the completion of this
project, taking into consideration the average climatic range and industrial conditions prevailing in this locality, and has
considered the liquidated damage provisions of paragraph 33 hereinabove set forth and that he .shall not be entitled to, nor
will he request, an extension of time on this contract, except when his work has been delayed by an act or neglect of the
Owner, Owner's Representative, employees of the Owner or other contractors employed by the owner, or by changes ordered
in the work, or by strike, walkouts, acts of God or the public enemy, fire or flood. The Contractor may apply in writing for
an extension of time, submitting therewith all written justification as may be required by Owner's Representative for such an
extension as requested by Contractor. The Owner's Representative within ten (10) days after receipt of a written request for
an extension of time by the Contractor supported by all requested documentation shall then submit such written request to
the City Council of the City of Lubbock for their consideration. Should the Contractor disagree with the action of City
Council on granting an extension of time, such disagreement shall be settled by arbitration as hereinafter provided.
37. HINDRANCE AND DELAYS
In executing the contract agreement, the Contractor agrees that in undertaking to complete the work within the time herein
fixed, he has taken into consideration and made allowances for all hindrances and delays incident to such work, whether
growing out of delays in securing material or workmen or otherwise. No charge shall be made by the Contractor for
hindrance or delays from any cause during the progress of any part of the work embraced in this contract except where the
work is stopped by order of the Owner or Owner's Representative for the Owner's convenience, in which event, such
expense as in the judgment of the Owner's Representative that is caused by such stoppage shall be paid by Owner to
Contractor.
38. OUANTIMS AND MEASUREMENTS
No extra or customary measurements of any kind will be allowed, but the actual measured or computed length, area, solid
contents, number and weight only shall be considered, unless otherwise specifically provided. In the event this contract is
let on a unit price basis, then Owner and Contractor agree that this contract, including the specifications, plans and other
contract documents are intended to show clearly all work to be done and material to be furnished hereunder. Where the
estimated quantities are shown for the various classes of work to be done and material to be furnished under this contract,
they are approximate and are to be used only as a basis for estimating the probable cost of the work and for comparing their
bids offered for the work. It is understood and agreed that the actual amount of work to be done and the materials to be
furnished under this contract may differ somewhat from these estimates, and that where the basis for payment under this
contract is the unit price method, payment shall be for the actual amount of work done and materials furnished on the
project.
39. PROTECTION OF ADJOINING PROPERTY
The Contractor shall take proper means to protect the adjacent or adjoining property or properties in any way encountered,
which may be injured or seriously affected by any process of construction to be undertaken under this agreement, from any
damage or injury by reason of said process of construction; and he shall be liable for any and all claims for such damage on
account of his failure to fully protect all adjacent property. The Contractor agrees to indemnify, save and hold harmless the
Owner against any claim or claims for damages due to any injury to any adjacent or adjoining property, arising or growing
out of the performance of this contract, but such indemnity shall not apply to any claim of any kind arising out of the
existence or character of the work
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40. PRICE FOR WORK
In consideration of the famishing of all necessary labor, equipment and material and the completion of all work by the
Contractor, and on the delivery of all materials embraced in this contract in full conformity with the specifications and
stipulations herein contained, the Owner agrees to pay the Contractor the price set forth in the bid attached hereto, which
has been made a part of this contract, and the Contractor hereby agrees to receive such price in full for furnishing all
materials and all labor required for the aforesaid work, also, for all expenses incurred by him and for well and truly
performing the same and the whole thereof in the manner and according to this agreement, the attached specifications,
plans, contract documents and requirements of Owner's Representative.
41. PAYMENTS
No payments made or certificates given shall be considered as conclusive evidence of the performance of the contract, either
wholly or in part, nor shall any certificate or payment be considered as acceptance of defective work. Contractor shall at
any time requested during the progress of the work furnish the Owner or Owner's Representative with a verifying certificate
showing the Contractor's total outstanding indebtedness in connection with the work. Before final payment is made,
Contractor shall satisfy Owner, by affidavit or otherwise, that there are no outstanding liens against Owner's premises by
reason of any work under the contract. Acceptance by Contractor of final payment of the contract price shall constitute a
waiver of all claims against Owner which have not theretofore been timely filed as provided in this contract
42. PARTIAL PAYMENTS
On or before the tenth day of each month, the Contractor shall submit to Owner's Representative an application for partial
payment. Owner's Representative shall review said application for partial payment and the progress of the work made by
the Contractor and if found to be in order shall prepare a certificate for partial payment showing as completely as practical
the total value of the work done by the Contractor up to and including the last day of the preceding month; said statement
shall also include the value of all sound materials delivered on site of the work that are to be fabricated into the work.
,.., The Owner shall then pay the Contractor on or before the fifteenth day of the current month the total amount of the Owner's
Representative's Certificate of Partial Payment, less S% of the amount thereof, which S% shall be retained until final
payment, and further, less all previous payments and all further sums that may be retained by Owner under the terms of this
agreement. It is understood, however, that in case the whole work be near to completion, and this fact is certified to by
Owner's Representative and some unexpected and some unusual delay occurs due to no fault or negligence on the part of the
Contractor, the Owner may upon written recommendation of Owner's Representative pay a reasonable and equitable portion
of the retained percentage due Contractor.
43. FINAL COMPLETION AND ACCEPTANCE
Within thirty-one (31) days after the Contractor has given the Owner's Representative written notice that the work has been
completed or substantially completed, the Owner's Representative and the Owner shall inspect the work and within said
time, if the work be found to be completed or substantially completed in accordance with the contract documents, the
Owner's Representative shall issue to the Owner and Contractor his certificate of completion, and thereupon it shall be the
duty of the Owner within thirty-one (31) days to issue a certificate of acceptance of the work to the Contractor.
44. FINAL PAYMENT
f Upon the issuance of the certificate of completion, the Owner's Representative shall proceed to make final measurement and
prepare a final statement of the value of all work performed and materials fiimished under the terms of the agreement, and
shall certify same to the Owner, who shall pay to the Contractor on or before the 31st day after the date of certificate of
completion, the balance due Contractor under the terms of this agreement, provided he has fully performed his contractual
obligations under the terms of this contract; and said payment shall become due in any event upon said performance by the
Contractor. Neither the certificate of acceptance nor the final payment, nor any provisions in the contract documents shall
'"' relieve the Contractor of the obligation for fulfillment of any warranty which may be required in the special conditions (if
any) of this contract or required in the specifications made a part of this contract
Ir"
45. CORRECTION OF WORK BEFORE FINAL PAYMENT FOR WORK
Contractor shall promptly remove from Owners' premises all materials condemned by the Owner's Representative on
account of failure to conform to the contract, whether actually incorporated in the work or not, and Contractor shall at his
own expense promptly replace such condemned materials with other materials conforming to the requirements of the
contract. Contractor shall also bear the expense of restoring all work of other contractors damaged by any such removal or
replacement. If Contractor does not remove and replace any such condemned work within a reasonable time after a written
notice by the Owner or the Owner's Representative, Owner may remove and replace it at Contractor's expense.
46. CORRECTION OF WORK AFTER FINAL PAYMENT
Neither the final payment nor certificate nor any provision in this contract shall relieve the Contractor of responsibility for —
faulty materials or workmanship, and he shall remedy any defects due thereto and pay for any damage to other work
resulting therefrom, which shall appear within a period of one (1) year from the date of substantial completion. The Owner
or the Owner's Representative shall give notice of observed defects with reasonable promptness.
47. PAYMENT WITBI-iELD
The Owner may, on account of subsequently discovered evidence, withhold or nullify the whole or part of any certificate to such extent as may be necessary to protect himself from loss on account of:
(a) Defective work not remedied.
(b) Claims filed or reasonable evidence indicating possible filing of claims.
(c) Failure of the Contractor to make payments promptly to subcontractors or, for materials or labor.
(d) Damage to another contractor.
When the above grounds are removed, or the Contractor provides a surety bond satisfactory to the Owner, which will
protect the Owner in the amount withheld, payment shall be made for amounts withheld because of them.
48. TIME OF FILING CLAIMS
It is further agreed by both parties hereto that all questions of dispute or adjustment presented by the Contractor shall be in
writing and filed with the Owner's Representative within fifteen (15) days after the Owner's Representative has given any
directions, order or instruction to which the Contractor desires to take exception. The Owners' Representative shall reply to
such written exceptions by the Contractor and render his final decision in writing. In case the Contractor should appeal
from the decision of the Ownees Representative, any demand for arbitration shall be filed with the Owner's Representative
and the Owner in writing within ten (10) days after the date of delivery to Contractor of the final decision of the Owner's
Representative. It is further agreed that final acceptance of the work by the Owner and the acceptance by the Contractor of
the final payment shall be a bar to any claim by either party, except where noted otherwise in the contract documents.
49. ABANDONMENT BY CONTRACTOR
In case the Contractor should abandon and fail or refuse to resume work within ten (10) days after written notification from
the Owner or the Owner's Representative, or if the Contractor fails to comply with the orders of the Owner's Representative,
when such orders are consistent with this contract, this Agreement, or the Specifications hereto attached, then the Surety on
the bond shall be notified in writing and directed to complete the work and a copy of said notice shall be delivered to the
Contractor.
After receiving said notice of abandonment, the Contractor shall not remove from the work any machinery, equipment,
tools, materials or supplies then on the job, but the same, together with any materials and equipment under the contract for —
work, may be held for use on the work by the Owner or the Surety of the Contractor, or another contractor, in completion of
the work; and the Contractor shall not receive any rental or credit therefore (except when used in connection with Extra
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Work, where credit shall be allowed as provided for under paragraph 24 of this contract); it being understood that the use of
such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement.
In rase the Surety should fail to commence compliance with the notice for completion hereinbefore provided for within ten
(10) days after service of such notice, then the Owner may provide for completion of the work in either of the following
elective manners:
(a) The Owner may employ such force of men and use of machinery, equipment, tools, materials and supplies as said
Owner may deem necessary to complete the work and charge the expense of such labor, machinery, equipment,
tools, materials and supplies to said Contractor, and the expense so charged shall be deducted and paid by the
Owner out of such moneys as may be due, or that may thereafter at any time become due to the Contractor under
and by virtue of this Agreement In rase such expense is less than the sum which would have been payable under
�,. this contract, if the same had been completed by the Contractor, then said Contractor shall receive the difference.
In case such expense is greater than the sum which would have been payable under this contract, if the same had
been completed by said Contractor, then the Contractor and/or his Surety shall pay the amount of such excess to
the Owner, or
(b) The Owner, under sealed bids, after notice published as required by law, at lcaa twice in a newspaper having a
general circulation in the County of location of the work, may let the contract for the completion of the work under
substantially the same terms and conditions which are provided in this contract. In case of any increase in cost to
the Owner under the new contract as compared to what would have been the cost under this contract, such increase
shall be charged to the Contractor and the Surety shall be and remain bound therefore. However, should the cost to
complete any such new contract prove to be less than that which would have been the cost to complete the work
under this contract, the Contractor or his Surety shall be credited therewith.
When the work shall have been substantially completed, the Contractor and his Surety shall be so notified and certificates of
completion and acceptance, as provided in paragraph 42 hereinabove set forth, shall be issued. A complete itemized
statement of the contract accounts, certified to by Owner's Representative as being correct shall then be prepared and
delivered to Contractor and his Surety, whereon the Contractor or his Surety, or the Owner as the case may be, shall pay the
balance due as reflected by said statement within 30 days after the date of certificate of completion.
In the event the statement of accounts shows that the cost to complete the work is less than that which would have been the
cost to the Owner had the work been completed by the Contractor under the terms of this contract, or when the Contractor
r" and/or his Surety shall pay the balance shown to be due by them to the Owner, then all machinery, equipment, tools,
4 materials or supplies left on the site of the work shall be turned over to the Contractor and/or his Surety. Should the cost to
complete the work exceed the contract price, and the Contractor and/or his Surety fail to pay the amount due the Owner
•r► within the time designated hereinabove, and there remains any machinery, equipment, tools, materials or supplies on the
site of the work, notice thereof, together with an itemized list of such equipment and materials shall be mailed to the
Contractor and his Surety at the respective addresses designated in this contract; provided, however, that actual written
notice given in any manner will satisfy this condition. After mailing, or other giving of such notice, such property shall be
held at the risk of the Contractor and his Surety subject only to the duty of the Owner to exercise ordinary care to protect
t such property. After fifteen (15) days from the date of said notice the Owner may sell such machinery, equipment, tools,
materials or supplies and apply the net sum derived from such sale to the credit of the Contractor and his Surety. Such sale
may be made at either public or private sale, with or without notice, as the Owner may elect The Owner shall release any
machinery, equipment, tools, materials, or supplies which remain on the *jobsite and belong to persons other than the
Contractor or his Surety, to their proper owners.
50. ABANDONMENT BY OWNER
In case the Owner shall fail to comply with the terms of this contract, and should fail or refuse to comply with said terms
within ten (10) days after written notification by the Contractor, then the Contractor may suspend or wholly abandon the
work, and may remove therefrom all machinery, tools, and equipment, and all materials on the ground that have not been
included in payments to the Contractor and have not been incorporated into the work. Thereupon, the Owner's
Representative shall make an estimate of the total amount earned by the Contractor, which estimate shall include the value
of all work actually completed by said Contractor at the prices stated in the attached bid, the value of all partially completed
work at a fair and equitable price, and the amount of all Extra Work performed at the prices agreed upon, or provided for by
the terms of this contract, and a reasonable sum to cover the cost of any provisions made by the Contractor to carry the
whole work to completion, and which cannot be utilized. The Owners Representative shall then make a final statement of
the balance due the Contractor by deducting from the above estimate all previous payments by the Owner and all other sums
that may be retained by the Owner under the terms of this Agreement, and shall certify same to the Owner who shall pay to —
the Contractor on or before thirty (30) days after the date of the notification by the Contractor the balance shown by said
final statement as due the Contractor, under the terms of this Agreement
51. BONDS
The successful bidder shall be required to furnish a performance bond and payment bond in accordance with Article 5160,
Vernon's Annotated Civil Statutes in the amount of 1000/a of the total contract price, in the event said contract price exceeds
$25,000.00. If the contract price does not exceed $25,000.00, the statutory bonds will not be required. All bonds, if
required, shall be submitted on forms supplied by the Owner, and executed by an approved Surety Company authorized to
do business in the State of Texas. And it is further agreed that this contract shall not be in effect until such bonds are so —
furnished.
52. SPECIAL CONDITIONS
In the event special conditions are contained herein as part of the contract documents and said special conditions conflict
with any of the general conditions contained in this contract, then in such event the special conditions shall control.
53. LOSSES FROM NATURAL CAUSES
Unless otherwise specified herein, all loss or damage to the Contractor arising out of the nature of the work to be done, or
from the action of the elements, or from any unforeseen circumstance and the prosecution of the same, or from unusual
obstructions or difficulties which may be encountered in the prosecution of the work, shall be sustained and borne by the
Contractor at his own cost and expense.
54. INDEPENDENT CONTRACTOR
Contractor is, and shall remain, an independent contractor with full, complete and exclusive power and authority to direct, _
supervise, and control his own employees and to determine the method of the performance of the work covered hereby. The
fact that the Owner or Owner's Representative shall have the right to observe Contractor's work during his performance and
to carry out the other prerogatives which are expressly reserved to and vested in the Owner or Owner's Representative _
hereunder, is not intended to and shall not at any time change or effect the status of the Contractor as an independent
contractor with respect to either the Owner or Owner's Representative or to the Contractor's own employees or to any other
person, firm, or corporation.
55. CLEANING UP
The Contractor shall at all times keep the premises free from accumulation of debris caused by the work, -and at the
completion of the work he shall remove all such debris and also his tools, scaffolding, and surplus materials and shall leave
the work room clean or its equivalent. The work shall be left in good order and condition. In case of dispute Owner may
remove the debris and charge the cost to the Contractor.
CURRENT WAGE DETERMINATIONS
Resolution #2502
January 8, 1987
Agenda Item #18
W
DGV:da
RESOLUTION
WHEREAS, the City Council has heretofore established the general
prevailing rate of per diem wages for each craft or type of workmen or
mechanics needed to execute public works contracts for the City of Lubbock
in accordance with the provisions of Vernon's Ann.Civ.St., Art. 5159a; and
WHEREAS, such wage rates were established by Resolution No. 719
enacted February 12, 1981, updated by Resolution No. 1590 enacted February
23, 1984; and
WHEREAS, such rates need to be updated at the present time in order
to reflect the current prevailing rate of per,diem wages; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the general prevailing rate of per diem wages for public works
contracts shall be as set forth in the following named exhibits, which
exhibits shall be attached hereto and made a part hereof for all intents
and purposes:
Exhibit A: Building Construction Trades
Exhibit B: Paving and Highway Construction Trades
Exhibit C: Electrical Trades
Exhibit 0: Overtime Rate
Exhibit E: Weekend and Holiday Rate
Such wage rates are hereby found and declared to be the general prevailing
rate of per diem wages in all localities where public works are undertaken
on behalf of the City of Lubbock and such wage rates shall be included in
all public works contracts as provided by law.
Passed by the City Council this 8th day of January , 1987.
-.1 -------- - ------
Ranett4, oyd, City Secretary
APPROVED T ONTENT:
1
Bi 1 P�yne, D rector of Building
i Services
r-
.�: G� h�
B.C. McMINN, MAYOR
APPROVED AS TO FORM:
Do ld G. Vandiver, First
Assistant City Attorney
r-
EXHIBIT A
City of Lubbock
Building Construction Trades
Prevailing Rates
Craft Hourly Rate
Acoustical Ceiling.Installer
$11.60
Air.Conditioner Installer
8.35
Air Conditioner Installer -Helper
5.50
Bricklayer
10.50
Bricklayer -Helper,
5.00
Carpenter
11.00
Carpenter -Helper
5.50
Cement Finisher
7.35
Drywall Hanger
8.70'
Electrician
10.50
Electrician -Helper
5.25
Equipment Operator -
Heavy
8.00
Light
5.70
Floor Installer
8.00
Glazier
7.50
Insulator, Piping/Boiler
9.50
Insulator -Helper
5.00
Iron Worker
.7.30
Laborer, General
4.75
Mortar Mixer
5.60
Painter
8.75
Plumber
9.25
Plumber -Helper
6.00
Roofer
7.65
Roofer -Helper
4.75
Sheet Metal Worker
8.75
Sheet Metal Worker -Helper
5.50
Welder - Certified
8.00
EXHIBIT B
Paving and Highway Construction
Prevailing Wage Rates
Craft
Asphalt Heaterman
Asphalt Shoveler
Concrete Finisher
Concrete Finisher -Helper
Electrician
Flagger
Form Setter
Form Setter -Helper
Laborer, General
Laborer, Utility
Mechanic
Mechanic -Helper
POWER EQUIPMENT OPERATORS
Asphalt Paving Machine
Bulldozer
Concrete Paving Machinist
Front End Loader
Heavy Equipment Operator
Light Equipment Operator
Motor Grade Operator
Roller
Scraper
Tractor
Truck Driver -
Light
Heavy
PM
Hourly Rate
$5.25
4.75
7.35
4.75
10.50
4.75
6.50
5.50
4.75
5.80
6.50
6.00
6.00
5.25
6.50
5.85
6.40
6.40
8.00
5.25
5.25
5.50
5.25
5.25
EXHIBIT, C
Electric Construction Trades
Prevailing Wage Rates
Craft Hourly Rate
Power Line Foreman - $11.00
Lineman Journeyman 10.45
Lineman Apprentice Series 8.90
Groundman Series 7.25
EXHIBIT 0
Prevailing Wage Rates
Overtime Rate
The rate for overtime (in excess of forty hours per week) is 1 1/2
times base rate.
EXHIBIT E
Prevailing Wage Rates
Weekend and Holiday Rate
The rate for weekend and holiday is 1 1/2 times base rate.
L,._: L-- l_-- L-- L—, L-- L_ _' L— L_.V t— L-- L—. t-,- (-._: L— L- L-- L L-_a
7"
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
STAGE LIGHTING RENOVATION
.GENERAL
PM
.1.01 DESCRIPTION OF WORK
A. The intent of this specification is to provide for the furnishing and installation of all necessary
equipment for a complete dimming and control system at Lubbock Municipal Auditorium.
B. The Production Lighting Contractor shall provide all materials and make all necessary arrangements
to provide the owner with a fully installed working system. The system will allow for the reconnection
of all existing stage lighting and houselight circuits, along with a new power service.
.1.02 QUALITY ASSURANCE
A. The manufacturer shall be one who has been continuously engaged in the production of theatrical
lighting and control equipment.
B. The base bid shall be based on the equipment specified and is required of every bidder. Where bids are
offered on substitute equipment, the bids shall state the amount to be added or deducted from the base
bid in the event the proposed equipment is accepted.
C. To insure the owner of a complete working system; utilizing all existing load circuits, a site inspection
will be required of all bidders. Coordinate this site inspection with John James, Assistant Technical
Director of Lubbock Municipal Auditorium.
.1.03 PRIOR APPROVAL -
SUBMITTALS
A. The stage lighting and control equipment specified is called out in terms of products manufactured by
Colortran, Inc. The apparatus is fully cataloged and described with complete technical data available
from the manufacturer. The products of Strand Lighting and Electronic Theatre Controls are
considered equal. Refer to product schedule for the model numbers for these approved equals.
Bidders are advised that bids embodying equal or superior equipment of other manufacturers will be
welcome. However , such offers must be accompanied by sufficient catalog data, specifications and
technical information to enable the owners and architects to evaluate them. A COMPLETE BELL
OF MATERIALS LISTING THE EQUIPMENT OFFERED FOR APPROVAL MUST BE
SUBMITTED WITH THE REQUEST. REQUESTS NOT INCLUDING THIS BELL OF
MATERIALS WILL AUTOMATICALLY BE REJECTED.
B. On the dimming and control system, bidders submitting other equipment shall include pertinent
performance data, charts and drawings showing in what respect the system will function in accordance
with the specifications. In the case of substitution of the control system, the bidder shall submit the
name of the manufacturer and a list of ten or more operating systems (with names and telephone
numbers of contacts). This information shall be mandatory as a basis for determining the bidder's
intent in meeting the full requirements of the specificatiom
C. All approved alternates shall be shown as an adder or deduct to the base bid. THE
r..
MANUFACTURER OF THE ALTERNATE EQUIPMENT SHALL BE NAMED AS PART OF THE
ALTERNATE BID.
.1.04 WARRANTIES
r`
A. The manufacturer of the stage lighting and control equipment shall warranty the Dimming and
Control equipment to be free from defects of material or workmanship for a period of one year from
the date of acceptance. During the period of this warranty, equipment which proves to be defective
shall be repaired or replaced at no charge. Unauthorized local repairs of the equipment during the
warranty period shall relieve the manufacturer of its responsibilities under this warranty.
B. UL Labels: All items of equipment and individual components where applicable standards have been
established shall be listed by the Underwriter's Laboratories, Inc. and shall bear the UL label when
delivered and installed on the job site.
C. NEC Compliance: Comply with the National Electric Code (NFPA 70) as applicable to installation
and construction of stage lighting and control equipment.
i
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOM TX. 79401
STAGE LIGHTING RENOVATION
NEMA Compliance: Comply with the standards of the National Electrical Manufacturers Association
pertaining to components of stage lighting equipment.
.1.05 SHOP DRAWING REVIEW AND APPROVAL
A. Three (3) sets of shop drawings shall be furnished for approval prior to fabrication of the equipment.
A set of drawings shall be returned, appropriately marked, as the approval document.
B. When the installation is complete, the owner shall be supplied with three (3) sets of "as built"
drawings which shall be incorporated as part of the Operation and Maintenance Manual.
Maintenance information shall be provided on all major units and principal components of the system.
.1.06 PRODUCT DELIVERY, STORAGE AND HANDLING
A. Deliver dimming and control equipment securely wrapped in factory fabricated wooden or fiberboard
type containers.
B. Handle equipment and controls carefully to prevent breakage, denting and scoring finish. Do not
install damaged equipment and controls; replace and return damaged units to equipment
manufacturer.
C. Store stage lighting equipment and controls in clean dry spaces. Store in original cartons and protect
from dirt, physical damage, weather and construction traffic.
.2.00 PRODUCTS
.2.01 i DIMMER RACK
A.
Mechanical
1. The dimmer rack shall be a free standing dead front switchboard with sizes as indicated in the Bill
of Materials and shall house all specified equipment. It shall be constructed of extruded
aluminum structural members and code gauge formed steel. All bus bars, lugs, and terminals
shall be copper with all load lugs, power terminals, and points of connection being silver plated
copper. All exterior surfaces shall be finished in black powder coat finish.
2. Racks and custom auxiliary racks shall be designed to allow for adjacent or back-to-back
mounting. The rear section of the rack behind the dimmer modules shall be utilized as a
contractor's wireway. Removable conduit panels shall be provided on both the top and bottom of
the rack for contractor entry of load and power feed wiring.
3. The rack shall be constructed to permit insertion and removal of dimmers and control modules
without the use of tools. Self -aligning connectors shall be provided for precise alignment of the
dimmers to the signal and power contacts in the rack Dimmer supports shall be incorporated into
the sides of the rack, allowing clear access to the power, load, and neutral terminals and the
wireway. Racks requiring disassembly to access the terminals and wireway or requiring the use of
tools for replacement of dimmers and control modules are not equal and not acceptable.
4. The rack shall contain a continuous -duty, low -noise, multi -speed fan to maintain temperatures at
proper operating levels with all dimmers under full load and ambient temperatures up to 40
degrees C.(104 degrees F.). Cooling air shall be drawn through the door- mounted air filter, to
each individual dimmer, and exhausted through the top of the rack. Racks which pull the same
air over multiple dimmer modules, thereby causing some dimmer modules to receive preheated air
are not equal and not acceptable.
5. The fan and fan control unit shall be contained in modular housings that are removable for
cleaning and maintenance. Systems that require disassembly of sections of the dimmer rack for
fan maintenance are not equal and not acceptable.
2
n
LUBBOCK MUNICII'AL AUDITORIUM 4\24195
2720 6th LUBBOCK, TX. 79401
r STAGE LIGHTING RENOVATION
i
6. The front of the rack shall contain a rear illuminated "i" logo which shall flash when an error
condition exists within the rack. This shall assist in isolating problems, in multi -rack installations.
Systems which do not provide for visual indication of error conditions in each rack are not equal
and not acceptable.
7. The rack shall have a lockable door to prevent unauthorized access to dimmer and control
modules. The door shall contain removable electrostatic air filters and space for a Hand -Held
Terminal. When in place the backlit LCD screen of the Terminal shall be visible through the
door. The Terminal shall provide for system feedback, as well as changing system settings and
controlling dimmers directly. Alternate dimmer rack proposals must provide for control of all
dimmers at the dimmer rack in order to be considered as equal. eks that do not provide for
Rack and System Status via a LCD Screen without opening the door are not considered ;quay,
8. Both load and neutral terminals shall accept up to a #2 gauge wire. In systems requiring separate
ground wire per circuit, a separate ground buss shall be provided
9. Each rack shall have a series of interior wire guides mounted to the rack frame to provide
contractors with a dedicated location in which to run load circuit wiring; out of the way of line
feed and control wiring. These harnesses shall not require the use of any tools.
B. Electrical
1. The rack shall be designed to operate from 95-140V or 190-270V 45-65Hz and either single or
three phase power. Removable panels shall be provided on the sides of the rack to allow simple
rack to rack bussing.
2. The rack shall be factory -tested and control modules shall be burned in at elevated temperatures
for a minimum of 24 hours. The rack shall be UL listed and shall have an interrupting capacity of
10,000 AIC.
3. Each rack shall house an electronics backplane for the control wiring termination's and the
control module connections. The screw terminals shall be modular and removable for easy
contractor wiring outside the rack and replacement after termination's are completed. All rack
configuration information shall be stored on the rack's backplane in non-volatile memory, so that
when any new control module is plugged in, the rack shall come on line with full fun onality
within ten seconds without requiring any programming of the new control modul�ems that
require preprogrammed dedicated control modules for each rack or require user -initiated
reprogramming of replacement control modules are not equal and not acceptably
Each dimmer within each rack shall allow for user hardware selectable Panic operation through
an external dry contact closure. When the external contact is closed, those dimmers selected as
Panic dimmers will be driven to full without affecting any other dimmer control settings.
Additionally, the rack shall allow operation of any dimmer in the system without a control module
through the use of Panic. Those dimmers selected will be driven to full output when the control
module is removed from the rack.�acks which do not allow for operation without control
modules, or do not incorporate a Panic scheme are not considered equal and are not acceptably
C. PLUG-IN DEMINMR MODULES
1. Mechanical
a. Each plug-in module shall consist of a die cast aluminum chassis containing one or two
circuit breakers, a solid state power device, a high speed processor and two filter chokes.
b. Each plug-in module shall contain multi -color LEDs for each dimmer indicating normal
operation and error conditions.
c. An integral handle shall be provided for insertion and removal of the dimmer module without
the use of tools.
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
STAGE LIGHTING RENOVATION
d. All connections to the rack shall be through floating power and data connectors for precise
alignment of all connections. The side mounted spring shall always provide proper
alignment of the module when inserted into the rack.
2, Electrical (Dimming)
a. Each dimming channel shall be capable of hot patching cold incandescent loads up to its full
rated capacity.
b. ,Each dimming channel shall operate satisfactorily on 45 - 65 Hz 95 - 140V (120V nominal)
or 190-270V (230V nominal) AC lines and in ambient air temperatures from 0-40 degrees
C.(32-104 degrees F.)
c. Each dimming channel shall produce essentially a full sine wave when the control signal is
full on and an output of zero volts when the control signal is off. When a dimmer is assigned
as a non -dim, it shall pass a full sine wave unregulated, at the line input voltage.
d. The line voltage regulation speed of each dimmer shall be user configurable. Line voltage
regulation shall maintain output voltage to within +/- 1 Volt for line voltage changes of up to
10 Volts per second and for line frequency changes of up to 1 Hertz per second.
e. The power handling features of each dimmer shall maintain proper operation of the dimmer
without any interruption of operation, under the following adverse conditions:
i) a complete dropout of line voltage for up to 10 milliseconds
ii) a line surge or sag of 25% of nominal operating voltage for at least 500 milliseconds
iii) transient voltages up to 2'h times the nominal line voltage.
Dimmers that fail for any amount of time under these conditions are not equal and not acceptable.
f. Dimmers shall include the following real time feedback elements:
i) Load Sensing with Programmed Alarms for deviations from recorded loads
ii) Temperature Sensing (with Warning Alarm and Shutdown Alarm)
iii) Current/Voltage Output per dimmer
iv) Cuffent/Voltage Input per phase
v) : Summary kilowatt-hour power usage
vi) Control level input
vii) Error Conditions:
1) circuit breaker tripped
2) open circuit
3) overtemp warning (user selectable temperature level)
4) amtemp shutdown
5) : wrong module type for this position
6) panic condition from loss of control module signal
7) change in recorded load
g. Feedback data shall be available at the following locations:
i) Dimmer Module LED's
ii) Hand -Held Terminal
iii) On the ColorNet6 network at VPC's (Remote Video nodes)
iv) Remote Personal Computer
h. Dimmers that employ Triac devices are not equal and not acceptable.
3. Electrical (module)
a. The dimmer module shall be protected by one or two circuit breakers as indicated.
b. The circuit breakers shall serve as load disconnects and shall have a 10,000 amp interrupting
capacity.
c. Each dimmer module shall contain a solid state power device with two or four SCR's in an
anti -parallel configuration which are reflow soldered to nickel -plated copper lead frames
which are in turn reflowed to a beryllium oxide ceramic substrate. The ceramic substrate
shall be reflow soldered to an integral nickel -plated aluminum heat sink for maximum
4
j LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
r- STAGE LIGHTING RENOVATION
thermal conductivity and maximum semiconductor reliability. Dimmers using separate
r semiconductor assemblies (such as solid state relays) attached to a heat sink and requiring
+ heat sink grease and mechanical mounting hardware shall not be acceptable. Surface
mounted optical isolators shall be utilized to provide a minimum of 4000 volts of electrical
isolation between the power semiconductors and the control signal. The active components in
the power device shall be encapsulated in a high dielectric potting compound for mechanical
protection and electrical isolation. The SCR's shall have a Transient Voltage Rating of at
'least 600A and a single cycle surge I't rating as follows:
Catalog # Description Current Rating
4-0012 i500 2AKW 120V Dual Dimmer Module 2x20A
Each dimmer module shall contain a high-speed microprocessor PCB that controls all of the
dimming and voltage regulation functions, and processes and monitors all feedback
parameters, locally within the dimmer module for its dimmer(s). For reliability, each dimmer
module shall have its own optically isolated signal line for communication with the control
module. In the event of any dimmer module's failure, the operation of all other modules shall
remain unaffected The local electronics shall provide each dimmer with more than 5,000
discrete level values between the zero and full output levels for the dimmer. Systems in
which the control module(s) directly controls the dimming and regulation for all dimmers are
not equal and not acceptable.
e. Each 120V dimmer module be a recognized component of Underwriters' Laboratory for
incandescent and inductive loads and shall be so labeled.
4. Environmental
a. Each Dimmer Module shall include toroidal filter chokes to limit objectionable harmonics,
radiated radio frequencies, electromagnetic interference on the conductors and acoustical
noise in the load lamp filament. Current rise time shall be no less than as shown in the
following chart, measured at 90 degrees conductive angle from 10% to 90% of the output
wave form. Rise time of the dimmer shall not vary by over 10% operating at 25% to 1001/6 of
the rated load Dimmers with rise times that vary by more than 10% between 25% and 100%
of the rated load are not acceptable. Alternate proposals must include oscillographic evidence
for each dimmer type in order to be considered.
b. Power efficiency of each dimming channel shall be at least 95% or 97% at full load
depending on the rise time of the module. Maximum heat generated for each module shall be
as follows:
Catalog# Description Rise Time BTU/hr Tons AC
4-0012 i500 2.4KW 120V Dual Dimmer Module 500ms 519 0.043
2.04 CONTROL MODULES
p A. MECHANICAL
r
1. The Control Module shall be a plug-in assembly consisting of a formed steel chassis, one glass
r epoxy printed circuit board, and two levers for easy tool -free insertion and removal. Control
j Modules shall contain LED's providing user feedback. Racks using non plug-in control modules
` or electronics requiring the removal of panels for servicing are not acceptable.
5
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
STAGE LIGHTING RENOVATION
y/2. Each 48-module rack shall require only one control module. A slot shall be provided in the rack
/I ` for a second,'fully redundant on-line (Backup) control module. In the event of the Main control
module's failure or removal from the rack, the Backup control module shall automatically
maintain proper rack operation without any noticeable change to current lighting conditions.
DIstcros that do not provide for a fully redundant on-line Backup control module or require
user intervention to bring the Backup control module on line, are not equal and not
acceptable.
3. Each control module shall accept two input control signals of either the industry -standard
DMXS 12 or Colortran (CMX) protocols. A ColorNet6 network interface for dimmer and
feedback data shall be provided. Each control module's front panel shall provide an RS232 serial
port, a Hand Held Terminal port, and a PCMCIA slot.
4. Each system or each rack shall include a Hand Held Terminal which can be used as a means of
programming Configuration Features. [` 1c backlit LCD Screen of this unit shall be on line and
visible through the door of the dimmer rack. y�.l�"r
B. ELECTRICAL
1. The modules shall utilize completely digital electronic circuitry including high speed
microprocessors for performing dimmer level calculations and feedback communications. The
control modules shall automatically accept either Colortran protocol (156K baud) or DMX 512
protocol (250K baud). All control data inputs shall be optically isolated to 4,000V.
2. The Control Modules shall have On -Line and power LED's for each phase, visible from the front
of the rack. The power LED's shall indicate if any phase is missing or incorrectly wired.
3. Each control module will allow for back-up and library storage of the rack's configuration and
back-up looks through the use of an industry standard 1MB PCMCIA Memory Card
4. The 48 Module Rack Control Module shall have at least eight 0-10 V DC optically isolated analog
inputs which can be patched to one or more of the 96 dimmers in the rack. A memory transfer
input shall be provided to switch between digital and analog control of these dimmers.
5. Each Control Module shall have the following user -programmable Configuration Features:
a. Line Voltage Regulation Speed: fast(20ms), slow (200ms), or off (unregulated), per dimmer.
b. Control Response: fast (20ms) or slow (200ms), selectable per dimmer.
c. ; Minimum and Maximum Level per dimmer as a percentage.
d. Electronic Noise Reduction feature enable/disable per dimmer.
e. Unregulated Non -dim function per dimmer.
f. IES square law (modified) or one of five user -programmed output curves.
g. Cable resistance values for each dimmer.
h. Complete Patch (remapping) and Pile -on Priority Functions from multiple dimmer data
sources.
6. The Programming Features shall be accomplished by either PC -compatible software data
downloaded into the Control module or by the Hand -Held Terminal connected directly to the
Control Module.
7. Configuration can be downloaded from a PC attached to the serial port of the control module or
via the ColorNet6 network
8. The Control Module shall be able to receive, process, and distribute information both from local
sources and from and to the ColorNet6 network
9. The Hand -Held Terminal shall provide the ability to record, edit and play back up to 99 timed
Backup Looks.
10. The Hand Held Terminal shall be capable of wired operation up to 1000' from the dimmer rack.
*U
ii
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
�- STAGE LIGHTING RENOVATION
4
PROVIDE THE FOLLOWING:
Quantity Part No, Description
1 4-0110 48 Module 120V i rack (86"h x 17'w x 24"d)
1 4-0110P 48 Module 120V i rack w/ Hand Held Terminal (86"h x 17'w x 24"d)
81 4-0012 i5W 2AKW 120V Dual Dimmer Module
�-
15 4-0099 1 Air Flow Module (Single -Slot)
3 4-0311 1120V Control Module
1 4-0301 1 Hand Held Terminal
1 4-0306 1 MB Memory Card r`
r
Dimmer Rack: Approved equal from Strand Lighting is the CD-80 Supervisor with Reporter dimmer rack.
Approved equal from Electronic Theatre Controls is the Sensor AF dimmer rack with advancedieatures.
z
'mmer
Dimmer Modules: Approved equal from Strand Lighting is 018 module. Approved equal
r
from Electronic Theatre Controls is the D20AF dimmer mod .
Note: Both Strand Lighting and Electronic Theatre Controls are required to meet the requirements for
full tracking back-up control modules. It is the responsibility of these companies to provide detailed
documentation with their bid showing that this requirement has been met.
2.03 ENCORE XL LIGHTING CONTROL CONSOLE
A. General Description
1. The control console shall be a microprocessor based lighting control system specifically designed
and constructed for the control of theatrical and television dimming systems. The control console
shall provide for the control of up to 512 dimmers through the use of up to 512 control channels,
with at least 400 cues. Output shall be user -selectable between Colon= digital (CMX) and
USITT standard (DMX-512). A super VGA NI color monitor with a minimum of 8W by 600 lines
of resolution with a 0.29mm dot pitch shall be standard
2. The operating program shall be stored in an internal non-volatile read-only memory. Off-line
show data storage shall be accomplished with a standard 3 1/2" floppy disk drive.
3. The lighting control console shall be a freestanding table assembly with a separate video monitor
for displaying selected information regarding its operation. The console shall be no larger than
6.2" high x 14.5" deep x 45.5" long. Weight shall not exceed 47 lbs.
---J_ . The console shall be made of heavy -gauge sheet metal finished in a black powder coat with white
and blue silk-screen graphics. For ease of serviceability, the entire front panel control surface
shall hinge up from the console housing. The power supply and processor engine shall be in
separate interior shock -mounted housings made of anodized aluminum with a minimum of
connections and shall be casdy removable for servicing. The processor engine shall contain its
own separate cooling fan.nsoles which do not provide separate cooling fans for the power
supply and processor, or require rear or bottom access r have their electronics fastened directly
to the console's outer housing shall not be acceptable.
B. Mechanical
The lighting control console shall provide, but not be limited to the following features:
1. Main key switch for power control with a status LED.
2. Grand Master and alternate action black -out switch.
3. Airflow LED indicating a loss of proper airflow.
4. 48 hilly overlapping pile -on submasters or effect masters with bump buttons.
5.. Ten keys for calling up various displays on the monitor.
6. Expanded numeric keypad.
7. Cursor position keypad.
8. 10 "soft" function keys.
F"'a .
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
STAGE LIGHTING RENOVATION
9.
Ten macro buttons for accessing up to 100 operator -programmable macro commands of up to 128
keystrokes each. Macros can be programmed to use other macros which would count as one
keystroke.
10.
Wheel for adjusting channel levels proportionally and for live adjustment of effect or cue fade
rates.
11.
Rate key for assigning live rate control of a selected effect or cue fade to the wheel.
12.
Load key for loading cues to playback faders and for loading groups and effects to submasters.
13.
Go To Cue key for playback of cues out of numeric sequence.
14.
Large, backlit GO button for initiating fades between cues in the normal numerically sequential
order. The GO button shall provide positive tactile feedback to the operator to confirm its
operation. It shall be surrounded by a protective guard to prevent any accidental operation.
Consoles with GO buttons identical to other buttons or without protective guards or tactile
feedback are not acceptable.
15.
Stop/Reverse key.
16.
Four (4) 100mm Playback Faders for manual control of cue fades. Each playback fader shall have
its own takeover button with an LED indicating the status of the fader. Faders may be
programmed to automatically clear or retain control of the fade at the completion of the fade.
C. Operational
1.
DISPLAYS
The console shall provide the following displays that can be selected by the operator to appear on
the monitor at any time:
a. Sg&e shall allow viewing of all channel levels or an exclusive list of active channels.
b. Preview shall allow blind viewing and editing of cues in memory and shall include the
exclusive listing feature.
c. Group shall allow blind viewing and editing of groups and shall include the exclusive listing
feature.
d. Submaster shall allow blind viewing and editing of subn=ers and shall include the exclusive
listing feature.
e. Effect shall allow blind viewing and editing of effects.
f. Quesheet shall be a numerically sequential list of all cues and their timing parameters.
g. Trackshee shall be a spreadsheet matrix of cues and channel levels. Up to 32 cues or cue
parts by 24 channels may be viewed at one time. The exclusive listing feature shall be
included.
h. Plavback is a non-editable cuesheet display, also showing playback fader status and submaster
levels.
i. Patch shall allow viewing and editing of proportional dimmer -to -channel assignments,
dimmer profiles, virtual non -dim assignments, and parked dimmer status.
j. Profile shall allow custom dimmer and cue We curves. Up to 10 operator -defined profiles
shall be available for assignment to dimmers and/or cues.
k. 5g= allows configuration of the console and selection of peripheral operations. The setup
display shall indicate the following information:
i) the show label.
ii) the number of channels in the show,
iii) the number of dimmers in the show.
iv) the dimmer output protocol selected.
v) the Hand Held Remote enable mode.
vi) the Submaster Outrigger enable mode.
vii) the MIDI enable modes. .
viii) the playback submaster window display mode.
ix) the fader clearing mode.
x) the number of cues/parts/groups available in memory.
xi) the current operator -selected defaults.
LUBBOCK MUNICIPAL AUDITORRIM 4\24\95
2720 6th LUBBOCK, TX. 79401
�- STAGE LIGHTING RENOVATION
S
1. Each display shall have the following elements:
i) a title bar with the name of the display.
ii) a command line showing command strings prior to their entry.
P iii) a command history showing the last command.
iv) a selection of up to ten soft key functions.
v) an indication of the current macro page.
m. Channel levels shall be displayed in different colors to indicate their source or status.
Different colors shall indicate levels from cues, submasters, or effects.
n. o optimize the use of the display area:
r
t) Two different modes of text display shall available for the operator to choose from: 25
�, lines or 43fnes screen.�nsoles which do not display
per screen per provide expanded
area shall provide a second CRTJ
u) Stage, Preview, Group, Submaster and Tracksheet displays shall incorporate an operator-
s
1` selectable exclusive list of active channels. L&nsoles which do not optimize use of the
display through the use of exclusive listing of active channels are not equal and are not
acoeptablei
2. CUES
a. Cues may be recorded in any order. Up to nine (9) cues may be inserted between numerically
consecutive cues.
b. Each cue may have up to four (4) separate parts.
c. A cue may be assigned split times for channel levels that increase and decrease.
d Each cue or cue part may be assigned the following parameters (ail tunes may be set up to
999.9 seconds in 0.1 second increments):
i) fade and delay times.
ii) split fade and split delay times.
iii) manual fades.
iv) effects. Any effect assigned to a cue shall have its channel levels fade up
(or down) in the cue fade time while the effect is running. Consoles which
do not fade effects within cues are not considered equal and are not
acceptable.
v) links to cues out of sequence.
vi) link repetitions. When a link causes a loop, the number of repetitions of the
loop may be specified.
vii) return to normal sequence. A return to the next cue in sequence may be
r.
specified after a linked execution of a cue out of numerical sequence.
viii) cue profiles. These shall be selectable from the list of ten (10)
operatordefined profiles.
ix) cleanup designation. A cue designated as a cleanup cue shall prevent any
levels from tracking into subsequent cues.
e. Cues may be recorded as tracking or not tracking, based on the tracking mode in effect at the
time of recording. Three tracking modes shall be available: Tracking, Cue Only, and
Cleanup. Cleanup mode shall prevent any kind of tracking whatsoever, and no zero levels
shall be displayed while in Cleanup mode. Consoles which do not provide for user -defined
cue recording modes are not considered equal and are not acceptable.
7
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
STAGE LIGHTING RENOVATION
f. Cues, groups, and submasters may be recorded from any display, resulting in the recording of
levels that are currently active on stage. Cues, groups, and effects may be created in the blind
displays by selecting them by number within the given display. Any editing done in the blind
displays shall affect memory immediately without necessarily affecting stage levels (no use of
the record keys is necessary). Consoles which require manual recording or recording in only
limited displays are not equal and are not acceptable.
3. GROUPS
a Any or all channels may be recorded at specific levels as a group. The console shall be able
to record at least 99 different groups.
4. SUBMASTERS
a. Submasters shall operate in a file-on/Normal (highest level takes precedence), Inhibitive, or
Effect mode.
b. Each submaster shall. have a memory of its channel level assignments so that when modes
are changed, the submaster will return to the previous settings for the pile on/normal mode.
Consoles which do not provide for individually programmable submasters are not considered
equal and are not acceptable.
c. Each bump button shall be able to be assigned independently one of the following operating
modes: on, off, or solo. For convenience, the operator shall have the option of assigning the
mode of all bump buttons in one command.
5. EFFECTS
a At least 99 different special effects may be recorded; they shall consist of a series of steps.
which repeat, forward or reverse, in any combination of the following patterns (positive or
negative): alternate, bounce, build, and random. Up to 99 steps may be assigned to each
effect.
b. A different dwell time and active and inactive level may be assigned to each step. The dwell
time shall be able to be set up to 999.9 seconds in 0.1 second increments.
c. Effects shall be designated to operate, in cues or submasters, in one of two modes: pile -on or
take -control. Consoles which do not provide for pile -on or take -control operation of effects
are not considered equal and are not acceptable.
d. An effect may be assigned to fade up in a cue so that the effect shall continue to run through a
series of cues. The effect shall continue unchanged until it is designated to fade down in a
subsequent cue. While an effect assigned to a cue is running, additional effects may be faded
up in subsequent cues to run simultaneously. All running effects may then be faded out
individually or simultaneously. Consoles which require effects to be assigned to a separate
fader or submaster or do not fade in and out as part of a cue are not considered equal and are
not acceptable.
6. TRACKSHEET
a The Tracksheet display shall allow level setting and restoration or prevention of tracking to
recorded cues. The display shall indicate to the operator which levels are tracking and which
are not
b. Any changes made to levels in the tracksheet shall affect tracking levels according to the
currently selected tracking mode.
7. PATCH
a An electronic soft patch shall be provided for assigning control of the dimmers to specified
channels.
4+ to
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
STAGE LIGHTING RENOVATION
b. It shall be possible to assign each dimmer the following:
i) a proportional maximum output level when its patched control channel is at full.
ii) a profile defining its output curve.
iii) a status of "park" at a designated level.
iv) a status of virtual non -dim. The trigger point shall be definable.
i c. In patching operations, it shall be possible to refer to dimmer lists using channels, groups,
submasters, effects, or cues.
8. WHEEL OPERATION
a. Any channel list may be selected for control by the wheel. All channel levels under control of
the wheel may be adjusted proportionally even after some have reached full or zero.
9. COMMAND LINE SYNTAX
a. The operator shall be able to use any combination of the following items for constructing
channel lists: channels, groups, submasters, effects, or cues. These lists may be created using
the "and", "thru% and "minus" commands.
b. When recording cues, the cue parameters shall be accepted in any order on the command line.
When editing cue parameters, it shall not be necessary to specify the currently selected
(default) cue or cue part.
10. MISCELLANEOUS OPERATION
a. All channel levels shall operate on a "highest level takes precedence" basis whether the levels
originate from channel faders, cues, submasters, or effects. (The only exceptions to this rule
shall be take -control effects, solo bump buttons, and Inhibitive submasters.)
b. A "Remainder Dim" command shall be provided to isolate a specified channel list.
c. A "Restore" command shall be provided to restore channel levels to their settings prior to the
last level setting command.
d. A facility shall be provided for completing a "dimmer check" by assigning control of a
dimmer's level to the wheel and using the "next" and "last" keys to run through the dimmer
list sequentially.
11. MACROS
a. For convenience, the operator shall have the option of recording at least 100 different macros.
Each macro may contain up to 128 keystrokes. It shall be possible to use a macro (counting as
one keystroke) within the recording of a different macro.
b. It shall be possible to edit currently recorded macros on a line editor facility within the
operating software of the console. II
c. The macros shall be grouped into pages of ten (10) macros each, with the current page
selected in the setup display. j
r 12. SETUP
a. Setup shall provide as a minimum the following:
i) Selectable dimmer protocols: Colortran digital signal (CMX) and the USITT standard
(DMX-S 12).
ii) A set of diagnostic programs to check the functioning of the internal electronics, the top
panel controls, and the selected peripherals.
iii) Full Printing functions as specified by the operator so as to prevent the printing of
i unwanted information.
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
STAGE LIGHTING RENOVATION
iv) Commands to retrieve show information to or from a floppy disk.
v) The ability to selectively clear cues, groups, effects, submasters, macros, patch, profiles,
defaults or the entire system from the console memory.
vi) An indication of the number of channels, dimmers, and'the number of cues, groups and
effects that remain available in memory.
13. SOFTWARE UPGRADES
a. Upgrades to the operating software of the console shall be able to be achieved through two
separate methods:
i) by physical replacement of custom EEPROMs.
ii) by reprogramming flashROMs with software directly from the 3 112" floppy disk.
D. Options
1. The following items shall be provided with the control console:
a. Gooseneck worklights with built-in power supply and rheostat.
b. A Hand Held Remote with recording capabilities.
E. Warranty
1. A complete two (2) year warranty covering all parts and labor shall be provided for the control
console and its peripheral devices.
2. All software updates to the console released during the warranty period of the console shall be
available to the owner free of charge.
3. It shall be required of the owner that a warranty registration card be completed and sent to the
manufacturer in order to validate the warranty.
PROVIDE THE FOLLOWING:
1 7-1050 ENCORE XL Control Console
The approved equal from Strand Lighting is the # 530 Control Console. The approved equal from Electronic Theatre
Control is the Expression 2X Control Console.
Provide the following accessories:
1 7-3010
25' Control Cable
1 7-4011
Flush Control Connection Wall Plate
1 7-5101
Worklights with Power supply and Dimmer control
1 7-2021
Hand Held Remote
2 7-3030
50' Hand Held Remote Control Cable
.2.04 EXPANDED VIEWPOINT Architectural Lighting Control System
A. SYSTEM DESCRIPTION
1. System shall use solid state devices for control of lighting loads.
2. All user operated controls shall be low voltage.
3. Dimmer equipment cabinets shall contain all power devices. Control modules in the dimmer
racks shall contain the system's non-volatile internal memory.
'6 17-
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
r STAGE LIGHTING RENOVATION
4. The system shall be configurable at the factory, at the application site or at a remote location. The
r system shall use a removable memory cartridge to store a copy of all data in the internal system
+ memory and act as a back-up. Data in the internal system memory shall be transferable to the
cartridge, and data stored in the cartridge shall be transferable to the system memory. Changes
r made in system configuration shall be automatically transferred to the memory cartridge when in
d place in the master processor. Internal Memory shall be protected from power failure by a 10 year
lithium battery.
B. CONTROLS
1. Control shall be low -voltage type as specified here and as listed below and/or shown on the
�..
drawings. Controls shall use low -voltage Class 11 electrical wiring.'
2. The system controls shall be composed of five factory -assembled off the shelf modular elements.
a. The LCD Station (Colortran #LEC 1995) shall have 12 push -buttons and a 20 character, 4
line liquid crystal display with wide angle visibility. The liquid crystal display shall be
r
capable of displaying preset names, channel names, channel and preset levels, lock mode
status and fader time. 8 push -buttons shall be used to select and control information within
the display. 4 push -buttons shall control "set", "up", "down", and station "of[". The LCD
Station shall have the ability to display information stored in the sy%.Rem's non-volatile
electronic memory. The illuminated screen background shall be adjustable to two levels of
intensity or "off while the system is in operation. The LCD Station shall fit into a standard
three gang wall box.
"Panic".
b. Panic Station (Colortran #LEC 1998) shall have one push-button and a label marked
l
l
Pushing the button shall bring selected dimmers to full bright. Pushing the button again
shall return the lights to their previous setting. The Panic Station shall fit into a standard
single gang wall box.
3. Control Station Panels shall be molded of high impact ABS with an anti static agent added which
with the silicon rubber push -buttons and insulation of metallic fasteners makes the station
immune to normal static discharges and the malfunctions that result from them. Metallic control
stations which are subject to static .discharges will not be considered acceptable.
4. Control Station Faceplates shall attach to the wall box using no visible means of attachment and
shall be fastened in a manner so as to prevent unauthorized removal (i.e. magnets or Velcro are
not acceptable). Faceplate covers shall have no silk screening or engraving applied to outer
surfaces. Faceplate covers shall be .010" thick clear polycarbonate sheet for maximum durability
r"
and optimum appearance. Faceplate covers shall be replaceable in the field to allow for decor
changes.
5. Wiring to the control stations from the dimmer equipment panels shall use low -voltage Class II, 6
r..
conductor, 20AWG stranded, unshielded cable. Connections to the controls shall be made to
clearly numbered positions on a 4 position terminal block and a 2 position terminal block that
attach in only one way. The total distance from the furthest station on a control chain to the
control module in the dimmer rack can be as great as 1000 feet.
i
6. Pairs of similar control stations shall be configurable in mirrored condition. Functions of one
f
station shall be identical to those of the mirrored station, and changes made on one station shall
be immediately effected on the other mirrored station.
7. The system shall be able to be locked in 3 modes: All buttons locked, preset only locked and set
only locked The system shall be unlockable at any LCD station using a 3 digit code.
8. The Expanded System shall be controlled by up to 40 stations and activate up to 512 dimmers.
The fade rate for each preset shall be adjustable in one second increments from 0 - 999 seconds.
The internal clock shall activate specific presets at particular times for each day of the week and 4
1
special holiday schedules. Sunrise, sunset and daylight savings time shall be time options in the
daily schedule. The yearly calendar shall allow the user to assign any time: clock schedule to any
day of the year. Current time and date shall be displayed at designated LCD stations.
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
STAGE LIGHTING RENOVATION
9. System configuration shall be done with a personal computer. A configuration program supplied
with the system shall enable the user to set the parameters. Configured functions shall be shown
in displays which appear on the computer screen. Items configured consist of installation name,
date, security code, dimmer type, high level limit, control station number, name, type, operating
status, time out, lock mode, mirror designation, dimmer assignment per channel, preset names,
channel names, channel levels, preset master names, station numbers, station names, preset to be
activated, closure switch numbers, presets, station names and numbers, and calendar days to be
assigned.
When configured data is completed, the information shall be loaded into the system's internal memory.
Complete system configuration can be printed out on the user's printer, if required A copy of the
configuration shall be stored in the electronic memory card with the master processor. The memory
card shall reload the configuration into internal memory m the event of a power interruption, and the
system shall resume function as before. The software based control shall allow updates as technology
develops.
PROVIDE THE FOLLOWING:
LEC-2121 Viewpoint Expanded Control Module Kit with:
1-LEC-2101 Viewpoint Expanded Control Module
1-LEC-1981 16KB EEPROM Memory Card
1-LEC-1985 Manual and Configuration Software
LEC-1981 16KB EEPROM Memory Card (Spare)
LEC-1995 Viewpoint LCD Control Station
LEC-1998 Viewpoint Panic Station
.3.00 FACTORY CHECK-OUT AND DEMONSTRATION
A. This contract shall also include the services of a qualified engineer regularly employed by the
manufacturer of the system who shall check the installation and ensure its proper operation. No part
of the system shall be energized before being so checked and the installation approved. Failure to
observe this provision shall automatically relieve the manufacturer of any responsibility concerning the
proper operation of the system or any part thereof and the replacement of parts which may have been
damaged by the premature energizing. This engineer shall be made promptly available on the job site
within two (2) days after the manufacturer has received written notice.
B. Also to be provided by the manufacturer or his representative shall be a minimum of four (4) hours of
demonstration of the complete lighting system to the Owner and/or his representative. This
demonstration time shall be mutually agreed upon by the two parties involved, but shall take place no
longer than 30 days after the system is completely installed.
.4.00 : SCOPE OF WORK.
The work included in these specifications consists of furnishing all materials, plant, labor, tools and
equipment necessary to and required for the furnishing and complete installation of all items of
equipment hereinafter specified. The lighting contractor bidding the equipment shall verify all
equipment to insure proper installation and checkout.
.5.00 INFORMATION AND BIDDING DOCUMENTS:
� 0"
r
LUBBOCK MUNICIPAL AUDITORIUM 4\24\95
2720 6th LUBBOCK, TX. 79401
STAGE LIGHTING RENOVATION
A. Any or all changes or substitutions of models must have the written permission of the civic center
stage manger. Proper technical data must be provided to the stage manager prior to acceptance of any
alternate equipment.
B. Any lighting contractor specifying the equipment outlined within the specification documents is
required to visit the job site and inspect the building conditions, measurements and other data required
for proper execution of bid. Upon inspection, prospective bidder must contact the stage manager in
the civic center complex for confirmation of information. Failure in any portion of this essential step
will invalidate the bid.
C. In order to protect the owner, any lighting contractor specifying equipment must list the factory
authorized service center within the state of Texas where any required warranty and or service for
specified equipment can occur.
D. Coordination shall be provided by the lighting contractor for all electrical installation procedures in
order to complete a fully functional lighting
E. The lighting contractor shall remove from the site of work all rubbish and trash caused by his
operations and on completion of the work shall leave the area of his work in a broom clean condition.
F. The owner reserves the right to execute or cause to be executed during the course of this contract, any
work not included in the contract but considered necessary to the completion of the work for the
purpose for which it is intended.
G. The owner shall have the right to reject any or all bids; bids not accompanied by the required bidding
information; as specified within this document.
H. All addendum's issued during the period of the bidding process shall be considered as part of the
contract documents.
I. The lighting contractor must stated the installation and delivery time in the bidding document.
AS ALTERNATE # 1
(10) TLR,4 ,COLORTRAN OR EQUIVALENT 6" 20 DEGREE ELLIPSOIDAL LIGHTING INSTRUMENTS.
(6) SIX, COLORTRAN OR EQUIVALENT 8" 10 DEGREE ELLIPSOIDAL LIGHTING INSTRUMENTS.
(S) FIVE, ALTN" OR EQUIVALENT 1KL 8-10 DEGREE ELLIPSOIDAL LIGHTING INSTRUMENTS.
(S) FIVE, ALTMAN OkEQUIVALENT 6-204OZ ELLIPSOIDAL LIGHTING INSTRUMENTS.
(S) FIVE, COLORTRAN O"QUIVALENT 1KW 8" FRESNEL LIGHTING INSTRUMENTS.
TO BE PRICED PER INDIVIDU ITEM THE PRICE OF EACH INSTRUMENT WILL INCLUDE
1 LAMP , 1 C-CLAMP , 1 COLOR AND 1 SAFETY CABLE EACH INSTRUMENT WILL HAVE
ONE 20amp THREE PRONG TWIST L CK PLUG.
4 1y