HomeMy WebLinkAboutResolution - 2019-R0154 - Utiltiy Contractors Of America - 05/14/2019 Resolution No. 2019-RO154
Item No. 6.8
May 14, 2019
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Service Contract No. 14574 for Underground
Boring Services as per RFP 19-14574-FM, by and between the City of Lubbock and Utility
Contractors of America, Inc., of Lubbock, Texas, and related documents. Said Contract is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on May 14, 2019
DANIEL M. POPE, AYOR
ATTEST:
Reber a Garza, City Secretaz
�)
APPROVED AS TO CONTENT:
Jesica McEachern, Assistant City Manager
APPROVED AS TO FORM:
'elli Leisure, Assistant City Attorney
ccdocs/RES.ServiceContract 14574 - Underground Boring Services
April 16, 2019
Resolution No. 2019-RO 154
Contract 14574
City of Lubbock, TX
Underground Boring Services
Agreement
This Service Agreement (this"Agreement") is entered into as of the JAday of Mai, 2019
("Effective Date")by and between Utility Contractors of America, Inc., (the Contractor), and the City of
Lubbock(the"City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 19-14574-FM, Underground Boring
Services.
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Underground
Boring Services,upon ten-ns and conditions maintained in this Agreement; and
NOW THEREFORE,for and in consideration of the mutual promises contained herein,the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A—General Requirements
3. Exhibit B—Proposal Price Sheet
4. Exhibit C—Insurance
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and C attached hereto.
Article 1
1.1 The contract shall be for a term of one year, with the option of two,one-year extensions, said
date of term beginning upon formal approval.All stated annual quantities are approximations
of usage during the time period to be covered by pricing established by this bid. Actual usage
may be more or less.Order quantities will be detennined by actual need.The City of Lubbock
does not guarantee any specific amount of compensation, volume, minimum, or maximum
amount of services under this bid and resulting contract. The Contractor must maintain the
insurance coverage required during the tern of this contract including any extensions. It is
the responsibility of the Contractor to ensure that valid insurance is on file with the
Purchasing and Contract Management Department as required by contract or contract may
be terminated for non-compliance. The rates may be adjusted upward or downward at this
time at a percentage not to exceed the effective change in the Consumer Price Index(CPI)or
Product Price Index (PPI), whichever is most appropriate for the specific contract for the
previous 12-months. At the City's discretion, the effective change rate shall be based on
either the local or national index average rate for all items. If agreement cannot be reached,
the contract is terminated at the end of the current contract period. The scope of work shall
remain the same but may include any additional structures and equipment that may have been
added by the City of Lubbock.
1.2 The Contractor shall not assign any interest in this Agreement and shall not transfer any
interest in the Agreement, whatsoever, without prior consent of the City.
1.3 All funds for payment by the City under this Agreement are subject to the availability of an
annual appropriation for this purpose by the City. In the event of non-appropriation of funds
by the City Council of the City of Lubbock for the goods or services provided under the
Agreement, the City will terminate the Agreement, without termination charge or other
liability, on the last day of the then-current fiscal year or when the appropriation made for
the then-current year for the goods or services covered by this Agreement is spent,whichever
event occurs first. If at any time funds are not appropriated for the continuance of this
Agreement, cancellation shall be accepted by the contractor on 30 days prior written notice,
but failure to give such notice shall be of no effect and the City shall not be obligated under
this Agreement beyond the date of tennination.
1.4 This contract shall remain in effect until the first of the following occurs: (1) the expiration
date, (2)performance of services ordered, or(3)termination of by either party with a 30 day
written notice. The City of Lubbock reserves the right to award the canceled contract to the
next lowest and best bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terns of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation,the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy.The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this do.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract Insurance requirements document,this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terns and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor
unless agreed upon in writing by the parties. In the event of conflict between these terns
and conditions and any terns and conditions provided by the Contractor,the terms and
conditions provided herein shall prevail. The tenns and conditions provided herein are the
final terns agreed upon by the parties, and any prior conflicting terms shall be of no force
or effect.
2.13 The Vendor warrants that it complies with Chapter 2270, Subtitle F, Title 10 of the Texas
Government Code by verifying that:
(1) The Vendor does not boycott Israel;and
(2) The Vendor will not boycott Israel during the tern of the Agreement.
2.14 SB 252 prohibits the City from entering into a contract with a vendor that is identified by
The Comptroller as a company known to have contracts with or provide supplies or service
with Iran, Sudan or a foreign terrorist organization.
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IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF L BOCK CONTRACTOR
BY:
Daniel M. Pope, Mayor Authorized Re resentative
ATTEST:
Print Name
Rebe ca Garza, City Secretar
Address
APPRO' D AS TO C LATENT: 44 640(" �ll T—x 79 �y
City, State, Zip Code 7
L.�ood Fr kli , P.E., Division Director of
Public Wo
APPROVED�AS TO FORM
Kelli deisure, Assistant City Attorney
City of Lubbock,TX Exhibit A
RFP 19-14574-FM
Underground Boring Services
General Requirements
1. GENERAL CONDITIONS
1.1 Traffic Engineering is seeking proposals to establish a contract for boring services to be
done in the City of Lubbock in accordance with the applicable specifications and
requirements below. The work or jobs described below are to be done by qualified
contractors duly organized,validly existing and in good standing with at least three
years of experience in this type of service. The Contractor shall maintain a qualified
work force experienced in the performance of specified jobs and familiar with all laws,
rules, and regulations regarding the activities stipulated herein. The Contractor shall
show proof of qualifications and submit a list, together with their bid,of at least three
customers and types of services done for the past three years.
1.2 The Contractor shall obtain necessary City permits for barricading streets or sidewalks
and excavation in public right of way. The Contractor must register with the City Right
of Way Office Management Coordinator to obtain permits related to excavation and
obtain Barricade Permits from Traffic Engineering. Traffic Engineering personnel will
obtain permits for proposed installation in the TXDOT Right of Way prior to the start of
construction.
1.3 The Contractor shall guarantee to start projects with a minimum of 120 hours(five days)
notice. All prices on excavations shall include any necessary equipment, back-filling,
proper compaction, barricades, installation of warning tape (furnished by Traffic
Engineering as needed) 18"below grade, and cleanup of site. All prices on bores shall
include the above items with the addition of bore pit,pilot holes, and approach ditch.
Back filling shall proceed in a timely manner and in accordance with these
specifications. Where cables or conduits are being installed by Traffic Engineering, the
Contractor shall promptly begin back filling of excavation areas after being notified by
Traffic Engineering that cable or conduit installation is complete. The Contractor shall
guarantee all excavations against sinking for a period of one year. The Contractor shall
be responsible for shoring all excavations five feet or more in depth, as required by the
Occupational Safety and Health Act. The Contractor shall be available for any pre-
construction meeting as needed.
1.4 Traffic Engineering may require the Contractor to establish in writing a total cost
including a maximum number of days, hours, cubic yards, and/or linear feet for each job
proposal prior to excavation. No work shall proceed without prior approval of Traffic
Engineering. Traffic Engineering will consider change authorizations if the need arises
due to unforeseen circumstances. It is the intent of this bid that typical utility and
underground utility work will be performed for the rates and units of measure as
indicated on Traffic Engineering's Proposal Form. It is the further intent that the items
and services shown under headings are turnkey or complete services. The services and
items listed under heading Traffic Engineering Other are intended to be used only for
unusual circumstances that do not fit under the scope of work described under other
headings.
City of Lubbock,TX
RFP 19-14574-FM
Underground Boring Services
1.5 Billing invoices shall be itemized with charges separated accordingly. Traffic
Engineering shall reserve the right to inspect time sheets on each project to confirm
charges. No charges will be automatically paid that should be included in the footage
rate,the hourly rate, or the boring rate. All invoices shall reflect a location furnished to
the Contractor by Traffic Engineering. Invoices for work shall be submitted to Traffic
Engineering for payment within 30 days of the completion of work. The Contractor
shall submit a list of subcontractors used in the completion of scheduled work.
1.6 Contractor will be required, at Contractor's expense,to furnish a payment bond in
accordance with Chapter 2253, Government Code, in the amount of 100%of the total
work or job price in the event that said work or job price assigned exceeds$50,000 and
will also be required to furnish a performance bond in accordance with Chapter 2253,
Government Code, in the amount of 100% of the total work or job price in the event
that said contract work or job assigned exceeds$100,000. Said statutory bonds should
be issued by a company carrying a current Best Rating of"A"or better.
2. PREPARATION FOR WORK
The Contractor shall immediately upon entering a project site for the purpose of beginning work,
locate all general reference points and take any action necessary to prevent their destruction, lay
out their own work,and be responsible for all ditch lines,elevations, and measurements of
construction, grading,utilities,and other work executed under this contract. The Contractor
shall exercise proper precautions to verify dimensions(if available), shown on drawings before
laying out work. Existing lines shown on drawings are not guaranteed as to size, location,or
completeness. The Contractor will be held responsible for any damage resulting from the
Contractor's failure to locate exact type, size, and depth of existing lines. Any proposed Traffic
Engineering line that interferes with existing lines shall be relocated or re-routed by the
Contractor as directed by the Traffic Engineering Department.
3. PROTECTION
3.1 The Contractor shall be responsible for locating existing utilities utilizing the Texas 811
system and adequately protecting, at all times, the adjoining property and surrounding
areas including landscaping and improvements,other utility facilities; and at the
Contractor's expense, restore any damage to utilities or property. The Contractor's
responsibility shall also include the removal of excess soil and related excavated
materials not used in the back filling of excavations.
3.2 The Contractor shall provide at their expense all markers, lights,barricades,and other
materials necessary to guard and protect all excavations and shall be responsible for
any damage and liability from the neglect of these duties. All barricade equipment and
layouts shall conform to the Texas Manual on Uniform Traffic Control Devices
(TMUTCD).
City of Lubbock,TX
RFP 19-14574-FM
Underground Boring Services
3.3 The Contractor shall protect, at all times, the excavations and site from damage by
rainwater, spring water, ground water,backing up of drains or sewers, and all other water
hazards. The Contractor shall provide all pumps, equipment, and enclosures to provide
this protection. Excavations damaged by flooding or collapses shall be cleaned and
enlarged to accommodate the installation of conduit pipes, cables, or pull boxes as
required by drawings and specifications.
3.4 The Contractor shall be responsible for loss by theft and damage to Traffic Engineering
materials furnished to the Contractor and placed in their charge.
3.5 Vehicle and equipment parking shall be arranged to minimize disruptions to normal
traffic flow and pedestrian access. Blocking doorways,sidewalks,handicap access,and
fire lanes is prohibited. Parking partially on the street and the sidewalk or curb is
prohibited
3.6 If street parking is necessary, vehicles shall be parked parallel and adjacent to the curb
with appropriate cones and barricades as specified by the Contractor's Barricade Permit.
The Contractor shall obtain permission from Traffic Engineering if parking or driving
on a sidewalk or other landscaped area is necessary, otherwise any damage or repair
cost will be charged to the Contractor.
4. LAWS,REGULATIONS, CODES,AND ORDINANCES
4.1 Construction shall conform to applicable requirements of the latest edition of
the following documents. In case of conflict between any of these documents,
the strictest requirements shall govern.
a. The National Electric Code
b. The National Electric Safety Code
c. Occupational Safety and Health Act
d. API 1166 Excavation Monitoring and Observation
e. All local,state,and national codes,ordinances, rules, and regulations not
specifically mentioned above but which apply to the proposed construction
including city and state standards for barricades
f. Occupational Health and Safety Act requirements for shoring and bracing
ditches and excavations-The Contractor shall provide if necessary, shoring
and sheet piling in compliance with the same.
g. Manual on Uniform Traffic Control Devices(TMUTCD)
4.2 No extras shall be allowed for any changes to make the work conform to the regulations
of the above-mentioned documents; they shall be considered as completely included in
the contract prices. Nothing in these specifications or drawings is to be construed to
permit work not conforming to these documents and codes.
City of Lubbock,TX
RFP 19-14574-FM
Underground Boring Services
5. INSPECTION
Traffic Engineering representatives shall at all times have access to the project site for
inspection of the work. Materials furnished to the Contractor by Traffic Engineering shall be
inspected by the Contractor and Traffic Engineering upon receipt. The Contractor shall be
responsible for the safe handling and storage of all material furnished and shall replace, at their
own expense, all material that becomes damaged or defective while placed in the Contractor
charge.
6. BARRICADES
The Contractor shall provide, install,and maintain for the duration of the work all necessary
rigid barricades, warning signs and other warning devices and shall take all other precautions
to safeguard persons, adjoining property, including improvements thereon, against injuries
and damages of every nature whatsoever. All barricade equipment and layouts shall conform
to the Texas Manual on Uniform Traffic Control Devices(TMUTCD).
7. CONDUIT INSTALLATION
All conduit installation must conform to City of Lubbock design standards and
specifications. Bid item pricing is requested for turnkey jobs including conduit installation
by the Contractor. Under these bid items,the Contractor is to install conduits furnished by
Traffic Engineering. Conduits shall be installed in continuous runs. Splices can be made
using solvent cement as directed by the conduit manufacturer in making up all PVC joints
or by fusion. During construction,partially completed conduit installations shall be
protected from entrance of dirt and any other debris. Weight or secure conduits to avoid
floating if flowable backfill is used. Install the flowable backfill in one pour if possible. Do
not allow heavy masses of flowable backfill to fall on conduits. Insure that the top of the
flowable backfill is reasonably level. Materials will be furnished by Traffic Engineering as
specified below. All conduits shall be free of debris and have a mule tape placed in the
conduit to allow for pulling in cable at a later date by Traffic Engineering personnel. The
mule tape shall not rust, rot or mildew and have a minimum of 1200 pounds breaking
strength. The ends of finished empty conduit runs shall be sealed so as not to allow dirt or
debris into the conduit.
8. BORING
The Contractor's price per foot for boring shall include all work necessary to complete the boring
such as excavating bore pit,receiving pit, and pilot holes. Where bore pit,receiving pit or pilot
holes have to be excavated in concrete or asphalt areas, the Contractor will be paid the unit
prices for cutting and repairing concrete or asphalt. However, extra cubic yard or hourly charges
for excavation will not be paid. Prices quoted on bores shall be one price regardless of depth.
9. PULL BOX EXCAVATION
The excavation shall be laid out so that when the pull box is set, it will be in line with the conduit
assembly. The depth of the pull excavation shall be to the grade necessary with an additional 6"
City of Lubbock,TX
RFP 19-14574-FM
Underground Boring Services
space at the bottom to facilitate placement of base material. An additional 12"on all sides shall
be excavated to permit maneuvering and final adjustment of the pull box.The base material shall
be sandy soil, 5/8" crushed rock, or the equivalent of coarse gravel,and shall be installed prior to
the installation of the pull box.The actual installation of the pull box shall be completed by the
contractor or Traffic Engineering personnel as specified by Traffic Engineering. The Contractor
shall backfill around and over the pull box and perform compaction as required below.
10. BACKFILLING
10.1 Where excavation in existing dirt or grassy areas has taken place, proper compaction will
be required and prices included in per foot price.
10.2 Any excavation in paved areas shall be machine compacted in 6" layers to 95%proctor
by means of a pneumatic tamper. Soil compaction tests may be performed by the City of
Lubbock.
10.3 All back-filling material shall be free from refuse, boulders, rocks, stones, or other
unsuitable material. Existing material from excavation shall be used for back filling.
10.4 At the option of Traffic Engineering, selected excavation sites may be back-filled with
flowable backfill in order to speed up the backfill operation and minimize interruptions to
customer operations or traffic. Flowable backfill will be installed when specifically
requested by Traffic Engineering.
11. PAVEMENT CUT AND REPAIR
All pavement cut and repairs must conform to City of Lubbock design standards and
specifications. Wherever it is necessary to make cuts in existing asphalt pavement or concrete
areas,the cuts shall be made in such a manner as to cause the least amount of damage to
adjoining surfaces. If ditches are in an area subject to City of Lubbock design standards and
specifications paving specifications the compaction must be approved by City of Lubbock.
Asphaltic concrete for repairs shall be furnished and installed by the Contractor. Where concrete
sidewalks,driveways, streets,or parking lots are cut, the concrete shall be leveled,troweled, and
finished to match the existing concrete.
12. CLEAN UP
After the construction work is completed and before acceptance by Traffic Engineering,the
Contractor shall remove all rubbish,excess material from excavation, and other debris from the
work site, and all trench surfaces shall be bladed and all depressions caused by settlement shall
be filled with top soil or sand and yard raked to existing grades. Unless noted or directed
otherwise, final grading and clean-up will be considered to be included in the cost of the
particular excavation as designated in the proposal form.
City of Lubbock,TX
RFP 19-14574-FM
Underground Boring Services
13. FURNISHING OF MATERIALS
13.1 Unless noted or directed otherwise,Traffic Engineering will furnish or provide and pay
for the following materials for installation by the Contractor:
a. PVC Conduit and Materials
b. Grout
c. Gravel
d. Concrete
e. Flowable backfill
f. Warning tape
13.2 Pull Boxes will be delivered to the job site and set in the hole by the Contractor or
Traffic Engineering as required by Traffic Engineering.
13.3 All other material listed above shall be picked up by the Contractor at the City of
Lubbock Traffic Operations, 202 Municipal Drive. Upon receipt of these materials, the
Contractor shall assume full responsibility for the guarding and protection of these
materials from loss or damage.
14. EXCEPTIONS
Any exceptions to the requirements stated herein must be stated in the formal proposal.
Explanation must be made for each item for which exception is taken,giving in detail the extent
of the exception, and the reason for which it is taken, in order for consideration to be given to the
proposal.
15. RESPONSE FORMAT AND PREPARATION INSTRUCTIONS
Offerors shall use the prescribed format outlined in this RFP to clearly indicate their experience
and qualifications, describe their technical approach to this project, and fully describe their
proposal. Responses must be submitted in the format outlined in this RFP. Provide one original
and two copies of your response. Each response will be reviewed to determine if it is complete
before evaluation. Traffic Engineering reserves the right to eliminate from further consideration
any response deemed unresponsive to this RFP. The intent of Traffic Engineering is that all
responses follow the same format in order to evaluate each response fairly. Proposals will be
evaluated based on the material and substantiating evidence presented in the proposal, and not
based on what could be inferred. Begin each section and subsection described herein on a
separate page.Number the pages in each section consecutively. Each page shall have the name
of the Offeror indicated clearly at the upper right corner.
City of Lubbock,TX
RFP 19-14574-FM
Underground Boring Services
16. EVALUATION CRITERIA
The following criteria will be used to evaluate and rank submittals:
A) 60 Points for Price
B) 20 Points for Contractor Qualifications
C) 20 Points for Safety Record Questionnaire
17. PROPOSAL FORMAT
a) Proposals should provide a straightforward,concise description of the Offeror's capabilities
to satisfy the requirements of the RFP. Emphasis should be on completeness, clarity of
content, and conveyance of the information requested by the City.
b) The proposal should be bound in a single volume where practical. All documentation
submitted with the proposal should be bound in that single volume.
C) If the proposal includes any comment over and above the specific information requested in
the RFP, it is to be included as a separate appendix to the proposal.
d) The proposal must be organized into the following response item sections and submitted in
an indexed binder.
i) Cover letter addressed to the Honorable Mayor and City Council that states the Offeror's
understanding of the services to be provided. Include any additional information believed
necessary that is not requested elsewhere in the RFP.
ii) A description of the methodology to be used to complete the project to include, but not be
limited to, how recommendations will be formulated and commitment of adequate
appropriate resources to the project.
iii) Offeror's specific expertise in areas pertinent to the project to include a listing and brief
description of similar projects completed (with the dates of completion) or in progress and
a list of references by name,address,and telephone number for each project listed. This list
of projects in progress shall include the phase of work that each project is currently in(i.e.
design,bid, construction),and the estimated completion date.
iv) A brochure of past work, with emphasis on comparable projects.
v) List of principal(s) of the Proposer and amount of time that principal(s) will be involved in
the project.
vi) List of other professionals to be used, if applicable, with a record of experience in projects
of this nature. Identification of principal(s) and percentage of time the principal(s) will be
involved in the project.
vii) The organizational structure of the employees who will be assigned to this project along with
resumes of those individuals. If a joint venture is expected,then provide the organizational
City of Lubbock,TX
RFP 19-14574-FM
Underground Boring Services
structure of the sub-contractor and resumes of those persons who will be involved in the
project.
viii) The Proposer must assure the City that he/she will to the best of his/her knowledge,
information and belief, be cognizant of,comply with, and enforce, where applicable and to
the extent required, all applicable federal or state statutes and local ordinances including,
but not limited to the Davis-Bacon Federal minimum wage requirements.
ix) Describe the Offeror's methodology for handling errors and omissions.
x) Disclosure of any obligations posing a potential conflict of interest,including service on City
boards and/or commissions and any current contracts with the City of Lubbock. This would
apply to the Proposer as well as consultants subcontracted by the Proposer.
xi) Any material which the proponent wishes to submit and which is not specifically requested
in the above categories.
xii) Offerors are strongly encouraged to explore and implement methods for the utilization of
local resources, and to outline how they would address outreach issues in their proposal.
City of Lubbock,TX Exhibit B
RFP 19-14574-FM
Underground Boring Services
Proposal Price Sheet
(To be completed and returned with Proposal)
ITEM DESCRIPTION ESTIMATED UNIT UNITCOSTS EXTENDED COST
QUANTIES
BORING AND CONDUIT INSTALLATION
1 Bore and install (l)-2"PVC conduit 30 LF QS !f(3
2 Bore and install (2) -2" PVC conduit 200 LF q q . 47 Co
3 Bore and install(1)- 3"PVC conduit 20 LF 1} 47 Y0
4 Bore and install (2)- 3" PVC conduit 20 LF WO
-
- 5 Bore and install(1) -4"PVC conduit 40 LF q j 80
6 Bore and install(2) -4" PVC conduit 500 LF $ 5q 77(3'w
7 Bore in rock and install(1)-2"PVC conduit 15 LF aopo
8 Bore in rock and install(2)-2" PVC conduit 40 LF t 5�3' om
9 Bore in rock and install(1) -3" PVC conduit 15 LF �j?j,t° 4.150
10 Bore in rock and install(2)-3"PVC conduit 15 LF 157. .7-3[5q.50
11 Bore in rock and install(1)-4"PVC conduit 15 LF 57.r6o Y301,Eo
12 Bore in rock and install(2)-4"PVC conduit 40 LF ,50 7W. 'U
Additional cost for installation of 2" PVC
13 conduit 20 LF �� 79 to
14 Additional cost for installation of 3" PVC 20 LF g(p
conduit
15 Additional cost for installation of 4" PVC 20 LF 4,'0—
16 conduit �J( , 77 4
16 Installation of 90 degree elbows 40 EA j Q0
NIISCELLANNEOUS ITEMS
17 Labor and material to install Type D pull box 20 EA
18 Labor and material to install Type 1 pull box 2 EA
19 Cut and remove concrete 60 SF
20 Labor only to replace install and finish 60 SF 4b (�
concrete �7.
21 Cut and remove asphalt paving 20 SF 1g'"
22 Labor and materials to install asphalt paving 20 SF ?J( 4U
23 Backhoe for miscellaneous installation. 40 HR 151.60 7AV
24 Load,haul, and dispose of excess material. 50 CY 4S.0
1 �Woo
25 Provide machine tamper and operator for 10 CYcl or
miscellaneous compaction
q$, ,
26 Contractor charge for miscellaneous labor 40 HR 75
+ as
OVERALL TOTAL $ (i�
City of Lubbock,TX Exhibit C
RFP 19-14574-FM
Underground Boring Services
INSURANCE
SECTION A. Prior to the approval of this contract by the City,the Contractor shall Furnish a completed InSUrance Certificate
to the City,which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and
termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated
thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH
CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
INSURANCE COVERAGE REQUIRED
SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of
the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the
City based upon changes in statutory law,court decisions,or the claims history of the industry as well as the Contractor.
SECTION C. The Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any
extension hereof,at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and
acceptable to the City, in the following type(s)and amount(s):
TYPE OF INSURANCE COMBINED SINGLE LIMIT
GENERAL LIABILITY
® Conunercial General Liability ❑ Other General Aggregate $1,000,000
❑ Claims Made ® Occurrence Products-Comp/Op AGG X
® W1Heavy Equipment Personal cC Adv. Injury X
® To Include Products of Complete Operation Endorsements Contractual Liability X
Fire Damage(Any one Fire)
Med Exp(Any one Person)
PROFESSIONAL LIABILITY
❑ General Aggregate S
AUTOMOTIVE LIABILITY
® Any Auto ❑ All Owned Autos Combined Single Limit
❑ Scheduled Autos ❑ Hired Autos Each Occurrence S1,000,000
❑ Non-Owned Autos
EXCESS LIABILITY
® Umbrella Form Each Occurrence 54,000,000
Aggregate
GARAGE LIABILITY
❑ Any Auto Auto Only-Each Accident
❑ Each Accident Aggregate
❑ BUILDER'S RISK ❑ 100%of the Total Contract Price
❑ INSTALLATION FLOATER ❑ 100%of the Total Material Costs
❑ POLLUTION
❑ CARGO
® WORKERS COMPENSATION—STATUTORY AMOUNTS OR OCCUPATIONAL
MEDICAL AND DISABILITY $500,000
® 17MPLOYERS'LIABILITY $1,000,000
OTHER:COPIES OF ENDOSEMENTS ARE REQUIRED
® City of Lubbock rxrmed rrs•crrlditiorrrrl ius•rrr•ed ort Rtrto/Cexera(Liabilify ou«prLttarp arrrl uou-corttribtrtor� bcrs•is•.
® To iuclrtcle prochrcts of completed operations•errdorsenterrt.
® 6Vcriver of subrogation in fervor of the City of Lubbock on all coverages,except
The City of Lubbock shall be named as an additional insured on a primary and non-contributory basis and shall include
waivers of subrogation in favor of the City on all coverage's. Copies of the Certificates of Insurance and all applicable
endorsements are required.
ADDITIONAL POLICY ENDORSEMENTS
The City shall be entitled,upon request,and without expense,to receive copies of the policies and all endorsements thereto
and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions,
limitations, or exclusions(except where policy provisions are established by law or regulation binding upon either of the
parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise
reasonable efforts to accomplish such changes in policy coverages,and shall pay the cost thereof.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance,all insurance contracts and certificate(s)of insurance
will contain and state, in writing,on the certificate or its attachment,the following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the
interest of each insured may appear)as to all applicable coverage;
b. Provide for thirty(30)days'notice to the City for cancellation,nonrenewal,or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected
representatives for injuries,including death,property damage,or any other loss to the extent same may be covered
by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the
indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such
obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days
prior the change,which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez,Director of Purchasing and Contract Management
City of Lubbock
1625 13"'Street,Room 204
Lubbock,Texas 79401
SECTION D. Approval,disapproval,or failure to act by the City regarding any insurance supplied by the Contractor shall
not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents.
Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from
liability.
CERT'IFICAT'E OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties.
Complete Nos.1,2,3,5,and 6 if there are no interested parties. OFFICE USE ONLY
CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and count of the business enti
of business. �' ty's place Certificate Number:
Utility Contractors of America, Inc. 2019-477422
Lubbock,TX United States
Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 04/16/2019
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
RFP 19-14574-FM
Underground Boring Services
4Nature of interest
Name of Interested Parry City,State,Country(place of business
(check applicable)
Controlling Intermediary
Ziegner,Jonathan Lubbock,TX United States
X
Lane,Ty
Lubbock, TX United States X
5 Check only if there is NO Interested Party.
6 UNSWORN DECLARATION
My name is.. i /� f l 5 � I i /(<�S
J arid my date of birth is
My address is r1 L�° �) ►^ l�(.5 C� ���C! 7 ^ i''1
(street)
(city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in U/ {'r / County, State of on the I U day of 1 20
(month) (year)
L
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loll
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos,1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-477422
Utility Contractors of America, Inc.
Lubbock,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 04/16/2019
being filed.
City of Lubbock Date Acknowledged:
04/16/2019
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
RFP 19-14574-FM
Underground Boring Services
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Ziegner,Jonathan Lubbock,TX United States X
Lane,Ty Lubbock,TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of ,20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c