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HomeMy WebLinkAboutResolution - 4890 - Approves Master Plan For Public Art - Municipal Arts Committee - 07_13_1995Resolution No. 4890 July 13, 1995 Item #24 RESOLUTION WHEREAS, the Municipal Arts Committee, pursuant to direction of the City Council has developed a Master Plan for Public Art for the City of Lubbock; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Master Plan for Public Art is hereby approved and the Municipal Arts Committee is authorized 'and directed to implement such plan for and on behalf of the City of Lubbock. A copy of the Master Plan for Public Art is attached hereto as Exhibit A and incorporated herein by reference. Passed by the City Council this 13th day of July , 1995. ATTEST: Betty M. Johnson City Secretary APPR EIS, AS TO CONTENT: Aliamus, of Culture and Leisure APPROVED AS TO FORM: Donald G. Vandiver, First Assistant City Attorney DGV:da ddres\ccdocs\publ cart.res June 29, 1995 Julie 1995 EXECUTIVE SUM1AARY- Master Plan for Public Art Lubbock, "Texas !n November 1992 the Lubbock City Council signed a resolution reorganizing :old appointing it 9 member Ntu,licipal Ans Conuttittee (NIAC). P:r t ol'tlic charge given to the MAC was to: 1) act as a clearinghouse and coordinating agency for the placerneru ufan in or on City facilities or property; 2) review the suitability ufdonated art wid make iccunuuendatiuns to C:uuncil; a) coordinate with departmental advisory boards iu►d persorutel on placement of art in or on city facilities or property, 4) convene selection panels as needed in order to assure works of the highest quality. 5) develoo selection criteria and evaluation procedures to determine the suitabili_y ofdonated art and selection ol'an objects and artists for any works to he cormni%sioned by the city :utd Vresent to City Council for final ap roval. 6) develop and make reconunrndation, rcgardir � � comorchensive IyWilicitrtl Public Art flan. In order to meet the objectives stated in the resolution, Elie Municipal Ans Conunittee spent the next eighteen nionths looking at policies and procedures used by other cities to organize turd integrate public an ►rlto their cortlrnurt,tles. Based upon that rese:u'ch and what was learned from the successes :old filllures ofthose cities, MAC dralled a series of guidelines to serve as criteria for the selection and evuluation ul'public let uppunulilt ies. The basic components of the plan developed include guidelines on: • planning projects • eonvert,lrg selection eonuluttees • selecting Artists or artworks • maintaining and conserving artworks in the City's collection • disposing of artwork in the City's collection • involving the public in the process of selecting sites wid artists The original draft of the Master plan for Public An was presented to the City Council in November 199.1 and contained guidelines and procedures fur a percent for W-1 program. The City Council expressed :l number of concerns regarding this component of the plan and asked MAC to reevaluate their recoil uuendatioiis on how to fund public an projects. The original draft of the Master Plan, for Public An has since been revised to eliminate reconuuendations on funding for public an. Funding for public art projects will continue to be handled as they have in the past: 1) Once the scope of the project is defined, a budget and fundraising strategy is developed, 2) Grant proposals are prepared and submitted, contributions are sought from individuals and businesses, 3) Once the funds have been raised, the project begins. The key elements of the plan still provides guidelines for: • planning projects • convening selection committees • selecting artists or artworks • maintaining and conserving ailworks in the City's collection • disposing of artwork in the City's collection • involving the public in the process of selecting sites and artists The guidelines have been used successfully in planning and organizing the Atzlan Mural project and provides an example of how they can ensure the success of similar projects. In this case a planning/selection committee was established and was made up of representatives and artists from the neighborhood and community. After being presented with the various options on selecting an artist, the committee elected to hold a national competition. A call for entries was sent out and the committee reviewed slides and resumes from over 25 artists. Their selection of Emanuel Martinez was based upon the quality of his previous work and his experience in working with community groups on similar projects. The artist was required to visit Lubbock and interview cortununity members and do research before designing the mural. On his second visit, lus design was approved by the comnnittee and additional members of the neighborhood. Throughout the painting of the mural, individuals from the community and neighborhood participated. Funding for this project was raised through grants and donations and was aided by the efforts of the MAC and the planning/selection committee. The guidelines have been useful in evaluating and planning for the restoration of the Umlauf Angel at the Lubbock Cemetery. Research was conducted for a qualified conservationist to evaluate and develop a restoration plan for the sculpture. MAC has used the plan in raising funds for the restoration. The final stage of this project will be to develop an annual maintenance plan for the Angel, so that the condition of the sculpture can be better preserved. The Master Plan will also provide guidelines in the event that an artwork owned by the City needs to be disposed of, placed in storage or re -located to another site. The Municipal Arts Committee has received a number of request recently to work on public art projects. The guidelines recommended by MAC will provide a mechanism to evaluate requests, develop strategies for planning and fundraising, and ensuring community involvement in the process. 1. GOALS The primary goals of the public art program are to create a better visual environment for the citizens of Lubbock; to accept responsibility for expanding opportunities for citizens to experience art in public places; to provide appropriate education activities; and to recognize the substantial economic benefits to be gained through the provision of cultural amenities. The City of Lubbock shall accomplish these goals by: A. The placement of artworks in a variety of styles and media. B. An equitable distribution of commissions and purchases of artworks among artists locally, regionally and nationally. C. Promoting collaborations between artists and architects, landscape architects, engineers and planners. D. Enhancing the creative environment for artists in the Lubbock area. E. Selecting artists based upon qualifications. F. Designing educational activities which would include dedications, exhibitions, artist residencies and other programs to ensure public acceptance and understanding. 11. DEFINITIONS For purposes of these guidelines "Work of Art" means any work of visual art, including but not limited to, a drawing, painting, mural, fresco, sculpture, mosaic, photograph, work of calligraphy, work of graphic art (including etching), works in clay, textile, fiber, wood, metal, plastic, glass and like materials, or mixed media (including collage, assemblage, or any combination of the afore- mentioned art media). For projects which involve no structures, "Work of Art" may include a combination of landscaping and landscape design (including some natural and manufactured materials such as rocks, fountains, reflecting pools, sculpture, screens, benches, and other types of street furniture). A. Accession: The steps taken officially to log in or designate an artwork or artplace as part of an art collection. B. Acquisition: The inclusion of an artwork or artplace in the permanent art collection of the City, whether by commissioning, or purchase. C. Annual Public Art Proiects Plan: A prioritized list of permanent and temporary visual projects, with budgets and recommended design approach, developed by the Municipal Arts Committee, in consultation with city agencies, to be approved by the Lubbock City Council. D. Art Concept: An idea or concept developed by an artist, artists, or a collaboration of design professionals. E. Artplace: A space designed by an artist, working alone or in collaboration with other design professionals, to create a space of unified aesthetic. F. Artwork: A tangible creation by an artist. G. Cultural Amenities: A cultural asset which enhances inequality of life in a community, H. Deaccessioning: The removal of an artwork or artplace from the City's pennanent collection. I. Design_ Collaboration_: Projects created through the collaboration of artists with other design professionals. J. Disposal: Any action or set of procedures that result in the cessation of ownership and possession of a artwork or anplace by the City. K. Municipal Arts Committee: A professionally qualified citizen committee appointed by the Lubbock City Council to oversee quality control of all public art program projects And to recommend artworks and/or artists for the public art program. L. Public Places: All spaces, indoors or outdoors, which are generally accessible to the public. 2 III. RECOMMENDATIONS OF THE MUNICIPAL ARTS COMMITTEE A. That the City of Lubbock should endorse a Public Art Program which would provide opportunities for Lubbock citizens to experience and benefit from art works in public places of the City. The arts play a vital role in the physical, social, and economic life of the community. The Public Art Program should be responsive to the community where the artwork is placed, and citizen involvement as well as professionals in the visual arts and design fields would be included in the selection process to ensure a collection of the highest quality. B. That Public Art Projects continue to be funded in the same manner as in the past, through fundraising strategies developed for each individual project; and that funding opportunities for Public Art continue to be evaluated. C. That the policies recommended in Section IV be approved by the City Council to establish criteria for the Public Art Program with regard to the selection, placement and suitability of donated or commissioned art for the City of Lubbock, maintenance and conservation of existing artworks and community involvement. 3 IV. POLICIES A. ACQUISITION 1. Commission or Purchase a) Consistent the goals of the Municipal Arts Committee, acquisitions should be directed towards works of the highest quality. b) The acquisition of an artwork by the City implies a commitment to its preservation, protection and display for the public benefit. c) Acquisitions of an artwork by the City should imply its permanency within the City's collection, as long as it retains its physical integrity, identity and authenticity, and as long as it remains useful to the people of Lubbock. d) In general, works of art should be acquired without legal or ethical restrictions as to future use and disposition, except with respect to copyrights and certain clearly defined rights that are part of contracts with artists. e) The acquisition procedures should ensure that the interest of all concerned parties are represented, including the public, the arts community, and the receiving department. f) A legal instrument of conveyance, transferring title of the artwork and clearly defining the rights and responsibilities of all parties, should accompany all acquisitions. Complete records of accession should be maintained. 2. Gifts and Loans When gifts or donations are proposed for the commission or placement of works of art with any City Department, the proposal will be reviewed by the Municipal Arts Committee for artistic merit, context in the City collection, site appropriateness, and City liability, including maintenance. A donation shall include artworks placed on long-term loan (longer than 12 months). B. DEACCESSIONING The Lubbock Municipal Arts Committee desires to have a diverse art collection of the highest quality. The process of acquiring works and disposing of them should reflect that desire. To that end, at least once in every ten years every artwork in the City's collection will be evaluated for the part that it plays in the collection. Because the Municipal Arts Committee has the responsibility for conserving the City collection, and because the disposal of artworks may have serious implications for the artists, deaccession should be a deliberate and seldom -used procedure. It is the policy of the Municipal Arts Committee not to dispose of works simply because they are not currently in fashion and not to dispose of works whose worth might not yet be recognized. 1) At least once in every ten year period, the entire collection should be evaluated, whether by the Municipal Arts Committee, or by an independent agent. 2) A work of art may be considered for deaccessioning if one or more conditions such as the following exist: a) It is of inferior quality. 4 b) It has received consistent adverse reaction over a period of five or more years. c) It is fraudulent or not an authentic work. d) It can be used to finance, or can be traded for a work of greater importance, e) It possesses faults of design or workmanship. 0 It causes excessive or unreasonable maintenance. g) It is damaged irreparably, or to an extent where repair is unreasonable or impractical. h) It represents a threat to public safety. i) A suitable place for display no longer exists. j) The work is not, or is rarely, displayed. C. MAINTENANCE 1) Artworks within the City's collection shall be maintained in the best possible condition. 2) Artworks within the City's collection shall be examined for condition and location regularly. D. PUBLIC EDUCATION/OUTREACH It is recognized that public art often is a lightening rod for controversy and that the public art program shall have a mechanism for public involvement in public an projects, whereby those who live or work near the project somehow participate in the project. An open process must be established and maintained. The more that is shared about a project, the more acceptance it will gain. The goal of this policy is not to make the public like or enjoy what has been created, or to make artist selections by public vote, but to assure that all can accept the process of site, artist and art selection as having been appropriate. Public education and outreach can include any of the following: 1) Presentations to community groups, government agencies, citizen committees, and corporate service groups. 2) Presentation to artists, arcs organizations and other design professionals. 3) Site inventories by design professionals and citizen representatives. 4) Education programs which address the diversity of public art, the creative process, potential for communities through the use of design talents. 5) Public collaboration projects among community, artists, corporations, govemment. Neighborhood involvement in art installations and art site development. 6) Artists in Residence programs. 7) Community involvement in site selection and artist selection. E. SELECTION OF ARTISTS The Municipal Arts Committee shall convene artist -selection juries as needed and invite professionals in the visual arts and design fields to serve in the planning and selection process in 5 order to ensure works of the highest quality, community participation and public education activities. Artists selection juries shall: 1) Be composed of: a) At least one representative from the neighborhood in which the artwork or artplace will occur. b) Two artists, or one artist and an arts professional (designer, curator, collector, etc.) c) Other design team members. d) A member of the Municipal Arts Committee. e) A representative of the City Department. 2) Be chaired by the Municipal Arts Committee member. 3) Meet in open session. 4) Develop the project based on the charge from the Municipal Arts Committee, including site, medium/media, scope of project, method of artist selection, national or regional significance of the project and thus the scope of its publicity, and other relevant considerations. 5) Review credentials, proposals and/or materials submitted by artists. 6) Recommend to the Municipal Arts Committee an artist or artists to be commissioned for the project or an artist whose existing work is to be purchased for the project. 7) Respond to the Municipal Arts Committee's charge with a written report, including reasons for their selection(s). a. Eligibility requirements for each project will be established by the Municipal Arts Committee. 1) Artists will be selected on the basis of their qualifications as demonstrated by past work, appropriateness of the proposal to the particular project, and its probability of successful completion. 2) Specifically excluded are artworks done by students under the supervision of art instructors or done to satisfy course requirements; the design architect (or other relevant design professional) or members of the firm(s); city employees; and artists who are members of, or related to members of the Lubbock City Council or the Municipal Arts Committee. b. Methods of Selecting Artist(s) 1) Direct selection - artist(s) chosen directly by artist -selection jury. 2) Limited competition - artists invited by selection jury to submit proposals. 3) Open competition - application by any artist, subject to limitations established by selection jury or Municipal Arts Committee. 6 C. Criteria for Selection of Artists or Artworks: 1) Quality - of highest priority are design capabilities of the artist(s) and inherent quality of the artwork(s). 2) Media - all visual art forms may be considered, subject to limitations set by the selection jury or the Municipal Arts Committee. 3) Style - artworks from a variety of schools, styles, and tastes should be considered for the City collection. 4) Nature - artworks and artplaces should be appropriate in scale, material, form and content for the immediate, general, social, and physical environments with which they are to relate. 5) Permanence - consideration should be given to structural and surface integrity, permanence, and protection against theft, vandalism, weathering, excessive maintenance, and repair costs. 6) Elements of design - consideration should take into account that public art, in addition to meeting aesthetic requirements, also may serve to establish focal points, terminate areas, modify, enhance, or define specific spaces, or establish identity. 7) Public liability - artworks and artplaces should be examined for unsafe conditions or factors that may bear on public liability. 8) Diversity - the Public Art Program should strive for diversity of style, scale, media, artists and equitable distribution of artworks and artplaces throughout the City. 7 V. PROCEDURES FOR ADMINISTRATION OF PUBLIC ART PROGRAM A. Establishing Annual Public Art Proiects Plan -Public art program staff shall present a list of names for service on the Site Selection Committee for approval by the Municipal Arts Committee. *Public art program staff shall develop a master list of potential art/artist selection jurors and update it annually. Updating shall include designating those who have served in the past and those who are currently on the Municipal Arts Committee.. The annual, updated list shall be submitted to the Municipal Arts Committee for approval. -Public art program staff shall identify community groups from each of the areas of the City as identified in the site inventory. -Public art program staff shall review potential public art projects. 1) Determine scope of each project: a. Extent of built environment, including ground's development. b. Art and architecture integration potential. C. Design team potential. d. Socio-physical setting. e. Urban design/urban planning need. 2) Develop budget and fundraising strategy for each project.. -The Municipal Arts Committee, upon the recommendation of the Program Staff and the Site Selection Committee, shall develop a list of prioritized sites for potential works of art. A concise written outline of objectives and parameters of the project will be developed in conjunction with the City Departments. *Public art program staff shall develop annual art projects plan with time line for approval to Municipal Arts Committee who will sutxnd to City Council for approval. [3 B. Proiect Implementation by Public Art Program Staff PUBLIC ART PROGRAM STAFF SHALL: -Request Municipal Arts Committee to approve art/artist selection jurors for projects, including alternatives. *Identify City Departmental participants, their architects, engineers, and/or landscape architects, if selected, who will participate in jury deliberations. -identify community representation for participation on artist -selection jury. -Develop project budget based on: 1) Selection process a. Design, printing, mailing of prospectus. b. Artist's site visits. C. Design/maquene fees. d. Miscellaneous expenses. 2) Artist's fees. 3) Fabrication, shipping. 4) Site preparation. 5) Installation. 6) Insurance. 7) Documentation, signage. 8) Dedication, public events. 9) Other. -Establish project timeline. -Begin project checklist (see sample). -Begin record on 3 x 5 card (see sample) of activities of each juror serving on a project -- communications, letters to and from, payments, presence or absence at a jury meeting. *Call jurors together to: 1) More fully define project scope and intent, including site and budget. 2) Determine whether project should be an open competition, limited competition, direct selection. 3) Define project prospectus. q) Determine extent to which project should be publicized. •Actualize recommendations of project jury. 1) Prepare project prospectus. 2) Send prospectus information to media and interested individuals. 3) Collect credentials of artists interested in being considered. 4) Prepare credentials for review by jury. 5) Reconvene jury. 6) Help jury prepare statement justifying selection made. 7) Present jury selection to Municipal Arts Committee. VJ -Notify artist of selection and review with artist: 1) Limitations and/or constraints inherent in project or required by the City. 2) Timeline and budget. 3) Payment schedule. 4) Monitoring or review process. 5) Public education/outreach requirements. 6) Structure of working relationship with individuals involved in project. 7) Actual language of contract. ,Notify artists selected for limited competition and review with them: 1) Site visit requirements. 2) Nature of proposaUmaquette to be submitted. 3) Fee to be paid for submitting. 4) Timeline. 5) Selection process. a. Screening by public art program staff. b. Screening by structural, technical safety staff C. Final selection by jury. C. Establishing Annual Art Collection Management Plan *Public art program staff or its agent shall assess condition of existing artwork in the City's collection and prioritize maintenance or conservation needs. *Staff or agent shall establish scope of work possible based on estimated budgets for each project. -Staff shall review maintenance/conservation projects with appropriate City departments to determine their participation. -Staff shall develop an annual maintenance/conservation plan with timeline and jobbing recommendation and submit to the Municipal Arts Committee for approval who shall submit it to the City Council for approval. D. Accessioning Artworks and Artplaces *Assign accession number. -Enter data into master ledger (see sample). -Enter data onto alpha -by -artist card (see sample). -Enter data onto numerical card (see sample). 1) On card for each artwork or artplace. 2) For several pieces in a series, assign one number to entire series and designate each piece a, b, c, etc. 3) Alphabetizing cards by artists' name is possible only when many pieces are assigned numbers at the same time. -Enter the following data into computerized data -management system: 1) Artist last name, first name, middle name. 2) Artist nationality. 10 3) Artist birth and death dates. 4) Title of artwork or artplace. 5) Altemate title. 6) Date of artwork or artplace. 7) Medium. 8) Dimensions. 9) Edition. 10) Weight. 11) Inventory number. 12) Foundry/fabrication facility name and address. 13) Size and material of base/pedestal. 14) Location site name, address. 15) Previous location(s). 16) Donors name and address. 17) Donation, bequest, purchase, commission. 18) Value at time of acquisition. 19) Current value and date. 20) Materials information. 21) Maintenance requirements. 22) Condition code and treatment date. 23) Notes. *Identify artworks/artplaces as follows (see sample): 1) Adhesive paper tags affixed to indoor artworks. 2) Heavy drawing or bond paper attached to wall under Plexiglas cover with holes for brass brads for items on temporary location. 3) Brass plaques tacked to wall next to items on permanent display. 4) Bronze plaque affixed to outdoor artworks or artplaces or otherwise appropriately sited so as not to damage artwork. 5) At least two slides of each artwork or artplace labeled (see sample) and filled in slide notebook in numerical order. If slides provided by artist, as required in contract, are not good documentation, staff should be prepared to have better documentation made. 6) At least two black and white glossy prints of each artwork or artplace labeled and filed numerically. 7) A materials -and -maintenance information sheet on each artwork or artplace, completed by the artist, filed alphabetically. 8) Resume of artist filed alphabetically. E. Deaccessioning *The Municipal Arts Committee shall review entire collection at least once in every ten-year period to assess condition and standards being met. *The Municipal Arts Committee may recommend deaccessioning after staff prepares a report including the following: 1) Reasons for the suggested deaccessioning. 2) Opinion of the legal department. 3) Acquisition method and cost. 4) Informed estimate of the current value of the work. If the acquisition cost exceeded $5000 there should be at least one expert appraisal of the current value of the work. 5) Staff evaluation of the work- 6) Public and agency feedback on the work- 7) Suggested and alternate courses of action. 11 -Municipal Arts Committee shall act as a jury or name an independent jury to assess each item designated for consideration. 1) Proceedings shall be open to the public and shall be publicized. 2) Artists whose work is being considered for deaccessioning shall be notified by reasonable means and shall be invited to speak. 3) The displaying department shall be notified and invited to speak. F. Publicizing a Public An Proiect -Public art program staff.shall maintain media lists that are local, regional, state-wide, and national for use at the appropriate time. -Public art program staff shall prepare media releases immediately after a project has been defined in the prospectus. 1) Releases shall be distributed locally or nationally according to determination by the jury as to appropriate scope of the project. 2) Releases shall invite interest artists to request a prospectus. If a project is particularly newsworthy because of its location, impact on the community, or its impressiveness upon completion, appropriate media individuals shall be contacted for a feature story. -Staff shall prepare media releases upon completion of the project to announce completion or dedication. G. Dedication *Public art program staff shall identify place, date, time, and participants for a dedication. -Staff shall prepare and send invitations. *Staff shall arrange for refreshments. •Staff shall arrange program events, including staging, amplification, seating, as well as speakers and entertainment. *Staff shall invite artist, selection jurors, Arts Committee, and other Boards and officials as appropriate. H. Considering Gifts of Artwork to the City *Public art program staff shall provide the Municipal Arts Committee research on any proposed gift or art to the City, including information on the artists, progeny, donor and donors intent, value as an addition to the City collection, potential maintenance impact, a written commitment from donor to provide funds for maintenance or an agreement between the City and donor for maintenance responsibility, any fiscal responsibility to the City, suggested and attemative siting. -The Municipal Arts Committee shall convene itself as a jury or convene a separate jury selected from the master list of art/artist selection jurors to consider any proposed gifts of artwork to the City according to the criteria outlined in the Public Art Program Guidelines. *Recommendations of the Municipal Arts Committee shall be presented to the City Council for approval. 12