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HomeMy WebLinkAboutResolution - 4814 - Performance Statement On 1995-96 Budget - TDOHCA - Homeless Services - 04_27_1995Resolution No. 4814 April 27, 1995 Item #13 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Performance Statement on a Budget and all related documents by and between the City of Lubbock and Texas Department of Housing and Community Affairs for services to homeless individuals during 1995-96, attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this ATTEST: Betty A Johnson ity Secretary APPROVED AS TO CONTENT: Sylvia A.Martinez-Flores, Manager Community Development and Neighborhood Initiative Services APPROVED AS TO FORM: G. Vandiver, First Assistant City Attorney dp: ccdocs1GA95-96. Res April IS, 1995 i� George W. Bush GOVERNOR TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS Henry Flores EXECUTIVE DIRECTOR TO: FROM: DATE: SUS/TITLE: EHP POLICY ISSUANCE #95-9.7 EHP Contractors Lary C. Crumpton Director, Comm#ty Affairs February 28, 1995 Planning/EHP Application Guidelines - FFY 1995 BOARD MEMBERS Paul R. Rodriguez Chairman Harvey Clemons Jr. Elizabeth Flores Richard C. Hile Joseph Kemp Walter Martinez Sanger This Issuance rescinds all previous category 9 (Planning) EHP Policy Issuances (9.1-9.6, and their amendments). The State of Texas will receive $975,292 from the U. S. Department of Health and Human Services (HHS) for the FFY 1995 Emergency Community Services Homeless Grant Program (EHP). This grant will be administered by the Texas Department of Mousing and Community Affairs (TDHCA) under the provisions of Subtitle D of Title VII of the Stewart B. McKinney Homeless Assistance Act (Public Law 100-77) and the McKinney amendments (Public Law 100- 628 and Public Law 101-645). TDHCA will award EHP funds only to "eligible entities", which include community service agencies that are eligible to receive amounts under section 675(c)(2)(A) of the Community Services Block Grant Act (42 U.S.C. 9904(c)(2)(A), and organizations serving migrant and seasonal farm workers, to provide services to meet the critically urgent needs of homeless individuals. TDHCA will allocate $926,527 of the FFY 1995 EHP grant to the 55 EHP contractors and will retain 5 % to defray state administrative costs. The 1995 EHP contract will begin April 1, 1995, and will end March 31, 1996. Each EHP contractor's service area is the same as their Community Services Block Grant contract with the Department. The Department has obligated $93,531 in performance awards to contractors who met established criteria. To be eligible for an IFFY 1994 performance award, an EHP contractor must have had: (1) an expenditure rate of 90% or greater for IFFY 1993; (2) submitted documentation of coordination with area homeless service providers; (3) an up-to-date audit on file; (4) a direct services expenditure rate of 50% or greater for FFY 1993 (except those specifically exempted from this requirement); (5) no significant and/or unresolved findings from 811 BARTON SPRINGS ROAD - SUITE 100 - P. O. Box 13941 9 AUSTIN, TEXAS 78711-3941 - (512) 475-3800 EHP Policy Issuance #95-9.7 Page 3 Submit one original and one copy of the completed Performance Statement and Budget forms to TDHCA by close of business, March 15. 1995. Mail or hand -deliver the EHP application to: Texas Department of Housing and Community Affairs Community Services 811 Barton Springs Road, Suite 250 Austin, Texas 78704 Upon receipt For additional information, please contact your assigned Program Officer. Attachments: (1) EHP Allocations (2) Exhibit A & B Instructions (3) Definitions (4) Examples and Elaboration of Allowable Activities (5) Exhibit B - Budget Fortes p/rdg/ehp/95apguid GRANT PROPOSAL EVALUATION FORM Page '1 =: GRANT �EHP - -T1k7L�;, IfACTf- . Todd Ste lion ' . - - ORANTM 1 - x T1111A 4` �9� .: CON TMCI ; _ "" �;; 4-1-95/3-31-96 ~ i s s; PASS 1. Is this grant New Continuing X Number of Years 5 2. Is a match required? Yes No X If yes: Percentage Amount Is it ln-kind OR Cash Source 3. Are there any indirect costs, i.e. building use, computer time, administrative supervision, associated with the grant? Yes No X If yes, please list the estimated costs. Arty indireCt Cost frtm this grant arepaid out of tM WOun» yy S§—m ce oc r Grant and Omprehen si ve alw"Si 4. If there are indirect costs, are they reimbursed by the grant? 5. Are audit costs reimbursed? If yes: Yes Percentage Yes Percentage 6. What are the audit requirements for this grant? Annual State Nbnitors i. Can this grant be renewed? If yes, how many times? What are the terms of renewal? No X No X Yes x No Must he applied for each year. 8. Does the grant require the City to gradually assume the cost of the program? Yes If yes, what is the timetable? No x GRANT PROPOSAL EVALUATION FORM Page 2 9. Please address whether other agencies are currently administering similar programs and whether any other agencies are available to administer this program. No, due to fact that no adininistrat.ive dollars are associated witti the gran -, other agencies are not able to a sorb th cost of running thtgLUUt. Wu are abie to use other o supp this --groat. 10. For the "Current Year, please identify how expenditures are to be made in the foilawing categories and how the program will be funded. If the grant is for an on -going program, please project revenue and expenditures for future years. If the grant is for one year, show any on -going costs to the City, such as the cost of maintenance on equipment purchased by the grant CURRENT FUTUREYEARS YEAR 19g' 19 19 19 19 EXPENDITURES Personnel Full Time Salary TMRS Social Security Health Life Dental Supplies Maintenance Other(Rent asst.,travel) 13,495 Capital TOTAL EXPENDITURES * Rent assistance $12,995-direct asgj5+an~p * Travel assistance $500 seminar REVENUE Federal Grant 0 State Grant 13,495 Local Match 0 Other 0 TOTAL REVENUE $13,495 11. Please list the number and title (s) of personnel funded by this grant: NSA 12. Please list any new positions to be added: NSA GRANT PROPOSAL EVALUATION FORM Page 3 13. Please list any capital items to be purchased. N/A 14. Please discuss how this program will impact current employee allocation and utiT¢ation and whether it will have a long -tern financial or manpower impact Attach additional pages d needed. Outreact*wxmkers spend approximately 531, of their time administering the services provided by this grant. 15. In narrative form, please provide a brief description of the program, including the need which will be addressed, the goals and objectives of the program, the target population to be served, and any other significant aspects of the application. Attach additional pages if needed. Lubbock County persons with low to moderate incomes may apply for homeless prevention through the CDNIS Outreach Offices if they have had a crisis in their household (something unexpected or unpreventable that cost them money) and it has resulted in an eviction notice for non-payment of tent. CDNIS will Pay up to $300 per household in order to stop eviction proceedings. CDNIS Outreach Offices also take applications for Direct Service Homeless. Homeless individuals may receive one month's rent to secure housing if they prove through documentation that they will be able to continue paying the rent after the first month. CDNIS does not pay deposits. 4 r�* -kvid -R.ori =fir Meyor =i_ t8'T ASSWAWr CrIFYIMMEW. = DATE' - DATE _ - DATE - - - — 11;5,— ATTACHMENT A TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS Emergency Homeless Program #665 Allocation April 1, 1995 - March 31, 11996 CONTRACTOR 1995 Allocation Performance Award TOTAL I. Aspermont Small Business Dvlpmnt Ctr_ 7,866 0 7,966 2. Austin, City of 22,738 0 22,738 3. Bee Community Action Agency 11,225 2,299 13,524 4. Big Bend Community Action Agency 10,901 2,232 13,133 5. Brazos Valley Community Action Agency 23,519 4,817 28,336 6. Cameron-Willacy Community Projects 24,232 0 24,232 7. Caprock Community Action Agency 9,209 1,886 11.095 8. Central Texas Opportunities 9,821 2,011 11,832 9. Combined Community Action Agency 9,599 1,966 11,565 10. CAC of Victoria 12,820 2,625 15,445 11. CA Corporation of South Texas 8,146 1,668 9,814 12 CA Corporation of Wichita Falls 10,897 2,232 13,129 13. CA Council of South Texas 12,368 0 12,368 14. CAI of Hays, Caldwell 9.524 0 9,524 15. Community Action Nacogdoches 14,191 0 14,191 16. Community Action Program - Taylor 10,309 2,111 12,420 17. CC of Cass, Marion, Morris Counties 11.228 0 11,228 18. CC of Reeves County 7,866 1,611 9,477 19. CC of South Central Texas 17,409 0 17,409 20. CC of Southwest Texas 11,447 0 11,447 21. CSA of Dimmit, LaSalle, Maverick 10,510 0 10,510 22. Community Services, Inc. 24,909 0 24,909 23. CAUSE 8,791 0 8,791 24. Dallas County CAC 56,582 11,588 68,170 25. East Texas Human Development Corp. 14.200 0 14,200 26. EAC of the Gulf Coast 7.866 0 7,866 27, EOAC of Planning Region XI 13,796 2,825 16,621 29, El Paso CAP[Bravo 3.7,644 0 37,644 29. Fort Worth, City of 31.602 0 31,602 30, Galveston Community Action Corp. 21.St5 0 21,845 31. Gulf Coast Community Services Agency ,,798 0 96,798 32. Hidalgo County 0.077 6,160 36,237 33. Hill Country Community Action Agency I 1�.'_66 0 15,266 34. Laredo -Webb Community Action Agency 19.202 3,932 23,134 35. Lubbock, City of 11.495 0 13,495 36. North East Texas Opps. 11,725 2,401 14,126 37. Nueces County 18.875 3,865 22,740 38. Palo Pinto Community Service Corp. 12,703 0 12,703 39. Panhandle Community Services 18.902 3,871 22,773 40. Pecos County 7.866 1,611 9,477 41. People for Progress 7.866 0 7,866 42. Rolling Plains Management Corp. 7,866 1,611 9,477 _ 43. 1 Rusk -Cherokee CAP 13,729 2,812 16,541 EXHIBIT A -PERFORMANCE STATEMENT INSTRUCTIONS FY 1995 Performance Statements should contain only direct monetary services provided with EHP funds and donated items such as food, clothes, etc. The performance statements will not include services that are funded through other grants to homeless clients, or activities such as form -filling, follow-ups, letter reading, etc. that are tracked through CSBG. NOTE: Use the most recent, bg" copy of your EHP Performance Statements which were returned to your agency with your final FY 1994 EHP contract or amendment. Do NOT use a copy of the forms on which you submitted Performance Statements last year. Using a RED pen, make any necessary changes to performance statements. To delete a performance statement, cross through the statement with the RED pen and write "DELETE" to the left of the statement. To add a performance statement, type them at the bottom of the old list or use another sheet of paper. Be brief and specific in describing the new service. Use a RED pen to write :"ADD" to the left of the statement. EXHIBIT B INSTRUCTIONS When preparing the accompanying budget for the EHP grant, remember that fifty percent (54%) of the total budget must be allocated and expended for direct services, and no more than 25% of the total expenditures can be for homelessness prevention assistance. Homelessness prevention assistance is considered to be part of the direct services expenditure requirement. EHP funds used to pay salaries are not considered direct services and are not considered as part of the 54% direct client assistance requirement. Budget items should be detailed on the appropriate budget sheets. Mail the corrected Exhibit A - Performance Statements and the new Exhibit B - Budget for FY'95 to the Department. DEFINITIONS (Continued) Homeless Individual - The term "homeless" or "homeless individual" includes: (1) An individual who lacks a fixed, regular, and adequate nighttime residence; and* (2) An individual who has a primary nighttime residence that is (a) a supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally ill); (b) an institution that provides a temporary residence for individuals intended to be institutionalized; or, (c) a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings. *HHS interprets the definitions above to be two separate definitions of a homeless individual. Number (1) is one definition of homeless "and" number (2) is another. (Exclusion: The term "homeless" or "homeless individual" does not include any individual imprisoned or otherwise detained pursuant to an Act of Congress or a State law.) Income Eligibility - A homeless individual is eligible for assistance under this program if his/her annual income is at or below the poverty line established by the Department of Health and Human Services' Poverty Income Guidelines. EXAMPLE ACTIVITIES (Continued) -- Orientation training followed by distribution of written materials to assigned program/outreach workers to facilitate and standardize local service delivery to the homeless. C. Alteration of existing services to give priority to serving the homeless with new efforts for information and referral systems, networking, coalition building, and public information/awareness campaigns. -- Development and implementation of written plans to serve the homeless population with new specific performances; -- Assignment of priority to serving the homeless through one or more of the following enhanced efforts. 1. 1 & R systems; 2. Networking; 3. Coalition building; and/or 4. Public information/awareness campaigns. II. ALLOWABLE ACTIVITY "Renovation of buildings to be used to provide such services, except that not more than 50 percent of such amounts may be used for such purpose, and provided all procedures required under the National Historic Preservation Act are followed." EHP Contractors who desire to do renovation or conversion of a homeless shelter or transitional housing may submit a proposal as part of their regular EHP application. -- Project proposals for renovation or conversion of a homeless shelter or transitional housing will be evaluated by the Department on an individual basis during application review. -- Funds targeted for renovation will be used exclusively for the renovation of existing homeless shelters or transitional housing operated by any EHP recipient, or for the conversion of a facility to be used as a homeless shelter or transitional housing by any EHP recipient. -- Renovation/conversion budget may not replace any of the direct services budget required by the Department, but must come from the contractor's EHP administration budget and/or other funding sources. EXAMPLE ACTIVITIES (Continued) IV. ALLOWABLE ACTIVITY "Promotion of private sector and other assistance to homeless individuals." A. Formation of committees/groups/coalitions to assist in the provision and delivery of services to the homeless. These groups would help identify the needs of the homeless in the community, identify services available, and help raise private funds to provide services to the homeless. These groups should include private sector representatives (local bankers, builders, building owners, hardware/lumber retailers, etc.) and public sector representatives (public officials; social service providers such as TDHS, TDMHMR, TRC, Social Security; JTPA; Section 8 housing; housing authorities; etc.). F,LARQHAJION - Self Explanatory B. Implementation of hiring incentives (free/reduced advertising, trainee stipends, etc.) to those in the private sector to hire or otherwise assist homeless individuals. -- Develop and implement written agreements between sub recipient organization and local area employers to promote hiring of the homeless; -- Set -aside of board approved and controlled fund reserves for release via binding agreements with employers that hire the homeless referred by sub recipient organizations; -- Coordinate with JTPA and other employment and training service providers for on- the-job training and other employment and training activities. V. ALLOWABLE ACTIVITY "Provision of assistance to any individual who has received a notice of foreclosure, eviction, or termination of utility services, if: (1) the inability of the individual to make mortgage, rental, or utility payments is due to a sudden reduction in income; (2) the assistance is necessary to avoid the foreclosure, eviction, or termination of utility services; and (3) there is a reasonable prospect that the individual will be able to resume the payments within a reasonable period of time." EXHIBIT B EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAW BUDGET SUPPORT SHEET •{{:: '. r.Y:. ' ... .. nuns+r ,.. .. , h...mn:.:�:.:::.............. :.:.....C}'•:.:.y::�}:J}... ....,..,...:v:_..:::,::.}:t.�.;:.,-....:::.:':.....:..>:�:..:..1'•o:r.�::$':i::�.t:;}}>}:::.::e.:a}Sti:.i}:isyi:;:i{{i:i:::�?:::`:::::d.)):{ii:Yi ::.�i`i: '• :::::+h.'::::s,7:jC�•::.::��>:.+.:j:;?::''::::.::�:::}}i.'.'r``:ti:'j::i::}Z:ri'•:i:=:;n}•:::; } '�y�! , ....::.,...J.v-.::v...:•:....:.::: v: h8..:{nJh.:w.}.}.v.-.}...... .::...-:...vv::.: •\... nw-.n-..-: -.�.. ..:::.v.: x.,. .-: .:. :".: ;i. n W.. n. ff::iu4xo:.:,^}}:{tii'.}8:.%i•.y:.::1.............:C•}:: n4}::.... n:::.{,%v:iiti•$a.}{ai.}:v,:• •:<J:4?ci � i.?�:iv:::.'•$. by �C}}atrx.}:..... .- -.-...... x•4:5:..... -.:: Total Budget Categories Amount $9,621.25 $ 9,621.25 .�:.;rn.:.,-�••-r,- :r}x :.tiny,}::-,r,.ruvi::::A.:.::-:::.,,: �:},:r:nn.:n....::}}>:<::.':} ..:x......n...n..::nx............::...n..-..........::....-..,..,..-....: .: .. k.: +: Y..>...: v::.::... --_ :.... .v:;.:iiy._:. {n..:.-vi:}n:......: .; .. ;. ... r .......v.. ...... .....n.-,... ..... ,.......-....n........-...........-.nn.v-:,.. ... - - ..u..... :nvh-n.hin:: v:i {':::::'}::.. .: ... - :..-. vYn... ..:: .:::::h v.: vr:: }rw...:: .. .... nn__ rrv::.hi: ..,.::v.v... :;y: n.... ... vf..::.:.:: v;. •}.:vY j�} .2. :..:-:: .. .....:5 :-4... ...:.. n:: .:::: n.: .:: ':::.:::-{i-.tY:}?•:.::?-:?.::::....,•4. ... ..:v:'.Y- w. :..vh .:v. ..... .r.. W.._..4 r,, .. �r..-: v - ...:.. }....-:x•v.. ti.: v_ r.. ..e-n....-. v....\.: }x-:-..:....-. :..v..:. }h.... -r ....S..-:.r...... n....CN.6 .t r.:, r:.-. i.::;-:_:..:':}}:::..:.:: ..u,..,,4.}n.R4.-...'$......v�...:n r....-...-x:. }.c%i."...vn:.-„ sus.:,...-.C}.....,v,u..-n....,?..n-::.v:::-. n.,.......... nYr..,., ...... x.... nv.i-,c{•Y?:v:::.............. u::::.:,v:..}.y:}: �:•$::.'::::n,-:.v ${:- '{:$:•ii:> j>:::>i>i:}: i Budget Categories Amount TRAINING & travel $ 500.00 Total $ 500.00 EXHIBIT B EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM Total BUDGET SUPPORT SHEET Budget Categories Amount $ 13,495.00 $ 13,495.00 ........... I"1O .,.�. ESS .: REVENTIOl11 ... IIA Q ..::...,::.:.::::: Budget Categories Amount $ 3,373.75 Total $3,373.75 EXHIBIT B EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM _ BUDGET SUPPORT SHEET .:..::........:. n-.:.v.-:: ra .:. v{4 ...• 4.... .: ....:.::: v ,•.v... n....=.:-v..... .... - .....::.}i:v=r.:v-:.v•:::;.i..:.v::.:�::•:.:�::.4'+.r::::::.v:.v::::.;::.::::i{=:.: �:}}:i:: i......: r,.r {: ,:, :•:::.v:;.v:hn...w.v... ,... .v.x ....... :: xv.:.:\.. - :.:.:::i•r-::.:r:.....n....r.:::�....:...•.:�:::x.}::{-ti v::�i:•}:�'I:, '-.:<.}}ir in .:-:::•. .v...:.::::.v::. ..,.......; •.}n.. ........::. ...:n......v.::=; :.::..1:t'^x.:: nvnv::: ............t:-: n... :.: n: r-...... /'v .r.... .... -.. v,:•::::•.. �:::.�:::.v •............ .... .. _,.......:.,{.:t-.:: .v.� :..:.... ,nn.......:.:•:{:-}n!4:J:C•:: =ia:..::..........::.:.:.v :......- :4. }.:i'rx:v:.:.: i.::.: _. •}:::..x. :::: ...: ..: .....nx..:: ^:+4;.}::::.v:-.........,,.: x....v ...... ..:-::.v; ::::: x,.......,. .. x.:::.v r:::r:-r.•......:.. - .....t - , :.5..... .:... .... .. ..J::. ..:.... :. .. :.............n........:,':,+rv:.vxw?:i:,,.::C:x.t;::{..,•r.v..i.:,�:.hv.:..ii"°sY:':°::ro..:::,v.... ,•.,.::..-v:.�:: :t.: ....<;:+i::•->?: nv: i::: ••- ..k'..,+n. rx.....v.....{ ......,,. .,r.......+n.v..+.,....,.....nr..r:...............iAr...vn::........i.v.,...,,..Y.4v...x:..aG.v..........iM.....s..-......::�::U:i:::,:�::: u�::::�`:•Y.•..:.:.:...... .:.v Total No. % of EHP Budget Categories Mos. Participation Amount $ -n- ,: .:.:Y.ii•}X•1i°:i:='.i'ii::°:<:•}::•:i:$:°i}'::�:, :: :....::.v::':}:: ':.v:::: ....: .. : .:°:;::'.�..:..,....::}..::::.�::::.v:::°::v.:...:: i::. �:.v:.>S:�iv'°::i .:a ..:.......:.:..:...............:.....................::.t,.•::::.°:.i-::+:::::...,::::::...:h:,...:::.E tI� :. ice. ....�..:::.....::......,:.:.. , }:.... .,, n.... :.. K. .. r.t........ ..n xt :...:. .-: .... .r.n-;v. ....,.... n:.::...... ........:::• w.-:::.f.,v: n:v._==:.°.•. �: ?.Sy}:::•: °.-.-. �:::: :.::v::.:: v.::::.......•: :::-.v:.=}:.;v;i -: �' ..t. . .X. :..... ... r .P:?.vv ....-..rA... --- ,.. .._ ,...n.x v.. ...-: n:...:. ::.-:. .n..n.;..v:.t. ....::::::: n._: .. �:i:::v :�t•.�° .............. vv.'A1 ..,ir: S..i..tv:...a....;.�•-\.:.v.::ron-...%xl.Wn...v.v-.-:::n :nta::::x.-.... v: ....,..............::................ Brand and Unit % of Dept Description Model Cost Total Participation Purchase: Leases: Total $ -0- EXHIBIT B EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM - IFFY 1995 Budget Contractor: Contract No.: Contract: Contract Period: X Original Amendment No. 1. Personnel (Detailed on Budget Support Sheet) 2. Fringe Benefits 3. Travel 4. Supplies 5. Equipment (Detailed on Budget Support Sheet) 6. Contractual (Detailed on Budget Support Sheet) 7. Homeless Prevention (Detailed on Budget Support Sheet) 8. Direct Services Homeless (Detailed on Budget Support Sheet) 9. Other (Detailed on Budget Support Sheet) 1, Indirect Costs TOTALS -0- -0- 500.00 -0- -0- 13,495.00 3,373.75 9,621.25 W+ -0- $13,495.00 Department's prior written approval for purchase or lease of equipment with acquisition costs of $500 or over is required. Approval of this budget does not constitute prior approval.