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HomeMy WebLinkAboutResolution - 4708 - Amendment-Volume 1 Policies & Procedures Manual-Boards & Commissions Procedures - 01_12_1995Resolution No. 4708 January 12, 1995 Item #40 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Amendment of Volume 1 of the City of Lubbock Policies and Procedures Manual entitled `Boards and Commissions --Replacement of Members" to establish a new procedure for notifying board members who have violated the City's board and commission attendance policy, a copy of the Amendment is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 12 th day of ATTEST: &tt�- )_)�, ce,�_;L Betty A Johnson, City Secretary APPROVED AS TO CONTENT: -AnhtrMosqueda, NWaging Director of Management Services APPROVED AS TO FORM- JefflTaitsell, Assistant City Attorney JH:dP\G:\0td=Woar&.Res January 4, 1995 January 1995. BOARDS AND COMMISSIONS - REPLACEMENT OF MEMBERS OBJECTIVE: To define "excused" and "unexcused" absences; to designate the responsible party of the respective board for monitoring absences; to establish procedures for recording absences, agendas, and minutes of the respective board. RESPONSIBLE AGENCY: City Secretary and City Manager's Representative SERVICE/POLICY An "excused" absence is defined as follows: being out-of-town for business reasons, illness or emergency (death in the family, hospitalization), jury duty, previous commitments that prevent attendance at specially called meetings on other than the regular scheduled meeting day. Any other absence would be considered "unexcused." The following number of absences may constitute the need for replacement of the member: (a) three consecutive unexcused absences or (b) attendance reflecting unexcused absences constituting 54 percent of the meetings over a 12-month period from date of appointment. Any violation of the Code of Ethics (copy attached) may constitute grounds for the replacement of the Board member. In the event that a board or commission member violates the above attendance policy, the staff liaison shall notify the City Secretary, The City Secretary will contact the member in writing and ask the board or commission member to make a decision about whether his/her current schedule will allow continued service. The letter will encourage the member to submit a letter of resignation to the City Secretary if the board or commission member feels that his/her schedule will not allow continued service. Agendas and minutes of each meeting shall be filed promptly with the City Secretary. The attendance of the entire board shall be recorded by the City Secretary and all agendas and minutes shall be placed on microfilm at the end of each calendar year. CODE OF ETHICS As an officer of the City of Lubbock, I believe: That the proper operation of democratic government requires that public officials be independent and impartial in their judgment and actions; that government decisions and policies be made utilizing the proper channels of the governmental structure; that my appointment not be used for personal gain; and that the public have confidence in the integrity of its government and public officials. That the realization of these ends is impaired whenever there exists, or appears to exist, an actual or potential conflict between the private interest of the governmental official and his other public duties. The public interest requires ethical standards with respect to official conduct. Therefore, as an appointed board or commission member of the City Council of the City of Lubbock, I assert my solemn belief that the primary responsibility for maintaining a high level of ethics among City officials and employees falls upon the appointed and elected officials of our community. Consequently, as a City of Lubbock board or commission member, I believe that it is my duty to: Respect the importance of American ideals of government, of the rule of law, and of ethical conduct in the performance of my public duties. 2. Submit policy proposals to elected officials, provide them with the facts and advice on matters of policy as a basis for making decisions and setting community goals, and uphold and implement municipal policies adopted by elected officials. Faithfully perform my duties as a board or commission member by attending all scheduled meetings of my board or commission, unless unable to do so for some compelling reason or disability. 4. Represent and work for the common good of the public of my city and not for private interest, assuring fair and equal treatment of all persons, claims, and transactions coming before me in my official capacity. Refrain from accepting gifts, favors, or promises of future benefit which might compromise or tend to impair my independence of judgment or action as a board or commission member. 6. Disclose any private interest I may have in agenda items before voting and refrain from voting when such interests are in substantial conflict with my public duties. 7. Help the City Council and board or commission maintain the highest standards of ethical conduct by refusing to approve breaches of public trust or improper attempts to influence legislation and be being willing to vote to censor or otherwise discipline any fellow board or commission member who willfully violates the duly established rules of conduct.