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Home My WebLink AboutResolution - 4048 - Grant Application - Texas Forest Service - SBANTP Program - 12_17_1992First Reading 4048 December 17, 1992 Item #38 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for an on behalf of the City of Lubbock a Grant Applica- tion and related documents for the Small Business Administration National Tree Planting Program administered by the Texas Forest Service on a cost -sharing basis, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of the Resolution as if fully c j2 ed herein in detail. Passed by the City Council this 1th day of(' De tuber 1992. I . 1 V 1 . , ATTEST: S � cam Sa y Still Abbe, Acting City Secretary APPROVED A� TO CONTENT: Lee Os orn, Director of Parks & Recreation APPROVED AS TO FORM: 94W4� I Harold Wi ar , Assistant City Attorney BW:js/GA-SBA.RES DI-Agenda/December 1, 1993 CITY OF LUBBOCK MEMO TO: Rita Harmon, Assistant City Manager FROM: Carlos D. Vigil, Park Development Supervisor SUBJECT: Agenda Comments -- December 10, 1992 City Council Meeting DATE: November 11, 1992 ITEM: Consider a resolution authorizing the Mayor to sign an agreement between the City of Lubbock and the Texas Forest Service for the Small Business Administration National Tree Planting Program Grant. Urban Reforestation Project Background/Description Keep Lubbock Beautiful, Inc. is aggressively seeking funds to implement an Urban Reforestation Project within the City of Lubbock. In a grant proposal, Keep Lubbock Beautiful, Inc. requested $15,500 from the Small Business Administration to help support the program. A local match of $15,500 is provided by the City of Lubbock through personnel salary, fringe benefits, equipment, planting and staking supplies, mulch, and hardware for the installation of a drip irrigation system. SBA funds will provide for the planting and maintenance of approximately 140 trees throughout five (5) park sites in the Berl Huffman Athletic Complex, Helen Hodges, Leroy Elmore, Mose Hood, Buster Long. Each park will receive approximately 25 trees. Average caliper of the trees will be 2 1/2" to 3" with an average height of 8' to 12'. Trees will be planted and cared for by Parks and Recreation staff. Supplemental water will be provided three (3) times weekly during the first year and twice weekly during the second year of establishment. Winter watering will be performed biweekly with additional watering as required by seasonal moisture and temperature conditions. Trees will be fertilized twice yearly as part of the park fertilization program. Trees will be pruned yearly during their establishment to enhance shape and structural development. Agenda Comments Page 2 The Keep Lubbock Beautiful Advisory Board will help promote the Urban Reforestation Project. Board members will recruit media involvement in a publicity campaign aimed at local businesses. Businesses will be asked to donate trees to enhance the project. Board members will also promote the project at civic club and neighborhood group meetings. Small Business Administration National Tree Planting Program Grant Background/Description The purpose of the Small Business Administration national Tree Planting Program Grant is to plant trees on land owned or controlled by the State or local government by obtaining services and supplies from small business owners. Funding is provided by the Small Business Administration - Tree Planting Grants. The Texas Forest Service has been designated by Governor Ann Richards to administer this program in Texas. Key Provisions Requirement of Resolution from Governing Body Grants will not be made to units of local government without a resolution form the respective governing body authorizing the appropriate representative to execute agreements associated with the grant request and committing that agency to providing its share of the cost of the project as described in the grant application. This resolution may also include the endorsement that permits the planting of trees on public property under their jurisdiction. Execution of Agreements and Documents Another key guideline included in the grant is the execution of agreements and documents. Once the applicant has accepted the grant in writing, it is the responsibility of the applicant to ensure that all agreements are fully executed within a period of 45 days after the date of award. Failure to comply with this schedule will result in the grant offer being withdrawn. Agenda Comments Page 3 Provision of Prioritized Application The Texas Urban Forestry Council Grants Committee shall provide the state forester a list of prioritized applications with recommended funding levels according to a schedule set by the council in consultation with the State Forester. The Texas forest Service will execute all necessary agreements. Funds for individual grants will not be released until all required agreements have been executed. Summary Ultimately, the program will enhance the quality of recreational and leisure opportunities in the community by improving the quality and aesthetics in the existing park system. Office of Parka & Recreation City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 B06-767-266B April 1, 1992 Don Mueller State Forester Forest Resource Development Department Texas Forest Service College Station, Texas 77843-2136 Don: Attached is the revised application, project description and supplemental materials for the Small Business Administration National Tree Planting Program Grant Application. We have written the application with the new requested amount of $25,500. The original requested amount was for $20,000. The revised funds will provide 140 trees at five (5) park sites, (Berl Huffman Athletic Complex, Helen Hodges, Leroy Elmore, Mose Hood, Buster Long Parks). The City of Lubbock will provide a 25% cash contribution ($7,750) towards this project along with other in -kind services for future maintenance of the trees. We thank you for considering and processing this grant request and anticipate your notification for purchase and installation of the trees. Call me at (806) 767-2665 if you should need any additional information. Cordially, WUV il1• Park Development Supervisor Attachment. Y TEM FOREST SERVICE Far QHIC181 Use Qnly Grant number Date approved Amount Ortrd peAod Small Business Administration National Tree Planting Program Grant Application I. General Information Please refer to the guidelines accompanying this application for instructional information. If you do not have access to the SBA National Tree Planting Challenge Grant guidelines, contact the Texas Forest Service, College Station, Texas 77843-2136 or call 409/845-2641 for a copy. Two (2) copies of the application packet, including this application, project description and supplemental materials must be delivered to: Forest Resource Development Department Texas Forest Service College Station, TX 77843-2136 Supplemental materials must be kept to a maximum of four (4) pages. This would include the technical proposal, maps, pictures, design sketches, etc. II. Project Information and Authorization Project title Tree P1 anti na Prngram Organization Park-, and Recreation Nameol'applicant City of Ubbock - Parks and Recreation Department Mailing address P.O. Box 2000 City Lubbock State Texas zip 79457 Telephone number (806) 767-2665 Trees to be planted on land owned or controlled by City of Lubbock Population 187 - 493 SBA funds requested $15, 500 Local match provided 515,,500 As a duly authorized representative of this organization making this grant application, I hereby certify that all the information provided herein is true and represents the desires of this organization. Carlos D. Vigil, Park Development Supervisor Name apaitle of authorized representative 3-31-92 ignatu of at t orized r p sentative Date y r ` BUS A cooperative program between the Texas Forest Service U. S. Small Business Administration 'ter&TaTexas Urban Forestry Council, Inc. MO URMN FOREST v oo WA 111. Cost Proposal -------------------------- Dollars ------------------------• Federal Local Total Personnel Fringe Benefits Consultants Travel Equipment Supplies Contractual Other Total Percent of Total Cash contributed by local sponsor 0 0 $15,500 0 515,500 50 $ 4.568 3,085 0 0 07 $ 5,580 $ 2,170 $15,Soo 50 % $ 7,750 $ 4,568 3,OR5 0 0 97 C $21,080 $ 2,170 $31.000 Note: If local contributions include in -kind services, please describe extent of service and by whom. All staking, mulching, initial pruninq, and the installation of drip irriaation to each tree will be performed by City of Lubbock, Urban Park Forestry Personnel. Additionally, the shredded mulch and drip irrigation components will be supplied by the department, however, these items are purchased through local vendors. Irrigation installation will be performed with departmental equipment. Maintenance will continue for the life of the tree. Anticipated number of small businesses to be contracted for planting 1 tree purchases if different , other I total 1 Number of trees to be planted for this project 140 Number of trees that would be polanted if no SBA funding is received unriPtermi nPd IV. Technical Proposal Each grant application must include a technical proposal of no more than two (2) typed pages. This narrative should address all the points listed below: • Clearly state the objectives of the project. • Describe the location where the project will take place. • How many trees will be planted. species. size. • Attach maps showing location of planting sites. • Specify standards for site selection, site preparation, planting stock, care and selection. • Describe care and maintenance of planted trees to be provided. • Describe how the project will be divided to allow more than one small business to perform work and Y promote increased employment to local communities. .` • Specify the personnel, their qualifications and experience, and who will be responsible for stipervising the project. • Articulate a cost effective approach toward accomplishing the objectives of dk pr*cil TREE PLANTING PROGRAM PARKS AND RECREATION DEPARTMENT CITY OF LUBBOCK, TEXAS MARCH, 1992 SMALL BUSINESS ADMINISTRATION NATIONAL TREE PLANTING PROGRAM GRANT APPLICATION IV TECHNICAL PROPOSAL OBJECTIVES OF THE PROJECT In this proposal, the City of Lubbock, Parks and Recreation Department, is requesting $15,500 maximum set on the Federal Contribution to the cost of a Tree Planting Program. The program is the continuation of a Park Reforestation and will provide for the planting and maintenance of 140 trees throughout five (5) park sites in the City of Lubbock. The continued Tree Planting Program will add and replace trees that enhance the quality and aesthetics of park land for the enjoyment of park users. The tree plantings create microclimates for birds and also enhances the overall community. LOCATION OF PROJECT The Tree Planting Program will take place within five (5) park sites located throughout the City of Lubbock park system. The sites chosen are high use areas by residents at all times of the year at all times of the day. Due to the erratic West Texas dry, sunny, and windy weather, trees offer patches of welcomed comfort_ The trees will be planted in the following park sites: Berl Huffman Athletic Complex 2101 North Indiana at Loop 289 Helen Hodges Park Marshall and University Leroy Elmore Park 66th Street and Quaker Avenue Mose Hood Park 23rd Street and Avenue Q Buster Long Park 56th Street and Aberdeen Tree Planting Program Page 2 TREES TO BE PLANTED Approximately 140 trees will be planted with this project. The trees to be planted at each park site are: Huffman Complex - 36 trees 10 - Red Oak 2 3/4" - 3 1/2" caliper 16 - Lacebark Elm 2 3/4" - 3 1/2" caliper 10 - Eastern Red Cedar 2 3/4" - 3 1/2" caliper Hodges Park - 26 trees 1 - Deodar Cedar 2 3/4" - 3 1/2" caliper 6 - Desert Willow 2 3/4" - 3 1/2" caliper 9 - Chinese Elm 2 3/4" - 3 1/2" caliper 4 - Crabapple 2 3/4" - 3 1/2" caliper 6 - Red Oak 2 3/4" - 3 1/2" caliper Elmore Park - 26 trees 1 - Deodar Cedar 2 3/4" - 3 1/2" caliper 7 - Crabapple 2 3/4" - 3 1/2" caliper 9 - Red Oak 2 3/4" - 3 1/2" caliper 9 - Desert Willow 2 3/4" - 3 1/2" caliper Mose Hood Park - 26 trees 7 - Chinese Elm 2 3/4" - 3 1/2" caliper 6 - Eastern Red Cedar 2 3/4" - 3 1/2" caliper 7 - Red Oak 2 3/4" - 3 1/2" caliper 6 - Crabapple Buster Long - 26 trees 2 - Deodar Cedar 2 3/4" - 3 1/2" caliper 9 - Lacebark Elm 2 3/4" - 3 1/2" caliper 8 - Crabapple 2 3/4" - 3 1/2" caliper 7 - Red Oak 2 3/4" - 3 1/2" caliper CARE AND MAINTENANCE An automatic drip irrigation system will be installed to water each tree according to soil moisture and tree requirements. Trees will be fertilized twice yearly as part of the Park Fertilization Program. Trees are pruned yearly and as needed during their establishment to enhance shape and structural development. Tree Planting Program ' Page 3 DIVISION OF PROJECT Plant materials and installation specifications will be submitted for selecting a contractor through the City's bid process. A contractor will be selected to supply the plant material and perform the installation. If a local plant material contractor does not have all the necessary plant material, he will have to subcontract from someone else. PERSONNEL RESPONSIBLE FOR SUPERVISING PROJECT The following employees of the City of Lubbock Parks and Recreation Department will supervise this project: I. Marvin Burck Tollett, Park Maintenance Supervisor City of Lubbock, Parks and Recreation Department 1985 to Present - Park Maintenance Supervisor - Coordinator of Urban Forestry Program 1981 to 1985 Specialty Park Maintenance and Construction Supervisor Education 1980 - B.S., Horticulture, Texas Tech University II. Arthur W. Berglund, Parks Horticulturist City of Lubbock, Parks and Recreation Department 1966 to Present - Park Horticulturist, City of Lubbock, Parks and Recreation Department 1964 to 1966 - Related Landscape Maintenance Experience 1962 to 1964 - Military Service Education B.S., Agriculture, Texas A&M University COST EFFECTIVENESS Containerized trees will be used as much as possible to insure that the root systems are intact and capable of water and nutrient uptake. Departmental experience indicates that successful establishment has been enhanced through the use of such material. Mulch is used to prevent weed growth and their competition for water within the newly planted tree root zone. Efficient and economical water use is provided through drip irrigation to newly planted trees. Department staff and labor will be used to plant trees acquired through the City's competitive bid process. Initial specifications and inspection prior to acceptance insures only healthy plant material is provided. a PLANT LIST Hodges Park - 26 trees I— Deodar Cedar e- Desert Willow s- Chinese Elm 4 - Crabapple 8 - Red Oak 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper marshall street SPO r v 009- Q... PARK L RECREATIOy DEPARTMENT • 0 • �t I ict.w►11-. ■ WV. h..ry...r.... -j- RAW" 1► Oi MO -'--_—6W° �° �CrwOATS mclean hod es ark ,.,. �il�l_�'""'� Kul ,'•: 1A' .. .. _.......... ...... Sri+ �1'iid .�.___. _.�._._ 54th street ' Y 1 i6th street � _ — y C 61 • A 0 % B A L F1 l9 • r ,. ARK RECREATION DEPARTMENT Buster Long - 28 trees 2- Deodar Cedar o - Lacebark Elm 8- Crabapple 7- Red Oak O north • Proposed Tree 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper BUSTER LONG PARK Irrigation plan sro I pq f.b—T loge . I , .. • PARKING ER FIELDS 00 0 \ I I❑ �Il� �I BERL HUFFMAN ATHLETIC COMPLEX • 0.00 40 Proposed Tree �g 00 COMPLEXi 1k'E 'TEXAS INST. >. CLOVIS HWY h- N W I ' _ ' t PLANT LIST } �'!►1WL'� ROP° Huffman Complex - se trees �a.4%Gs OP Zae 10 - Red Oak 2 3/4" - 3'1/2" tali 5 �,0 16 - Lacebark Elm 2 3/4�' - 3 1/2" tali i 10 - Eastern Red Cedar .a;2 3/4�' - ,3 1/2"- _ a Z Q PLANT LIST Elmore Park - 26 trees 1- Deodar Cedar 7- Crabapple 9— Red Oak 9- Desert Willow PARK &r RECREATION DEPARTMENT 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/211 caliper TENNIS i COURTS r ` r r. quaker _avenue Proposed Tree LIBRARY PLAYGROUND r u - N.ww 1r a MO �.e •��""s leroy elmore . park. °"'° Purr a r.fn an U, r) J 0 43 p—king n.r.h q 11f.b111 dI.T.nd PLANT LIST Mose Hood Park - 26 trees 7 - Chinese Elm 6 - Eastern Red Cedar 7 - Red Oak 6- Crabapple • avenue P I!• • p.rtlr • Proposed 'Fee 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper 2 3/4" - 3 1/2" caliper p.rYlh• • N avenue q n PARK & RECREATION DEPARTMENT uru f fuw IT n.. nu .o OrO Orr y� 0-A Iw.. 1Rsn f M.as IY/I G IIIU ��_ I ] ■ose_hoocLpa_rk r�i�r fUl1