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HomeMy WebLinkAboutResolution - 3938 - Grant Application Community Services Block Grant - 08/13/1992xesoiution too. _iyfj s August 13, 1992 Item #8 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application to be submitted to the Texas Department of Housing and Community affairs and is to be in the amount of ONE HUNDRED EIGHTY-EIGHT THOUSAND THREE HUNDRED FIFTY AND NO/100 DOLLARS ($188,350.00) for the purpose of administering programs under the Community Services Block Grant to relieve the effects of poverty in Lubbock County. A copy of the Grant Application is attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution fully copied herein in detail. Passed by the City Council thi4 13th flay cif,, *igust , 1992. ATTEST: e boya, APPROVED AS TO CONTENT: & Ali A�� David Ellison, Assistant City Manager for Management Services APPROVED AS TO FORM: to a" G. an ever, First ssis City Attorney DGV:js/MANTAPP.RES/D1-Agenda August 9, 1992 Page 1 of 8 Resolution No. 3938 August 1.3, 1992 Item #8 ATTACHMENT 2 GRANT PROPOSAL EVALUATION FORM COVER SHEET GRANT NAME: Community -Services Block Grant GRANT AGENCY: Texas Department of Housing and Community Affairs GRANT FISCAL PERIOD: October 1 1992 to September 30 1993 MONTH/DATE/YEAR TO MONTH/DATE/YEAR CITY DEPARTMENT/INDIVIDUAL PREPARING GRANT: Sylvia A. Martinez -Flores (Whom to contact in case of questions) APPROVALS: DEP s DATE ASSISTANT CITY MANAGER OR CHIEF OF POLICE BUDGET AND RESEARCH DIRECTOR DEPUTY ER Upon completion of approvals, return to: DATE �;'-L�-92 DATE � '% DATE Sylvia A. Martinez / Community Services by September 3. 1992 INDIVIDUAL CITY DEPARTMENT OR SECTION DEADLINE DATE A25-1 page 2 of 8 CITY OF LUBBOCK GRANT PROPOSAL EVALUATION FORM INSTRUCTIONS: This form must be completed and signed by the appropriate individuals in order for a grant application to be evaluated and approved by the City Manager. 1. State, as clearly as possible, the goals and objectives of the proposed project for which a grant is being sought. The primary responsibility of the Community Services Block Grant is to assist low-income families and to help them help themselves by providing information, training, and supportive services. Promotion of services and self-help programs is enhanced by working with neighborhood associations and representatives on the Community Services Commission. A. Is this the fulfillment of an identifiable community (Lubbock) goal? If so, list the source of the identified goal. Yes. 2005 Committee goal, United Way of Lubbock Community Needs Assessment B. Is this the fulfillment of an identifiable community (Lubbock) need? If so, please provide quantifiable data (studies, etc.) that illustrate the community need and how this grant will meet that need: Yes. Estimates are that approximately 12% of the citizens live below the poverty guideline within Lubbock community. This grant will be able to assist individuals within those guidelines with emergency assistance. A25-2 page 3 of 8 2. List at least three measures by which City Staff and City Council might be able to evaluate the program in order to determine that it has reached the goals and objectives described in Question 1. - Individuals receiving bus passes, for medical or employment purposes - Clients receiving comprehensive services through Case Management - Students involved in the Peer Action Committee V - Number of participants attending Neighborhood Association meetings 3. Will this program benefit the Lubbock community as a whole? If not, please provide a detailed profile of the individuals or groups that will benefit from the program. Yes. Individuals within Lubbock County who are low-income and are in need of basic human needs (food, shelter, and/or clothing) 4. Are other agencies (other than the City of Lubbock) available to administer this program? Yes. If so, list the agencies: 1) Although there are a wide variety of agencies that provide social services, the State of Texas has designated the City of Lubbock to administer this grant. 2) The services provided through the Community Services Department are unduplicated within Lubbock County. A25-3 Page 4 of 8 5. Are other agencies administering similar programs? If so, list the other agencies. No. If not, why not? There are similar programs administered throughout the State by the Community Action Agencies; however, due to the resources within the system, the City has been designated as the lead agency in Lubbock County. 6. Is the program or activity provided by this grant required by state or federal law or required as a condition of other ongoing state or federal programs? Please explain: Yes. This grant is used as the operating grant for the other funded grants through the same funding sources, including: Other State Grants * Energy Crisis Program * Emergency Homeless Grant * Weatherization Assistance Program Community Development Grants * Home Security Programs * Neighborhood Development * Youth Leadership Development * Community Development Emergency Homeless Grant Other Funding * Eldercare, Inc. * House Bill 7 (Information and Referral) 7. Does the grant require a local match? If so, in what amount? match in the form of cash or an in -kind contribution? No. A25-4 Is the Page 5 of 8 8. Is the grant for capital or operating programs? Please describe specifically what the funds will be used for (personnel, supplies, services, capital outlay, capital project, etc.). Operating programs. Personnel - Includes salary and fringe benefits for seven full time employees Supplies - Includes cost for xerox material, postage, office supplies and vehicle fuel Dues, Training, and Travel - Training seminars for staff (primarily in town) Services - Includes printing and updating of the Human Services Directory - Emergency assistance (food vouchers, utility assistance, and bus passes) - Tri-Agreement with the Texas Department of Human Services and the South Plains Food Bank - Neighborhood Development A. If the grant is for capital outlay or a capital project, will it result in ongoing City operational costs? Is so, explain in detail. This grant is not for capital outlay or a capital project. B. If the grant is for an operating program or programs, is it a one-time grant which will result in ongoing City expenses, if the program is to be continued in the future? This grant is for an operating program; however, the continuation of this grant is contingent upon federal appropriation. The percentage of funding may vary from year to year. A25-5 Page 6 of 8 C. Does the grant require continuation of the program, at City expense, after grant funding has expired? If so, how long will the City be obligated to expend local funds, and in what areas? Be specific. No funding is required from the City of Lubbock after this grant expires. 9. Is the grant a one-time grant, a one-time grant with an option to renew the grant, or an on -going grant? If the grant in on -going, how many years has the grant been provided to the City, and what year does the upcoming period represent (2nd year, 5th year, etc.). If the grant has an option to renew, how often can it be renewed, and what are the terms of renewal? Please explain. - This is the 16th year of this grant being administered by the City. Grant period is for 12 months. (Grant periods are dependent on the availability of allocated federal funds). - Renewal of grant requires the South Plains Association of Government's approval. 10. Are indirect costs reimbursed by the grant? Indirect cost is reimbursable by the Texas Department of Housing and Community Affairs; however, the City has recommended 100% of the funding be utilized for the operations of the Community Services Department. A25-6 Page 7 of 8 11. Are grant audit costs reimbursed by the grant? Yes, currently = $2,000 1.2. What is the immediate (twelve-month) impact of the grant program on City employee allocation and utilization? How will this affect their work hours, productivity, etc. on City programs and activities? No impact. The grant authorizes the funding of seven full-time employees whose responsibilities are dedicated to grant authorized activities. 13. What is the Jong -term (five-year) financial and manpower impact of the grant program both on the community and on the City organization? The FY 1993 grant will provide $188,350 to the Community Services Department with which to provide social services to Lubbock County. Funding of this grant allows the city to meet the needs of low-income families through emergency assistance, as well as to continue to be the nucleus of social services through their information and referral 24 hour service. Non -renewal of the this grant after FY 1993 would mean loss of basic needs being met to people with lack of resources. A25-7 Page 8 of 8 14. Provide, in as much detail as possible, a 5-year Revenue and Expenditure Projection for the grant related program beginning with the current year or the first year this grant will be in effect. Show any ongoing costs to the City, even if the grant si only for one year. If the grant is renewable or ongoing, show the estimated revenues and expenditures for future years that you intend to renew/continue the grant (up to five years). Be sure to fully explain the source and type of revenues (in -kind) contribution, reimbursement of expenses, etc.) and fully explain the specific types of expenditures (payroll for 1/2 time clerk, purchase desk, capital project construction, etc.). Attach additional sheets if necessary. FOR GRANT FISCAL YEAR (FROM October 1 to September 30): 1992* 1993 1994 1995 1996 Revenues Federal Grant - State Grant 188,350 Local Match - 197,768 207,656 218,039 228,940 Other - - - - - Total Revenues 188,350 197,768 207,656 218,039 228,940 FOR GRANT FISCAL YEAR (FROM October 1 to September 30): 1992 1993 1994 1995 1996 Expenditures Personnel 160,920 150,949 Supplies 4,940 6,500 Maintenance 425 500 Other Charges 22,065 39,819 Capital Outlay -0- -0- Capital Project -0- -0- Total Expenditures 188,350 197,768 * Dependent on federal funding approval ** 5% estimated expenditure/revenue A25-8 158,496 166,421 174,742 7,500 9,000 11,000 725 925 1,005 40,935 41,693 42,193 -0- -0- -0- -0- -0- -0- 207,656 218,039 228,940 TEXAS DEPART14ENT OF HOUSING AND COMMUNITY AFFAIRS Contractor City of Lubbock Contract #: XJ Original �_ Amendment # J Contract Period: 10 1 92 to 9 0 9 EXHIBIT B COMMUNITY SERVICES BLOCK GRANT FFY '92 BUDGET BURGET CATEGQRIES AMOUNT 1. Personnel ---------------------------- $ 115,958 (Detailed on Budget Support Sheet B.1) 2. Fringe Benefits ---------------------- $ 44,962 3- Travel .-- ----------------- $ 1,000 4- Equipment ---------------------------- $ - 2,892 (Detailed on Budget Support Sheet B-4) 5. Supplies ----------------------------- $ 4,940 6. Contractual -------------- -.-.-. $ 2,120 (Detailed on Budget Support Sheet 6.6) 7. Other -------------------------------- $ 16,478 (Detailed on Budget Support Sheet B.7) 8. Indirect Costs ----------------------- $ 0 (Based on currently approved plan) % Base of TOTALS $ 188.39 Department's prior written approval for purchase or lease of equipment with acquisition cost of $500 and over is required. Approval of this budget does not constitute prior approval. EXHIBIT B COMMUNITY SERVICES BLOCK GRANT BUDGET SUPPORT SHEET B.1 NAME OF CONTRACTOR: City of Lubbock Personnel BUDGET CATEGORIES NO. MOS. x OF CSBG PARTICI-- PATION AMOUNT Supervisor 12 50 Information and Referral Coordinator 12 7 Weatherization Coordinator 12 Energy Coordinator 12 Homeless Coordinator Information and Referral 12 100% 14,661 Secretary 12 90% 13,222 PAGE TOTAL 115 958 texas uepartment or nousing and I.ommdnIty Arians EXHIBIT B COMMUNITY SERVICES BLOCK GRANT BUDGET SUPPORT SHEET B.4 MAME OF CONTRACTOR.: City of Lubbock DESCRIPTION PURCHASES LEASES Vehicle BRAND AND MODEL 1991 Mid -size UNIT COST TOTAL x OF DEPT PARTICI— PATION $2,898 1 Texas Department of Housing and Community Affairs EXHIBIT B COMMUNITY SERVICES BLOCK GRANT BUDGET SUPPORT SHEET B_6 NAME OF CONTRACTOR: City of Lubbock Contractual - BUDGET CATEGORIES AMOUNT Annual Audit Mental Health Services for S full time employees X $1.25 per month 2,000 120 X 12 months PAGE TOTAL 2 120 f`e�awrearrnil-ar AF��irc CAM--* l cpal Lilm"%, Vr 1.vus...y —1 ... .. EXHIBIT B COMMUNITY SERVICES BLOCK GRANT BUDGET SUPPORT SHEET B.7 NAME OF CONTRACTOR: City of Lubbock Other BUDGET CATEGORIES AtNT Maintenance Motor Vehicle $ 500 — Advertising and Promotion Data Processing 2 578 Telephone Postage 4 977 1.,500 Liability Special Projects - Human Services Directory 2,500 - Tri-A reement 1,000 - Transportation 1,000 - Emergency Assistance .1,500 Surety and Notary Bond 16 Professional Subscriptions 200 16 478 I rritsL Texas Department of Housing and Community Affairs TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO.4 TO CONTRACT NO.613©48 COMMUNITY SERVICES BLOCK GRANT PROGRAM SECTION 1. CONTRACT The Texas Department of Housing and Community Affairs, an agency of the State of Texas, and City of Lubbock Community Services Department agree to amend contract no. 613048 executed by the Department on or about October 1, 1992 (herein the "Contract"). SECTION 2. CONTRACT PERIOD This Contract is amended by revising Section 2, Contract Period, to read hereafter as given below: This contract shall commence on October 1, 1992, and unless earlier terminated, shall end on December 31, 1996. SECTION 3. DEPARTMENT OBLIGATIONS This contract is amended by revising Section 4, Department Obligations, to read hereafter as given below: It • - * k Notwithstanding any other provision of this contract, the total of all payments and other obligations incurred by Department under this contract shall not exceed the sum of Seven Hundred Thousand One Hundred Eft!!Two and no/100 IS704.15�. SECTION 4. EFFECTIVE DATE This amendment is effective as of the 1st day of January, 1996. MAP t Y CaT¢ S r a' Page 1 of 2 SECTIONS. SPECIAL CONDITIONS This contract is amended by adding Section 33, Special Conditions, to read hereafter as follows: Section 33. Special Conditions Public Law 103-227, Part C. Environmental Tobacco Smoke, also known as the Pro - Children Act of 1994 (Act), requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted by an entity and used routinely or regularly for the provision of health, day care, education, or library services to children under the age of 18 if the services are funded by Federal programs either directly or through States or local governmental by Federal grant, contract, loan or loan guarantee. Signed this 5thday of March , 1996. LUBBOCK COMMUNITY Z DEPARTMENT Langston Mayor TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS By: Larry WuaAile­y Executive Director This amendment is not effective until signed by the Texas Department of Housing and Community Affairs Executive Director or his authorized designee. APPROVED AS O CON ENT: ta t� Doug Goo man, Managing Director of Heala & Community Services APPROVED AS TO FORM:_ eg Amy L-.7Rhitt, Assistant City Att ey Page 2 of 2