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HomeMy WebLinkAboutResolution - 3928 - Create 15 Member Boards & Commissions Advisory Board - 07_09_1992Resolution No. 3928 July 9, 1992 Item #25 RESOLUTION WHEREAS, the City Council of the City of Lubbock finds that it is desirable to encourage citizen participation in service on City boards and commissions; and WHEREAS, the City Council deems it appropriate to create an advisory board to encourage greater citizen participation in local government that is reflective of the community demographics; and WHEREAS, such board will be able to assist the Council in assigning members to the boards and commissions of the City of Lubbock, which membership will accurately reflect the demographics of the City; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT there is hereby created and established a board to be known and designated as the "Lubbock Board and Commission Advisory Board" consisting of fifteen (15) members who shall be appointed by the City Council in the following manner: (a) Each Council person shall recommend two members for appointment to the Board by the City Council; and (b) The Mayor shall recommend three members for appointment to the Board by the City Council. SECTION 2. In accordance with Article II, Section 11, of the Constitution of the State of Texas the term of office of the members of the Lubbock Board and Commission Advisory Board shall be two years, except however, of the members first appointed in accordance with this resolution the term of office of seven (7) of the members appointed shall be for one year only and thereafter all appointments shall carry a two year term. To accomplish the above, each Council member shall make his initial recommended appointments to the Board by recommending one person for one year and one person for two years. The Mayor shall make his initial recommendation to the Board by recommending one person for one year and two persons for two years. SECTION 3. In the event that a vacancy occurs on the Board for any reason, then in such event the City Council shall appoint a person to fill such vacancy for the unexpired term of such appointee. The Mayor or Council member who recommended the person who is no longer able to serve and thus creates the vacancy, shall recommend to the Council the person to be appointed to fill the unexpired term. SECTION 4. The Board shall appoint one of its members as chairperson and one of its members as vice chairperson. It shall be the duty of the chairperson to preside at all meetings of the Board and the vice chairperson shall preside in the absence of the chairperson. The City Manager or his designated representative shall act as secretary to the Board and shall keep permanent records of all proceedings of the Board, which records shall be delivered to the City Secretary for retention purposes. SECTION 5. Any and all recommendations made by the Board to the City Council shall be made by the concurring vote of at least eight (8) members of the Board. A majority of the total membership of the Board shall constitute a quorum for the transaction of all matters to be considered by the Board. The Board is authorized to establish subcommittees for specific functions with a chairperson for each. SECTION 6. The Board may adopt rules for its internal operation not inconsistent with the terms and conditions of this Resolution. SECTION 7. The Board shall meet once each month at a time to be determined by the Board and may meet at any other times on the call of the chairperson, vice chairperson or any three members of the Board. SECTION 8. The Board shall have the following advisory duties: (a) The development of application forms for all City boards and commissions. (b) The responsibility to develop and maintain a data bank of qualified appointees. (c) Develop and make public clear written guidelines for the appointment of persons to City Boards and Commissions and to update such guidelines annually. (d) Develop and provide information to all City board and commission appointees on conflicts of interest. (e) Oversee the development of a marketing plan for awareness to the public of board vacancies. (f) Develop and oversee procedures to insure that new City board appointees receive training on a regular basis concerning City policy and procedures and applicable State laws which may affect their board's operation. (g) Study and report to the City Council on an annual basis the relationship of community demographics to the board appointment process and the work of the Board as set forth herein. - 2 - Passed by the City Council this ATTEST: -Kane e Boyd, city Secreta APPROVED AS TO CONTENT: BobCass,-Deputy City Manager APPROVED AS TO FORM: J6hn C. Ross, Jr., City Attorney JCR:da/AGENDA-D2BRDSCOMM. res July 1, 1992 9th day of July , 1992. -3-