HomeMy WebLinkAboutResolution - 640 - Contract - SPAG - Senior Citizens Services - 11_13_1980II 3; AA:bs
RESOLUTION
RESOLUTION #640 - 11/13/80
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Contract
between South Plains Association of Governments and the City of Lubbock
for funding of senior citizens services, a copy of which is attached herewith
which shall be spread upon the minutes of the Council and as spread upon the
minutes of this Council shall constitute and be a part of this Resolution as
if fully copied herein in detail.
Passed by the City Council this 13th day of November _ ,1980.
r
BILL McALIS
ATTEST:
Evelyn Gaf ga, City y-Treasurer
APPIROV AS_ TO CONTENT:
,-Tim. Wes o�Director of Community Facilities
APPROVED AS TO FORM:
Angela Adaffs, Assistant City Attorney
.c RESOLUTION #640 - 11/13/80
CONTRACT BETWEEN
SOUTH PLAINS ASSOCIATION OF GOVERNMENTS
and
cTTY nF I IIRRDCK PARKS AND RFCRFATTnN nFPARTMFNT Smog SFRVTr.FS
Part I
General Provisions
SECTION 1. PARTIES TO THE CONTRACT
This contract is between South Plains Association of Governments hereinafter referred
to as SPAG and City, of luhhnrk Parks and Recreation Department Senior hereinafter
Services
referred to as CONTRACTOR. The parties have agreed severally and collectively to the
execution and mutual obligations, and to the performance and accomplishments of the
tasks hereinafter described.
SECTION 2. CONTRACT PERIOD
This contract shall commence on 10/1/80 and shall terminate on
SECTION 3.. CONTRACT AMOUNT
The sum of money obligated by SPAG to the CONTRACTOR under this contract shall not
exceed $131.303 for performances and amounts specified by attachments
delineated below which are indicated by initials of signatory parties hereto and which
are a part of this contract.
SPAG CONTRACTOR SPAG
AMOUNT INITIALS INITIAL ATTACHMENTS SERVICES
$17,958
Attachment
A
Information and Referral
$ 5,400
Attachment
B
Transportation
$
Attachment
C
Friendly Visiting
$
Attachment
D
Legal - (Community Service Advi.s
$
Attachment
E-1
Senior Center Operations
$
Attachment
E-2
Residential Repairs
$
Attachment
E-3
Training
$
Attachment
F
Multipurpose Center Development
$ 98,631
Attachment
G
Nutrition Congregate
$ 6,084
Attachment
H
Home Delivered Meal
$
Attachment
I
Demonstration Program
$ 3,230
Attachment
J
Other Social/Recreation
Page 1 cf 7
SECTION 4. CONTRACT MATCH
CONTRACTOR shall be liable for bearing a share of the total allowable costs incurred
at a rate of not less than 10% for social and nutrition services, or as required for
special programs, in the amount of $ 14,589 Such required share
constitutes matching funds that earn federal funds. Such match may consist of cash
derived from progam income, from other cash or from in -kind contributions. CONTRACTOR's
match under this contract shall be not less than the amount identified for each
category in Part II - Special Conditions and Budget Justification, in the column
entitled "Contractor".
SECTION 5. PROGRAM INCOME
1. Program Income MUST first be used to meet the CASH non-federal requirements.
2. Program income.in excess of that required shall be identified in the
budget justification for allowable costs in Other Resources.
3. Program income insufficient to meet each program category in Part II
Budget.Justification, in the column entitled "Contractor" shall be
supplemented either by other cash or by documented in -kind contributions
of goods and/or services.
a. Program income is income earned by Contractor from activities part
of all of which are borne as a direct cost by SPAG under provisions
of this contract. Prograrg income includes but is not limited to
cash income from fees for services, frbm usage or rental fees,
from the sale of goods, from meal contributions, or from donations.
b. Program income from meal contributions shall be used in such a
manner to increase the number of meals served by the project.
c. Program income MUST BE REPORTED TO SPAG, BUDGETED BEFORE IT IS SPENT,
AND SPENT IN THE CURRENT CONTRACT PERIOD.
4. In -kind contributions means property or services provided to CONTRACTOR
by Non -Federal third parties without charge to CONTRACTOR or SPAG which are
a. identifiable from CONTRACTOR's records
b. not included as contributions for any other state or federally assisted
programs, and
C. allowable as direct costs under the provisions of this contract.
d. adequately documented as to nature, source, and value.
Page 2 of 7
'SECTION 6. SPAG FUNDING OBLIGATIONS
• In'66tideration of full and satisfactory performance of the activities described in
this contract. SPAG shall be liable to CONTRACTOR for actual allowable costs incurred
by CONTRACTOR,.within the period of this contract, for performances rendered here- - —
Under subject to CONTRACTOR furnishing its share of allowable costs incurred. -
?. It is expressly understood by the CONTRACTOR that the ability and
obligation of SPAG to fund this contract is based solely on a commitment
to SPAG from the Texas Governor's Committee on Aging to provide funds. -
The Contractor shall have no claim, under terms of this contract, on any
funds from SPAG other than these.
SECTION 7. OPERATING BUDGET
This contract and the project operated hereunder by the CONTRACTOR shall be governed
by a BUDGET/s as defined in Part II - Special Conditions and Budget Justification.
1. Adjustments to approved individual budget line items may be made by
CONTRACTOR, providing that the adjustment to an individual line items
does not exceed ten percent.(10%) of the line item amount, that the
total of line item adjustments within a category does not exceed ten
percent (10%) of the category amount, and that there is no change
in the category total amount.
2. Adjustments amounting to more than that provided in fl above may be
made by the CONTRACTOR only with prior written authorization of SPAG.
SECTION B. SUBCONTRACTING OF FUNDS
None of the funds provided to the Contractor by SPAG under the terms of this contract
may be subcontracted or passed through by the Contractor to another agency for the
provision of services described herein without the express written approval of SPAG.
SECTION 9. PAYMENTS
SPAG has no obligation to advance any funds obligated under the terms of this contract.
In the absence of.written agreement to the contrary, funds will be remitted by SPAG
to the Contractor on a reimbursement basis subject to appropriate administrative
procedures and contingent upon receipt of funds by SPAG from the Governor's Committee
on Aging.
ALL PAYMENTS FOR THIS CONTRACT ARE TO BE MADE PAYABLE TO
NAME
ADDRESS
Page 3 of 7
It is agreed that the Contractor shall submit requests for payment to SPAG on a
monthly basis and that payment of funds to the Contractor by SPAG under the terms of
this contract shall be subject to the following procedures:
a. By the 5th day of the month the Contractnr will reauest;-in a form
prescribed by SPAG, reimbursement for allowable actual project expenditures
during the previous month. -
b. Contractor requests for reimbursement will be supported by auditable
records kept on file by the Contractor, and these records will be avail-
able for inspection on request by SPAG and/or the Texas Governor's
Committee on Aging.
c. SPAG will reimburse the Contractor within 30-days of receipt of a proper
request, contingent upon receipt of SPAG of funds from the Texas Governor's
on Aging.
d. The Contractor will report to SPAG by the 5th day of the month
if no Contractor expenditures were incurred during the previous month,
under the terms of this contract.
SECTION 10. REPORTS AND RECORDS
In addition to the submission of required financial reports, the Contractor agrees:
a. To retain auditable accounts and records for a period of five years
following expiration of this contract. Such records will be maintained
at the following location:
2001 - 19th Street & 10th and Texas
Lubbock. Texas 79401
b. To submit to SPAG other information regarding project operations as
may be necessary from time to time. Such information as may be required
will be submitted by the Contractor in a form prescribed by SPAG.
SECTION 11. PROPERTY
The Contractor shall maintain a record of all property purchased under terms of
this contract. Any non -expendable property having an acquisition cost of $300 or
more and having a normal life expectancy of one year or more, purchased under
terms of this contract, shall revert to SPAG and shall be delivered by the Contractor
to SPAG in the event that services described herein are terminated either during
or subsequent to the contract period.
a. The Contractor shall maintain an inventory of all non -expendable property
Page 4 of 7
purchased under the terms of this contract.
b. The Contractor shall exercise reasonable and prudent judgement in assuring
the maintenance, security, and authorized use of property purchased under
terms of this contract.
SECTION 12. SUSPENSION OR TERMINATION
In the event project monitoring/evaluation activities by SPAG or its agents, or by
the Texas Governor's Committee on Aging or its agents, disclose serious deficiencies
in the operation of a project supported under provisions of this contract, SPAG
may elect to suspend this contract pending resolution of deficiencies or to terminate
this contract. The Contractor shall be notified in writing of any such suspension
or termination and shall have the right to appeal to the SPAG Board of Directors.
This contract may be terminated upon the occurrence of any of the following events:
a. Discontinuance by the Contractor of the project as described herein; or,
b. Discontinuance of funding to SPAG from the Texas Governor's Committee on
Aging; or,
c. Failure of the Contractor to comply with any or all of the terms and
conditions stated herein; or,
d. Mutual, agreement between SPAG and the Contractor.
In the event of termination, final billings for expenditures made pursuant to the
contract will be submitted to SPAG by the Contractor, but it is understood that no
expenses incurred after the termination date will be reimbursed.
SECTION 13. LIMITATION OF LIABILITY
Notwithstanding any of the provisions of this agreement, the Contractor agrees to
indemnify and hold harmless SPAG from any and all claims for damage to property
or injury to persons which may be asserted by any third party arising from the
conduct and performance of this agreement.
Allowability of costs shall be in accordance with provisions of 45 C.F.R. Part 74
and other applicable federal regulations.
When 45 C.F.R., or its appendices, provide that a cost is allowable only when authorized
Page 5 of 7
in writing, prior written approval from SPAG must be obtained. Approval of the
CONTRACTOR's budget shall constitute written approval only if detailed budget
justification supporting the purpose, need and reasonableness of such cost is
included as a part of the budget.
SECTION 14. NOTICE
Any and all notices required in or by this Ebntract shall be addressed as follows:
a. If notice is to be sent to SPAG:
South Plains Association of. Governments
1709 26th Street
Lubbock, Texas 79411
b. If notice is to be sent to the Contractor:
City of Lubbock
P. 0. Box 2000
Lubbock, TX 79457
SECTION 15. AUTHORITY
The authority on which this contract is based derives from the Older Americans Act
of 1965, as amended, and its regulations; HHS regulations on Administration of
Grants; Title 45 C.F.R. Part 74 and Title 41 C.F.R. Part 60-250 pertaining to
employment of Disabled Veterans; Title VI of the Civil Rights Act of 1964; the
Clean Air Act; the Clean Water Act; the Contract Work Hours and Safety Standards
Act; regulations pursuant to the Rehabilitation Act Amendments of 1974; the
Historic Preservation Act; the Flood Control Act; the Housing and Urban Develop-
ment Act of 1974; and, with all state and local laws as pertain to this contract
and its attachments.
.SECTION 16. ORAL AND WRITTEN AGREEMENTS
All oral or written agreements made prior to this contract have been reduced to
writing and are contained herein by the execution of this contract. CONTRACTOR
evidences its understanding and agrees that any prior agreement is terminated as
of the effective date of this contract. Both parties agree that SPAG shall not
be liable for any costs incurred by CONTRACTOR except to the extent provided in this
contract.
Page 6 of 7
ECTION 17. CERTIFICATION AND EXECUTION
he parties signatory hereto on behalf of SPAG and on behalf of the Contractor
io hereby individually certify that each is authorized to execute this agreement on
)ehalf of his/her respective organizations.
Executed in Triplicate this/.'day of 19
Contractor
By: _
Authorized Contractor Signature
Reviewed:
SPAG Director of Finance
Approved and accepted on behalf of South Plains Association
of Governments
Jerry D. Casstevens, Executive Director
CITY OF LUBBOCK, TEXAS (CONTRACTOR)
BIL MCALISTER, MAYOR
ATTEST:
Evelyn Ga fga, City Secr ta'y-Treasurer
APP AS TO CONTENT:
J' Weston, Ifirector of Community Facilities
APPROVED AS TO FORM:
Angela ms, Assistant City Attorney
Page 7 of 7
Part II
SPECIAL CONDITIONS AND BUDGET JUSTIFICATION
A.separate Budget Justification is required fbr each Part 1I Soecial Conditions Attachment
to the contract.
;jtw of I uhhn�k
Contractor Name
Contractor Code
IIb - Information & Referral
Type of Service
10 / 1 / 80 / to / 6 / 30 / 81
Term of Contract
EXPENDITURE CATEGORY
SPAG
90%
Contractor 10%
Contract
Total
Other
Resource
Cash
In -Kind
ersonnel
$
$
$
$
$
.I&R Coordinator (40 hrs)
7,598
7,598
.I&R Asst.' (20 hrs)
.Director (14%)
2,564
11995
2,564
1,995
Total Personnel
109'162
1,995
12,157
anef i is
FICA
Insurance
Other (Describe) Fringe
2,156
Total Benefits
2,156
.aff Travel
9375 miles @ 20 � per mile
days @— per day.
1,875
1,875
Total Staff Travel
1,875
1,875
jilding Space
:ilities (Including Telephone)
Goedeke Site for I&R Asst.
;ilding Renovation/Repair
)ntract Services (Describe)
Total Contract Services
spendable Supplies (Describe)
Total Supplies
luipment(List separately each item
lued at $300 or more or having a
ef3u1 �ifel �f more than one year)
ca cu a ors
2 desk
2 swivel chairs
1 sect. chair
8 side chairs Total Equipment
1 folding table
(OVER)
Budget 4ustification
Page two
EXPENDITURE CATEGORY
SPAG
90%
Contrac or 10%
Contract
Total
Other
Resourc
rach
In -Kind
her (Describe)
Outreach Printing, supplies
2,000
2,000
Total Other
2,000
2,000
maining Expenditure Categories Apply
Nutrition Service Projects Only
.4 Food
U.S.D.A. Commodities
Other Food
Total Raw Food
al Delivery
TOTAL CONTRACT AMOUNT
$
17,958
$
$
1,995 1
$
19,953
j
2,156
PROGRAM INCOME
MMARIZE PLANNED RECEIPTS AND EXPENDITURES OF PROGRAM INCOME FOR THE CONTRACT PERIOD.
-0- Program income on hand from previous contracts (if any)
Explain sources of program income on hand:
-0- Program income expected during current contract period (if any)
Explain sources of expected pl-ogram income during contract period.
-0- TOTAL EXPECTED RESOURCES FROM PROGRAM INCOME DURING CONTRACT PERIOD
Planned Use of Program Income
Expenditure Category-
For Contractor Match
Used as Other Resources
Total Program Income
$
$
PART II
ATTACHMENT A
Special Conditions for Information and Referral
City of Lubbock
Contractor's Name
Code
This contract is in the amount of $ 19,953 including $ 17,958
Budget Total SPAG
and $ 1,995 as described in the budget justification.
Contractor
Contractor assures that information and referral shall be established and maintained
such that eligible individuals within that service area will have reasonably convenient
access to the services, including, to the extent possible, the provision of infor-
mation and referral services in the language in which a significant number of older
persons speak if other than English is their principal language. Bus dispatching
will be a part of this service, where applicable.
Information and Referral service is to provide:
1. Current information with respect to the opportunities and services avail-
able to eligible individuals, and current lists of older individuals in
need of services and opportunities are developed and maintained; and,
2. A trained staff member, or volunteers, to inform eligible individuals of
opportunities and services which are available and, to the extent possible,
assist them to take advantage of such services.
Bus dispatching is a service where
1. Requests for bus transportation may be made at times advertised by
Contractor and consistent with contract requirements, and where
2. A bus dispatcher coordinates transportation requests with the bus driver.
ATTEST:
Cam/
Evelyn Caf ga, City S y—Treasurer
AP 0 ED .AS 0 C \TENT
J'.ldeston, Director of Community Facili—
ics
CITY OFLCK, TEXAS (CONTRACTOR)
(n.9 )IIIA
i'
BILL MCAT; STE , MAYOR
APPROVED AS TO FORM:
Angela Atiams, Assistant City Attorney
�)UUIH VLHLtJ r{'»U4-u;i iv 1 V1 UVI LIN1\11L11I
. Budget Justification - Aging Program
A separate Budget Justification is required for each Part II Special Conditions Attachment
,. to the contract.
Citv!nf 1 nbbock
Contractor Kame Contractor Code
IIIb - Transportation 10 /, 1 / 80./ to 6 / 30 / 81/
Type of Service Term of Contract
EXPENDITURE CATEGORY
SPAG
90%
Contractor 10%
Contract
Total
Other
Resourc
Cash
In -Kind
arsonnel
Total Personnel
anef i is
FICA
Insurance
Other (Describe)
Total Benefits
;aff Travel
miles @ d per mile
days @ $ — per day.
Total Staff Travel
$ _
$
$
$
61 di ng Space
.ilities (Including Telephone)
;ilding Renovation/Repair
.ntract Services (Describe)
Total Contract Services
.pendable Supplies (Describe)
Total Supplies
luipment(List separately each item
lued at $300 or more or having a
eful life of more than one year)
Total Equipment
(OVER)
�0009eL UUSLIT]LdLIUn
Page two
EXPENDITURE CATEGORY
SPAG
90%
Contractor 100V
Contract
Total
Other
Resourc
In -Kind
her (Describe)
Transportation for participants
5,400
600
6,000
Total Other
5,400
600
6,000
maining Expenditure Categories Apply
Nutrition Service Projects Only
w Food
U.S.D.A. Commodities
Other Food
Total Raw Food
al Delivery
TOTAL CONTRACT AMOUNT
$ 5,400
$
$ 600
$ 6,000
$
PROGRAM INCOME
AMARIZE PLANNED RECEIPTS AND EXPENDITURES OF PROGRAM INCOME FOR THE CONTRACT PERIOD.
-0- Program income on hand from previous contracts (if any)
Explain sources of program income on hand:
-0- Program income expected during current contract period (if any)
Explain sources of expected program income during contract period.
-0-
TOTAL EXPECTED RESOURCES FROM PROGRAM INCOME DURING CONTRACT PERIOD
Planned Use of Program Income
Expenditure Category• I For Contractor Match Used as Other Resources
Total Program Income:
Part II
ATTACHMENT B
Special Conditions for Transportation Services
CITY OF LUBBOCK
Contractor- Name
Code
This contract is in the amount of $ 6,000 _ including $ 5,400
Budget total SPAG
and $ 600 as described in the budget justification.
Contractor
Contractor assures that eligible persons in the service area have transportation to
nutrition services, center services, to shopping, paying bills, visiting the
beauty and barber shop, medical appointments, and agency appointments such as
Social Security, etc., through either a scheduled route pick-up, demand/response
or through a combination of both.
Where a common need exists for transportation of participants under Titles XIX and
XX of the Social Security Act, Contractor may enter into agreements with other
agencies for the purpose of meeting these needs through coordination of efforts.
CITY OF LUBBOCK, TEXAS (CONTRACTOR)
BILL McALISTER, MAYOR
ATTEST:
Evelyn Gaf ga, City SeEretao4Treasurer
AMP AS TO CONTENT:
Ji eston, Director of Community Facilities
APPROVED AS TO FORM:
Angela AdX.ns, Asst. City Attorney
SOUTH PLAINS ASSOCIATIUN OF GOVERNMENTS
Budget Justification - Aging Program
A separate Budget Justification is required for each Part II Special Conditions Attachment
to the contract.
City of Lubbock
Contractor Name
IIIcl - Congregate
Type of Service
Contractor Code
10/1 /80/ to 6 /30/81 /
Term of Contract
EXPENDITURE CATEGORY
SPAG
90%
Contractor 10%
Contract
Total
Other
Resource
Cash
In -Kind
arsonnel
$
$
$
$
$
.Full time site manager
Part time site managers
.Part
,Transportation Driver
7,192
8,798
8,690
8,690
7,192
8,798
17,316
Total Personnel
15,990
8,690
24,680
17,316
2nefits
FICA
Insurance
Other (Describe) Fringe for personnel
and Administrative Aid
5,729
2,172
7,901
8,658
Total Benefits
5 729
2,172
7,901
8,658
:aff Travel
•9000 miles @ 20 t per mile
days @ �— per day.
1,800
1,800
Total Staff Travel
1 1,800
1,800
gilding Space Rent for Arnett Bensen 900
aci1ity
:ilities (Including Telephone)
,ilding Renovation/Repair
mtract Services (Describe)
Total Contract Services
pFble Supplie77(Describe)
Cleaning 1,500
Total Supplies
luipment(List separately each item
lued at $300 or more or having a
of 141door o f i pe cabthan one year)
Swlovef chaircab�net
1/16 eel projector
Total Equipment
375 1 1 375
3,278
97
3,375
3,278
97
3,375
510
138
1,500
2,530
2,530
(OVER)
Budget -Justification
Page two
EXPENDITURE CATEGORY.
SPAG
90%
Contractor 10%
Contract
Total
Other
Resource
ra-zhher
In -Kind
(Describe)
Furniture repair
Office Supplies
Postage
375
1,900
400
375
1,900
400
Building Maintainer
500
500
100
3,175
3,175
100
Total Other
maining Expenditure Categories Apply
Nutrition Service Projects Only
.d Food
U.S.D.A. Commodities 281x.43xl95
Other Food28lxl.20xl95
65,754
65,754
23,562
65,754
65,754
23,562
Total Raw Food
al Delivery
TOTAL CONTRACT AMOUNT
$ 98,631
$ 10,959
$
$109,590
$ 50,536
PROGRAM INCOME
hMARIZE PLANNED RECEIPTS AND EXPENDITURES OF PROGRAM INCOME FOR THE CONTRACT PERIOD.
-0- Program income on hand from previous contracts (if any)
Explain sources of program income on hand:
16,817 Program income expected during.current contract period (if any)
Explain sources of expected program income during contract period.
308 meals x 195 days x 2U average donation = 16,817
16.817 TOTAL EXPECTED RESOURCES FROM PROGRAM INCOME DURING CONTRACT PERIOD
Planned Use of Program Income
Expenditure Category,
For Contractor Match
Used as Other Resources
Participants donations
$ 10,959
Participants donations
5,858
Total Program Income. 1$10,959
5,858
Part II
ATTACHMENT G
Special Conditions for Nutrition Congregate Services
The City of Lubbock
Contractor Name
- Code
This contract is in the amount of $ 109,590 including $ 98,631
Budget Total SPAG
and $ 10,959 as described in the budget justification.
Contractor
Contractor agrees to provide an average of 281 meals per day for the
contract period which is a total of 54,795 meals for the period of the contrac
Contractor further.agrees to deliver congregate meals in accordance with
the following conditions:
1. Hot meals shall be provided in a congregate setting at least five days
per week, according to a published schedule.
2. The congregate site shall be located, where feasible and appropriate
within walking distance to the majority of eligible older. persons.
3. The Contractor shall comply with all state and local health laws and
ordinances concerning preparation, handling, and serving of food.
4. Special menus, where feasible and appropriate, shall be prepared to meet
dietary needs arising from health requirements, religious requirements,
or ethnic backgrounds of eligible participants.
5. Food containers and utensils for blind and handicapped participants shall
be provided.
6. The Contractor shall serve food in accordance with the recommended
dietary allowance (RDA) as established by the Food and Nutrition Board
of the National Academy of Sciences - National Research Council and
shall follow the menu plan developed by the nitrition consultant.
7. The Contractor shall prepare food in accordance with recipes provided.
8. Each participant shall be provided the opportunity to have milk with
the meal.
9. Appropriate and cost effective arrangements made for the transportation
of commodities, where applicable, and for the storage and use of U.S.D.A.
commodities.
(over)
10. Cash provided in lieu of commodities shall be spent only for buying
U.S.D.A. commodities and other food.
11. Participants shall be assisted in taking advantage of benefits available
to them through the Food Stamp Program.
12. The Contractor shall coordinate with the Food Stamp Program administered
by the Texas Department of Human Resources.
CITY OF LUBBOCK, TEXAS (CONTRACTOR)
BILL McALISTER, tiAYOR
ATTEST:
Evelyn Gaffga, City Secreta y Treasurer
aDAS TO CONTENT:
)'a�' -
J Weston, Director of Community Facilities
APPROVED AS TO FORM:
Angela M66s, Asst. City Attorney
SOUTH PLAINS ASSOCIATION OF GOVERNMENTS
= Budget Justification - Aging Program
A separate Budget Justification is required for each Part II Soecial Conditions Attachment
to the contract.
City of Lubbock
Contractor Name Contractor Code
iiic2 - Home Delivered 10 / 1 / 80/ to 6 /30 1 81 1
Type of Service Term of Contract
EXPENDITURE CATEGORY
SPAG
90%
Contractor 10%
Contract
Total
Other
Resourc
Cash
In -Kind
ersonnel
$
$
$
$
$
Director (5%)
676
676
Total Personnel
676
676
enefits
FICA
Insurance
Other (Describe)
Total Benefits
taff Travel
miles @ d per mile
days @ �— per day.
Total Staff Travel
ii 1 di ng Space
:ilities (Including Telephone)
!ilding Renovation/Repair
;ntract Services (Describe)
Total Contract Services
pendable Supplies (Describe)
Total Supplies
juipment(List separately each item
lued at $300 or more or having a
eful life of more than one year)
Total Equipment
(OVER)
'.Budget�Justification
P ge two
SPAG
Contrac or 10%
Contract
Other
EXPENDITURE CATEGORY•
90%
Total
Resource
In -Kind
her (Describe)
Total Other
maining Expenditure Categories Apply
Nutrition Service Projects Only
w Food
U.S.O.A. Commodities 16x.43xl95
Other Food 16x 1.20x195
3,744
3,744 1
1,342
3,744
3,744
1,342
Total Raw Food
2,340
al Delivery & Driver.
TOTAL CONTRACT AMOUNT
$
$
$
$
$1,342
6,084
676
6,760
PROGRAM INCOME
MMARIZE PLANNED RECEIPTS AND EXPENDITURES OF PROGRAM INCOME FOR THE CONTRACT PERIOD.
-0- Program income on hand from previous contracts (if any)
Explain sources of program income on hand:
-0- Program income expected during current contract period (if any)
Explain sources of expected program income during contract period.
-0- TOTAL EXPECTED RESOURCES FROM PROGRAM INCOME DURING CONTRACT PERIOD
Planned Use of Program Income
Expenditure Category • , For Contractor Match Used as Other Resources
Total Program Income Is
Part II
ATTACHMENT H
Special Conditions for Nutrition Home Delivered Services
City of Lubbock
Contractor Name
This contract is in the amount of $ 6,760 including $r,�ng4
Budget total SPAG
and $ 676 as described in the budget justification.
Contractor
Contractor agrees to"provide an.average of 16 meals per day for the
contract period which is a total of 3,120 meals for the period of the
contract. Contractor further agrees to deliver hot meals to the home in
accordance with the following conditions.
1. Meals shall be provided five days per week.
2. As assessment of need shall be conducted before beginning delivery of
meals.
3. Meals shall be hot when delivered.
4. Where feasible meals shall be delivered to eligible persons when weather
related emergencies arise.
5. The Contractor shall comply with all state and local laws and ordinances
concerning preparation, handling and serving of food.
6. Special menus, where feasible and appropriate, shall be prepared to
meet dietary needs arising from health requirements, religious require-
ments, or ethnic backgrounds of eligible participants.
7. Food containers and utensils for blind and handicapped participants shall
be provided.
8. The Contractor shall serve food in accordance with the recommended dietary
allowance (RDA) as established by the Food and Nutrition Board of the
National Academy of Sciences - National Research Council and shall
follow the menu plan developed by the nutrition. consultant.
9. The Contractor shall prepare food in accordance with recipes provided.
10. Each participant shall be provided the opportunity to have milk with the
meal.
11. Appropriate and cost effective arrangments shall be made for the transporta-
tion of commodities, where applicable, and for the storage and use of
U.S.D.A. commodities.
(over)
12. Cash provided in lieu of commodities shall be spent only for buying
U.S.D.A. commodities and other food.
13. Participants shall be assisted in taking advantage of benefits available
to them through the Food Stamp Program.
14. The Contractor shall coordinate with the Food Stamp Program administered
by the Texas Department of Human Resources.
CITY OF LUBBOCK, TEXAS (CONTRACTOR)
f
BILL McALISTER, MAYOR
ATTEST:
velyn Ga ga, City ec e y-Treasurer
AP VED AS T CONTENT:
65Aeston, Director of Community Facilities
APPROVED AS TO FORM
Angela A ams, Asst. City Attorney
SOUTH PLAINS ASSUGIATIUN OF GUVLRNMLNTS
Budget Justification - Aging Program
A separate Budget Justification is required for each Part II Soe;ial Conditions Attachment
• to the contract.
City of Lubbock
Contractor Name
lllb - Social/Recreational
Type of Service
Contractor .Code
10 / 1 / 80 / to 6 / 30 / 81 /
Term of Contract
EXPENDITURE CATEGORY
SPAG
90%
Contractor 10%
Contract
Total
Other
Resourc
Cash
In -Kind
ersonnef
$
$
$
$
$
Site Directors
Overtime
11000
359
359
1,000
Total Personnel
1,000
359
1,359
enefits
FICA
Insurance
Other (Describe)
Total Benefits
taff Travel
miles @ t per mile
days @ T — per day.
Total Staff Travel
jilding Space
:ilities (Including Telephone)
jilding Renovation/Repair
mtract Services (Describe)
Total Contract Services
spendable Supplies (Describe)
Recreation supplies
Total Supplies
Tuipment(List separately each item
lued at $300 or more or having a
.eful life of more than one year)
Total Equipment
(OVER)
i
gudget'Justification
Frage two
EXPENDITURE CATEGORY.
SPAG
90%
Contrac or 10%
Contract
Total
Other
Resourc
In -Kind
her (Describe)
Total Other
maining Expenditure Categories Apply
Nutrition Service Projects Only
w Food
U.S.D.A. Commodities
Other Food
Total Raw Food
al Delivery
TOTAL'CONTRACT AMOUNT
$ 3,230
$
$ 359
$ 3,589
S
PROGRAM INCOME.
.MMARIZE PLANNED RECEIPTS AND EXPENDITURES OF PROGRAM INCOME FOR THE CONTRACT PERIOD.
Program income on hand from previous contracts (if any)
Explain sources of program income on hand:
500 Program income expected during current contract period (if any)
Explain sources of expected program income during contract period.
Projected sale of goods
500 TOTAL EXPECTED RESOURCES FROM PROGRAM INCOME DURING CONTRACT PERIOD
Planned Use of Program Income
Expenditure Category*-
For Contractor Match
Used as Other Resources
ro ram Supplies
$
Total Program Income
$
$ 500
Part II
ATTACHMENT J-1
Special Conditions for Social/Recreational
City of Lubbock
Contractor's Name
Code
This contract is in the amount of 3,589 including
Budget Total
and 359 as described in the
PRO Contractor
budget.
Contractor assures that social and recreational services shall be
established and maintained to the extent identified and that all
participants will have reasonable access to participation in
the services.
CITY OF LUBBOCK, TEXAS (CONTRACTOR)
- & .4 &
BILL McALISTER, MAYOR
ATTEST:
E lyn Gaff ga, City 9ec y-
Treasurer
APTO CONTEN :
i estop, Director of Community Facilities
APPROVED AS TO FORM:
Angela A ams, Asst. City Attorney
Part III
Assurances
Part III - Assurances
The Contractor assures that he will maintain documentation to substantiate all of the
assurance items. Such documentation will be subject to SPAG review for adequacy and
completeness.
1. Compliance with Requirements
The Contractor agrees to.administer the program in accordance with the Act, and
all applicable regulations, the policies and procedures established by SPAG,
the State Unit on Aging, the Commissioner on Aging and the Secretary of Health and
Human Services.
2. Efficient Administration
The Contractor shall utilize such methods of administration as are necessary for
the proper and efficient administration of the Contract and which assure avoidance
of conflict of interest, both financial and by nepotism.
3. General Administrative and Fiscal Requirements
The Contractor's shall adhere to administrative and cost principles which are in
compliance with relevant provisions of 45 C.F.R. Part 74 except where these pro-
visions are superseded by statute.
4. Management of Funds
The Contractor shall maintain sufficient fiscal control and accounting procedures
to assure proper disbursement of and accounting for Federal and Non -Federal
funds under this contract.
5. Safeguarding Confidential Information
The Contractor shall implement such regulations, standards and procedures as are
necessary to safeguard confidential information under relevant program regulations.
6. Reporting Requirements
The Contractor shall furnish such reports to SPAG as may be specified, to maintain
its reports and files in compliance with 45 C.F.R. Part 74 and to make its reports
and files available to auditing entities as specified by 45 C.F.R. Part 74.
7. Standards for Fire, Health, Safety, Sanitation and Other Standards
Providers of service under this contract shall operate fully in conformance with all
federal, state and local fire, health, safety, sanitation, and other standards
prescribed in law or regulations. The Contractor assures that where the state or
local jurisdictions require licensure for the provision of services, agencies
providing such services shall be licensed.
S. Equal Opportunity and Civil Rights
a. Equal Employment Opportunity
The Contractor shall incorporate in its written personnel policies and
procedures an affirmative action plan for equal employment opportunity
including provisions for disabled veterans and handicapped individuals.
b. Non -Discrimination on the Basis of Handicap
The Contractor shall provide that each program activity, when viewed
in its entirety, is readily accessible to and usable by handicapped persons.
When structural changes are required, these changes shall be in keeping
with 45 C.F.R. Part 74.
C. Civil Rights Compliance
The Contractor shall ensure that benefits and services available under the
contract are provided in a nondiscriminatory manner as required by Title VI
of the Civil Rights Act of 1964, as amended.
9. Managing Property Purchased with Federal Funds
The Contractor shall maintain a property control system ensuring adequate safe-
guards for property purchased under terms of this contract.
10. Outreach, Training and Coordination Requirements .
a. The Contractor shall provide a written plan for outreach to ensure
participation of eligible persons, including those with the greatest
social or economic needs. \
b. The Contractor shall participate in training as provided by SPAG.
C. The Contractor shall coordinate its service/\with other service providers
in the region.
11. Preference for Older -Persons with Greatest Economic or Social Need
The Contractor'shall preferentially provide services to eligible persons with the
greatest economic or social need.
12. Contributions for Services
The Contractor shall provide voluntary opportunity for eliqible participants
to contribute to the cost of services while protecting the individual's privacy ,
to safeguard and account for such contributions, and to use such contributions
to expand services. The Contractor may_,post a suggested contribution schedule
based on income ranges of eligible participants in the community. Service shall
not be denied because the eligible participant will not or cannot contribute.
13. Maintenance of Non -Federal Support for Services
The Contractor shall not replace funds from Non -Federal sources with federal
funds. The Contractor agrees to continue or to initiate efforts to obtain
support from other sources for services funded under this part.
14. Opportunity for Older Persons to Advise Contractors
Contractors who operate focal points in the community must assure collocation
of services, where feasible.
CITY OF LU OCK, TEXAS CONTRACTOR)
BILL McALISTER, MAYOR
ATTEST:
Evelyn Gaffga, fCity Secretar - reasurer
AP V AS TO CONTENT:
m Westo , Director of Community Facilities
APPROVED AS TO FORM:
Angela A ams, Asst. City Attorney
J