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HomeMy WebLinkAboutResolution - 493 - Contract - SPAG - Title III Program For Senior Citizens - 05_22_1980SMTlbs RESOLUT1014 #493 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract with the South Plains Association of Governments and documents related to a Title III Program for senior citizens, a copy of which is attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 22ndday of May ,1980. BILL j.'cKLISTER, MAYOR ATTEST: ' A.vel�y�n-Ga ga, City S cr -Treasurer =,-APPROV AS TO CONTENT: y Weston, Director of Community Facilities APPROVED AS TO FORM: — Susan M.Tom, Assistant City Attorney RESOLUTION #493 - 5/22/80 CONTRACT BETWEEN SOUTH PLAINS ASSOCIATION OF GOVERNMENTS AND CITY OF LUBBOCK , AA3-8048-21-09 Part I General Provisions SECTION 1. PARTIES TO THE CONTRACT This contract is between South Plains Association of Governments, herein- after referred to as SPAG and City of Lubbock hereinafter referred to as the CONTRACTOR. The Parties have agreed severally and collectively to the execution and mutual obligations, and to the performance and accomplishment of the tasks hereinafter described. SECTION 2. CONTRACT PERIOD This contract shall commence on June 1, 1980 and shall terminate on September 30, 1980 SECTION 3. CONTRACTOR'S PERFORMANCE Contractor shall develop and operate services in City of Lubbock (service areas) in accordance with the terms of'PART I, GENERAL PROVISIONS, and in accordance with the terms of PART II, SPECIAL PROVISIONS as delineated in the following attachments which are indicated by initials as a part of this contract. X Attachment A - Budget X Attachment B - Title IIIb, Attachment C - Title IIIb, Attachment D - Title IIIb, X Attachment E - Title IIIb, Attachment F1- Title IIIb, Attachment F2- Title IIIb, Attachment F3- Title IIIb, X Attachment F4- Title IIIb, X Attachment G - Title IIIcl, X_ Attachment H - Title IIIc2, X Attachment I - Title IIIbl, Information and Referral Services Transportation- Services In -Home Services Community Services - Legal Other Community Services - Senior Center Operations Residential Repair Training for Participants Senior Volunteer Services Nutrition Congregate Meals Nutrition Home Delivered Meals Nutrition Social Services Contractor shall perform all activities in accordance with the terms of the Older Americans Act of 1965, as amended October 18, 1978, its regulations, and including Grants Management regulations TITLE 45 C.F.R. PART 74 dated September 19, 1973, Federal Management Circulars, OMB circulars, and applicable State laws. SECTION 4. SPAG FUNDING OBLIGATIONS A. Measure of Liability In consideration of full and satisfactory performance of the activities described in this contract, SPAG shall be liable to Contractor for actual costs incurred by Contractor, within the period of this contract, for performances rendered hereunder subject to Contractor furnishing its share of the costs incurred. 1. It is expressly understood by the Contractor that the ability and''obligation'of SPAG to fund this contract is based solely on a commitment to SPAG from the Texas Governor's Committee on Aging to provide funds. The contractor shall have no claim, under terms of this contract, on any funds from SPAG other than these. SECTION 5. CONTRACTOR'S MATCH A. Program income may used for Contractor's share of allowable costs according to the following requirements. 1. Program income derived from participant contributions for nutrition services must be used in a manner to increase the number of meals served by the nutrition project. Adequate documentation of participant nutrition contributions and their use will be main- tained by the Contractor. B. Amounts may counted toward Match only if they are costs for resources of a type specified by the budget categories, delineated in Attachment A - Budget of this contract. C. In -Kind contributions, hereinafter referred to as contri- butions, means property or services provided to Contractor by non-federal third parties without charge to Contractor or SPAG which are: 1. identifiable from Contractor's records 2. not included as contributions for any other state or federally assisted programs, and 3. allowable as direct costs under the provisions of this contract. D. The basis for determining the value of all in -kind Match shall be adequately documented. SPAG shall have access to and the right to examine all such documentation. Valua- tion of contributions shall be determined in accordance with the following provisions: 1. if the contribution is of tangible personal property having a useful life of more than one year and acquisition cost greater than $300.00 and title passes to Contractor, prior approval of SPAG is required. 2. contribution of the use of space may be counted at fair rental value. E. Contractor's Match may not be met by federal funds from any source except as provided by federal statute. For the purposes of this contract general revenue sharing funds are not considered federal funds. F. Expenditure of Contractor's Match at ten percent (10%) of total allowable project costs will earn federal funds at ninety percent (90%) of such costs and if, during the contract period, the ratio of total actual expenditures from SPAG's share to the total actual expenditures from Contractor's share is greater than the ratio of SPAG's share to Contractor's total share as specified in Attachment A - Budget, then SPAG may suspend further payments until the disproportion is corrected. G. Each request by the Contractor for reimbursement from SPAG for allowable project costs shall be documented by appropriate records on file with the Contractor, evidencing non-federal matching contributions in an amount equal to at least 10% of reported project total costs during the period for which payment is requested. H. Notwithstanding any other provision of this contract, Contractor may expend an amount greater than that designated as Contractor's Match on purposes or activities allowable under this contract. SECTION 6. PROGRAM INCOME A. Program Income is that income earned by Contractor from allowable activities arising from performance of this contract which is either 1. borne as a direct cost by SPAG according to the terms of this contract, or 2. counted as an allowable cost toward meeting Con- tractor's Match requirement according to terms of this contract. B. Program Income must be spent on allowable costs. C. Program Income must be spent during the CURRENT PERIOD. D. Program Income must utilize and be reported by the Contractor in one of the following alternative methods: 1. program income may be used by the Contractor for current allowable costs incurred for performances specified and budgeted according to terms of this contract. The amount of program income utilized in SECTION 7. this manner will not count toward satisfying the Contractor's Matching requirement but will be deducted from the amount obligated to the Contractor by SPAG according to the terms of this contract. The maximum percentage of SPAG participation will be applied to the net amount determined by deducting program income from total allowable costs. 2. program income may be utilized by the Contractor to meet Contractor matching requirements under terms of this contract. Program income utilized in this manner must be expended for allowable, budgeted costs according to the terms of this contract. E. Contractor must maintain records of the receipt, accrual and disposition of program income in the same manner as required for other contract funds and must report monthly and at the close of the contract, in a format prescribed by SPAG. OPERATING BUDGET This contract and the contract operated hereunder by the Contractor shall be governed by a Budget as'defined on Attachment A - Budget. A. Adjustments to approved individual budget line item amounts may be made by'the contractor, providing that the adjustment to an individual line item does not exceed ten percent (10%) of the line item amount, that the total of line item adjustments within a cate- gory does not exceed 10% of the category amount, and that there is no change in the category total amount. B. Adjustments amounting to more than that provided in A above may be made by the Contractor only with prior written authorization of SPAG. C. Allowability of costs incurred under Attachment A - Budget, whether billed to SPAG or counted toward Contractor's Match, shall be in accordance with pro- visions of 45 C.F.R. Part 74 and other applicable federal regulations. D. When 45 C.F.R. 74, or its appendices, provide that a cost is allowable only when authorized in writing, prior written approval from SPAG must be obtained. Approval of the Contractor's Budget, Attachment A - Budget, shall constitute written approval only if detailed budget justification supporting the purpose, need, and reasonableness of such cost is included as part of the budget. SECTION 8. LEGAL AUTHORITY A. Official motions, resolutions, or other action regarding this contract will be made a part of the official records of the Contractor and SPAG shall be furnished a copy of those records as requested. B. A copy of official records shall be furnished SPAG when a change is made in the official/s authorized to commit for the applicant organization. C. If there is a dispute as to the legal authority of either party or person signing this contract, either party shall have the right to temporarily suspend or permanently terminate the contract. Contractor is liable to SPAG for any money it has received from SPAG for providing services under this contract if SPAG has suspended or terminated the contract in this Section. D. In the event project monitoring/evaluation activities by SPAG or its agents disclose serious deficiencies in the operation of a project included in the terms of this contract, SPAG may elect to suspend this con- tract, pending a review of project operations. The Contractor shall be notified in writing of any such suspension and SPAG shall only be liable to Contractor for costs incurred prior to the date of suspension. SECTION 9. RECORDS AND REPORTS A. Contractor shall maintain fiscal records and supporting documents of all expenditures of funds under this contract in a manner which conforms with generally accepted accounting procedures. B. Current fiscal records and supporting documents shall be maintained at the Contractor's central office located at 2001 19th Street and 10th and Texas Lubbock, Texas C. Auditable accounts and records shall be retained for a period of three years following expiration of this contract. Records shall be retained beyond this period if there are any unsolved questions regarding them or regarding any performances under this contract. Such records shall be maintained at the Contractor's central office located at 2001 19th Street and loth and Texas Lubbock, Texas and shall be available to any auditing entity from SPAG, the Governor's Committee on Aging, or federal auditors as required by 45, C.F.R. Part 74. D. Contractor shall submit to SPAG other information regarding project operations as maybe necessary from time to time. Such information shall be submitted by the Contractor on a timely basis and on a form prescribed by SPAG. SECTION 10. NEPOTISM No officer, employee, or member of the Contractor's Board of Directors shall appoint, vote for, or confirm the appointment of any person related with the second (2nd) degree of affinity or with the third (3rd) degree on consanguinity to that person so appointed or so voting when the salary, fees, or compensation of such appointee is to be paid for, directly or indirectly, out of or from funds provided by SPAG or from Contractor's Match. SECTION 11. SECTARIAN ACTIVITY None of the services delivered under this contract shall involve and no portion of the funds received by Contractor hereunder shall be used for any sectarian or religious activity. SECTION 12. CONFLICT OF INTEREST A. Contractor shall assure that no member of its governing body, employee, or agent shall participate in the selection award, or administration of a subcontract under this contract where any of the following has a financial interest in the contract: 1. the employee, officer, or agent; 2. any member of the immediate family, as that term is defined in Section 10 of this contract; 3. his or her partner; 4. an organization in which any of the above is an officer, director or employee. B. SPAG shall assure that no officer, member, or employee who exercises any functions in the review on approval of the undertaking or carrying out of this contract shall: SF.r..TTnN 1 1 _ I. participate in any decision relating to this contract which affects his personal financial interest or the interest of any corporation, partnership, or association in which he has a direct or indirect personal financial interest; 2. have any financial interest, direct or indirect, in this contract or the proceeds thereof. Nothing in this subsection shall prohibit public officials of units of local government from serving on SPAG's governing body, or on the Advisory Council, established pursuant to SPAG's bylaws, notwithstanding the fact that such unit of local government is receiving or may receive funds for the provision of services under the terms of this grant. C. Contractor shall maintain a code of conduct to govern the performance of its officers, employees, or agents engaged in the awarding and administration of such contracts under this contract. Such code shall contain appropriate disciplinary actions to be applied for violations of the code. Such code shall include provisions prohibiting the solicitation or acceptance of gratuities, favors, or anything of monetary value from subcontractors or potential subcontractors. D. None of the performances rendered hereunder shall involve, and no portion of the funds received by Contractor hereunder shall be used for, and any political activity (including but not limited to any candidate for public office) or any activity undertaken to influence the passage, defeat or final content of legislation. PROPERTY A. Contractor shall not purchase, transfer, or dispose of any real property or non -expendable personal property except in accordance with regulations pro- mulgated by U.S. Department of Health, Education and Welfare for the Administration of Grants, 45 C.F.R. Part 74, Subpart 0. B. Contractor shall maintain a record of all equipment purchased under the terms of this contract. Any capital equipment having an acquisition cost of $300.00 or more and with a normal life expectancy of one year or more, purchased under the terms of this contract, shall revert to and be delivered by the Contractor to SPAG in the event that services described herein are terminated either during or subsequent to the contract period. C. With this contract, Contractor shall report all equipment as described in subsection 13-B, above, which has been purchased under the terms of prior contracts; and on the completion of this contract, report all equipment pur- chased under the terms of this contract. D. Contractor shall establish a property control system to ensure adequate safeguards to prevent loss, damage, or theft of property acquired under this contract. Any loss, damage, or theft of such property shall be reported to SPAG as soon as discovered by Contractor. SECTION 14. BOARD OF DIRECTORS A. Contractor shall assure that its Policy Board meet at least monthly, but no less often than bimonthly and that minutes of those meetings be filed and reflect all official business conducted at each meeting. B. Private, non-profit incorporated contractors shall assure that an annual meeting is held in compliance with the State of Texas incorporation charter. Minutes of the annual meeting shall be filed and shall contain a record of all official business transacted at that annual meeting. SECTION 15. PERSONNEL A. Contractors shall establish and maintain personnel policies, including affirmative action policies in compliance with Title VI Civil Rights Act of 1964. (See Section 16). B. Private, non-profit incorporated contractors operating a senior center or a nutrition program shall hire staff who have the authority and the responsibility to develop and implement the activities described in this contract. Such person shall be qualified by education and experience to fulfill the provisions of this contract. C. Subject to the requirements of Subsection A of this section, Contractor shall give preference in hiring for full or part-time positions to persons aged sixty (60) or over, when hired under and compensated through the Title III program. SECTION 16. EQUAL OPPORTUNITY A. Contractor assures that no person shall, on the ground of race, age, religion, color, handicap, national origin, sex, political affiliation, or belief, be excluded from, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part under this agreement or otherwise under Contractor's control. Contractor shall comply with Title VI of the Civil Rights Act of 1964, as amended, (42 U.S.C. 2000(d)) and with the provisions of 45 C.F.R. Part 80. B. Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, or national origin. Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employ- ment without regard to their race, religion, color, sex, age, or national origin. Such .action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment adver- tising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor agrees to post, in'conspicuous places available to employees and appli- cants for employment, notices setting forth the require- ments of these nondiscrimination provisions. C. Contractor shall state in all solicitations or advertise- ments for employees placed by or on behalf of Contractor that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, age, or national origin.. D. Contractor shall send to each labor union or representa- tive of workers with which it has a collective bargaining agreement or other grant or understanding a notice, advising the labor union or workers' representative of Contractor's commitments to equal employment opportunity and affirmative action and shall post copies of the notice in conspicuous places to employees and applicants for employment. E. Contractor shall comply with all applicable equal opportunity laws, rules, regulations, and orders, and other employment laws, rules, regulations, and orders promulgated on federal, state, and local levels. F. Contractor shall furnish all information and reports and shall permit access to its books, records, and accounts for purpose of investigation to ascertain compliance with equal opportunity and affirmative action. G. In the event of Contractor's non-compliance with the equal opportunity conditions of this grant, this grant may be cancelled, terminated', or suspended in whole or in part; Contractor may be declared ineligible for further contracts and such other sanctions may be imposed and remedies invoked as otherwise provided by law. H. Contractor shall include all clauses A through H of Section 16 in subcontract or purchase order exceeding TEN THOUSAND AND N0/100 DOLLARS ($10,000.00) so that such provision will be binding upon each subcontractor or vendor. I. Contractor shall comply with the Equal Pay Act of 1963 (29 U.S.C. 201-219), as amended, and covenants that it shall not practice wage differentiation in employment based on sex. J. The Contractor shall comply with the Age Discrimination in Employment Act, as amended, 29 U.S.C. 621-634, and covenants that it shall not discriminate in employment against any person because of his/her age or specify, in solicitations or advertisements, a maximum age limit except or unless it is based upon a bona fide occupational qualifications, retirement plan, or statutory requirement. K. Contractor agrees that facilities, programs, and services supported in whole or in part with federal funds will be so located as to be readily accessible, available and responsive to the needs of the population to be served without discrimination because of sex, race, color, age, religion, national origin, creed, or duration of residence and that their services be publicized so as to be generally known to the population to be served. SECTION 17. DISABLED VETERANS A. Contract shall not discriminate against any employee or applicant for employment because he or she is a disabled veteran of the Vietnam era in regard to any position for which the employee or applicant for employment is qualified. Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled veterans and veterans of the Vietnam era without discrimination based upon their disability or veteran's status in all employment practices. B. Contractor agrees that all employment opening of Contractor which exist at the time of the execution of this grant and those which occur -during the perfor- mance of this grant, including those not generated by this grant, and including those occurring at an establishment of the Contractor other than the one wherein the grant is being performed but excluding those of independently operated corporate affiliates, shall be listed at an appropriate local office of the State employment service system wherein the opening occurs. Contractor further agrees to provide such reports to such local office regarding employment openings and hires as may be required. Such reports shall comply with all relevant provisions of 41 C.F.R. Part 60-250. State and local government agencies holding federal contracts of TEN THOUSAND AND N0/100 DOLLARS ($10,000.00) or more shall also list all their suitable openings with the appropriate office of the state employment service, but are not required to provide these reports as set forth in paragraphs D and E of this Section. C. Contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. D. In the event of Contractor's noncompliance with the requirements of this clause,actions for noncompliance may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor pursuant to the Act. E. Contractor will include the substance of this provision in every subcontract or purchase order of TEN THOUSAND AND N0/100 DOLLARS ($10,000.00) or more unless exempted by rules, regulations, or orders of the Secretary of the United States Department of Labor issued pursuant to the Act, so that such provisions will be binding upon each subcontractor or vendor. Contractor will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Grant Compliance Programs may direct to enforce such provisions, including action for non=compliance. SECTION 18. AFFIRMATIVE ACTION FOR HANDICAPPED A. The Contractor shall not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimina- tion based upon their physical or mental handicap in all employment practices such as the following: employ- ment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. B. The Contractor shall operate all programs and activities funded under this contract so that no qualified handicapped person shall, on the basis of handicap, be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any such program or activity. Contractor shall comply with Section 504 of the Rehabilitation Act of 1973, P.L. 93-112, as amended, so that programs or activities are readily accessible to and usable by handicapped persons. C. The Contractor agrees to comply with the rules, regulations, and relevant orders issued pursuant to the Rehabilitation Act of 1973, Pub.L. 93-112, as amended by the Rehabilitation Act Amendments of 1974, Pub.L. 93-516, which are codified at 45 C.F.R. D. In the event of the Contractor's noncompliance with the requirement of this grant, Committee may cancel, terminate, or suspend this grant in whole or in part; the Contractor may be declared ineligible for further contracts and such other sanctions may be imposed and remedies may be involved as otherwise provided by law. E. The Contractor will include the provisions of this Section in every subcontract or purchase order of TWO THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($2,500.00) or more unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 503 of the Rehabilitation Act of 1973, so that such provisions shall be binding upon each subcontractor or vendor. The Contractor shall take such action with respect to any subcontract or purchase order as SPAG may direct to enforce such provisions, including action for noncompliance. SECTION 19. CONTRIBUTIONS BY RECIPIENTS A. Contractor shall assure that all entities providing services under this contract shall provide those receiving such services the opportunity to contribute to all or part of the cost of the services provided. B. Contractor shall assure that: 1. each older recipient will be informed that he or she may determine, without pressure, whether to contribute and how much to contribute; 2. the privacy of each person with respect to contributions will be protected; and 3. all contributions are safeguarded and adequately accounted for. C. Nutrition Contractors shall assure that all contributions for meals shall be used to increase the number of meals served. D. Contractor shall assure that no person shall be denied services because of failure to contribute for the service. SECTION.20. TRANSPORTATION SECTION 21. A. Whenever funds provided under this contract are used to establish needed social or nutrition services to older persons, Contractor shall develop plans for transportation to ensure that older persons have access to such services. B. Funds under this contract may not be used to provide a direct subsidy to an overall reduced fare program for a public or private transit system. C. Contractors may enter into agreements with agencies which administer programs under the Rehabilitation Act of 1973 and Titles XIX and XX of the Social Security Act for the purpose of meeting the common need for transportation services of participants under the common program. Funds may be utilized to the extent provided in Attachment A - Budget to purchase or pool transpor- tation services under the above listed Acts. COMMUNITY FOCAL POINTS Specific community focal points for comprehensive service delivery in the community.;,have:,..been-:designated by SPAG. These are as follows: 1. Lubbock Adult Center'(26th & Avenue P) 2. Mae Simmons 3. Redeemer Lutheran Church 4. Homestead 5. Copper Rawlings 6. Zenith 7. Emanuel Methodist SECTION 22. OUTREACH A. Contractor agrees to provide outreach services and to maintain records to assure that outreach activities are being conducted pursuant to this contract. B. For the purposes of this contract, preference shall be given to identifying those with the greatest social or economic needs: 1. greatest social need means factors such as isolation, physical or mental limitations, racial or cultural obstacles, or other non -economic factors which restricts individual ability to carry out normal activities of daily living and which threaten an individual's capacity to live independently; 2. greatest economic need means an income level that falls below the poverty level established by the Bureau of the Census. SECTION 23. TRAINING Contractor shall assure that its employees, Title V employees under the Senior Service Employment Programs, Older Americans Act, or volunteers delivering services under this contract participate in training events established by SPAG. SECTION 24. PUBLIC INFORMATION Contractor shall assure that a public information program about services under this contract are effectively distributed throughout Contractor's service area. SECTION 25. ADVOCACY SPAG shall provide advocacy and leadership on behalf of all older persons in Contractor's service area and will appoint observers to monitor policies, programs, hearings, levies, and community actions which may effect older persons. SECTION 26. ORDER OF PREFERENCE In the event there are conflicts among the provisions of this contract, the conflicts shall be resolved by giving precedence to Sections 1 through 29 appearing on the first 12 pages of this contract and all attachments thereto. SECTION 27. AUTHORITY The authority on which this contract is based derives from the Older Americans Act of 1965, as amended, its regulations dated March 31, 1980; H.E.W. regulations on Administration of Grants Title 45 C.F.R. Part 74 and Title 41 C.F.R. Part 60-250 pertaining to employment of Disabled Veterans, dated September 19, 1973, and revised August 2, 1978; Title VI of the Civil Rights Act of 1964, the Clean Air Act and the Clean Water Act; the Contract Work Hours and Safety Standards Act; provisions pursuant to the Rehabilitation Act Amendments of 1974, codified at 45 C.F.R.; Historic Preservation Act; Flood Control Act, Housing and Urban Development Act of 1974, and, with all state and local laws as pertain to this contract and its attachments. SECTION 28. ORAL AND WRITTEN.AGREEMENT This contract constitutes the sole agreement of the parties hereto and supercedes any prior understanding or agreement of the parties respecting the within subject matter. Contractor evidences its understanding and agrees that any prior agreement is terminated as of the effective date of this contract. Both parties agree that SPAG shall not be liable for any costs incurred by Contractor except to the extent provided in this contract. SECTION 29. Both parties understand and agree that each individual signing this contract do so as a representative of SPAG or Contractor respectively, and in the absence of gross negligence or intentional wrongdoing by such individual, shall not be personally liable under it; and both parties further agree, in the absence of such negligence or wrongdoing, to seek recourse solely against SPAG or the Contractor, as the case may be, in case of breach. WITNESS OUR HANDS EFFECTIVE THIS 22ndday of May , 1980. ATT� ST : ,'Evelyn Gaffga,=City Secr t Treasurer PROV D AS TO CONTENT: i J Westgn,�_:Director of Community acilities CITY 0 B CK B LL McALISTER, MAYOR APPROVED AS TO FORM: Susan M. Tom, Assistant City Attorney Approved and accepted on behalf of South Plainf Associatipp of Governments. Jefry Casst vi§n , Executive Director S th Plai s As ociation of Governments *Please attach copy of minutes includinglofficial action authorizing the individual/s (maximum of two persons) to commit for the contractor. Attachment A-111b BUDGET CATEGORY BUDGET AND JUSTIFICATION TITLE 111b AAA SOCIAL SERVICES and NUTRITION SOCIAL SERVICES TITLE III CITY OF LUBBOCK TOTAL OTHER CASH IN -KIND RESOURCES 1. Personnel a. Sr. Volunteer Director $ 5,250 $ 683 $ 5,933 b. Sr. Volunteer Secretary 2,790 2,790 c. CSA Coordinator 1,860 1,860 d. Overtime for Speical Activities 1,051 1,051 e. Fringe Benefits 2,104 2,104 2. Travel a. In -Region: Reimbursement for CSA Volunteers; 8,627 miles Q $0.185/mile 1,496 1,496 b. Out -of -Region: Sr. Volunteer Director 647 647 3. Building Space 4. Communications/Utilities a. Telephone 262 262 5. Printing/Supplies 6. Nutrition Social Services a. Arts and Crafts $ 567 3,433 3,433 b. Newsletter 800 c. Recreation 200 d. Insurance for vans 1,356 e. Signs 510 SUB -TOTAL $3733 f. Personnel (see above) 1,051 TOTAL $4,484 7. Other a. Insurance for Volunteers_ 611 611 b. Recruitment of Volunteers 391 391 c. Recognition of Volunteers 175 175 8. Total Costs $172966 $2,787* $20,753 * State ACTION Funds TITLE IIlb BUDGET AND JUSTIFICATION CITY OF LUBBOCK PARKS AND RECREATION DEPT. Contractor PROGRAM INCOME ACCUMULATED/EARNED/CONTRIBUTED 1. PROGRAM ACCUMULATED, AS OF 3/1/80 2. PROGRAM INCOME PROJECTED FROM EARNINGS -0- CONTRIBUTIONS -0- TOTALS PROGRAM INCOME BUDGETED CONTRACTOR CONTRACTOR NON-FED'L NON-FED'L REPLACING IN ADDITION TO PART/ALL SPAG FED'L ALLOCATION SPAG FED'L ALLOCATION 1. ACCUMULATED -0- 2. PROJECTED -0- TOTAL $ -0- 3. SPAG FED'L FUNDS $ 17,966 TOTAL BUDGET $ 20,753 SIGNATURE Attachment A - Illc BUDGET CONGREGATE MEALS (III cl) AND HOME DELIVERED (III c2) BUDGET CATEGORY TITLE III CITY OF LUBBOCK TOTAL CASH IN -KIND 1. Personnel: Food Preparation 2. Personnel: Food Related 3. Capital Equipment OTHER RESOURCE 4. Raw Food a. U.S.D.A. Commodities 265 meals X $0.43/meal X 87 days $ 9,914 5. Other Costs - Food Related a. Food Contract (1) 256 Congregate Meals X $1.02/meal X 87 days $22,717 $22,717 (2) 9 Home meals x $1.02 X 87 days 799 799 b. Minor Food -Related Supplies 833 833 c. Transportation of Food to Congregate Meal Sites 500 $ 967 1,467 d. Cleaning Supplies 300 300 6. Other Costs — Rent 7. Other Costs - Utilities a. Telephone 204 204 8. Other Costs —Renovation/ 700. 700 ..Repairs. 9. Other Costs - Supplies 10. Personnel — Administrative a. Director b. Administrative Aide $ 7,420 7,420 2,300 2,300 11. Personnel - Other Administrative a. Meal Site Managers 13,177a 5,875 18,992 b. Secretary 2,676 2,676 c. Driver of Food Van 2,843 2,843 d. Driver for Transportation System 1,594 1,594 e. Fringe Benefits 3,610 3,610 BUDGET CATEGORY TITLE III CITY OF LUBBOCK TOTAL OTHER CASH IN -KIND RESOURCES 12. Travel a. Out -of -Region: Director and Other Staff 749 749 13. Other Administrative Costs a. Transportation of Participants 4,000 4,000 b. Office Supplies 400 400 C. Postage 10 40 50 d. Audit 1,500 1,500 e. Building Maintenance 200 200 14. Delivery Costs (Title III c2) a. Driver and Delivery Costs of Home Delivered Meals 2,374 2,374 15. Other a. Nutrition Social Services 4,484 TOTAL COSTS $41,099 $20,334b $13,295 $74,728 $ 4,484 a Includes $4,874 in participants' donations b Includes $4,874 in participants' donations. The balance of $15,460 would need to be paid by City of Lubbock. (2) TITLE Illc BUDGET AND JUSTIFICATION CITY OF LUBBOCK PARKS AND RECREATION DEPT. Contractor PROGRAM INCOME ACCUMULATED/EARNED/CONTRIBUTED 1. PROGRAM ACCUMULATED, AS OF 6/1/80 $ 2. PROGRAM INCOME PROJECTED FROM EARNINGS -0- CONTRIBUTIONS 4,874 1. ACCUMULATED 2. PROJECTED 3. SPAG FED'L FUNDS TOTALS PROGRAM INCOME BUDGETED CONTRACTOR CONTRACTOR NON-FED'L NON-FED'L REPLACING IN ADDITION TO PART/ALL SPAG FED'L ALLOCATION SPAG FED'L ALLOCATION -0- 4,874 TOTAL -0- $ 4,874 $ 4,874 41,099 TOTAL BUDGET $ 45,979 SIGNATURE ATTACHMENT B City of Lubbock Parks and Recreation Dept. Contractor AA3-8048-21-09-104 Contract Number Part II SPECIAL PROVISIONS TITLE IIIb INFORMATION AND REFERRAL SERVICES This contract is for the purpose of providing information and referral services in the City of Lubbock service area 1980 beginning on June 1, and ending onSeptember 30, 1980 and in the amount of $ including $ 10,126. and $ 1,882. budget total (federal) (match) Contractor assures that an information and referral service shall be established and maintained to assure that all older individuals within the service area will have reasonable convenient access to such services, including, to the extent possible, the provision of information and referral services in the language in which a significant number of older persons speak a language other than English as their principal language. Bus dispatching will be a part of this service, where applicable. Information and referral service means a location where: 1. Current information with respect to the opportunities and services available to older individuals, and current lists of older individuals in need of services and opportunities are developed and maintained; and 2. a specially trained staff member, or volunteers, to inform older individuals of these opportunities and services which are available and to the extent possible assist them to take advantage of such services, including ESCORT Services as required. Bus dispatching service means a location where: 1. requests for bus service may be made at times advertised by contractor and consistent with contract requirements. 2. bus dispatcher coordinates with the bus driver and transportation requests. 3A-80 ATTACHMENT E City of Lubbock Contractor AA3-8048-21-09-414 Contract Number Part II SPECIAL PROVISIONS TITLE IIIb COMMUNITY SERVICES - LEGAL This contract is for the purpose of providing consumer advice and counsel- ing in administrative law in City of Lubbock beginning on March 1, 1980 (service area) and ending on September 30, 1980 and in the amount of $3,356.00 , (budget total) including $3,356.00 and -0- (federal) (match) Contractor will assume that at least one volunteer will be trained as a Consumer Service Advisor (CSA) under the Governor's Committee on Aging pro- gram - Consumer Service Advisory Program (CSAP) and that the volunteer/s CSAP cases. For the purposes of legal services, Contractor will refer cases to Legal Services Corporation where eligibility for that program is indicated. Contractor will refer to SPAG those individuals who are not eligible for LSC services. Training of CSA's will be provided by Contractor. The form and extent of training is to be at the Contractor's reasonable discretion. ATTACHMENT F(4) City of Lubbock Contractor AA3-8048-21-09-000 Contract Number Part II SPECIAL PROVISIONS TITLE IIIb SENIOR VOLUNTEER SERVICES This contract is for the purpose of providing opportunities for older persons to volunteer their services.and to be placed in work stations commensurate with their work experience or physical limitations in CITY OF LUBBOCK (service area) beginning on March 1, 1980 and ending on September 30, 1980 and in the. amount of included in I&R budget including included in I&R budget (total budget) (federal) and budget (non-federal) Contractor assures that a minimum of 200 persons will be recruited and placed in work stations and that efforts will continue to increase the number of unduplicated volunteers so that Governor's Committee on Aging funds for volunteer programs will increase accordingly. ATTACHMENT G City o_f I iatnck park$ and Recreation wept Contractor AA3-8048-21-09-731 Contract Number Part II SPECIAL PROVISIONS TITLE IIIcl NUTRITION CONGREGATE MEALS This contract is for the purpose of providing congregate meals for older participants in the City of Lubbock beginning on June 1, 1980, and service area ending on September 30, 1980 and in the amount of $ 42,800. budget total including $ 37,926. and $ 4,774. federal match Notwithstanding any other provision in this contract, if in any quarter Contractor fails to provide at least 15,034 meals, (which number equals ninety percent (90%) of the number ofmeals allocated to Contractor upon which Contractor's budget allocation for meals and related nutritional services was based) and such number of meals when added to the number of meals provided in all previous quarters fails to exceed the number computed by multiplying the number of complete quarters expired from the beginning of this contract by 15_n3SPAG shall not be liable in that quarter for an amount of nutrition services which exceeds an amount computed by multiplying the number of meals which were actually served by Contractor in accordance with Attachment G by $ 1 which is the amount determined to be the average cost of providing one meal and related nutrition services to an eligible person. Nothing in this contract shall limit the authority of Contractor to provide a number of meals in excess of the number specified in this paragraph, nor shall any provision of this contract be construed so as to prevent Contractor from counting amounts paid by Contractor toward Contractor's match in accordance with Section 5 of this contract. ATTACHMENT H. City of Lubbock Parks and Recreation Department Contractor AA_3-8048-21-09-771 Contract Number Part II SPECIAL PROVISIONS TITLE IIIc1 NUTRITION HOME DELIVERED MEALS This contract is for the purpose of providing home delivered meals for older participants in City nf hihhnCk_ beginning on dune 1, 1980 and service area ending on September 30, 1980 and in the amount of $.3 00 budget total including 5 3.173.00 and $ federal matches Notwithstanding any other provision in this contract, if in any quarter Contractor fails to provide at least 529 meals, (which number equals ninety percent (90%) of the number of meals allocated to Contractor upon which Contractor's budget allocation for meals and related nutritional services was based) and such number of meals when added to the number of meals provided in all previous quarters fails to exceed the number computed by multiplyingthe number of complete quarters expired from the beginning of this contract_ by 529 ;, SPAG shall not be liable in that quarter for an amount of nutrition saer vicA s ivhitic�tih �drputed by multiplying the number of meals which wet ,;&taua,l,l+y served by Contractor in a'cco'rda 1'cc with ;Attachment H by or1t.gl:, _,_ ` which is the amount determined to he the average cost of providing ong(nw f) iand related nutrition services to an eligible person. Nothing in this cAin-azmtshal l limit the authority of Contractor to provide a number of meals in excekissitxfactiie number specified in this paragraph, near shall any provision of tMttrmattract be construed so as to prevent Contractor from counting amounts paid by Contractor toward Contractor's match in accordance with Section 5 of this contract. ATTACHMENT I City of Lubbock Parks and Recreation Dept. Contractor AA3-8048-21-09-701 Contractor Number Part II SPECIAL PROVISIONS TITLE IIIb NUTRITION SOCIAL SERVICES This contract is for the purpose of providing congregate meals for older participants in the City of Lubbock beginning on June 1, 1980 (service area) and ending on September 30, 1980 and in the amount of $ 4 484. budget total) including $ 4,484. and $ -0- (federal) match Notwithstanding any other provision in this contract, Contractor agrees to make nutrition social services - as delineated below - available to older participants through nutrition sites: 1. transportation 2. escort 3. information and referral 4. outreach 5. nutrition education .6. shopping assistance 7. health and welfare counseling 8. recreational activities 3A-80 Attachment A - Illc BUDGET CONGREGATE MEALS (III cl) AND HOME DELIVERED .(III c2) BUDGET CATEGORY TITLE III CITY OF LUBBOCK TOTAL CASH IN -KIND 1. Personnel: Food Preparation 2. Personnel: Food Related 3. Capital Equipment OTHER RESOURC 4 Raw Food a. U.S.D.A. Commodities 265 meals X $0.43/meal X 87 days $ 9,914 5. Other Costs - Food Related a. Food Contract (1) 256 Congregate Meals X $1.02/meal X 87 days $22,717 $22,717 (2) 9 Home meals x $1.02 X 87 days 799 799 b. Minor Food -Related Supplies 833 833 c. Transportation of Food to Congregate Meal Sites 500 $ 967 1,467 d. Cleaning Supplies 300 300 6. Other Costs - Rent 7. Other Costs - Utilities a. Telephone 204 204 8. Other Costs- Renovation/ 700.. 700 Repairs .. 9. Other Costs - Supplies 10. Personnel — Administrative a. Director $ 7,420 7,420 b. Administrative Aide 2,300 2,300 11. Personnel - Other Administrative a. Meal Site•Managers 13,177a 5,875 18,992 b. Secretary 2,676 2,676 c. Driver of Food Van2,843 2,843 d. Driver for Transportation System 1,594 1,594 e. Fringe Benefits 3,610 3,610 f BUDGET CATEGORY TITLE III CITY OF LUBBOCK TOTAL OTHER CASH IN -KIND RESOURCE 12. Travel a. Out -of -Region: Director and Other Staff 749 749 13• Other Administrative Costs a. Transportation of Participants 4,000 4,000 b. Office -Supplies 400 400 C. Postage 10 40 50 d. Audit 1,500 1,500 e. Building Maintenance 200 200 14. Delivery Costs (Title Ili c2) a. Driver and Delivery Costs of Home Delivered Meals 2,374 2,374 15. Other a. Nutrition Social Services 4,484 TOTAL COSTS $41,o99 $20,334b $13,295 $74,728 $ 4,484 a Includes $4,874 in participants' donations , b Includes $4,874 in participants' donations. The balance.of..$15,460 would need to be paid by City of.Lubbock. /', CITY OF LUBBOCK FISCAL NOTE 1. State as clearly as possible the goals and objectives of the proposed project. The primary goal is to serve a,hot noon meal to citizens who are at least sixty years of age. Another important goal is to provide isolated, elderly citizens an opportunity to gain interpersonal socialization. 2. State indications of goals and objectives expected to be achieved from the pro- posed project. Quantifiable indications include the number of persons who eat the noon meals and the number of volunteers recruited to work in the program. Records are also maintained in regard to outreach and information -and -referral services. 3. What specific accomplishments can be expected from the proposed project. Through this project, approximatley 256 older citizens will be served a hot noon meal daily. The project will also accomplish the provision of social services such as transportation, health and welfare counseling, nutrition - education, Retired Senior Volunteer Program, consumer counseling, and recreational activities. 4. What groups will be affected by, the proposed project? The target population is low-income, isolated older citizens. 5. Are there other organizations in the city that provide the services stated in the project. No other organization provides congregate meals to the elderly on the same scale. 6. What alternative sources for providing the service were,considered but not chosen. No alternative sources were considered, but supplemental sources such as Revenue Sharing, Community, Development, and the General Fund were considered. The City Council, however, would have to decide whether to use these sources to supplement the project. The possibility of using other grant.funds to supplement the project was investigated, but no other grant was available. 7. What projects or programs would be postponed or eliminated to implement the proposed project within existing revenue sources. If the proposed project is approved without supplemental financing, then some.major, existing recreation programs would have. to be eliminated to prevent overspending the budget. For example, as many as three community centers would be closed. 8. Other comments. The Parks and Recreation Department recommends that the proposed project be approved only if funds in addition to the Title III grant funds are allocated to the project. Otherwise, the project would drastically impact existing recreation programs. � JJBM . 9- EXPENDITURES AND REVENUE PROJECTIONS Expenditures* 1980 1981 1982 1983 1984 Personnel $52,132 $143,000 $153,000 $164,000 $175,C Supplies 7,908 22,000 24,000 26,500 29,C Maintenance 2,800 8,400 8,600 9,000 9,E Other Charges 31,893 90,000 96,000 103,000 110,C Capital Outlay Total $94,733 $263,400 $281,600 $302,500 $323,C Sources of Funds Federal (Title III). $55,858 $150,240 $150,240 $150,240 $150.2 State -2,787 2,787 Local (in -kind personnel) 13,295 40,000 42,800 46,000 50,0 Other (participants' Total donations) 5,000 15,000 15,000 208,040 15,000 154 $74,153 $205,240 $211,240 $2151,2 Balance ($�7,79 55,373) ( 73 360) ( 91,260) JIL08L2 Anticipated Revenues from Project Approximately $5,000 will be received from participants in the project between June 1, 1980, and October 1, 1980. Approximately $15,OOO will be received in each year thereafter. * For 1980, expenditures and revenues for the congregate -meal contract are based on.a four - month period beginning June 1, 1980, and expenditures and revenues for the social -ser- vices contract are based on a seven -month period that began March 1, 1980. For the years 1981-1984, expenditures and revenues are based on twelve-month periods. EXPENDITURES AND REVENUE PROJECTIONS Expenditures'* 1980 1981 Personnel $ 53,173 $14.3,000 Supplies 7,716 21,000 Maintenance 2,367 8,000 Other Charges 32,225 90,500 Capital Outlay Total $ 95,481 $262,500 Sources of Funds Federal (Title 111) $ 59,065 $154,096 State (Action) 2,787 5,352 Local (In -kind Personnel) 13,295 40,o00 Other (participants` Donations) 4,874 15,000 Total $ 80,021 $214,448 Balance ($ 15,460) ($ 48,052) hNfarz2 1:� CITY SECRETARY 1982 1983 198� $153,000 $163,720 $175,001 22,470 24,000 25,70E 8,56o 9,200 9,801 96,835 103,600 111,OOt $280,875 $300,520 $321,501 $154,096 $154,096 $154,09i 42,800 46,000 50,00, 15,000 15,000 15,001 $211,896 $215,096 $219,091 ($ 68,979) ($ 851424) ($102,40 Anticipated Revenues from Project Approximately $4,814 will be received from participants in the project between June 1, 1980 and October 1, 1980. Approximately $15,000 will be received in each year thereafter. *For 1980, expenditures and revenues for the congregate -meal contract are based on a four - month period beginning June 1, 1980, and expenditures and revenues for the social -ser- vices contract are based on a seven -month period that began March 1, 1980. For the years 1981-1984, expenditures and revenues are based on twelve-month periods. BUDGET CATEGORY Arracnment A-ilid BUDGET AND JUSTIFICATION TITLE IIIb AAA SOCIAL SERVICES and NUTRITION SOCIAL SERVICES TITLE III CITY OF LUBBOCK TOTAL OTHER CASH IN -KIND RESOURCES 1. Personnel a. Sr. Volunteer Director $ 5,250 $ 683 $ 5,933 b. Sr. Volunteer Secretary 2,790 2,790 c. CSA Coordinator 1,860 1,860 d. Overtime for Speical Activities 1,051 1,051 e. Fringe Benefits 2,104 2,104 2. Travel a. In -Region: Reimbursement for CSA Volunteers; 8,627 miles @ $0.185/mile 1,496 1,496 b. Out -of -Region: Sr. Volunteer Director 647 647 3. Building Space_ 4. Communications/Utilities a. Telephone 262 262 5. Printing/Supplies 6. Nutrition Social Services a a. Arts and Crafts $ 567 3,433 b. Newsletter 800 c. Recreation 200 d. Insurance for vans 1,356 e. Signs 510 SUB -TOTAL $3,433 f. Personnel (see above) t ,051 TOTAL $4,484 7. Other a. Insurance for Volunteers 611 b. Recruitment of Volunteers 391 c. Recognition of Volunteers 175 1 3,433 611 391 175 8. Total Costs $17 9966 $2,787,, $20,753 ;a; State ACTION Funds Attachment A - Illc BUDGET CONGREGATE MEALS (111 .0) AND HOME DELIVERED (III c2) BUDGET CATEGORY TITLE III CITY OF LUBBOCK TOTAL OTHER CASH IN -KIND RESOURCE 1. Personnel: Food Preparation 2. Personnel: Food Related 3. Capital Equipment 4. Raw Food a. T.-S.D.A. Commodities 265 meals X $0.43/meal X 87 days $ 9,914 5. Other Costs - Food Related a. Food Contract (1) 256 Congregate Meals X $1.02/meal X 87 days $22,717 $22,717 (2) 9 Home meals x $1.02 X 87 days 799 799 b. Minor Food -Related Supplies 833 833 c. Transportation of Food to Congregate Meal Sites 500 $ 967 1,467 d. Cleaning Supplies 300 300 6. Other Costs - Rent 7. Other Costs - Utilities a. Telephone 204 204 8. Other Costs IRenovation/ 700 700 . Reps i es 9. Other Costs - Supplies 10. Personnel - Administrative a. Director $ 7,420 7,420 b. Administrative Aide 2,300 2,300 11. Personnel - Other Administrative a. Meal Site,Managers 13,177a 5,875 18,992 b. Secretary 2,676 2,676 c. Driver of Food Van2,843 2,843 d. Driver for Transportation System 1,594 1,594 e. Fringe Benefits 3,610 3,610 BUDGET CATEGORY 12. Travel a. Out -of -Region: Director and Other Staff 13. Other Administrative Costs TITLE III 749 C I TY OF LUB'BOCK CASH IN -KIND TOTAL OTHER RESOURCES 749 a. Transportation of Participants 4,000 4,000 b. Office -Supplies 400 400 C. Postage 10 40 50 d. Audit 1,500 1,500 e. Building Maintenance 200 200 14. Deiivery Costs (Title III c2) ' a. Driver and Delivery Costs of Home Delivered Meals 2,374 2,374 15. Other a. Nutrition Social Services 4,484 TOTAL COSTS $41,099 $20,334b $13,295 $74,728 $ 4,484 a Includes $4,874 in participants' donations b Includes $4,874 in participants' donations. The balance of.,$15,460 would need to be paid by City orf,Lubbock. z, CITY OF LUBBOCK FISCAL NOTE 1. State as clearly as possible the goals and objectives of the proposed project. The primary goal is to serve a hot noon meal to citizens who are at least sixty years of age. Another important goal is to provide isolated, elderly citizens an opportunity to gain interpersonal socialization. 2. State indications of goals and objectives expected to be achieved from the pro- posed project. Quantifiable indications include the number of persons who eat the noon meals and the number of volunteers recruited to work in the program. Records are also maintained in regard to outreach and information -and --referral services. 3. What specific accomplishments can be expected from the proposed project. Through this project, approximatley 256 older citizens will be served a hot noon meal daily. The project will also accomplish the provision of social services such as transportation, health and welfare counseling, nutrition education, Retired Senior Volunteer Program, consumer counseling, and recreational activities. 4. What groups will be affected by, the proposed project? The target population is low-income, isolated older citizens. 5. Are there other organizations in the city that provide the services stated in the project. No other organization provides congregate meals to the elderly on the same scale. 5. What alternative sources for providing the service were considered but not chosen. No alternative sources were considered, but supplemental sources such as Revenue Sharing, Community, Development, and the General Fund were considered. The City Council, however, would have to decide whether to use these sources to supplement the project. The possibility of using other grant funds to supplement the project was investigated, but no other grant was available. 7. What projects or programs would be postponed or eliminated to implement the proposed project within existing revenue sources. If the proposed project is approved without supplemental financing, then some major, existing recreation programs would have. to be eliminated to prevent overspending the budget. For example, as many as three community centers would be closed. 8. Other comments. The Parks and Recreation Department recommends that the proposed project be approved only if funds in addition to the Title III grant funds are allocated to the project. Otherwise, the project would drastically impact existing recreation programs. EXPENDITURES AND REVENUE PROJECTIONS Expenditures* 1980 1981 1982 1983 1984 Personnel $52,132 $143,000 $153,000 $164,000 $175,OC Supplies 7,908 22,000 24,000 26,500 29,OC Maintenance 2,800 8,400 8,600 91000 915C Other Charges 31,893 90,000 96,000 103,000 110,0 Capital Outlay Total 194,733 $263,400 $281,600 $302,500 1323,5C Sources of Funds Federal (Title I1I) $55,858 $150,240 $150,240 $ 150,240 $150.2L State '2,787 2,787 Local (in -kind personnel) 13,295 40,000 42,800 46,000 5010C Other (participants' donations) 51000 15,000 15,000 15,000 1510C Total $74,153 $205,240 $208,040 $211,240 $215,24 Balance ($17,79a $ 55 373 ($ 73,360) ( 91,260) 108 2E Anticipated Revenues from Project Approximately $5,000 will be received from participants in the project between June 1, 1980, and October 1, 1980. Approximately $15,000 will be received in each year thereafter. * For 1980, expenditures and revenues for the congregate -meal contract are based on.a four - month period beginning June 1, 1980, and expenditures and revenues for the social -ser- vices contract are based on a seven -month period that began March 1, 1980. For the years 1981-1984, expenditures and revenues are based on twelve-month periods.