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HomeMy WebLinkAboutResolution - 2019-R0144 - Cit Of Wolfforth - Traffic Signal - 04/23/2019 Resolution No. 2019-RO144 Item No. 7.2.1 April 23, 2019 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: TIIAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Interlocal Agreement by and between the City of Lubbock and the City of Wolfforth, Texas, to combine efforts and resources for the installation, operation, and maintenance of certain traffic signal systems on Donald Preston Drive. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 73,x_ DANIEL M. POPE, MAYOR ATTEST: Rebeca Garza, City S cr tary APPROVED AS TO C TENT: e ' c achern, City Manager ^ APPROVED AS TO FORM: A A _ K lli Leisure, Assistant City Attorney ccdocs/RES.Interlocal Agrmt- Wolfforth'Traffic Signals 03.18.19 Resolution No. 2019-RO 144 THE STATE OF TEXAS § INTERLOCAL AGREEMENT § BETWEEN CITY OF LUBBOCK COUNTY OF LUBBOCK § AND CITY OF WOLFFORTH THIS INTERLOCAL AGREEMENT is entered into on this the 231-d day ofT,2019 2018, in accordance with Chapter 791 of the Texas Government code, by and between the City of Lubbock,Texas, a municipal corporation(hereinafter referred to as"Lubbock")and the City of Wolfforth,Texas,a municipal corporation(hereinafter referred to as"Wolfforth")each separately a "Party"and collectively the"Parties"; WHEREAS,the Parties to this Interlocal Agreement(hereinafter referred to as"Agreement') wish to cooperate in the installation,operation,and maintenance of certain traffic signal systems along Donald Preston Drive,the"Project", which would benefit both Parties;and WHEREAS,the governing bodies of each Party find that the Project or undertaking is necessary for the benefit of the public and that each Party has the legal authority to build or maintain the Project or to provide such service,and the construction and improvement thereof is in the common interest of both Parties hereto; and that the covenants and promises constitutes adequate consideration to each Party; said Project being more particularly described below;NOW THEREFORE, In consideration of the premises and the agreements,covenants and promises herein set forth, it is agreed as follows: I. DEFINITIONS The following terms shall have the following meanings when used in this Contract: A. "Traffic Signal System"or"Project'means the installation,operation, and maintenance of traffic signal systems at the locations shown on Exhibit"A". B. "Parties"means Lubbock and Wolfforth, Lubbock County, Texas. C. "Project costs"are shown on Exhibit"B". D. "Routine operation and maintenance costs"are shown on Exhibit"C". E. "Routine operation and maintenance" includes all items and activities shown on Exhibit"D". II.PURPOSE The purpose of this Agreement is to provide for all functions and services required for the design, installation, and routine operations and maintenance of traffic signal systems on Donald Preston Drive at the locations shown on Exhibit"A". III. TERMS,RIGHTS OBJECTIVES AND DUTIES OF THE PARTIES The following shall apply to the Parties in the performance of this Agreement: A. Wolfforth will assume all costs associated with the purchase and installation of the proposed traffic signal systems. Lubbock will purchase and install the traffic signal systems at the request of Wolfforth.An estimate of the full cost of the Project shall be provided by Lubbock. Lubbock shall bill Wolfforth at the completion of the Project, and Wolfforth shall pay Lubbock within 30 days from receipt of actual costs from Lubbock. B. Lubbock shall be responsible for the routine operation and maintenance of the traffic signal systems after installation. Wolfforth shall reimburse Lubbock all such routine operation and maintenance costs at a fixed annual rate as set forth in Exhibit"C". Lubbock shall bill Wolfforth on an annual basis and Wolfforth shall pay Lubbock within 30 days from receipt of invoice from Lubbock. C. Wolfforth shall be responsible for the cost of any signal modification or replacement cost due to damage caused by vehicle impact, weather,road widening,obsolescence,or in the event of an Act of God. IV. NO VERBAL AGREEMENT This Contract contains all the terms,commitments and covenants of the Parties pursuant to this Contract. Any verbal or written commitment not contained in this Contract or expressly referred to in this Contract and incorporated by reference shall have no force or effect. V. AGREEMENT INTERPRETATION AND VENUE The Parties covenant and agree that any litigation relating to this Agreement,the terms and conditions of the Agreement will be interpreted according to the laws of the State of Texas and venue shall be proper exclusively in Lubbock County, Texas. VI. CAPTION The captions to the various clauses of this Agreement are for informational purposes only and in no way alter the substance of the terms and conditions of this Agreement. VII. IMMUNITY It is expressly understood and agreed that, in the execution of this Agreement, no Party waives, nor shall be deemed hereby to waive, any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. VIII. SEVERABILITY If any of the terms, sections,subsections,sentences,clauses, phrases, provisions,covenants or conditions of the Agreement are for any reason held to be invalid,void or unenforceable,the remainder of the terms, sections, subsections, sentences, clauses, phrases, provisions,covenants or conditions in this Agreement shall remain in frill force and effect and shall in no way be affected, impaired or invalidated. IX. NON-APPROPRIATION All purchases by the Lubbock under this Agreement are subject to the availability of an annual appropriation for this purpose by the Lubbock. In the event of non-appropriation of funds by the City Council of the City of Lubbock for the purchases provided under the Agreement, Lubbock will terminate the Agreement,without termination charge or other liability, on the last day of the then-current fiscal year or when the appropriation made for the then-current year for the services covered by this Agreement is spent, whichever event occurs first (the "Non-Appropriation Date"). If at any time finds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by Wolfforth on thirty (30)days prior written notice, but failure to give such notice shall be of no effect and Lubbock shall not be obligated under this Agreement beyond the Non-Appropriation Date. IN TESTIMONY WHEREOF,the Parties hereto have caused these presents to be executed in duplicate on the dates shown herein below. THE CITY OF WOLFFORTH: arles Addington II, D.O., Mayor Date ATTEST: /a/ Debra Perkey,City Secreta Date APPROVED AS TO CONTENT: Darrel Newsom,City Manager Date APPROVED AS TO FORM: 12/06/2018 Michael Guevara,City Attorney Date THE CITY OF LUBBOCK: Anril ?'1 ?n19 Daniel M. Pope,Mayor Date ATTEST: P10 April 93- 9019 Rebe a Garza, City Secreta y Date APP O /ASTOTENT: �- sWoodivision Director of Public Works ate APPROVED AS TO FORM: 01 elli Leisure,Assistant City Attorney Date EXHIBIT A Traffic signal systems along Donald Preston Drive to be installed,operated,and maintained by Lubbock. 1. Cambridge Avenue 2. US 62/82* *Separate agreement made between Lubbock and Texas Department for Transportation for routine operation and maintenance of US 62/82 signal. EXHIBIT B Items and associated costs to be purchased and installed by Lubbock. Cambridge Avenue Item Quantity Cost Extended Cost Install comm equipment and street name markers Labor—Technician 4 $58 $232 Add to central signal system, configure comm equipment, retirne and coordinate with adjacent signals Labor—Engineer 4 $75 $300 New parts Overhead street name markers(signal arm mounted) 4 $200 $800 Total $1,332 US 62/82 Item Quantity Cost Extended Cost Install new cabinet, controller, signal monitor, comm equipment, and street name markers Labor—Technician 40 $58 $2,320 Add to central signal system, configure comm equipment, retime and coordinate with adjacent signals Labor—Engineer 8 $75 $600 New parts and equipment for compatibility with Lubbock's central signal system CalTrans 332 cabinet and base 1 $5,146 $5,146 2070 ATC signal controller 1 $2,600 $2,600 EDI 2018KCLip signal monitor 1 $812 $812 Ruggedcom RS900 Ethernet switch 1 $1,341 $1,341 Fiber optic patch panel with pigtail 1 $623 $623 Overhead street name markers(signal arm mounted) 6 $200 $1,200 Total , 14,642 EXHIBIT C Cambridge Avenue, a Type I signal at a conventional intersection shall be reimbursed at$3,010 per year. Calculations Labor—Engineering $750 Labor—Technician $1160 Equipment $800 Materials $300 Total $3,010 Annual Price Adjustment: Use the Consumer Price Index for All Urban Consumers (CPI-U). South—Size Class B/C published by the United States Department of Labor(For Aug 2018 the Index was 153.964).The index for the annual adjustment will be two months prior to the renewal date because the Labor Department's statistics are not available until two months after the current date. EXHIBIT D Routine operation and maintenance provisions. 1) Perform the following every 12 months: a) Inspect the highway traffic signal system and replace burned out or damaged LED indications as may be required. Police,citizen, or other reports of burned out lamps or other damage,which could jeopardize safety, shall be repaired or replaced as soon as possible after the report, depending on the nature of the report. Otherwise,appropriate steps shall be taken to protect the public.All replacement LED indications shall equal the output and type of the existing lamp. b) Check the controllers, conflict monitors, detector units,relays, pedestrian push buttons and detectors to ascertain that they are functioning properly and make all necessary repairs and replacements. c) Replace the cabinet air filter. 2) Be responsible for the signal timing and operational phasing as coordinated with Wolfforth and the Texas Department of Transportation. Document routine observations during the year by trained City personnel to ensure fair distribution of time for traffic movements during the varying traffic conditions. 3) Keep signal poles and controller cabinets tight on their foundation(s)or pedestal(s). 4) Keep signal poles and arms in alignment. 5) Keep traffic and pedestrian signal heads aligned and properly adjusted. Repair back plates where required. 6) Keep interior of controller cabinets in a neat and clean condition at all times. 7) Repair or replace any and all equipment within the traffic cabinet that malfunctions or is damaged. Damage to structural elements such as signal poles,arms, and foundations are not covered in routine maintenance. 8) Provide alternate traffic control during a period of failure or when the controller must be repaired. This may be accomplished through installation of a spare controller, placing the intersection in flash, manually operating the controller,or coordinating the manual direction of traffic through the use of proper authorities. 9) Provide maintenance personnel trained in the maintenance of traffic signal equipment who will be available to respond to emergency calls from authorized parties 24 hours a day including Saturdays, Sundays,and holidays. 10) Provide the State and local law enforcement agencies the location and respective names and telephone numbers of individuals responsible for emergency maintenance. 11) Document all checks and corrective actions in a separate logbook for each intersection.