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HomeMy WebLinkAboutResolution - 2019-R0132 - Section 5339(C) Low-No Discretionary Grant - 04/23/2019 Resolution No. 2019-RO132 Item No. 7.1.1 April 23, 2019 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock, or his designee, is hereby authorized and directed to execute a FY 2017 Federal Transit Administration Section 5339(c) Low-No Discretionary Grant (Project ID TX-2019-020-00), to be used for the purchase of two (2) 40' electric buses by the City of Lubbock, by and through Citibus, and all related documents. Said Grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on Apri1_2 3, 21119 DANIEL M. POPE, MAYOR ATTEST: Re ecca Garza, City Se reta y APPROVED AS TO CONTENT: Bill Ho rton, Deputy City M ger APPROVED AS TO FORM: RyalB4ke, ssrstant City Attorney ccdocs/RES.Citibus—PTA Grant 5339(c)FY 2017—Electric Buses 4.4.19 DDT FTA U.S. Department of Transportation Federal Transit Administration Application Federal Award Identification Number(FAIN) TX-2019-020-00 Temporary Application Number 1993-2019-1 Application Name Lubbock-Citibus FY 2017 Section 5339(c)Grant Application Status Final Concurrence/ Reservation Application Budget Number 0 Part 1 : Recipient Information Name: City Transit Management Company, Inc. Recipient ID Recipient OST Type Recipient Alias Recipient DUNS 1993 City CITY OF LUBBOCK 037890936 Location Type Address City State Zip Headquarters 3800 SANDSHELL DR STE 180 FORT WORTH TX 761372441 Physical Address 801 TEXAS AVE LUBBOCK TX 79401 Mailing Address P.O. BOX 2000 LUBBOCK TX 79457 Union Information Union Name NONE Address 1 Address 2 City State Zipcode 00000 Contact Name Telephone Fax 00000 E-mail Website Part 2: Application Information Title: Lubbock-Citibus FY 2017 Section 5339(c) Grant FAIN Application Status Application Date Last Updated From Type Created Date TEAM? TX-2019- Final Concurrence/ Grant 11/12/2018 11/12/2018 No 020-00 Reservation Application Start Date The start date will be set to the date of the award Application End Date 6/30/2019 Application Executive Summary 1/28/2018- CM - LLubbock-Citibus FY 2017 Section 5339(c) Low-No Discretionary Grant-These funds will be used to purchase two 40' Proterra E2 fully electric buses to replace older buses that have past their useful life. Lubbock-Citibus was awarded$1,750,000 in federal funds that will be matched with transportation development credits(TDCs) provided by the Texas Department of Transportation in the amount of 262,500.This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the Recipient ID section. Match: The 262,500 of local match will be provided by the TxDOT in the from of Transportation Development Credits(TDCs). All eligible expenses under the Low-No Program are attributable to compliance with the Clean Air Act and the Americans with Disabilities Act. Therefore the Federal share of the cost of leasing or purchasing a transit bus is not to exceed 85 percent of the total transit bus cost The Proterra buses will be 12 year useful life buses. Fixed Route Fleet- 75 total with a spare ration of 15.38°/x. Paratransit Fleet-28 total with a spare ratio of 21.74%. Award Start Date- 12/1/2018 Award End Date-6/1/2019 This Application for Section 5339(c) Federal Assistance is allocated to the City of Lubbock-Citibus. Attached to this application is the FY 2015-2018 STIP approval signed by FTA and FHWA which describes the FY 2017 funds being used in this grant. Frequency of Milestone Progress Reports (MPR) Annual Frequency of Federal Financial Reports (FFR) Annual Does this application include funds for research and/or development activities? This award does not include research and development activities. Pre-Award Authority This award is using Pre-Award Authority. Does this application include suballocation funds? Recipient organization is directly allocated these funds and is eligible to apply for and receive these funds directly. Will this Grant be using Lapsing Funds? No,this Grant does not use Lapsing Funds. Will indirect costs be applied to this application? This award does not include an indirect cost rate. Indirect Rafe Details: NIA Requires E.O. 12372 Review No,this application does not require E.O. 12372 Review. Delinquent Federal Debt No, my organization does not have delinquent federal debt. Application Point of Contact Information First Last Name Title E-mail Address Phone Name melissa.foreman@dot.gov Community Planner Chris Mandrel] General Manager cmandrell@citibus.com (806)712- 2001 230 phyllis.degarmo@dot.gov Transportation Program Specialist Application Budget Control Totals Funding Source Section of Statute CFDA Number Amount 5339—Low or No Emission Grants Competitive 5339-2 20526 $1,750,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $262,500 Total Eligible Cost $1,750,000 Application Budget Project Non Total Eligible Number Budget Item FTA Amount FTA Amount Quantity Amount 111- TX-2019-020- 00 BUS - ROLLING STOCK $1,750,000.00 $0.00 $1,750,000.00 2 01-00 (111- A1) TX-2019-020- BUY 01-00 11.12.0.1 REPLACEMENT $1,750,000.00 $0.00 $1,750,000.00 2 40-FT BUS Earmark and Discretionary Allocations Amount Congressional Release Earmark ID Earmark Name Applied FAIN Date D2017-LWNO- Citibus Zero Emission Bus $1,750,000 TX-2019- 045 Project 020-00 Part 3: Project Information Project Title: Proterra E2 Electric Bus Purchase Project Number Temporary Project Number Date Created Start Date End Date TX-2019-020-01-00 1993-2019-1-P1 11/12/2018 1/1/2019 5/31/2019 Project Description 1/28/2018- CM - LLubbock-Citibus FY 2017 Section 5339(c) Low-No Discretionary Grant-These funds will be used to purchase two 40' Proterra E2 fully electric buses to replace older buses that have past their useful life. Lubbock-Citibus was awarded$1,750,000 in federal funds that will be matched with transportation development credits(TDCs) provided by the Texas Department of Transportation in the amount of 262,500. This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the Recipient ID section. The grant breakdown will be as follows: Item Description -Amount-TDCs Proterra 40'Catalyst E2 bus - $1,417,000.00 -$212,550.00 12 Year Battery(ESS)Warranty-$80,000.00-$12,000.00 Configurables!Options/Paint/Delivery-$100,000.00-$15,000.00 Data Portal-$3,000.00-$450.00 Depot Charger-$80,000.0 -$12,000.00-$7,500.00 Depot Charger Installation- $20,000.00-$3,000.00 Total-$1,750,000.00-$262,500.00 Match: The 262,500 of local match will be provided by the TxDOT in the from of Transportation Development Credits (TDCs). All eligible expenses under the Low-No Program are attributable to compliance with the Clean Air Act and/or the Americans with Disabilities Act. Therefore the Federal share of the cost of leasing or purchasing a transit bus is not to exceed 85 percent of the total transit bus cost The Proterra buses will be 12 year useful life buses. Project Benefits As a result of the purchase of the two electric buses,we will be able to retire some old buses that have far exceeded their useful life which will help reduce downed buses and increase trip reliability. These buses will be used to provide fixed route services to all passengers and in all parts of the city. Additional Information None provided. Location Description City of Lubbock,Texas Project Location (Urbanized Areas) LIZA Code Area Name 481350 Lubbock,TX Congressional District Information State District Representative Texas 19 Randy Neugebauer Project Control Totals Funding Source Section of Statute CFDA Number Amount 5339—Low or No Emission Grants Competitive 5339-2 20526 $1,750,000 Local $0 Local/In-Kind $0 State $0 State/ln-Kind $0 Other Federal $0 Transportation Development Credit $262,500 Total Eligible Cost $1,750,000 Project Budget Project Non- Total Eligible Number Budget Item FTA Amount FTA Amount Quantity Amount 111- 01-00 0019-020- (0 1- BUS- ROLLING STOCK $1,750,000.00 $0.00 $1,750,000.00 2 Al) TX-2019-020- BUY 01-00 11.12.01 REPLACEMENT $1,750,000.00 $0.00 $1,750,000.00 2 40-FT BUS Project Budget Activity Line Items Budget Activity Line Item: 11.12.01 - BUY REPLACEMENT 40-FT BUS Scope Name/Code Line Item Line Item Name Activity Quantity BUS-ROLLING BUY REPLACEMENT BUY REPLACEMENTS- STOCK(111-00) 11.12.01 40-FT BUS CAPITAL BUS 2 Extended Budget Description 12/10/2018- CM - LLubbock-Citibus FY 2017 Section 5339(b) Low-No Discretionary Grant-These funds will be used to purchase two 40' Proterra E2 fully electric buses to replace older buses that have past their useful life. Lubbock-Citibus was awarded $1,750,000 in federal funds that will be matched with transportation development credits(TDCs) provided by the Texas Department of Transportation in the amount of 262,500. This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the Recipient ID section. Match: $262,500 in Transportation Development Credits (TDCs)will be provided by the TxDOT in lieu of local match. All eligible expenses under the Low-No Program are attributable to compliance with the Clean Air Act and the Americans with Disabilities Act. Therefore, the Federal share of the cost of leasing or purchasing a transit bus is not to exceed 85 percent of the total transit bus cost. The Proterra buses will be 12 year useful life buses. Will 3rd Party contractors be used to fulfill this activity line item? No, 3rd Party Contractors will not be used for this line item. Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.) N/A Battery Power New 40' Funding Source Section of Statute CFDA Number Amount 5339—Low or No Emission Grants Competitive 5339-2 20526 $1,750,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $262,500 Total Eligible Cost $1,750,000 Milestone Name Est. Completion Description Date Initial Delivery Date 4!812019 First bus delivered Final Delivery Date 4/30/2019 Final bus delivery Contract Completion 5/31/2019 Contract completed and grant closeout Date Grant Execution 1!112019 Grant obligated and ready for execution Project Environmental Findings Finding: Class II(c) -Categorical Exclusions (C-List) Class Level Description Class II(c)consists of projects called categorical exclusions (CEs)which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class ll(c)does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name/ Line Item Total Eligible Code Number Line Item Name Quantity FTA Amount Cost BUS-ROLLING 11.12.01 BUY REPLACEMENT 2 $1,750,000.00 $1,750,000.00 STOCK(111-00) 40-FT BUS Part 4: Fleet Details No fleet data exists for this application. Part 5: FTA Review Comments Application Conditions Entered By eldridge.onco@dot.gov Condition Type Special Conditions Date 2/28/2019 This award of Federal financial assistance is subject to the terms and conditions set Condition forth in the U.S. Department of Labor's certification letter dated February 26, 2019,to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. Entered By eldridge.onco@dot.gov Condition Special Conditions Type Date 2/28/2019 As set forth in FTA's publication of the Instructions for the FY 2018 Certifications and Assurances, the recipient's FY 2018 Certification and Assurances may support this Condition award of financial assistance until the publication of FTA's FY 2019 Certification and Assurances in the Federal Register or when FTA's FY 2019 Certifications and Assurances are posted on FTA's public website. Part 6: Agreement FTA AWARD Federal Transit Administration (FTA) hereby awards a Federal Grant as follows: Recipient Information Recipient Name: City Transit Management Company, Inc. Recipient ID: 1993 DUNS No: 037890936 Application Information Federal Award Identification Number: TX-2019-020-00 Application Name: Lubbock-Citibus FY 2017 Section 5339(c)Grant Application Start Date: The start date will be set to the date of the award Application End Date: 6/30/2019 Application Executive Summary: 1/28/2018 - CM - LLubbock-Citibus FY 2017 Section 5339(c) Low-No Discretionary Grant-These funds will be used to purchase two 40' Proterra E2 fully electric buses to replace older buses that have past their useful life. Lubbock-Citibus was awarded $1,750,000 in federal funds that will be matched with transportation development credits (TDCs) provided by the Texas Department of Transportation in the amount of 262,500.This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the Recipient ID section. Match: The 262,500 of local match will be provided by the TxDOT in the from of Transportation Development Credits (TDCs).All eligible expenses under the Low-No Program are attributable to compliance with the Clean Air Act and the Americans with Disabilities Act.Therefore the Federal share of the cost of leasing or purchasing a transit bus is not to exceed 85 percent of the total transit bus cost The Proterra buses will be 12 year useful life buses. Fixed Route Fleet-75 total with a spare ration of 15.38%. Paratransit Fleet-28 total with a spare ratio of 21.74°/x. Award Start Date - 12/1/2018 Award End Date-6/1/2019 This Application for Section 5339(c) Federal Assistance is allocated to the City of Lubbock-Citibus. Attached to this application is the FY 2015-2018 STIP approval signed by FTA and FHWA which describes the FY 2017 funds being used in this grant. Research and Development: This award does not include research and development activities. Indirect Costs: This award does not include an indirect cost rate. Suballocation Funds: Recipient organization is directly allocated these funds and is eligible to apply for and receive these funds directly. Pre-Award Authority: This award is using Pre-Award Authority. Application Budget Total Application Budget: $1,750,000.00 Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $1,750,000.00 Amount of Non-Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00 Total FTA Amount Awarded and Obligated (in U.S. Dollars): $1,750,000.00 Total Non-Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00 Application Budget Control Totals (The Budget includes the individual Project Budgets(Scopes and Activity Line Items)or as attached) Funding Source Section of Statute CFDA Number Amount 5339—Low or No Emission Grants Competitive 5339-2 20526 $1,750,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $262,500 Total Eligible Cost $1,750,000 (The Transportation Development Credits are not added to the amount of the Total Award Budget.) U.S.Department of Labor Certification of Public Transportation Employee Protective Arrangements: Review Decision: DOL Concurs- Certified Original Certification Date: 2/26/2019 Special Conditions Comment By eldridge.onco@dot.gov Comment Special Conditions Type Date 2/28/2019 As set forth in FTA's publication of the Instructions for the FY 2018 Certifications and Assurances,the recipient's FY 2018 Certification and Assurances may support this Comment award of financial assistance until the publication of FTA's FY 2019 Certification and Assurances in the Federal Register or when FTA's FY 2019 Certifications and Assurances are posted on FTA's public website. Comment By eldridge.onco@dot.gov Comment Special Conditions Type Date 2/28/2019 This award of Federal financial assistance is subject to the terms and conditions set Comment forth in the U.S. Department of Labor's certification letter dated February 26, 2019, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter,which are fully incorporated herein by reference. FINDINGS AND DETERMINATIONS By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award may be made. FTA AWARD OF THE GRANT AGREEMENT Awarded By: FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION Contact Info: Award Date: Executed By: City Transit Management Company, Inc.