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Home My WebLink AboutResolution - 2015-R0085 - Buyboard - 03/12/2015No. 2015-R0085 h 12, 2015 No. 5.12 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 90500020 for the BuyBoard Contract 423-13 for park pavilion replacement, by and between the City of Lubbock and InSite Amenities, of Fort Worth, Texas, and related documents. Said Purchase Order is attached hereto and incorporated into this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on this 12th day of March 2015. GLE C. ROB RTSON, MAYOR ATTEST: 0 Rebe ca Garza, City Secre FXy Snider, Assistant City Manager APPROVED AS TO FORM: � W�OA'A Laula Pratt, Assistant City Attorney Resolution - InSite Amenities Park Pavilion Replacement PO 2.24.15 City of -Lubbock PURCHASE ORDER TEXAS TO: INSITE AMENITIES 9176 HYDE RD FORT WORTH Texas 76179 Page - 1 Date - 02/19/2015 Order Number 90500020 000 OP Rranrh/Plant 91169 SHIP T0: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 I.VVOICETO: CITYOFLUBBOCK ACCOU\TSPAYABLE P.O. Box 2000 LUBBOCK Tx 79457 BY: WAAUI-z Marta Ah*M Direct Purchasing& Contact Managemrnt Ordered 02/17/2015 Freight Requested 04/17/2015 Taken By S SUMMERS Delivery PER J STUART REQ #45060 BUYBOARD CONTRACT 423-13 Description/Supplier Item Ordered Ratliff Park 1.000 42,860.0000 28'x28' W Skyline shelter 42,860.00 Ratliff Park 04/17/2015 1.000 EA 5% Buyboard Discount Ratliff Park 125.0000 1.000 125.00 Sealed Eng. Drawings (shelter) 04/17/2015 Ratliff Park EA 1.000 Shipping to Lubbock 500.0000 Ratliff Park 500.00 1.000 04/17/2015 Sealed Eng. Drawings (slab) EA Ratliff Park 1.000 950.0000 Conc washout, fncing, dumpster 950.00 Ratliff Park 04/17/2015 1.000 EA Remove existing furnishings Ratliff Park 1.000 Demo existing pavilion, haul Unit Cost UM Extension Request Date 42,860.0000 EA 42,860.00 04/17/2015 (2,143.0000) EA (2,143.00) 04/17/2015 125.0000 EA 125.00 04/17/2015 2,500.0000 EA 2,500.00 04/17/2015 500.0000 EA 500.00 04/17/2015 2,550.0000 EA 21550.00 04/17/2015 950.0000 EA 950.00 04/17/2015 11,105.0000 EA 11,105.00 04/17/2015 City of Lubbock PURCHASE ORDER rsxns TO: INSITE AMENITIES 9176 HYDE RD FORT WORTH Texas 76179 I.\VOICETO: CITYOFLUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBSOCKP[ 79457 Page - 2 Date - 02/19/2015 Order Number 90500020 000 OP Branch/Plant 91169 SHIP T0: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 Ordered 02/17/2015 Freight Requested 04/17/2015 Taken By S SUMMERS Delivery PER J STUART REQ #45060 BUYBOARD CONTRACT 423-13 Description/Supplier Item Ordered Unit Cost UM Extension Request Date Ratliff Park 1.000 1,200.0000 EA 1,200.00 04/17/2015 Grading and Pad Ratliff Park 1.000 8,930.0000 EA 8,930.00 04/17/2015 Engineered conc. slab Ratliff Park 1.000 22,450.0000 EA 22,450.00 04/17/2015 install WSL Shelter Ratliff Park 1.000 300.0000 EA 300.00 04/17/2015 Trench and PVC for elec. Ratliff Park 1.000 3,600.0000 EA 3,600.00 04/17/2015 Provide and install elec. Ratliff Park 1.000 1,100.0000 EA 1,100.00 04/17/2015 Provide and install grill Ratliff Park 1.000 2,600.0000 EA 2,600.00 04/17/2015 Provide and install conc. walk Ratliff Park 4.000 1,500.0000 EA 6,000.00 04/17/2015 Provide and install tables f City of >�Lubboclz PURCHASE ORDER TO: INSITE AMENITIES 9176 HYDE RD FORT WORTH Texas 76179 Page - 3 Date - 02/19/2015 Order Number 90500020 000 OP Branch/Plant 91169 SHIP TO: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 INVOICETO: CITYOFLUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LL'BBOCK. TX 79457 BY: Nana Alcara, Uiramr r mhasing.4c Contract \lanagemmt Ordered 02/17/2015 Freight Requested 04/17/2015 Taken By S SUMMERS Delivery PER J STUART REQ #45060 BUYBOARD CONTRACT 423-13 Description/Supplier Item Ordered Unit Cost UM Extension Request Date Ratliff Park 1.000 3,200.0000 EA 3,200.00 04/17/2015 Provide and install irrig. Ratliff Park 1.000 5,500.0000 EA 5,500.00 04/17/2015 Provide and install fine grade Smith Park 1.000 42,860.0000 EA 42,860.00 04/17/2015 28'x28' W Skyline shelter Smith Park 1.000 (2,143.0000) EA (2,143.00) 04/17/2015 5% Buyboard Discount Smith Park 1.000 125.0000 EA 125.00 04/17/2015 Sealed Eng. Drawings (shelter) Smith Park 1.000 2,500.0000 EA 2,500.00 04/17/2015 Shipping to Lubbock Smith Park 1.000 500.0000 EA 500.00 04/17/2015 Sealed Eng. Drawings (slab) Smith Park 1.000 2,550.0000 EA 2,550.00 04/17/2015 Conc washout, fncing, dumpster `Ty City of Lubbock PURCHASE ORDER TEXAS TO: INSITE AMENITIES 9176 HYDE RD FORT WORTH Texas 76179 Page - 4 Date - 02/19/2015 Order Number 90500020 000 OP Rranrh/Plant 91169 SHIP TO: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 I.NVOICETO: CITYOFLUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK TX 79457 BY: Nana Aliarq Director of u h in-& Contact %lanagcrnml Ordered 02/17/2015 Freight Requested 04/17/2015 Taken By S SUMMERS Delivery PER J STUART REQ #45060 BUYBOARD CONTRACT 423-13 Description/Supplier Item Ordered Unit Cost UM Extension Request Date Smith Park 1.000 950.0000 EA 950.00 04/17/2015 Remove existing finnishings Smith Park 1.000 11,200.0000 EA 11,200.00 04/17/2015 Demo existing pavilion, haul Smith Park 1.000 1,200.0000 EA 1,200.00 04/17/2015 Grading and Pad Smith Park 1.000 8,930.0000 EA 8,930.00 04/17/2015 Engineered cont. slab Smith Park 1.000 22,450.0000 EA 22,450.00 04/17/2015 install WSL Shelter Smith Park 1.000 200.0000 EA 200.00 04/17/2015 Trench and PVC for elec. Smith Park 1.000 3,305.0000 EA 3,305.00 04/17/2015 Provide and install elec. Smith Park 1.000 1,100.0000 EA 1,100.00 04/17/2015 Provide and install grill Cit of u"Lbbock PURCHASE ORDER tE%AS TO: INSITE AMENITIES 9176 HYDE RD FORT WORTH Texas 76179 Page - 5 Date - 02/19/2015 Order Number 90500020 000 OP Rranrh/Plant 91169 SHIP TO: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 1\VOICETO: CITYOFLL'BBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBDOCK TX 79457 BY: Marta Alvarez, Director ofWmhasing& Contract hlanagemmt Ordered 02/17/2015 Freight Requested 04/17/2015 Taken By S SUMMERS Delivery PER J STUART REQ #45060 BUYBOARD CONTRACT 423-13 Description/Supplier Item Ordered Unit Cost UM Extension Request Date Smith Park 1.000 4,330.0000 EA 4,330.00 04/17/2015 Provide and install conc curb Smith Park 1.000 885.0000 EA 885.00 04/17/2015 Provide and install asphalt Smith Park 1.000 700.0000 EA 700.00 04/17/2015 Provide and install sign/strpg Smith Park 1.000 15,560.0000 EA 15,560.00 04/17/2015 Provide and install conc. walk Smith Park 4.000 1,500.0000 EA 6,000.00 04/17/2015 Provide and install tables Smith Park 1.000 2,085.0000 EA 2,085.00 04/17/2015 Provide and install irrig. Smith Park 1.000 6,560.0000 EA 6,560.00 04/17/2015 Provide and install fine grade Bonding Fees 1.000 10,220.0000 EA 10,220.00 04/17/2015 Pmt. & Perf Bonds I City of -,Lubbock TERAS PURCHASE ORDER TO: INSITE AMENITIES 9176 HYDE RD FORT WORTH Texas 76179 Page - Date - Order Number SHIP T0: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 I.\VOICETO: CITYOFLCBOOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK TX 79457 BY: xlara Alvarez Direct of Purchasing& Contmet \tanagnrrmt Ordered 02/17/2015 Freight Requested 02/17/2015 Taken By Delivery PER J STUART REQ #45060 BUYBOARD CONTRACT 423-13 6 02/17/2015 90500020 000 OP 91169 S SUMMERS Description/Supplier Item Ordered Unit Cost UM Extension Request Date Total Order Terms NET 30 IUCIm AMOV rODTWfr'A TD DO1 ILO DII DOV14 Tn 1MCTAI I AI'IrAV- 255,394.00 Commercial General Liability, per occurrence- $1.000,000 1 Workers Compensation, Statutory Amounts -$500.000 • General Aggregate • Contractual Liability •Products-Comp/Op Agg Personal and Adv. Injury Automotive Liability -Any Auto- $1,000.000 City of Lubbock is named as additional insured on Auto/General Liability on a primary and non-contributory basis to include products of completed operations endorsement. Waiver of subrogation in favor or the City ul'Lubbock on all coverage. Copies of endorsements required. The State of Texas has adopted the Federal Davis -Bacon wage rates for use in Pexis pursuant to and in accordance with the Texas Government Code. Section 2258.022. The successful bidder will be required to furnish a performance bond in accordance with Chapter 2253, government code, in the amount of 100% of the total contract price in the event that said contract price exceeds $100,000 and the successful bidder kill be required to furnish a payment bund in accordance with Chapter 2253. go%emment code, in the amount of 100% of the total contract price in the event that said contract price exceeds $50,000. Said statutory bonds should be issued by a company carrying a current Best Rating of "A" or better. The bonds must be in a form acceptable to the City attorney and must be dated the same date that the contract was awarded. This purchase order encumbers funds in the amount of $255,394 awarded InSite Amenities of Fort Worth, TX on March 12, 2015. The following is incorporated into and made part of this purchase order by reference: Quotation Number 728 dated February 9, 2015 Insite Amenities of Fort Worth, TX and Texas BuyBoard Contract 423-13. Resolution # 2015-ROO85 CITY OF LUBBOCK i ATTEST: Glen C. Robeftson; Mayor RebFcca Garza, City Secrethry INSITE AMENITIES 9176 Hyde Road ph 817-236-5439 Ft. Worth, TX 76179 fax 817-236-8350 Quotation Onginal Quote Date Quotation # 2/912015 728 Name/Address Customer Contact Customer Phone Lubbock PARD P.O. Box 2000 Lubbock, TX 79457 Jeff Stuart 806-775-2666 RATLIFF PARK - Poligon 28'x 28' Western Skyline shelter with pinned baseplate style, tongue & groove Customer Fax 806-775-2686 Quote Revised I Terms I FOB I Project Name n/a I Net 30 I Factory I Park Pays Ratliff & Smith Item Description Qty Rate Total WSL28X28TGSS RATLIFF PARK - Poligon 28'x 28' Western Skyline shelter with pinned baseplate style, tongue & groove 1 42,860.00 42,860.00 roof deck and standing seam metal roof in standard color, 10:12 pitch, internal electrical access, Poli -5000 factory epoxy prime/powdercoat frame finish in standard color DISCOUNT RATLIFF PARK - 5% BuyBoard discount off of shelter -2,143.00 -2,143.00 ENGINEERING RATLIFF PARK - Sealed engineered drawings for shelter (split fee) 1 125.00 125.00 SHIPPING & HANDLING RATLIFF PARK- Shipping to Lubbock, TX (split for combined shipment) 1 2,500.00 2,500.00 SLAB ENGINEERING RATLIFF PARK - Sealed engineered drawings for structural slab with integral footings for column 1 500.00 500.00 anchors TEMPORARY FACILITIES RATLIFF PARK - Provide concrete washout with sign, storage fencing, Part -O -Let, dumpster 1 2,550.00 2,550.00 DEMO RATLIFF PARK- Remove existing furnishings/fixtures and return to owner 1 950.00 950.00 DEMO RATLIFF PARK - Demolish and haul off existing pavilion, pavilion pad, sidewalks 1 11,105.00 11,105.00 INSTALL RATLIFF PARK - Grading and pad benching 1 1,200.00 1,200.00 INSTALL RATLIFF PARK - Engineered concrete slab 1 8,930.00 8,930.00 INSTALL RATLIFF PARK- Install WSL shelter 1 22,450.00 22,450.00 INSTALL RATLIFFPARK- Trenchandpvcforelectric 1 300.00 300.00 INSTALL RATLIFF PARK - Provide and install electric materials and labor 1 3,600.00 3,600.00 Subtotal Sales Tax (6.25°/x) This quote is valid for 60 days. Total Signature By signing you agree to our terms. Page 1 INSITEtL AMENITIES 9176 Hyde Road ph 817-236-5439 Ft. Worth, TX 76179 fax 817-236-8350 Quotation 'L .1 Quote Dale Quotation # 2/9/2015 728 Name / Address Customer Contact Customer Phone Lubbock PARD P.O. Box 2000 Lubbock, TX 79457 Jeff Stuart 806-775-2666 RATLIFF PARK - Provide and install grill (embed mount) Customer Fax 806-775-2686 Quote Revised I Terms I FOB I Project Name n/a I Net 30 1Factory I Park Pays Ratliff & Smith Item Description oty Rate Total INSTALL RATLIFF PARK - Provide and install grill (embed mount) 1 1,100.00 1,100.00 INSTALL RATLIFF PARK - Provide and install concrete sidewalk 1 2,600.00 2,600.00 INSTALL RATLIFF PARK - Provide and install tables 4 1,500.00 6,000.00 INSTALL RATLIFF PARK- Provide and install irrigation renovations including materials and labor 1 3,200.00 3,200.00 INSTALL RATLIFF PARK- Provide and install fine grading including trench & rut repair, sod, joint sealing & 1 5,500.00 5,500.00 cleanup WSL28X28TGSS SMITH PARK - Poligon 28'x 28' Western Skyline shelter with pinned baseplate style, tongue & groove 1 42,860,00 42,860.00 roof deck and standing seam metal roof in standard color, 10:12 pitch, internal electrical access, Poli -5000 factory epoxy prime/powderooat frame finish in standard color DISCOUNT SMITH PARK - 5% BuyBoard discount off of shelter -2,143.00 -2,143.00 ENGINEERING SMITH PARK- Sealed engineered drawings for shelter (split fee) 1 125.00 125.00 SHIPPING & HANDLING SMITH PARK - Shipping to Lubbock, TX (split for combined shipment) 1 2,500.00 2,500.00 SLAB ENGINEERING SMITH PARK - Sealed engineered drawings for structural slab with integral footings for column anchors 1 500.00 500.00 TEMPORARY FACILITIES SMITH PARK - Provide concrete washout with sign, storage fencing, Port -O -Let, dumpster 1 2,550.00 2,550.00 DEMO SMITH PARK - Remove existing furnishings/fixtures and return to owner 1 950.00 950.00 Subtotal Sales Tax (6.25%) This quote is valid for 60 days. Total Signature By signing you agree to our terms. Page 2 Date INSITE t�iAMENITIES 9176 Hyde Road ph 817-236-5439 Ft. Worth, TX 76179 fax 817-236-8350 Quotation Original Ouole Date Quotation# 2/9/2015 728 Name / Address Customer Contact Customer Phone Lubbock PARD P.O. Box 2000 Lubbock, TX 79457 Jeff Stuart 806-775-2666 SMITH PARK - Demolish and haul off existing pavilion, pavilion pad, sidewalks, curb & gutter, asphalt Customer Fax 806-775-2686 Item Description Qty Rate Total DEMO SMITH PARK - Demolish and haul off existing pavilion, pavilion pad, sidewalks, curb & gutter, asphalt 1 11,200.00 11,200,00 paving INSTALL SMITH PARK - Grading and pad benching 1 1,200.00 1,200.00 INSTALL SMITH PARK - Engineered concrete slab 1 8,930.00 8,930.00 INSTALL SMITH PARK - Install WSL shelter 1 22,450.00 22,450.00 INSTALL SMITH PARK- Trench and pvc for electric 1 200.00 200.00 INSTALL SMITH PARK - Provide and install electric materials and labor 1 3,305.00 3,305.00 INSTALL SMITH PARK - Provide and install grill (embed mount) 1 1,100.00 1,100.00 INSTALL SMITH PARK- Provide and install concrete curb/gutter/paving 1 4,330.00 4,330.00 INSTALL SMITH PARK - Provide and install asphalt patch 1 885.00 885.00 INSTALL SMITH PARK - Provide and install parking sign & striping 1 700.00 700.00 INSTALL SMITH PARK - Provide and install concrete sidewalk 1 15,560.00 15,560.00 INSTALL SMITH PARK- Provide and install tables 4 1,500.00 6,000.00 INSTALL SMITH PARK- Provide and install irrigation renovations including materials and labor 1 2,085.00 2,085.00 INSTALL SMITH PARK- Provide and install fine grading including trench & rut repair, sod, joint sealing & cleanup 1 6,560.00 6,560.00 Subtotal Sales Tax (6.25%) This quote is valid for 60 days. Total Signature By signing you agree to our terms. Page 3 n INS ITE AMENITIES 9176 Hyde Road ph 817-236-5439 Ft Worth, TX 76179 fax 817-236-8350 Quotation 'L .1 quote Date quotation # 2/912015 728 Name/Address Customer Contact Customer Phone Lubbock PARD P.O. Box 2000 Lubbock, TX 79457 Jeff Stuart 806-775-2666 Payment and Performance Bonds by InSile Amenities to City of Lubbock for full contract amount BuyBoard Commodity Group # 423-13, Parks & Recreation & Field Lighting Products & Installation Customer Fax 806-775-2686 Quote Revised I Terms I FOB I Project Name n/a I Net 30 I Factory IPark Pays Ratliff & Smith Item Description oty Rale Total BOND FEES BBCOMGROUP Payment and Performance Bonds by InSile Amenities to City of Lubbock for full contract amount BuyBoard Commodity Group # 423-13, Parks & Recreation & Field Lighting Products & Installation 10,220.00 10,220.00 Subtotal $255,394.00 Sales Tax (6.25°/x) $0.00 This quote is valid for 60 days. Total $255,394.00 Signature By signing you agree to our terms. Page 4 Dale