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Home My WebLink AboutResolution - 2015-R0079 - Envirotech Services - 03/12/2015Resolution No. 2015-R0079 March 12, 2015 Item No. 5.3 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the act of the City Manager in executing, on behalf of the City of Lubbock, Contract No. 775-A1, Meltdown 20, by and between the City of Lubbock and Southwest Envirotech Services dba Envirotex, of Jonestown, TX, and all related documents is hereby ratified in full. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 12th day of March 2015 �'—' -�/ GLEl"Q%MBIERtsoN, ATTEST: Rebe ca Garza, City Secretary APPROVED AS TO CONTENT: - V —k' R.Keith Smith, Director of Public Works APPROVED AS TO FORM: .Acknowledge and Ratify-Envirotech Services dba Envirotex Contract 15 ,r•' City of Lubbock TEXAS PURCHASE ORDER TO: SOUTHWEST ENVIROTECH ENVIROTEX 10899 DEER CANYON DR JONESTOWN Texas 78645 Page - 1 Date - 02/20/2015 Order Number 10013234 000 OP Branch/Plant SHIP TO: CITY OF LUBBOCK STREET DEPARTMENT 502 N I-27 LUBBOCK Texas 79403 INVOICETO: CITYOFLUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Mk1LW11 u¢haing& Contma Management Ordered 02/20/2015 Freight Requested 03/12/2015 Taken By T FLORES Delivery PER J GONZALES REQ 434948 TXSMARTBUY CONTRACT 775-A 1 Description/Supplier Item Ordered Unit Cost UM Meltdown 20 Freight Charge 204,320.000 4.000 .2300 5,283.0000 EA EA Terms NET 30 Extension Request Date 46,993.60 03/12/2015 21,132.00 02/20/2015 Total Order 68,125.60 4531 This purchase order encumbers funds in the amount of $68,125.60 awarded to Southwest Envirotech Services dba Envirotex of Jonestown, TX, on March 12, 2015. The following is incorporated into and made part of this purchase order by reference: Invoice Number 7680 dated January 13, 2015, from Southwest Envirotech Services dba Envirotex of Jonestown, TX and TXSmartBuy Contract 775 -Al. Resolution # 2015-R0079 CITY OF LUBB CK Glen . obertson, Mayor ATTEST: Retie a Garza, City Secretary Southwest Envirotx DBA Envirotex 10899 Deer Canyon Rd Jonestown, TX 78645 (972)234-2811 clayspeer@envirotx.com Lubbock, City of Accounting Department 1625 13th Street Lubbock, TX 79401 Envirotx .x Please detach lop Iwnion and return with your payment. Invoice Date Invoice No. 0113;2015 7680 Terms 1 Due Date net 30 ; 1: 02/12/2015 Amount Due Enclosed $68,125.60 P.O. Number SWR# 33831 F— Activity Quantity Rate Amount 1� • MeltDown 20 in Bulk- Priced/Ib 204320 0.23 46,993.60 • Freight Charge 4 5,283.001 21,132.00 • Shipped 1/7/14 502 N.1-27, Lubbock SWR# 33831 PU# 20983-01- 52,420 lbs. PU# 20983-02 - 50,280 lbs. PU# 20983-03 - 49,960 lbs. PU# 20983-04 - 51,660 lbs. Total $68,125.60 Contract Details O Window on State Government (rap'//www.window stete.tx os/) drI 6n ,LartBuy 0 Home / Search (/search) Sign In Contract Details: # 775-A1 Search for Items in this contract (lex_search/falselcontract_number1775—A1) Number 775 -Al Description Salt - Water Softener, Stock And Road Maintenance Category TxSmartBuy Type Term Start Date 12/16/2008 End Date 3/31/2015 Purchase Category Code PCC A (Agencies Only) Page I of 3 Glann Hagar Iru. Gvmpmdla vd HvNu ,4vnunu Search Sign In 0 Iter Contracts Reports Help (ihelp) Optional Renewal Terms Extension Period 7/1/2014 through 3/31/2015 Purchase Orders Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system. NIGP Codes) 775-45-35;775-45-38;775-45-37;775-54-00 ;775-90-53 CPA Contract Questions regarding contract management issues, price changes, amendments or other post -award concerns should Management be directed to: TPASS Contract Management Office (TCMO) Texas Comptroller of Public Accounts (CPA) Fax: (512) 936-0040 Email:tpass_cmo@cpa.state.tx.us(mailto:tpass_cmo@cpa.state.tx.us) Contract Specks/Notes The unit pricing for the following categories is for material only as freight is FOB destination, prepaid and added as a separate line item on the invoice. Categories: 775-45-35 De -Icer, Roadway, Salt Substitute 775-45-38 De -Icer, Roadway, Liquid The unit pricing for the following categories F.O.B. Destination to location(s) specified on the purchase order and inclusive of all freight, delivery/handling fees; fuel surcharges and any other applicable fees/charges. Categories: 775-45-37 Road Maintenance Salt 775.5400 Stock Salt Products 775-90-53 Salt, Water Softener Warranty Details Manufacturer's Standard Warranty. Adding New Products to Following the contract award, additional products or services of the same general category that could have been the Contract encompassed in the award of this contract, and that are not already on the contract, may be added. TPASS customers are encouraged to request additional items by contacting the TPASS Contract Management Office. http://www.txsmartbuy.com/ 2/20/2015 Contract Details Page 2 of 3 Delivery Delays by If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times Contractor of status of order. Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re -soliciting, to the Contractor. Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State Centralized Master Bidders List (CMBL). Compliant Products by Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the Contractor specifications to Customer F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery. Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made. Purchase Order The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no Cancellation fees charged for cancellation of an item and/or order prior to shipment by the Contractor. The cancellation must be processed through the TxSmartBuy system. Restocking Fee for The Customer may request that a Contractor accept return of products already delivered. If the return is required Returned Products through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10%. Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery. Contractor Performance The Texas Procurement and Support Services (TPASS), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Cade (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases over $25,000 from contracts administered by CPA, or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000. Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM (http://www.window.state.tx.us/procurement/prog/vendor-perfo"a nce/). The purpose of the Vendor Performance Tracking System is to: * Identify vendors that have exceptional performance * Aid purchasers in making a best value determination based on vendor past performance * Protect the state from vendors with unethical business practices * Provide performance scores In four measurable categories for the CMBL vendors * Track vendor performance for delegated and exempt purchases Contractors Information VID: 13302702256 Contractor: Cryotech Deicing Technology Contact Name: Roxanne Huffman Email: Bid-Receiving@Cryotech.Com Phone: (800) 346-7237 Address: Cryolech Deicing Technology 6103 Orthoway Fort Madison IA 52627 VID: 14809022727 Contractor: Scotwood Industries, Inc. Contact Name: Michelle Nations Email: Belson@Scotwoodindustries.Com Phone: (800) 8442022 Address: Scotwood Industries 12980 Metcalf Ave, Ste. 240 Overland KS 66213 http://www.txsmartbuy.com/ 2/20/2015 Contract Details VID: 12600635010 Contractor: Southwest Envirotech Partners Contact Name: Clay Speer Email: Clayspeer@Envirotx.Com Phone: (972) 998-7315 Address: Southwest Envirotech Partners 10899 Deer Canyon Rd Jamestown TX 78645 VID: 17416867715 Contractor: United Sall Corporation Contact Name: Nancy Wimberly Email: Nwimberly@Uniledsall.Com Phone: (800) 713-7480 Address: United Salt Corporation, Hockley 14002 Warren Ranch Rd Hockley TX 78447 VID:17416867715 Contractor: United Salt Corporation, Baytown Contact Name: Michelle Justice Email: Bayorders@Tum.Com Phone: (800) 815-7822 Address: United Salt Corporation, Baytown 7901 Fm 1405 Baytown TX 77523 VID:17416867715 Contractor: United Salt Corporation, Carlsbad Contact Name: Connie Henry Email: Chenry@Unitedsalt.Com Phone: (800) 748.2291 Address: United Salt Corporation, Carlsbad Po Box Ss Carlsbad NM 88220 Texas.gov (http://www.tem Statewide Search from the State Unk Policy (http://ww Texas Transoamncv (htWJ Page 3 of 3 Glenn Hegar, Texas Comptroller • Window on State Government (http://www.v4indow.state.tx.us/) • Contact Us (hUp://www.window.state.tx.ustcontact.html) Privacy and Security Policy (http://www.window.state.tx.us/privacy.htmi) I Accessibility Policy (htip:/A ^ .window.state.tx.us/accessibility.himl) Link Policy (http•JAvww.window.state.tx.usllinkpolicy.html) I Public Information Act (http://www.window.state.tx.us/pia.html) Texas Veterans Portal (hUp://vetemns.portal.texas.gov/en/Pages/defaull.aspx) Compact with Texans(http://www.window.state.tx.usicomptrollwmpact/) I http://www.txsmartbuy.com/ 2/20/2015