The URL can be used to link to this page

Home My WebLink AboutResolution - 2015-R0066 - Defender Supply - 02/26/2015No. 2015-R0066 wary 26, 2015 No. 6.18 RESOLUTION IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for on behalf of the City of Lubbock, Contract No. 12292 for Emergency Vehicle Lighting, by between the City of Lubbock and Defender Supply, LLC, of Aubrey, Texas, and related unents. Said Contract is attached hereto and incorporated in this resolution as if fully set i herein and shall be included in the minutes of the City Council. by the City Council on 2015 TSON, MAYOR TTEST: L. Garza, City AS TO CONTENT: Officer, Assistant City Manager AS TO FORM: RES.Contract-Defender Supply, LLC 1.30.15 Resolution No. 2015-R0066 CITY OF LUBBOCK, TX Emergency Vehicle Lighting RFP IS -1:099 -MA. Emvgenry Vehicle Lighting CONTRACT 12292 This Service Agreement (this "Agreement") is entered into as of the 26 day of February 26, 2015, ("Effective Date") by and between Defender Supply, LLC (the Contractor),and the City of Lubbock (the "City"). RECITALS WHEREAS, the City has issued a Request for Proposals RFP 15 -12089 -MA for Emergency Vehicle Lighting which becomes part of this contract, WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best meets the needs of the City for this service; and WHEREAS, Contractor desires to perform as an independent contractor to provide Emergency Vehicle Lighting upon terms and conditions maintained in this Agreement; and NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and Contractor agree as follows: City and Contractor acknowledge the Agreement consists of the following exhibits which are attached hereto and incorporated herein by reference, listed in their order of priority in the event of inconsistent or contradictory provisions: 1. This Agreement 2. Exhibit A — General Requirements 3. Exhibit B — Best and Final Price Proposal 4. Exhibit C - Addendums Scope of Work Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all the applicable requirements set forth in Exhibit B, and hereto. Article 1 Services 1.1 Contractor agrees to perform services for the City that are specified under the General Requirements set forth in Exhibit A. The City agrees to pay the amounts stated in Exhibit B, to Contractor for performing services. 1.2 Contractor shall use its commercially reasonable efforts to render Services under this Agreement in a professional and business -like manner and in accordance with the standards and practices recognized in the industry. Article 2 Miscellaneous. 2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in accordance with the laws of said State, without reference to choice of law provisions. RFP 15-12099-1Wt Emwgency Vehicle Lighting RFP 15-12089-605. Emergency Vehicle Lighting 2.2 This Agreement is performable in, and venue of any action related or pertaining to this Agreement shall lie in, Lubbock, Texas. 2.3 This Agreement and its Exhibits contains the entire agreement between the City and Contractor and supersedes any and all previous agreements, written or oral, between the parties relating to the subject matter hereof. No amendment or modification of the terms of this Agreement shall be binding upon the parties unless reduced to writing and signed by both parties. The Agreement establishes a contract for a period of three years with the option of two one year renewals under the same terms and conditions of the original contract. Contract extension will occur upon mutual agreement of the City of Lubbock and the Contractor. The City reserves the right to award multiple vendors. 2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original. 2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining provisions of this Agreement shall not be affected thereby. 2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of any parties otherwise to insist upon strict performance of any provision hereof shall not constitute a waiver of any subsequent breach or of any subsequent failure to perform. 2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, representatives and successors and may be assigned by Contractor or the City to any successor only on the written approval of the other party. 2.8 All claims, disputes, and other matters in question between the Parties arising out of or relating to this Agreement or the breach thereof, shall be formally discussed and negotiated between the Parties for resolution. In the event that the Parties are unable to resolve the claims, disputes, or other matters in question within thirty (30) days of written notification from the aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies available at law or in equity. 2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 2.10 All funds for payment by the City under this Agreement are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the Agreement, the City will terminate the Agreement, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this Agreement is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by the contractor on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this Agreement beyond the date of termination. 2.11 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict RFP 15 -12089 -MA Emagenry Vehicle Lighting MIsIW -Mn.Emff K vdddeughfig between this provision and another provision in, or related to, this document, this provision shall control. IN WITNESS WHEREOF, this Agreement is executed as of the Effective Date. EST: Print Name _H53!- 1C 4uS�R�A� P �� Ret ca Garza, City Secretary Address 'j APPROV D AS TO CONTENT: City, State, Zi Code Clio row, Communications Manager APPROVED S TO FORM: Amy Sims, Deputy City Attorney ar 154MMWE egmyvdw U&wa CITY OF LUBBOCK CONTRA BY Glen C. n, Ma Authorized EST: Print Name _H53!- 1C 4uS�R�A� P �� Ret ca Garza, City Secretary Address 'j APPROV D AS TO CONTENT: City, State, Zi Code Clio row, Communications Manager APPROVED S TO FORM: Amy Sims, Deputy City Attorney ar 154MMWE egmyvdw U&wa Emergency Vehicle Lighting City of Lubbock, Texas H. GENERAL REQUIREMENTS 1 Intent RFP 15 -12089 -MA. Em gmry Vehicle Lighting Exhibit A a) The City of Lubbock (hereinafter called "City") is seeking proposals from interested frons and individuals, (hereinafter called "Proposer") to provide Emergency Vehicle Lighting. b) Offerors are invited to submit demonstrated competence and qualifications of their firm for providing these products. c) The information contained within this document is intended to provide interested firms with the requirements and criteria that will be used to make the selection. 2 Scope of Work The City is looking for the best price for the Items. The City reserves the right to order quantities that are necessary to outfit the fleet when needed. The vendor must be a Authorized Whelen Master Distributor in the State of Texas. 3. Contract Term The purpose of this RFP is to establish a contract for a period of three years with the option of two one year renewals under the same terms and conditions of the original contract. Contract extension will occur upon mutual agreement of the City of Lubbock and the Contractor. The City reserves the right to set up multiple vendors to fill the needs of lighting. 4 Evaluation Criteria All proposals will be evaluated by a team to include but not be limited to City of Lubbock members, legal counsel, and independent consultant(s). The following criteria will be used to judge and rank submittals: a) Cost of Goods (50%) b) Availability/Delivery Time (20%) C) Warranty Replacement Time (20%) d) References (10%) 5. Proposal Format a) The City of Lubbock requires comprehensive responses to every section within this RFP. To facilitate the review of the responses, Firms shall follow the described proposal format. The intent of the proposal format requirements is to expedite review and evaluation. It is not the intent to constrain Firms with regard to content, but to assure that the specific requirements set forth in this RFP are addressed in a uniform manner amenable to review and evaluation. RFP 15 -12089 -MA Eme .g Vehide Lighimg RFP 15 -12089 -NIA, Emcg y Vchicle Ligmmg b) Cover letter addressed to the Honorable Mayor and City Council that states the Offeror's understanding of the services to be provided. Include any additional information believed necessary that is not requested elsewhere in the RFP. c) The proposal should be bound in a single volume where practical. All documentation submitted with the proposal should be bound in that single volume. d) The proposal must be organized into the following response item sections and submitted in an indexed binder. TAB A Qualifications and experience 1. Briefly introduce your firm and provide a summary of the organization. The vendor must be a Authorized Whelen Master Distributor in the State of Texas. TAB B Price Sheet 1. Price sheet should have the retail price, discount to the City and extend cost. Current pricing list or catalog from manufacture. Additional discounts to the City for large volume orders. TAB C Parts/Labor Warranty 1. Parts and Labor warranty information. RFP 15 -12089 -MA Emngmry Vd ck Lighlmg Exhibit B City of Lubbock, TX Purchasing & Contract Management RFP 15 -12089 -MA Emergency Vehicle Lighting PROPOSAL PRICE SHEET Proposer'sName: D ETPy)Azr. SQ pp l y G L L i Line QTY PART Retail Price Discount Extend Item +/- NUMBER DESCRIPTION Price 1 200 M4AC M4 AMBER WITH CLEAR LENSE 1 O ti N 8j B7 2 100 M41 M4 LED SPLIT RED BLUE R �' 8 3 200 M4M M4 LED SPLIT AMBER BLUE q R. 7 h, % q Pi 4 200 M6M M6 LED SPLIT AMBER BLUE a, ` 5 5 100 M7M M7 LED SPLIT 0 S 11 II M � a �5 � I a 6 100 M713C M7 SERIES LED LINEAR BLUE I l 1 S� cg 7 15 7 100 LINZ6M LED SPLIT AMBER BLUE 8 100 LINZ61 LED SPLIT RED BLUE S� HEADLIGHT FLASHER -POS. OR -I Q 9 50 UHF 2150A NEG. SWITCH l0 10 50 UBF5150 WHELEN BRAKELIGHT FLASHER �, ao�l7(D 11 50 IONJ ION SERIES LED SPLIT RED BLUE qt,L) ION SERIES LED SPLIT AMBER1 p (%ot 12 100 IONM BLUE lv I IONBEURFACE MOUNT SPLIT BLUE -1 q ? a Q 13 100 IONSMM l/Y 1 ION SURFACE MOUNT SPLIT RED G c Sa 14 50 IONSMJ BLUE m qLICENSE PLATE BS SD Vj 15 100 IONBKTI HORIZONTAL ION�CT • ,Le LICENSE PLATE BRACKET 3 16 100 RBKT7 VERTICAL •Oc7 LICENSE PLATE BRACKET 17 100 RBKT6 HORIZONTALPERMANENT WIRELESS 18 50 PT360PW CONTROLLEROUNT 19 100 VTX609M VERTEX SPLIT BLUE AMBER 3 Proposer's Name: L - L C Eel Proposal Price Sheet Line QTY PART Retail Price Discount Extend Item +/- NUMBER DESCRIPTION Price 21 25 3SRCCDCR 3" ROUND COMPARTMENT LIGHT Q S �t Li 0 a-(0 22 25 SA 315 P 100 WATT COMPOSITE SPEAKER ( U 5 23 100 SAK 1 UNIVERSAL MOUNTING BRACKET <� 7 d SIREN BRACKET VEHICLE r, 3-7"I '1 �pi 41( 24 50 SAK** SPECIFIC 25 50 14HS2200 HANDHELD SIREN AND ARM 5 26 25 TADP8 DOMINATOR PLUS TA LINZ6 a I �✓ (� c 1 �� 5 SINGLE PANEL PIONEER PLUSo� �y / / �I S c -/3(3c 3 27 10 PTPI SPOTLIGHT -I q G� 28 10 PBA106 PIONEER BAIL MOUNT BRACKET c 29 10 P36SLCHG PAR 36 LED RUBBER HOUSING �J U - �� c n DOMINATOR PLUS LINZ6 RED 23( ��5 S 30 50 DP633000 BLUE l I U 31 50 SFPIJ SPITFIRE LINZ6 SPLIT RED BLUE t53 �� . t i• S 32 50 SFIONJ SPITFIRE ION SPLIT RED BLUE U u� N1 p 33 100 STRAPKIT VEHICLE SPECIFIC STRAPKITS Total $a 5 gCOJ Discount on Items not Listed % Proposer's Name: L - L C Eel Price Sheet Legacy@ WC Series Light Bar Order Form/Workshe Conlrouretron PSE W LED W LED W LED Ct O R LED R LED q LED PARTNUMBER B LED B LED B LED 6 C�c W LED W LED W LED SFO W LED W LED R LEO BLED LED I R�FDO R LED R LED R LED R LED B LEO LED ALED a LED BLED BLED y8 EO Lenses Clear u S LF:] o 50 Clear Line QTY- PARTNUMBER DESCRIPTION UNIT* EXTENDED 1 50 GB2DEDE 54" Legacy Bar S;4 0 S 2 50 GBAWD Super LED Warning/Alley Warning/AlleyLight S �� • S 50 GBDLD Series Linear LED Flasher I Long White R, $a0 3 S a Q 4 50 GBDLE Series Linear LED Flasher I Long White B$ Jo 3 1,7 S O 5 50 GBAWE Super LED W inAIIeyLi ht $ /y� S O 6 50 GBDLK Series Linear LED Flasher 1 Long White/R'�0 7 50 LINZ6M Series Linear LED Flasher I Long White 6 8 50 MKEZ71 Mounting Bracket for 2007-3013 Chevy Tahoe for bar lengths 52" 54" 55" 9 Total * Discount from MSRPLI L% Price Sheet Leaacv® Solo WC Series Light Bar Order Form/Worksheet Conrlourallon k%Amj ITIR HTo HTDITIR A ED A ALIO LED A LEDA A LED A ED A LED 0`�O LED A LED I Lenses Char GS2BBBB 54" Legacy Solo Bar S S q 2 50 GBA cww lnlemal Hdmess Connecrors and Colors Wnfmm. B wmwe. a wnuam. a Brn, B n.n a ac, a S WnUBm, 0 wt+/Rw, 9 4p 1 wmoq. a Bm. B wa, a Dry B vfiVBW, D HfiVYro wnv D D 8W. D I Vo, D WhTI.. D !giu, D D T E •C� Blu, 0 Yp, D DrY. D Bw, WF G F Elk. F I 81k. F GBTL wTVYN, C Yel, C m—,7Z Dm. C $ 5 U 1 Linc QTY +/ PART NUMBER DESCRIPTION UNIT/ * EXTENDED I 50 GS2BBBB 54" Legacy Solo Bar S S q 2 50 GBA Super LED Alley Light $ 50 GBTL Long Super LED Takedown Lights $�� / $ 5 U 1 4 50 GSDLA DUO+Series Linear LED Flasher, I Long $ / S ? Amber/Amber 0 50 MKEZ71 Mounting Bracket for 2007-2014 Chevy URBAN for bar lengths 52",54"55" 9 Total * Discount from MSRP41�% Addendum 2 Revised Specification and Price Sheet Len Clear Clear Line hems ^1UUZUCUt n -Legacy MW PD Canfiorira!!on Add One Super-LEDO Waning/Alley Lights +� —4 GBDLD [:=I D D —4 rl W LED W LED 8 LED 8 LED BLED LED BLED 8 LED 7LED W LED W LED R LED B LED R LED BLED Add DUO+ Series Unear{ED® Flasher, 1 Lang Amber/Red Len Clear Clear Line hems ^1UUZUCUt n -Legacy MW --1 GSAWD Add One Super-LEDO Waning/Alley Lights +� —4 GBDLD Add DUO+Series Linear-LEDO Flasher, 1 Long While/Red —4 rl GBOLE GBAWE Add DUO+ Series Unear-LED® Flasher, 1 Lang White/Blue Add One Super-LEDO WamingiAsey Lights 4 GBDLK Add DUO+ Series Unear{ED® Flasher, 1 Lang Amber/Red ,G 1 4 • GBOLM Yv�-a9• Add DUO+ Series Linear -LED® Flasher,1 Long AmberiBlue I I I�� .�„ � ,.�I... 7MY 7I, 1'I /-YCII Yl1G (n-A-�•/u-.-,AI�1. •Slw CAS CCS Discount% , G Addendum 2 Revised Specification and Price Sheet Pape t DEREK derek Fleet ConFouration E 0� D >n atFo ALED ALED ALED ALED ALED ALED A LED A LED A LED ALED A ED HRIR HITIR TD TD ALED ALED ALED ALED ALED ALED LED [A A LED A LED A LED a `ep Fa 4 9��D A LED A LED LED Lenses Clear [i vT\ n Intemal Hamess Conneclors and Colors Clear P p, �� WhVBrn,B YmMea.e VZOge BM, B FM. a 0�9. a Bm,rBB B BB OgOrBe WhI,F G F Blk, F B k, F WhVBIe,D WnWio,D VfiV^uyD Ble, 0 Vb. D Orr DDl�,�ei13 WMrBl..D FWhUVI.D WIWyD 6 w w �Ej .�`0�E W%,YeCC Ymr CC Pape t DEREK derek Fleet CITY I Modelx I Descd lion I List Price — 1 —1 GS2BBB8 54• Legacy Solo Bar GBA Add Two Super-LEDO Alley Lights I � I 1 14 GBTL GSDLA Add Two Log Super-LEDO Takedown Lights Add DUO+ Series Umw-LED® Flasher, 1 Lan Amber/Amber g �f 1 MKE771 Mounting bracket for: 2007 - 2014 CHEV.-V BAN for bar le 01 Ih 5 : 32'^ 54— 55^ Tomi: Discount I Lw $ DEREK derek �J �pE 3 • Page 2 December 23, 2014 Stocking Quantities 1). Of the individual lighting listed in RPP, primarily with regard to the amber/ blue lighting (not the lightbars), what would you say your stocking quantities on these lights would be? If you do not normally stock this lighting, what is the delivery time ARO? CL)R°'PVJ%y - F'am ' Lo, 3o 5A. Ylotuever-, AS cvC AAVC- CAIS L, Flier. we- S�ocic 461ce nr-4"d ->rie. M Olelpnl if'S 1',P t,alk a - `l (seeks Date: -3- Authorized Signature: / r Print/Type Name: / �� ICC CC 6,j i Title: l9()�i%:-Stt'�fS Q)i2et-6P- Exhibit C a 9 - 021111f1T(c 'ity of ock TEXAS ADDENDUM 1 Emergency Vehicle Lighting 15 -12089 -MA DATE ISSUED: November 10, , 2014 DEADLINE FOR SUBMISSION OF PROPOSALS November 25, 2014 at 2:00 P.M., CST The following items take precedence over specifications for the above named Request for Proposals. Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. Please be advised of the following revision to the General Requirement, Section 3. Contract Term 3. Contract Term The purpose of this RFP is to establish a contract for a period of three years with the option of two one year renewals under the same terms and conditions of the original contract. Contract extension will occur upon mutual agreement of the City of Lubbock and the Contractor. The City reserves the right to set up multiple vendors to fill the needs of lighting. The rates may be adjusted upward or downward at this time at a percentage not to exceed the effective change in the Consumer Price Index (CPI) for the contract for the previous 12 - months. The City does not guarantee any specific amount of compensation, volume, minimum or maximum amount of services under this contract. All requests for additional information or clarification must be submitted in writing and directed to: City of Lubbock Marta Alvarez, Director of Purchasing & Contract Management P.O. Box 2000 Lubbock, Texas 79457 Questions may be faxed to (806)775-2164 or Emailed to malvarez(?mylubbock.us THANK YOU, ?&41& 4 Director of Purchasing & Contract Management It is the intent and purpose of the City of Lubbock that this request permits competitive bids. thereoff, inadvertently restricts or limits the requirements stated in this RFP to a single source. Such notification must be submitted in writing and must be received by the Director of Purchasing & Contract Management no later than five (5) business days prior to the bid close date. A review of such notifications will be made. AS �:. City Of Lubbock TEXAS ADDENDUM2 Emergency Vehicle Lighting 15 -12089 -MA DATE ISSUED: November 10, , 2014 DEADLINE FOR SUBMISSION OF PROPOSALS November 25, 2014 at 2:00 P.M., CST The following items take precedence over specifications for the above named Request for Proposals. Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. Please be advised of the following revisions to the specification and price sheets. 1. The attached must be submitted with proposal. All requests for additional information or clarification must be submitted in writing and directed to: City of Lubbock Marta Alvarez, Director of Purchasing & Contract Management P.O. Box 2000 Lubbock, Texas 79457 Questions may be faxed to (806)775-2164 or Emailed to malvarezOmvlubbock.us THANK YOU, %4V4 IR#4*q Director of Purchasing & Contract Management It is the intent and purpose of the City of Lubbock that this request permits competitive bids. thereof, inadvertently restricts or limits the reouirements stated in this RFF to a sinele source. Such notification must be submitted in writing and must be received by the Director of Purchasing & Contract Management no later than rive (5) business days prior to the bid close date. A review of such notifications will be made. Addendum 2 Revised Specification and Price Sheet Line llems GBAWD Add One Super-LEDV Waning/Alley Lights GBDLD Add DUO*Series Linear-LEDO Flasher, 1 Long While/Red PD Canfigmalion GBAWE Add One Super-LEDO Warning/Alley Lights GBDLK Add DUO+Series Linear -LED® Flasher, t Long Amber/Rer GSDLM p LED R FOO W LED W LED WILED R LED R LED R LED R LED R LED MMM W LED W LED W LED BLED 8 LED BLED B SFO LED LEI ED B LED BLED BLED 81-� W LED [WLED R LED BLED R LED FA D LED BLED Lenses Clear m V U n ❑ � Gear Line llems GBAWD Add One Super-LEDV Waning/Alley Lights GBDLD Add DUO*Series Linear-LEDO Flasher, 1 Long While/Red G80LE Add DUO- Series Linear -LED® Flasher, 1 Long While/Blue GBAWE Add One Super-LEDO Warning/Alley Lights GBDLK Add DUO+Series Linear -LED® Flasher, t Long Amber/Rer GSDLM Add DUO- Series Linear-LEDO Flasher. l Lona Amber/Blw Discount % Addendum 2 Revised Specification and Price Sheet Page 7 DEREK derek Fleet Canfiaumtion E 9� D atFo A LED A LED A LED A LED A LED A LEO AILED AILED ALED ALED A LED A LED A LED 6 FO ALED ALED ALED F� ALED ALED AILED g��O HITIR HITIR TD TD ALED AILED ens s Clear rn\ EJ /ntema/Hamess Connectors and Co%is Clear I'* C=I raee. a wnupp a BM.b, a DN a eE.B wnuDrya a Oq a whvil b Whwla, D vmwy D Ble, D Vb. D DMD 0O WINMD.D WhIDDeO. BW, b Vb, D 3EID }e �� F MOM WhL F G F Blk. F Blk F wmWel,C WlieGm.GNmVu, VH, C Gm, c Page 7 DEREK derek Fleet Line llems OTY I ModelN I Descrl Uon I LIVPr 1 GS2BBBB 54" Legacy Solo Bar 1 GBA Add Two Super-LEDO AUey Ughts 1 GBTL Add Two Long Super -LED® Takedown Lights 14 GSDLA Add DUO+ Sedes Unear-LEDO Flasher, i Long Amber/Amber 1 MKEZ71 Mounlina bracket for-, 2007 - 2014 CHEV._URBAN for bar I th s :'S2– 54-'55— Total: Discount Page 2 DEREK derek