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HomeMy WebLinkAboutResolution - 2015-R0057 - Kimley-Horn And Associates - 02/26/2015Resolution No. 2015-R0057 February 26, 2015 Item No. 6.6 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Change Order No.I to that certain Contract No. 11150 by and between the City of Lubbock and Kimley-Horn and Associates, Inc., for 98th Street Paving Improvements -University Avenue to US 87 -Supplemental Request per Bid #13 -11150 -TL, and related documents. Said Change Order No. 1 is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on February 26, 2015 GLg9/_/ROBtRTSON, MAYOR ATTEST: Garza, City APPROVED AS TO CONTENT: R.Keith Smith, P.E., Director of Public Works APPROVED AS TO FORM: RES.ChgOrd#I,Contract-Kimley-Hom and Assoc, Inc. 2.5.15 , Apf5rL. /' V utyOtity.Atey RES.ChgOrd#I,Contract-Kimley-Hom and Assoc, Inc. 2.5.15 Contract No: 11150 Change Order BID/RFP No. 13 -11150 -TL City of Lubbock Purchasing and Contract Management Change Order Contractor: Kimley-Horn and Associates, Inc. Contract Title: 98th Street Reconstruction - University Ave. to U.S. 87 Project Number. 92289 "Change Order" means a written order to a Contractor executed by the Owner in accordance with the contract authorizing an addition to, deletion from, or adjustment or revision of the requirements of the contract documents, or an adjustment to the compensation payable to Contractor, or to the time for performance of the contract and completion of the Project, or a combination thereof, which does not alter the nature of the thing to be constructed and is an integral part of the project objective. Adjustments to "Estimated Quantities" to a line item in a Unit Price contract do not require a Change Order. All work that alters the nature of the thine to be constructed or that is not an integral part of the project obiective must be let out for public bid. Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the specifications and drawings of the project (aaach additional pager ijnecessary): Additional charges associated with acquiring Right-of-way for Drainage Easement. See attached schedules. 2. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial contract no deviations are allowed in computing negotiated change order costs. ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM. ITEM DESCRIPTION A. ORIGINAL CONTRACT VALUE: B. AMOUNT OF THIS CHANGE ORDER: Covecd approval required ijowr 325,000 COST CENTER: ACCOUNT: C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A): D. AMOUNT OF PREVIOUS CHANGE ORDERS: E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): F. PERCENT OF CONTRAC 7 OF ALL CHANGE ORDERS (E/A): 25% incmuae or decor. AMOUNT $ 825,300 $17,1100 2.1 % $0 $ 803,100 2.1 a/ G. NEW CONTRACT AMOUNT (A+E): $843,100 3. It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor under this Change Order. This Change Order is not valid without the following signatures (please Bien in order and return 3 originals with Contract Cover Sheet to Purchasing and Contract Management Department): (1) CONTRACTOR Date (2) PROJECT ARCHI /ENGINEER Date Approved as = Approved as to Form: (3) WNER'S REPRESENTATIVE Date (4 f Y RN Date s-u-js aLLX15 (5) CAPITAL PROJECTS MANAGER Date (6) PURL AS CONTRACT MANAGER Date ange rde ov 515,000 require a Contra Cover Sheet and the jollowq t signal res: CITY OF LUBBOCK A T (7) MAYOR Date (8) CITY S CRFTARY Date CouncA Date:ebruary 6, 2015 Agenda Item #: 6.6 Resolution #:2015-R 0057 Pl1R-45 (Rev 178012) Kimley>Morn January 16, 2015 Mr. Neil Welch, P.E. City of Lubbock 1625 13'" Street Lubbock, Texas 79401 RE: 98`x' Street Paving Improvements — University Avenue to US 87 — Supplemental Request Dear Mr. Welch: Our Design Team has almost completed the construction plans for Paving Improvements to 9811 Street, between University Avenue and US 87. However, there are a few items of new scope that need to be added to the contract in order for us to complete the project. If these items can be added to the contract, we expect the City of Lubbock Purchasing can advertised the project for bids within the next two months. This timing is perfect for dovetailing the roadway improvements with the current construction of the South Lubbock Sanitary Sewer Extension - Phase 1, which will soon be underway along 98" Street between Avenue P and US 87. Below is a description of the tasks needed for the new items of work Additional Conveyance Documents: The original scope called for AMD to prepare three (3) right-of-way conveyance documents and three (3) easement conveyance documents. After the design was underway, and as more detailed design work was performed, we learned that the roadway widening would require seven (7) additional conveyance documents to contain the proposed improvements. Without these additional documents, the roadway cannot be constructed. AMD requests $9,300 ($10,500 less $1,200 discount) to compensate them for the additional work. 2. Additional Topographic Survey: After our topographic survey had been completed, a new apartment complex began construction and built new curb and gutter improvements along the south side of 981° Street east of Avenue U. This required us to perform an additional survey along the new curb and gutter to determine if it would match our proposed design. AMD requests $1,250 to compensate them for the additional work 3. Additional Property Coordination: The time required for coordinating with adjacent landowners to obtain the necessary right-of-way and easement dedications was significantly more time than original anticipated. IGmley-Horn respectfully requests $4,200 to compensate us for the additional time required to coordinate with property owners related to the ten (10) ROW dedications and three (3) easements. AMD requests $450 for their coordination efforts to obtain ROW dedications from Betenbough Homes and Wooded Forest. 4. Additional Right -of -Way Stakina: We have performed all of the survey tasks contained within our original scope of services. However, NTS Communications has requested for us to stake the new right-of-way at the southeast comer of 981^ Street and Avenue P so that they can 7021 Kewanee Avenue, Suite 8-101, Lubbock, TX 79424 806 686 1080 Kimley»)Horn Page 2 make their final utility relocation in advance of the construction. This will require a small amount of fee to accomplish the staking. AMD requests $300 to compensate them for this additional work. 5. New Conveyance Documents: The City of Lubbock recently requested for us to obtain a "Storm Water Impoundment Easement" for the cut -fill plan proposed at the southwest corner of 981 Street and Avenue P. This effort will require additional survey work, document preparation, and coordination time to work with the property owner. AMD requests $1,250 to compensate them for the survey work and document preparation. AMD also requests $450 for coordination time with Wooded Forest Kimley-Hom requests $600 to compensate us for our coordination time with Wooded Forest. The additional cost associated with this new scope is summarized in the table below: Task No. Task Description Kimley-Horn AMD Engineering Total 1 Additional Conveyance Documents (') $ 9,300 $ 9,300 2 Additional Topographic Surveying $ 1,250 $ 1,250 3 Additional Property Owner Coordination $ 4,200 $ 450 $ 4,650 4 Additional ROW Staking $ 300 $ 300 5 1 New Conveyance Document & Coord. $600 $ 1,700 $ 2,300 Sub -Totals $ 4,800 $ 13,000 $17,800 (') AMD is providing a $1,200 discount for this task. A letter of request from AMD Engineering is attached to this letter. If you have any questions about our request, please call me at 806-686-1086, or email me at kerry. m i I lerna. kimley-horn. com. We appreciate your consideration, and we look forward to beginning construction of this important City infrastructure project. Sincerely, Kerry C. Miller, P.E. Project Manager AMD ENGINEERING, LLC January 9, 2015 Mr. Kerry Miller, P.E. Kimley - Horn 7021 Kewanee Avenue, Suite 8-101 Lubbock, TX 79424 Re: Additional Surveying Services for 980' Street between University Avenue and US Highway 87 Dear Mr. Kerry Miller: I am writing this letter in response to your email dated December 09, 2014, and as a continued discussion about invoicing for surveying services for the above mentioned project. AMD Engineering had performed the services as outlined in the scope of work for the 9801 Street project. We were requested to provide additional services outside that scope which I have summarized below. The total billing for those additional services was $11,000 and we are hereby requesting your consideration and payment for those services. Thank you in advance for your consideration. 1.) Through direction provided by you during project scoping, you asked us to provide fee and scope for 3 right-of-way conveyance documents and 3 easement conveyance documents. Throughout the project we were asked to provide 7 right-of-way conveyance documents and 3 easement conveyance documents, which we did. Using the lower contract price for easements of $1,500 each, 7 additional documents would total 7 @ $1,500 = $10,500. 2.) Per request by you, well after the initial survey was provided and during the design phase of 98"i Street, we were asked to provide additional surveying services to shoot topographic survey improvements on the curb and gutter on the south side of 980i Street along the apartment complex located at the southeast comer of 980i Street and Avenue U. This curb and gutter was constructed with a new project that did not exist during our initial topo of 98' Street. The additional effort incurred for this was $1,250. 3.) Per request by you, we performed coordination with Betenbough Homes and Wooded Forest for right-of-way dedication. The additional effort incurred for this was $450. In summary, we are requesting $11,000 in additional services and have discounted $1,200. Thank you for your consideration. 2807 740' Street, Suite 8 TBPE Reg. # F-9197 Office: (806) 771-5976 Lubbock, Texas 79423 www.amdeng.com Fax: (806) 771-7625 In addition to the items above, you have requested that I provide you with a fee proposal for providing additional services. The following scope of services and associated fees should summarize your request. If I have misunderstood your request, please feel free to give me a call and I can revise any scope and fee as necessary. 1.) Flag up or reset ROW monuments at the southeast corner of 98"' Street and Avenue P. It is our understanding that only the chamfer comers are needed. The proposed fee for this task is $300 lump sum. 2.) We will prepare an exhibit drawing with legal description for a Stormwater Drainage Easement or "Impoundment Easement" titled as you desire and as the sample that you have provided to me. We are currently waiting to hear back from you regarding the desired size of this item. It is my understanding that Cory Dulin spoke to you about the lack of plans on part of the current landowner/developer and the desire to not hinder anything that they would be able to do in the future regarding playa lake reclamation. The proposed fee for this effort is $1,250 lump sum. 3.) Services for coordination with Wooded Forest in an effort to assist you with developing the size of these easements will cost $450. This is estimating 3 hours of work and if we have less time involved in this effort, we will bill the time involved. Thank you for the opportunity to work with you and the City of Lubbock on this project. IIS =zinc.• Brandon Autrey, ' 98th Street Improvements Project Page 2 of 2 City of Lubbock, TX Capital Project Project Cost Detail February 26, 2015 Capital Project Number: Capital Project Name: Encumbered/Expended City Staff Kimley-Horn and Associates Agenda Item February 26, 2015 Kimley-Horn and Associates EncumberedlExpended To Date 92289 98th Street University to US 87 Estimated Costs for Remaining Appropriation City Staff Contingency Remaining Appropriation Total Appropriation Budget $ 93,811 825,300 17,800 936,911 40,000 9,398,389 9,438,389 $ 10,375,300