HomeMy WebLinkAboutResolution - 2015-R0044 - H.D. Weaver Ditching Service - 02/12/2015Resolution No. 2015-R0044
February 12, 2015
Item No. 5.5
RESOLUTION
IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
i on behalf of the City of Lubbock, Contract No. 12159 for Water & Sanitary Sewer Tap
tallation and Construction Services, by and between the City of Lubbock and H. D. Weaver
tching Service, Inc., and related documents. Said Contract is attached hereto and incorporated
this resolution as if fully set forth herein and shall be included in the minutes of the City
by the City Council on February 12, 2015
TTEST:
Garza, City
"4w
GLffr. TRTSON, MAYOR
AS TO CONTENT:
P. E.,
EVVINJI161381
Attorney
Weaver Ditching Service Inc 1. 14.15
Resolution No. 2015-R0044
Contract 12159
City of Lubbock, TX
Contract for Services
Water & Sanitary Sewer Tap Installation and Construction Services
THIS CONTRACT made and entered into this 12'h day of February, 2015, by and between the City
of Lubbock ("City"), and H.D. Weaver Ditching Service, Inc., ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Water & Sanitary Sewer Tap
Installation and Construction Services and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the
purchase and delivery of the said Water & Sanitary Sewer Tap Installation and Construction Services.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City Water & Sanitary Sewer Tap
Installation and Construction Services and more specifically referred to as Items Al through C8
on the bid submitted by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The Contractor shall perform the work according to the procedures outlined in the Bid Form
and Specifications attached hereto. The contract shall be for a term of one year, with the option
of three, one year extensions, said date of term beginning upon formal approval. The City does
not guarantee any specific amount of compensation, volume, minimum or maximum amount of
services under this contract.
4. This contract shall remain in effect until the expiration date, performance of services ordered,
or termination of by either party with a 30 day written notice. Such written notice must state the
reason for cancellation. The City of Lubbock reserves the right to award the canceled contract
to the next lowest and best bidder as it deems to be in the best interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
6. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the
State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The
policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
TYPE AMOUNT
General Liability
Commercial General Liability
General Aggregate 1,000,000
Products-Comp/Op AGG
Contractual Liability
Personal & Adv. Injury
XCU, Heavy Equipment
Automotive Liability 1,000,000
Combined Single Limit
Any Auto
Employers Liability 1,000,000
Workers Compensation Statutory Amounts
The City of Lubbock shall be named as additional insured on a primary and non-contributory
basis on auto/general liability, with a waiver of subrogation in favor of the City of Lubbock on
all coverages. Copies of all endorsements are required.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain
the required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
8. The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in
a court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within thirty
30 days of such audit findings, or the City, at its option, reserves the right to deduct such
amounts owing the City from any payments due Contractor.
10. All funds for payment by the city under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of nonappropriation of funds by the City
Council of the city of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then -current fiscal year or when the appropriation made for the then -current year for the goods
or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and
the City shall not be obligated under this contract beyond the date of termination.
11. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from
the Subcontractor that complies with all contract insurance requirements
12. This Contract consists of the following documents set forth herein; Invitation to Bid 15 -12159 -
TF, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate.
CITY OF LUBBOCK
ATTEST:
Reb cca Garza, City Secreta
APP OVED A O -CONTENT:
L. W od lin, P.E.,
City Engineer
APPROVED AS TO FORM:
Amy Sims,
Deputy ttorney
N191aMTS Ci 6T:I
BY d4�
Auth a Re a ative
Randy Jeffreys, President
Print Name
101 E. Harvard
Address
Lubbock, Texas 79403
City, State, Zip Code
City of Lubbock, TX
ITB 15 -12159 -TF
Water & Sanitary Sewer Tap Installation and Construction Services
Specifications
INTRODUCTION AND OVERVIEW
The City of Lubbock Public Works Water Engineering is seeking a contract(s) for installation of various water and
sanitary sewer components. Major contract items are: installation of sewer and water taps, installation of water lines
and valves, installation of fire hydrants, installation of sanitary sewer lines and manholes, boring and casing
installation, and rental of various pieces of construction equipment with operators. Construction materials are to be
provided by the City of Lubbock and installed by the successful bidder.
PART1 GENERAL
1.1 WORK INCLUDED
A. Contractor to provide water and sanitary sewer utility installation services as specified, including:
1. Sanitary sewer service (taps) connections.
2. Water service connections (taps).
3. Potable water main construction.
4. Sanitary sewer main construction.
5. Boring services.
6. Hydro excavation services.
7. Equipment and operator rental services.
8. Testing services and equipment for water and sanitary sewer construction.
9. Compaction or 1 %: sack controlled low strength material (flowable fill)
10. Contractor is responsible for all traffic control devices. Traffic control shall meet or exceed
the TMUTCD for all work on City of Lubbock streets and roads. All TXDOT streets or
roads must also meet or exceed standards unique to TxDOT permit requirements.
11. SCBA equipment for confined space entry
12. Contractor is responsible for providing a testing lab for density tests to 95% of standard
proctor. The testing will be subsidiary to the bid items of this contract.
B. Materials will be provided by the City of Lubbock to the Contractor's designated area.
1. Water tap material.
2. Sanitary sewer tap material.
3. Potable water main pipe, valves, fittings, fire hydrants and accessories.
4. Sanitary sewer main pipe, manholes and manhole covers and accessories.
5. Steel casing, casing spacers and end seals, if used.
6. Paving repair materials and services for paving cuts in streets and alleys.
7. Gravel embedment.
8. Testing supervision for water and sewer construction projects
C. Material Ownership
All materials will be delivered to the Contractor's designated area by City of Lubbock
forces. Once the Contractor takes possession of the materials provided by the City of
Lubbock, the materials then become the responsibility of the Contractor. Any materials
requiring replacement due to damage, theft, or any reason will be the responsibility of the
Contractor to replace. If additional materials are needed the contractor must request these
items from the City of Lubbock. All additional materials will be delivered to the
Contractor's designated area by City of Lubbock forces.
D. Unit Prices
1. Work will be paid for on the basis of the unit prices submitted in the bid documents.
2. Unit bid prices are to include all equipment, labor and ancillary components necessary for a
complete and functional installation.
3. Invoicing to the City of Lubbock must be itemized, based on the unit price list.
1.2 QUALITY ASSURANCE
A. Regulatory Requirements.
1. All work will conform to the most recent version of the City of Lubbock Water Utilities
Design Standards for Water and Sewer Construction.
2. Contractor is required to provide proper notification to the State of Texas One Call network
and comply with State regulatory notification requirements in addition to the City of
Lubbock While Line Ordinance.
3. All work shall conform to the most recent version of applicable standards of the
Occupational Health and Safety Administration (OSHA).
4. Contractor performing work shall be Confined Space Certified as regulated by the
Occupational Health and Safety Administration (OSHA).
5. Traffic control measures shall conform to the most recent version of the Texas Manual on
Uniform Traffic Control Devices.
6. All work shall conform to the most recent version of applicable requirements of the Texas
Commission of Environmeoral Quality (TCEQ).
7. All work shall be in compliance with other local, state and federal regulations as
appropriate.
8. All work within public rights of ways will require a completed permit with the City of
Lubbock call Claude Kniesley 806-775-3157.
9. All work within TxDOT (Texas Department of Transportation) rights of ways will have a
completed permit before any work can begin. The contractor must keep this permit at the
job site while construction is ongoing. In addition the contractor must notify TxDOT 48
hours in advance of construction activities call Linda Parker 806-748-4407
1.3 SEQUENCING AND SCHEDULING
A. Installation Time
1. Water and sewer taps shall be completed within 21 calendar days from the date the order is
received by the Contractor and all work refusals must be declared within 5 business days of
receipt of order. If the order is not refused within 5 business days the contractor will be
required to perform the work with no price adjustment being given for any extenuating
circumstances.
a. Certain water and sanitary sewer taps will be required to be installed with in 24
hours after the order is issued should there be a health, safety and public welfare
concern established.
b. The Chief Water Utilities Engineer will determine the establishment of a health,
safety and welfare concern.
C. Any Taps exceeding the 21 calendar day time limit, through no fault of the City,
will be assessed a 100 dollar per day Liquidated Damage.
2. Water and sanitary sewer main construction will begin within a minimum of 14 calendar
days of issuance of a notice to proceed.
3. Normal installation will require 48 hours waiting period before work may begin to comply
with the State notification requirements.
4. All taps are to be installed within 21 days of the tap application date. City shall supply
electronically a list of any installations that the City proposes to install in-house to avoid
duplication and expense by either City or Contractor, which includes emergency
installations; emergencies as set forth in Texas Utilities Code, title 5, Chapter 251.
Contractor shall complete installation and electronically input the necessary information on
the individual tap cards within the City's system, thereby notifying the City of the
completion date and all pertinent documentation of the specific tap including depth and
location. City retains capability of immediately accessing this information and answering to
the satisfaction of the inquiring customer. All reports, summaries or documentation related
to that specific address are thereby retained and controlled by the City. Contractor shall
immediately via electronically generated correspondence, make City aware of
circumstances beyond his control of any specific installation problem, prohibiting the
Contractor's ability to meet the deadline for specified compliance.
B. A $100 mobilization credit will be applied to Contractor's invoices for instances that involve
verified remobilization caused by developers and landowners who fail to prepare for the installation
of taps at the job site. The verification and or approval of a mobilization credit is at the total
discretion of the City of Lubbock on a case by case basis. The contractor must provide sufficient
information as to the need for remobilization.
1.4 WARRANTY
A. Contractor shall provide a standard one year construction warranty on all work performed under this
contract. This includes, but not limited to, backfill requirements, pavement and alleys repairs under
this contract.
B. Contractor is responsible for performing any repairs necessary during this one-year period at no
added cost to the City of Lubbock.
C. The time for this warranty begins at the time of acceptance of the work associated with each job
order. The work will be considered accepted when the City of Lubbock makes payment for the
work.
1.5 EXPERIENCE
A. Contractor will have a minimum of five (5) years experience in Municipal water and sanitary sewer
construction of a similar nature to the scope of work herein specified and must list five (5) major
projects constructed within the past five (5) years that illustrate Contractor's experience with
projects similar to the project herein specified.
B. Contractor will have experience working in alleys or other congested environments and good public
interaction as determined by reference checks and as determined by the Director of Water Utilities.
C. In order to comply with state regulations the contractor must have at a minimum 1 staff member
licensed by the TCEQ (Texas Commission of Environmental Quality) with a class A, B, C or D
water operators license on site during any construction activities. If the license holder is a class D
on site a staff member with a class C or greater license must be available by phone at all times
during installation activities,
PART SERVICES
2.1 Sanitary Sewer Service Connections
A. Contractor will be required to white line the site for utility locates, and request locates, prior to any
work being performed.
B. Contractor is required to extend the service pipe to the property line, which typically varies from 5 to
20 feet. Connection of the tap to the service line shall be the responsibility of the customer.
C. Backfill in accordance with the most recent Public Works Engineering Minimum Design and
Construction Standards of the City of Lubbock. At a minimum mechanical compaction shall meet
95% Modified Proctor Density (with moisture content of +/-2% of optimum) in paved areas and
90% Modified Proctor Density (with moisture content of +/-2% of optimum) in unpaved areas.
Backfill shall be accomplished in 6-8" lifts in unpaved areas. Density testing of compacted areas
must be performed at least once per installation and for every 50'of pipe length and every 2 feet of
lift. Contractor shall use 1 '/2 sack controlled low strength material (flowable fill) with pea gravel in
areas paved or proposed to be paved. All flowable fill shall be T- Capped in accordance with the
City of Lubbock Ordinance. The contractor is responsible for haul off of excess material when
flowable fill is used.
D. Sewer tap shall be left at a 5 foot depth and tightly plugged at property line, unless otherwise
instructed in the work order.
E. Clean up construction area after completion of work returning the area to as near as possible to pre -
construction conditions.
F. Involves the excavation to the sanitary sewer main and installation of the requested size service
saddle to the sewer main. The sewer main will vary in diameter from 6 inches to 12 inches.
G. The Contractor must demonstrate the necessity for special provisions due to rock excavation. Upon
City approval, allowance shall be made for the application of 50,OOO1b excavator unit pricing.
2.2 Water Service Connections
A. Contractor will be required to white line the site for utility locates, and request locates, prior to any
work being performed.
B. Contractor is to extend the service line to the property line, which typically varies from 5 to 20 feet.
C. Backfill in accordance with the most recent Public Works Engineering Minimum Design and
Construction Standards of the City of Lubbock. At a minimum mechanical compaction shall meet
95% Modified Proctor Density (with moisture content of +/-2% of optimum) in paved areas and
90% Modified Proctor Density (with moisture content of +/-2% of optimum) in unpaved areas.
Backfill shall be accomplished in 6-8" lifts in unpaved areas. Density testing of compacted areas
must be performed at least once per installation and for every 50 feet of pipe length and every 2 feet
of lift. Contractor shall use 1 %= sack controlled low strength material (flowable fill) with pea gravel
in areas paved or proposed to be paved. All flowable fill shall be T- Capped in accordance with the
City of Lubbock Ordinance. The contractor is responsible for haul off of excess material when
flowable fill is used.
D. Install meter box and valve box to proposed grade as per City specifications.
E. Clean up construction area after completion of work returning the area to as near a possible to pre -
construction conditions.
F. Requires excavation to the water main and installation of the requested size water tap on the water
main. The water main diameter will vary from 4 to 16 inches.
G. The contractor has a right to refuse work twice per month. The right of refusal does not carry over if
it is left unused. Work refused shall be final. Once refusal notice has been given to the City it
cannot be retracted or exchanged.
2.3 Potable Water Main Construction
A. Contractor will excavate and install water mains, fittings, valves and accessories as required for a
complete installation.
B. Contractor will comply with the most recent version of the City Of Lubbock Water Utilities
excavation standards. Typical burial depth is 5 feet to the top of pipe or encasement.
C. Backfill in accordance with the most recent Public Works Engineering Minimum Design and
Construction Standards of the City of Lubbock. At a minimum mechanical compaction shall meet
95% Modified Proctor Density (with moisture content of +/_2% of optimum) in paved areas and
90% Modified Proctor Density (with moisture content of +/-2% of optimum) in unpaved areas.
Backfill shall be accomplished in 6-8" lifts in unpaved areas. Density testing of compacted areas
must be performed at least once per installation and for every 50'of pipe length and every 2 feet of
lift. Contractor has the option use 1 %z sack controlled low strength material (flowable fill) with pea
gravel in areas paved or proposed to be paved. All flowable fill shall be T- Capped in accordance
with the City of Lubbock Ordinance. Use of optional flowable fill for mains construction is at the
contractors cost. The contractor is responsible for haul off of excess material when flowable fill is
used.
D. Contractor is responsible for all costs associated mobilization, demobilization, removal and disposal
of excess excavation material and construction debris, and pavement cuts, and all other work
necessary for a complete and functional installation no additional compensation other than the
associated pay items above will be given.
E. The Contractor must demonstrate the necessity for special provisions due to rock excavation. Upon
City approval, allowance shall be made for the application of 50,OOO1b excavator unit pricing.
2.4 Sanitary Sewer Main Construction
A. Contractor will excavate and install sanitary sewer mains, manholes and accessories as required for a
complete installation.
B. Contractor will comply with the most recent version of the City Of Lubbock Water Utilities
excavation standards. Bury depth will vary, but minimum cover shall be 4 feet.
C. Backfill in accordance with the most recent Public Works Engineering Minimum Design and
Construction Standards of the City of Lubbock. At a minimum mechanical compaction shall meet
95% Modified Proctor Density (with moisture content of +/-2% of optimum) in paved areas and
90% Modified Proctor Density (with moisture content of +/-2% of optimum) in unpaved areas.
Backfill shall be accomplished in 6-8" lifts in unpaved areas. Density testing of compacted areas
must be performed at least once per installation and for every 50'of pipe length and every 2 feet of
lift. Contractor has the option use 1 %z sack controlled low strength material (flowable fill) with pea
gravel in areas paved or proposed to be paved. All flowable fill shall be T- Capped in accordance
with the City of Lubbock Ordinance. Use of optional flowable fill for mains construction is at the
contractors cost. The contractor is responsible for haul off of excess material when flowable fill is
used.
D. Contractor is responsible for all costs associated with mobilization, demobilization, removal and
disposal of excess excavation material and construction debris, and pavement cuts, and all other
work necessary for a complete and functional installation.
E. The Contractor has a right to refuse work twice per month. The right of refusal does not carry over
if it is left unused. Work refused shall be final. Once refusal notice has been given to the City it
cannot be retracted or exchanged.
F. The Contractor must demonstrate the necessity for special provisions due to rock excavation. Upon
City approval, allowance shall be made for the application of 50,OOO1b excavator unit pricing.
2.5 Boring Services
A. Contractor will provide all equipment and labor necessary to bore, install steel casing, install pipe in
casing, and install pipe spacers as needed.
B. Casing may be in joints 40 feet in length or shorter. Contractor shall provide labor, materials and
equipment necessary to weld casing segments together.
C. Contractor shall be responsible for all costs associated with mobilization, demobilization, removal,
disposal of excess excavation material and construction debris, pavement cuts and repairs, and all
other work necessary for a complete and functional installation.
D. Contractor shall comply with the most recent version of the City Of Lubbock Water Utilities
excavation standards. Any changes that are made while unit price contract is in effect shall be
addressed on a case-by-case basis.
E. At a minimum mechanical compaction shall meet 95% Modified Proctor Density (with moisture
content of +/-2% of optimum) in paved areas and 90% Modified Proctor Density (with moisture
content of +/-2% of optimum) in unpaved areas. Backfill shall be accomplished in 6-8" lifts in
unpaved areas. Density testing of compacted areas must be performed at least once per installation
and for every 50'of pipe length and every 2 feet of lift. Contractor shall use 1 '/z sack controlled low
strength material (flowable fill) with pea gravel in all paved areas or areas proposed to be paved. The
contractor is responsible for haul off of excess material is used.
F. Payment for boring service will be based on length of casing installed or beginning and ending
stations as staked by the Owner when not encased.
G. Boring operations do not supplement work of City crews. No refusal of work will be allowed with
requests to bore.
2.6 HYDRO EXCAVATION
A. Contractor shall have a maximum of 5 days to respond to each work request. Delays in response will
affect performance reports and yearly contract renewal. Weather and other factors causing delays
will be evaluated on a case-by-case basis.
B. Hydro excavator shall be Super Products Mud Dog 1200, or equal, capable of at least:
a. 2500 psi water pressure
b. 1000 gallons on -board water supply
c. 25" Hg vacuum pressure and 5000 cfin air capacity
d. 12 cubic yards on -board spoils volume
C. Contractor shall provide all equipment and labor necessary to complete the work assigned including
necessary tools, equipment, and supply of water.
D. The City will not supply water for excavation truck prior to, during, or after the job.
E. The City shall white line proposed area to be potholed, but Contractor shall be responsible for
requesting locates as well as verifying and protecting underground utilities.
F. Contractor may only dispose of spoils on site with permission City project manager or inspector.
2.6 Electronic Communication
A. Contractor shall be capable of communicating with the City of Lubbock through email and have
access to the Internet.
B. Contractor is required to have the capability to receive and respond to tap orders through the City of
Lubbock's electronic tap system.
C. Contractor is required to demonstrate this capability at the time of bid submission.
D. Documentation of water and sewer tap locations as installed shall be provide by contractor in entry
of work completed.
PART EXECUTION
3.1 Examination
A. Contractor is responsible for inspecting each construction site to determine the conditions are
suitable for the planned activity.
B. Unsuitable conditions shall be brought to the attention of the Owner prior to the commencement of
any work.
3.2 Preparation
A. Contractor is responsible for verifying and protecting surrounding utilities and areas.
B. Contractor is responsible for compliance with the Texas Excavation Safety System and the most
current City of Lubbock Ordinance associated with white line notification.
C. Any repair to damaged areas or utilities shall be at the Contractor's expense.
D. Contractor is responsible for proper notification of other utilities before commencing work.
E. Contractor is responsible for providing all traffic control setup, devices, barricades, preparation and
submission of a traffic control plan to the governing agency as necessary at the expense of the
contractor.
F. All work shall include installation and maintenance of all BMP's (Best Management Practices) as
necessary to comply with the City of Lubbock storm water ordinance and TCEQ (Texas
Commission of Environmental Quality) construction general permits. This work is subsidiary to the
various bid items of the contract.
3.3 Installation
A. Contractor shall install components in accordance with the latest requirements of the City of
Lubbock Design Standards.
B. Contractor shall disinfect water mains and components in accordance with the latest version of the
City Of Lubbock Design Standards and the requirements of the Texas Council on Environmental
Quality. Contractor is responsible for providing the disinfectant chemicals at no additional expense
to the City of Lubbock.
C. At a minimum mechanical compaction shall meet 95% Modified Proctor Density (with moisture
content of +/-2% of optimum) in paved areas and 90% Modified Proctor Density (with moisture
content of +/-2% of optimum) in unpaved areas. Backfill shall be accomplished in 6-8" lifts in
unpaved areas. Density testing of compacted areas must be performed at least once per installation
and for every 50'of pipe length and every 2 feet of lift. Contractor shall use 1 '/� sack controlled low
strength material (flowable fill) with pea gravel in all paved areas or areas proposed to be paved. The
contractor is responsible for haul off of excess material is used.
3.4 Field Quality Control
A. Test installed components in accordance with the latest version of the City Of Lubbock Design
Standards and the Texas Council on Environmental Quality.
B. City of Lubbock personnel will inspect all aspects of construction for safety and compliance at the
Engineers own discretion.
C. Water main construction must be disinfected and pressure tested in accordance with the most recent
version of the City Of Lubbock Design Standards.
D. Sanitary sewer mains must be mandrel tested in accordance with the most recent version of the City
Of Lubbock Design Standards.
E. Sanitary sewer manholes must be vacuum tested in accordance with the most recent version of the
City Of Lubbock Design Standard.
F. Sanitary sewer line mains must be pressure tested in accordance with the most recent version of the
city of Lubbock Water Utilities Design Standards.
G. Density testing will be performed for every 2 feet of lift and 50'of pipe length. At a minimum at
least one test will be performed per installation. All density testing is at the contractor's expense.
REVISED �(!C( f iia L
BID FORM JJ
Water & Sanitary Sewer Tap Installation and Construction Services
City of Lubbock, TX
ITB 15 -12159 -TF
In compliance with the Invitation to Bid 15 -12159 -TF, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be
rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or
irregularities of any kind. The Invitation to Bid 15 -12159 -TF is by reference incorporated in this contract. The Bid Form
most be completed in blue or black ink or by typewriter.
ITEM
DESCRIPTION
QTY (More
Ulm
UNIT COST"
EXTENDED COST
or Less)
ROUP A: SERVICE CONNECTIONS
EWER SERVICE CONNECTIONS
(Asspecified herein)
Al
Service Connections 0' to 4' Deep. As
75
EA
$500.00
$37,500.00
ecified herein
A2
Service Connections 5' to 8' Deep. As
100
EA
$525.00
$52,500.00
ecified herein
A3.
Service Connections 8' to 12' Deep. As
100
EA
$ 550.00
$55,000.00
specified herein
A4.
Service Connections 12' to 15' Deep.
75
EA
$575.00
$43,125.00
s specified herein
A5.
Service Connections 15' to 18' Deep.
25
EA
$1,300.00
$ 32,500.00
As specified herein
A6.
Service Connections 18' to 20' Deep.
10
EA
1,660.00
$16,600.00
As specified herein
A7
Cubic Yards Flowable Fill for Paved
200
EA
50.00
$70,000.00
Areas. Asspecified herein
WATER SERVICE CONNECTIONS
(Asspecified herein)
A8
One Inch Water Meter Tap. As
800
EA
$355.00
$284,000.00
specified herein
A9
Two inch Tap for One and one-half Inch
20
EA
$455.00
$ 9,100.00
Water Meter. Asspecified herein
A10
Two Inch Water Meter Tap. A
50
EA
$550.00
$27,500.00
specified herein
Al I
our inch Tap for Three Inch Water
25
EA
10.00
$10,250.00
Meter. Asspecified herein
A 12
1.5 Cubic Yards Flowable Fill for Paved
500
EA
$270.00
$135,000.00
teas. Asspecified herein
TRAFFIC CONTROL
Asspecified herein)
Cost per job for complete setup of
A13.
TXDOT approved and permitted
(Cost plus 10% with City approved submittal of cost
barricades asspecified herein.
summary from barricades and signage sub -contractor)
A14.
Cost per job for complete setup oil
barricade for City thoroughfare (T -I
0
(Cost plus 10% with City approved submittal of cost
-2) ass ecified herein.
summary from barricades and signage sub -contractor)
S: Purchase(Bid Docs/ITB 15 -12159 -TF, Water & Sanitary Sewer Tap Installation and Construction Services
REVISED
ITEM
DESCRIPTION
QTY (More
U/M
UNIT COST*
EXTENDED COST
or Less)
Cost per job for complete setup o
A15.
barricades for other City street closure
25
EA
$300.00
$7,500.00
as specified herein.
ASHPALT AND CONCRETE CUT AND
REMOVAL
Asspecified herein
Square Foot of Asphalt Cut an
A16.
Removed for pipeline installation. As
2,000
SF
$14.00
$28.000.00
ecified herein
Square Foot of Concrete Cut an
A17.
Removed for pipeline installation. As
600
SF
$14.00
$8,400.00
ecified herein
Cost for ditch in Rock to be verified b
A18.
City of Lubbock Inspector prior to
40
HR
$100.00
$4,000.00
commencement of work (per hour
encountered). Asspecified herein
TOTAL FOR GROUP A, ITEMS 1 THROUGH 18.$
820,975.00
ROUP B: MAIN CONSTRUCTION, BORE & INSTALL, MISCELLANEOUS EQUIPMENT AND
ASPHALT AND CONCRETE
POTABLE WATER MAIN
CONSTRUCTION
(Asspecified herein
BI
" Class 150 Water Pipe. As specified
1,000
FT
$14.00
14,000.00
erein
B2
6" Class 150 Water Pipe. As specified
5,000
FT
$16.00
$80,000.00
herein
B3
8" Class 150 Water Pipe. As specified
5,000
FT
$18.00
$90,000.00
herein
B4.
10" Class 150 Water Pipe. As specified
1,000
FT
$20.00
$20,000.00
herein
BS
12" Class 150 Water Pipe. As specified
1,000
FT
$22.00
$22,000.00
erein
B6
16" Class 150 Water Pipe. As specified
500
FT
$24.00
$12,000.00
herein
B7
" Gate Valve and Box. As specified
10
EA
240.00
$2,400.00
herein
B8
" Gate Valve and Box. As specified
30
EA
S260.00
$7,800.00
herein
B9
8" Gate Valve and Box. As specified
30
EA
$280.00
$8,400.00
erein
1310.
10" Gate Valve and Box. As specified
10
EA
$300.00
$3,000.00
herein
BI 1.
12" Gate Valve and Box. As specified
10
EA
$320.00
$3,200.00
herein
S: Purchase/Bid Docs/ITB 15 -12159 -TF, Water & Sanitary Sewer Tap Installation and Construction Services
2
REVISED
ITEM
DESCRIPTION
QTY (More
U/M
UNIT COST'
EXTENDED COST
or Less)
B12
16" Gate Valve and Box. As specified5
EA
$360.00
$1,800.00
erein
B13
" x 4" Main Line Tap. As specified
50
EA
$800.00
$40,000.00
erein
B14
" x 6" Main Line Tap. As specified
50
EA
POO.00
$30,000.00
erein
B15.
811x 4" Main Line Tap. As specified50
EA
20.00
$41,000.00
erein
B16.
8 x 6" Main Line Tap. As specified50
EA
$840.00
$42,000.00
herein
617
8" x 8" Main Line Tap. As specific
50
EA
$600.00
$30,000.00
herein
B18
10" x 4" Main Line Tap. As specifiedIO
EA
$900.00
9,000.00
herein
B19
10" x 6" Main Line Tap. As specified10
EA
$920.00
$9,200.00
herein
B20.
10" x 8" Main Line Tap. As specified10
EA
940.00
9,400.00
herein
B21
10" x 10" Main Line Tap. As specifie
10
EA
$960.00
$9,600.00
herein
B22
12" x 4" Main Line Tap. As specified
25
EA
$960.00
$24,000.00
herein
B23
12" x 6" Main Line Tap. As specified
25
EA
$980.00
$24,500.00
herein
B24
12" x 8" Main Line Tap. As specified
25
EA
$1,000.00
$25,000.00
herein
B25
Illerein
12" x 10" Main Line Tap. As specified
25
EA
$1040.00
$26,000.00
B26
12" x 12" Main Line Tap. As specified
Verein
25
EA
$800.00
$20,000.00
B27
16" x 4" Main Line Tap. As specified
5
EA
$1,100.00
$5,500.00
erein
B28
16" x 6" Main Line Tap. As specified5
herein
EA
1,140.00
$5,700.00
B29
16" x 8" Main Line Tap. As specified
5
EA
$1,160.00
5,800.00
herein
B30.
16" x 10" Main Line Tap. As specified5
herein
EA
$1,180.00
$5,900.00
16" x 12" Main Line Tap. As specified
B31.
herein
5
EA
$1,200.00
$6,000.00
B32
5' Bury Fire Hydrant Set for new50
EA
$600.00
$30,000.00
installation. Ass specified herein
B33.
Additional Fire Hydrant Bury Depth. As
specified herein
100
FT
$50.00
$5,000.00
B34.
ire Hydrant Adjustment. As specified20
EA
50.00
$1,000.00
erein
B35,
Ductile Iron Fitting (including ells.
tees, bends, etc.). Ass specified herein
30
EA
$40.00
$1,200.00
B36.
" Ductile Iron Fitting (including ells
tees, bends, etc.). Ass specified herein
30
EA
$60.00
$1,800.00
S: Purchase/Bid Docs/ITB 15 -12159 -TF, Water & Sanitary Sewer Tap Installation and Construction Services
3
REVISED
ITEM
DESCRIPTION
QTY (More
U/M
UNIT COST"
EXTENDED COST
ur Less)
B37.
8 Ductile Iron Fitting (including ells
30
EA
$80.00
$2,400.00
tees, bends, etc.). As specified herein
B38
10" Ductile Iron Fitting (including ells
20
EA
$100.00
$2,000.00
tees, bends, etc.. Asspecified herein
B39.
12 Ductile Iron Fitting (including ells
30
EA
$120.00
$3,600.00
tees, bends, etc.. Asspecified herein
B40.
16" Ductile Iron Fitting (including ells
20
EA
$160.00
$3,200.00
tees, bends, etc.). Asspecified herein
Additional Water Main Depth in excess
B41.
of 5 feet of cover (per linear foot). A
500
FT
$3.00
$1,500.00
s ecified herein
SANITARY SEWER MAIN
CONSTRUCTION
(Asspecified herein)
B42
" PVC Sanitary Sewer Pipe 0' to 4'
200
FT
$16.00
$3,200.00
Deep. Asspecified herein
B43.
PVC Sanitary Sewer Pipe 4' to 6'
200
FT
$17.00
$3,400.00
Deep. Asspecified herein
B44
" PVC Sanitary Sewer Pipe 6' to 8'
300
FT
$18.00
$5,400.00
Deep. Asspecified herein
B45.
PVC Sanitary Sewer Pipe 8' to 10'
300
FT
$19.00
$5,700.00
Deep. Asspecified herein
B46.
6" PVC Sanitary Sewer Pipe 10' to 12'
300
FT
$20.00
$6,000.00
,Deep.
Asspecified herein
B47."
PVC Sanitary Sewer Pipe 12' to 14'
200
FT
$21.00
$4,200.00
ee . Asspecified herein
B48.
8 PVC Sanitary Sewer Pipe 0' to 4'
100
FT
$17.00
$1,700.00
ee . Ass ecified herein
B49
8" PVC Sanitary Sewer Pipe 4' to 6'
100
FT
$18.00
$1,800.00
Deep. Asspecified herein
B50
8 PVC Sanitary Sewer Pipe 6' to 8'
100
FT
$19.00
$1,900.00
Deep. Asspecified herein
B51
8" PVC Sanitary Sewer Pipe 8' to 10'
100
FT
$20.00
$2.000.00
ee . Asspecified herein
B52
8" PVC Sanitary Sewer Pipe 10' to 12'
100
FT
$21.00
$2,100.00
DeeD. Ass ecified herein
B53.
8 PVC Sanitary Sewer Pipe 12' to 14'
100
FT
$22.00
$2,200.00
Deep. Asspecified herein
B54.
8 PVC Sanitary Sewer Pipe 14' to 16'
100
FT
23.00
2,300.00
Deep. Ass specified herein
B55.
8 PVC Sanitary Sewer Pipe 16' to 18'
100
FT
$24.00
$2,400.00
ee . Asspecified herein
B56.
Sanitary Sewer Pipe 18' to 20'
Lep.
e . Asspecified herein
100
FT
$25.00
$2,500.00
B57
10" PVC Sanitary Sewer Pipe 0' to 4'
Deep. Asspecified herein
1 00
FT
$18.00
$1,800.00
B58
10" PVC Sanitary Sewer Pipe 4' to 6'
Deen. Ass ecified herein
100
FT
$19.00
$1,900.00
B59.
10" PVC Sanitary Sewer Pipe 6' to 8'
Deep. Ass specified herein
100
FT
$20.00
$2,000.00
S: Purchose/Bid Docs/1TB 15 -12159 -TF, Water & Sanitary Sewer Tap Installation and Construction Services
REVISED
ITEM
DESCRIPTION
QTY (mare
U/M
UNIT COST*
EXTENDED COST
or Less)
B60.
10" PVC Sanitary Sewer Pipe 8' to 10'
100
FT
$21.00
$2,100.00
Deep. As specified herein
B61.
10" PVC Sanitary Sewer Pipe 10' to 12'
100
FT
$22.00
$2,200.00
Deep. As specified herein
B62
10" PVC Sanitary Sewer Pipe 12' to 14'
100
FT
23.00
$2,300.00
Deep. Asspecified herein
B63.
10" PVC Sanitary Sewer Pipe 14' to 16'
100
FT
24.00
$2,400.00
Deep. As secified herein
B64.
10" PVC Sanitary Sewer Pipe 16' to 18'
100
FT
5.00
$2,500.00
ee . Ass ecified herein
B65.
10" PVC Sanitary Sewer Pipe 18' to 20'
100
FT
$26.00
$2,600.00
ee V. Asspecified herein
B66.
12" PVC Sanitary Sewer Pipe 0' to 4'
]00
FT
$18.00
$1,800.00
Deep. Asspecified herein
667
12" PVC Sanitary Sewer Pipe 4' to 6'
100
FT
$19.00
$1,900.00
Deep. Asspecified herein
B68
12" PVC Sanitary Sewer Pipe 6' to 8'
100
FT
$ 20.00
$ 2,000.00
Deep. Asspecified herein
B69.
12" PVC Sanitary Sewer Pipe 8' to 10'
iDeep.
100
FT
$21.00
$2,100.00
Asspecified herein
B70,
12' PVC Sanitary Sewer Pipe 10' to 12'
100
FT
22.00
$ 2,200.00
Dee . Asspecified herein
B71
12" PVC Sanitary Sewer Pipe 12' to 14'
100
FT
$23.00
$2,300.00
ee . Asspecified herein
B72
12" PVC Sanitary Sewer Pipe 14' to 16'
100
FT
$24.00
$2,400.00
ee . Ass ecified herein
B73
12" PVC Sanitary Sewer Pipe 16' to 18'
100
FT
$25.00
$ 2,500.00
Deen. Ass ecified herein
B74
12" PVC Sanitary Sewer Pipe 18' to 20'
100
FT
$26.00
$2,600.00
ee . Ass ecified herein
B75.
Standard Manhole 4' or less. As
100
EA
$750.00
$75,000.00
specified herein
B76.
-ost for Additional Vertical Feet50
FT
$100.00
5,000.00
Standard Manhole. Ass specified herein
B77
Drop Manhole 4' or less. As specified
50
EA
$1000.00
$50,000.00
herein
B78.
ost for Additional Vertical Feet Drop
100
FT
150.00
$15,000.00
anhole. Ass specified herein
B79.
ost to Tie to an Existing Manhole. As
100
EA
$50,000.00
ecified herein
F500.00
B80
6" x 4" Wye with Plug. As specific
10
EA
$100.00
$1,000.00
erein
B81.
8 x 4" Wye with Plug. As specified
10
EA
$125.00
$1,250.00
erein
B82
10" x 4" Wye with Plug. As specified
10
EA
$150.00
$1,500.00
erein
B83
12" x 4" Wye with Plug. As specified
l0
EA
$175.00
$1,750.00
herein
" Service Extension to Property Lin
B84.
with Plug in excess of 15 feet. As
100
EAS
150.00
$15,000.00
-specified
herein
S: Purchase/Bid Dms/ITB 15 -12159 -TF, Water & Sanitary Sewer Tap Installation and Construction Services
5
IS
ITEM
DESCRIPTION
QTY (.More
U/M
UNIT COST*
EXTENDED COST
or Less)
B85.
6" Plug. As specified herein
10
EA
$25.00
$250.00
B86.
8" Plug. As specified herein
10
EA
$25.00
$250.00
B87.
10" Plug. As specified herein
10
EA
$25.00
$250.00
B88
12" Plug. As specified herein
10
EA
$ 25.00
$250.00
BORE FOR AND INSTALL CASING AND
PIPE
Asspecified herein)
Bore on grade and Install 12" Steel
B89.
Casing and install PVC pipe with
100
FT
$50.00
$5,000.00
acers. Ass ecified herein
Bore on grade and Install 14" Steel
B90.
Casing and install PVC pipe with
100
FT
$60.00
$6,000.00
acers. Ass ecified herein
Bore on grade and Install 16" Steel
B91.
Casing and install PVC pipe with
100
FT
$70.00
$7,000.00
spacers. Asspecified herein
Bore on grade and Install 18" Steel
B92.
Casing and install PVC pipe with
100
FT
$80.00
$8,000.00
spacers. Asspecified herein
Bore on grade and Install 20" Steel
B93.
Casing and install PVC pipe with
100
FT
$100.00
$10,000.00
Is
pacers. Asspecified herein
Bore on grade and Install 24" Steel
B94.
Casing and install PVC pipe with
100
FT
$120.00
$12,000.00
spacers. Asspecified herein
B95.
Bore on grade and Install 6 Inch PVC
100
FT
$30.00
$3,000.00
ipe. As specified herein
B96.
Bore on grade and Install 8 Inch PVC
100
FT'
$40.00
$4,000.00
ipe. As specified herein
B97.
Bore on grade and Install 10 Inch PVC
100
FT
$50.00
$5,000.00
ipe. As specified herein
B98,
ore on grade and Install 12 Inch PVC
100
FT
$60.00
$6,000.00
I pe. As specified herein
B99.
Bore on grade and Install 16 Inch PVC
100
FT
$80.00
$8,000.00
ipe. As specified herein
MISCELLANEOUS EQUIPMENT AND
OPERATOR
Asspecified herein
resh Compressed air Supply fo
BI00.
Confined Space Entry SCBA work (rat
24HR
$60.0.
$1,440.00
er hour). Asspecified herein
S: Purchase/Bid Docs/ITB 15 -12159 -TF, Water & Sanitary Sewer Tap Installation and Construction Services
REVISED
ITEM
DESCRIPTION
QTY (.More
U/M
UNIT COST"
EXTENDED COST
or Less)
Backhoe & Operator for Miscellaneous
13101.
xcavation John Deere 310 Extendahoe
24
HR
$60.00
r Equal (rate per hour). As specified$1,440.00
herein
Backhoe & Operator for Miscellaneous
B102
xcavation John Deere 310 Extendahoe
3
DY
$400.00
$1,200.00
r Equal (rate per day). As specified
erein
Backhoe & Operator for Miscellaneous
13101
Excavation John Deere 310 Extendahoe
1
WK
$1,500.00
$1,500.00
or Equal (rate per week). As specified
herein
50,000 L.B. Excavator & Operator fo
13104.
Miscellaneous Excavation (rate pet
8
HR
$80.00
$640.00
hour). Asspecified herein
50,000 L.B. Excavator & Operator fol:
B105.
Miscellaneous Excavation (rate pet
1
DY
$500.00
$500.00
Asspecified herein
50,000 L.B. Excavator & Operator for
13106.
Miscellaneous Excavation (rate pet
1
WK
$2,000.00
$2,000.00
eek). Asspecified herein
Miscellaneous Man-hours Labor:
13107
Approved by Owner in Writing Prior to
10
HR
$ 50.00
$500.00
he Commencement of Work. As
ecified herein
ASHPALT AND CONCRETE CUT AND
REMOVAL
Asspecified herein
Square Foot of Asphalt Cut an
13108.
Removed for pipeline installation. As
2,000
SF
$14.00
$28,000.00
ecified herein
Square Foot of Concrete Cut an
B109.
Removed for pipeline installation. As
600
SF
14.00
$8,400.00
ecified herein
Cost for ditch in Rock to be verified b
13110.Ity
of Lubbock Inspector prior tc
40
HR
$100.00
$4,000.00
ommencement of work (per hou
ncountered). Asspecified herein
TRAFFIC CONTROL
Asspecified herein
Cost per job for complete setup of
(Cost plus 10% with City approved submittal of cost
B 111.
XDOT approved and permitted
summary from barricades and signage sub -contractor)
arricades ass ecified herein.
Cost per job for complete setup o
a
(Cost plus 10% with City approved submittal cost
B 112.
barricade for City thoroughfare (T-1
summary from barricades and signage sub -contractor)
-2) ass ecified herein.
Cost per job for complete setup o
8113.
barricades for other City street closures
25
EA
300.00
7,500.00
asspecified herein.
S: PurchascBid DocsaTB 15 -12159 -TF, Water & Sanitary Sewer Tap Installation and Construction Services
7
ISA -01A
ITEM
DESCRIPTION
QTY (Nom
Ulm
UNIT COST*
EXTENDED COST
or Less)
TOTAL FOR GROUP B, ITEMS 1 THROUGH 113.$1,118,920.00
ROUP C: HYDRO EXCAVATION SERVICES (As specified herein)
Mobilization and demobilization o
Cl.hydro-excavator
and crew to include
20
EA
$600.00
$12,000.00
rite deposition, watering, and travel
time.
C2.Hydro-excavator
and crew
20
HR
$200.00
54,000.00
TRAFFIC CONTROL
(As specified herein)
Cost per job for complete setup of
C3.
XDOT approved and permitted
n
(Cost plus 10% with City approved submittal of cost
arricades ass ecified herein.
summary from barricades and signage sub -contractor)
Cost per job for complete setup o
a
(Cost plus l0/o with City approved submittal cost
C4.
barricade for City thoroughfare (T-1 &
2 as specified herein.
summary from barricades and signage sub -contractor)
Cost per job for complete setup o
C5.
barricades for other City street closures
25
EA
300.00
$7,500.00
ks specified herein.
ASHPALT AND CONCRETE CUT AND
REMOVAL
Asspecified herein
Square Foot of Asphalt Cut an
C6.
Removed for pipeline installation. As
2,000
SF
S14.00
$28,000.00
ecified herein
Square Foot of Concrete Cut an
C7.
Removed for pipeline installation. As
600
SF
$14.00
$8.400.00
ecified herein
Cost for ditch in Rock to be verified b
C8
City of Lubbock Inspector prior to
40
HR
$100.00
$4,000.00
commencement of work (per hour
encountered). Asspecified herein
TOTAL FOR GROUP C, ITEMS 1 THROUGH 8.
—_
M
63,900.00
—
OVERALL TOTAL FOR ITEMS 1 THROUGH 133.$
2,003,795.00
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed
S: Purchase/Bid Dws)ITB 15 -12159 -TF. Water & Sanitary Sewer Tap Installation and Construction Services
REVISED
Unless otherwise specified herein, the City may award the bid either item-by—item or on an all -or -none basis for any
item or group of items shown on the bid.
The City of Lubbock is seeking a contract for Water & Sanitary Sewer Tap Installation and Construction Services
with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting
multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to
make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of N/A %, net N//Calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
atter the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products
of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same
product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements
as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services,
at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below
if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipal Power Agency, Lynn County, and City of Wolfforth.
YES—X NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY HD Weaver Ditching Service, Inc. a corporation organized under the laws of the State of
Texas , or a partnership consisting of or individual trading as
of the City of Lubbock
Firm: H.D. Weaver Ditching Service, Inc.
Address: 101 E Harvard
City: Lubbock State: Texas Zip 79403
Bidder acknowledges receipt of the following addenda:
Addenda No. 1 Addenda No. 2 Addenda No. Addenda No. _
Date 12-31-2014 Date 1-6-2015 Date Date
S: Purchase/Bid Does/ITB 15 -12159 -TF. water & Sanitary Sewer Tap Installation and Construction Services
M/WBE Firm:1 Woman I Black Amcric
Hispanic American Asian Pacific
sign by hand
Officer Name and Tgdr Randy Jeffreys, President
Please Print
Business Telephone Number 806 763-2723 FAX: 806 763-0444
E-mail Address: randyieffreys(d)msn.com
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over 850,000): Date P.O./Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS.
S: Purchase/Bid Docs/ITB 15.12159 -TF, Water & Sanitary Sewer Tap Installation and Construction Services
10
DATE January 14, 2015
bbock
TEXAS
TO Marta Alvarez, Director of Purchasing and Contract Management
FROM Greg Baier, P.E.
CC R. Keith Smith, P.E.
SUBJECT Contract Award Recommendation
ITB 15 -12159 -TF, Water & Sanitary Sewer Tap Installation and Construction
Services
BACKGROUND/DISCUSSION:
This is a one year contract with the option for up to three (3) additional one-year extensions to
install various water and sanitary sewer system components. Major items include installation of:
sewer and water taps, water lines and valves, bores and casing. This contract also includes rental
of assorted construction equipment with operators. Construction materials are to be provided by
the City of Lubbock and installed by the successful bidder. Bids were received from the
following:
Company Group A Group B Group C
H.D. Weaver Ditching Service $ 820,975 $ 1,118,920 $ 63,900
Utility Contractors of America 0 2,281,800 140,000
Burdett Ditching 1,010,950 0 0
The contract is awarded by the unit price. The total amount of the award is estimated based on
expected quantities, and actual expenditures may be more or less depending on actual need. The
price per unit will not change.
SUMMARY/RECOMMENDATION:
Staff recommends the service contract be awarded to H.D. Weaver Ditching Service, Inc. of
Lubbock, TX for groups A, B, and C. The contract shall be for a term of one year, with the
option of three, one year extensions, said date of term beginning upon formal approval.
FISCLA,L IMPACT:
Re olvmg eni0rpnofunds, paid by cus om
A in two accounts 6470.9242.30000 for sem
Group B in two accounts 6423.9242.30000
extensions for this purpose. Project _._.
Group C activities.
John Turpin, P.E.
Chief Water Utilities Engineer
City of Lubbock
A line fees, have been established for: Group
and 6370.9241.30000 for water taps; and
ter extensions and 6115.9241.30000 for water
$_ of which $_ is available for