HomeMy WebLinkAboutResolution - 2019-R0025 - Kimley-Horn And Associates - 02/12/2019Resolution No. 2019-R0025
Item No. 8.6
February 12, 2019
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Professional Service Agreement Contract No.
14510 for Loop 88 Utility Relocations, by and between the City of Lubbock and Kimley-
Horn and Associates, Inc., of North Carolina, and related documents. Said Contract is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on February 12, 2019
Lj -
DANIEL M. POPE, MAYOR
ATTEST:
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Reb ca Garza, City Secr ary
APPROVED AS TO CONTENT:
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estca McEachern, Assistan ity Manager
APPROVED AS TO FORM:
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Kelli Leisure, Assistant City Attorney
ccdocslRES,Service Agreement Contract 14510 Loop 88 Utility Relocations
January 25, 2019
Resolution No. 2019-R0025
PROFESSIONAL SERVICES AGREEMENT
STATE OF TEXAS §
COUNTY OF LUBBOCK §
This Professional Service Agreement ("Agreement") Contract No. 14510 is entered into this 12th
day of _ February , 2019, is by and between the City of Lubbock (the "City"), a Texas home rule
municipal corporation, and Kinley-Horn and Associates, Inc., (the" Engineer"), a North Carolina
corporation.
WITNESSETH
WHEREAS, The City desires to contract with the Engineer to provide professional services for
Loop 88 Utility Relocations, (the "Activities"); and
WHEREAS, the Engineer has a professional staff experienced and is qualified to provide
professional engineering services related to Activities, and will provide the services, as defined below, for
the price provided herein, said price stipulated by the City and the Engineer to be a fair and reasonable
price; and
WHEREAS, the City desires to contract with the Engineer to provide professional services
related to the Activities, and Engineer desires to provide the Services related to same.
NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth in
this Agreement, the City and the Engineer hereby agree as follows:
ARTICLE I. TERM
The term of this Agreement commences on the Effective Date and continues without interruption
for a term of 900 days. If the Engineer determines that additional time is required to complete the Services,
the City Engineer, may, but is not obligated to, in his or her discretion, execute an agreement to grant up to
an additional six (6) months of time so long as the amount of the consideration does not increase. An
amendment to this Agreement resulting in an increase in the amount of the consideration must be approved
by the City acting through its governing body.
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ARTICLE II. SERVICES AND COMPENSATION
A. The Engineer shall conduct all activities, and within such timeframes, as set forth on Exhibit
"A", attached hereto (the "Services").
B. The Engineer shall receive as consideration to be paid for the performance of the Services, an
amount not to exceed $529,400, as set forth in Exhibit "B".
ARTICLE III. TERMINATION
A. General. The City may terminate this Agreement, for any reason or convenience, upon thirty
(30) days written notice to the Engineer. In the event this Agreement is so terminated, the City shall only
pay the Engineer for services actually performed by the Engineer up to the date the Engineer is deemed to
have received notice of termination, as provided herein.
B. Termination and Remedies. In the event the Engineer breaches any term and/or provision of this
Agreement, the City shall be entitled to exercise any right or remedy available to it by this Agreement, at
law, equity, or otherwise, including without limitation, termination of this Agreement and assertion of an
action for damages and/or injunctive relief. The exercise of any right or remedy shall not preclude the
concurrent or subsequent exercise of any right or remedy and all rights and remedies shall be cumulative.
ARTICLE IV. NON - ARBITRATION
The City reserves the right to exercise any right or remedy available to it by law, contract, equity,
or otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising
its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive,
and may be exercised concurrently. To the extent of any conflict between this provision and another
provision in, or related to, this Agreement, this provision shall control.
ARTICLE V. REPRESENTATIONS AND WARRANTIES
A. Existence. The Engineer is a corporation duly organized, validly existing, and in good standing
under the laws of the State of Texas and is qualified to carry on its business in the State of Texas.
B. Corporate Power. The Engineer has the corporate power to enter into and perform this
Agreement and all other activities contemplated hereby.
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C. Authorization. Execution, delivery, and performance of this Agreement and the activities
contemplated hereby have been duly and validly authorized by all the requisite corporate action on the part
of the Engineer. This Agreement constitutes legal, valid, and binding obligations of the Engineer and is
enforceable in accordance with the terms thereof.
D. Engineer. The Engineer maintains a professional staff and employs, as needed, other qualified
specialists experienced in providing the Services, and is familiar with all laws, rules, and regulations, both
state and federal, including, without limitation the applicable laws, regarding the Activities contemplated
hereby.
E. Performance. The Engineer will and shall conduct all activities contemplated by this Agreement
in accordance with the standard of care, skill and diligence normally provided by a professional person in
performance of similar professional services, and comply with all applicable laws, rules, and regulations,
both state and federal, relating to professional services, as contemplated hereby.
F. Use of Copyrighted Material. The Engineer warrants that any materials provided by the Engineer
for use by City pursuant to this Agreement shall not contain any proprietary material owned by any other
party that is protected under the Copyright Act or any other law, statute, rule, order, regulation, ordinance
or contractual obligation relating to the use or reproduction of materials. The Engineer shall be solely
responsible for ensuring that any materials provided by the Engineer pursuant to this Agreement satisfy this
requirement and the Engineer agrees to indemnify and hold City harmless from all liability or loss caused
to City or to which City is exposed on account of the Engineer's failure to perform this duty.
ARTICLE VI. SCOPE OF WORK
The Engineer shall accomplish the following: Professional Services related to the Services, as
provided in Exhibit "A", attached hereto and made a part hereof.
ARTICLE VII. INDEPENDENT CONTRACTOR STATUS
The Engineer and the City agree that the Engineer shall perform the duties under this Agreement
as an independent contractor and shall be considered as independent contractor under this Agreement and/or
in its activities hereunder for all purposes. The Engineer has the sole discretion to determine the manner in
which the Services are to be performed. During the performance of the Services under this Agreement, the
Engineer and the Engineer's employees and/or sub -consultants, will not be considered, for any purpose,
employees or agents of the City within the meaning or the application of any federal, state or local law or
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regulation, including without limitation, laws, rules or regulations regarding or related to unemployment
insurance, old age benefits, workers compensation, labor, personal injury or taxes of any kind.
ARTICLE VIII. INSURANCE
The Engineer shall procure and carry, at its sole cost and expense through the life of this Agreement,
except as otherwise provided herein, insurance protection as hereinafter specified, in form and substance
satisfactory to the City, carried with an insurance company authorized to transact business in the state of
Texas, covering all aspects and risks of loss of all operations in connection with this Agreement, including
without limitation, the indemnity obligations set forth herein. The Engineer shall obtain and maintain in
full force and effect during the term of this Agreement, and shall cause each approved subcontractor or sub -
consultant of the Engineer to obtain and maintain in full force and effect during the term of this Agreement,
commercial general liability, professional liability and automobile liability coverage for non -owned and
hired vehicles with insurance carriers admitted to do business in the state of Texas. The insurance
companies must carry a Best's Rating of A-VII or better. Except for Professional Liability, the policies will
be written on an occurrence basis, subject to the following minimum limits of liability:
Commercial General Liability:
Per Occurrence Single Limit: $1,000,000
General Aggregate Limit: $2,000,000
Professional Liability:
Combined Single Limit: $1,000,000
Automobile Liability:
Combined Single Limit for any auto: $1,000,000 Per Occurrence
Employer's Liability:
Per Occurrence Single Limit: $1,000,000
The Engineer shall further cause any approved subcontractor or sub -consultant to procure and
carry, during the term of this Agreement, the insurance coverage required of Engineer herein, including
without limitation, Professional Liability coverage, protecting the City against losses caused by the
professional negligence of the approved subcontractor or sub -consultant. The City shall be listed as a
primary and noncontributory additional insured with respect to the Automobile Liability and Commercial
General Liability and shall be granted a waiver of subrogation under those policies. The Engineer shall
provide a Certificate of Insurance to the City as evidence of coverage.
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The Certificate shall provide 30 day's notice of cancellation. A copy of the additional insured
endorsement and waiver of subrogation attached to the policy shall be included in the Certificate. The
Engineer shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas
Labor Code. Further, the Engineer shall maintain said coverage throughout the term of this Agreement and
shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer maintains
said coverage. The Engineer may maintain Occupational Accident and Disability Insurance in lieu of
Worker's Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in
favor of the City. If at any time during the life of the Agreement or any extension hereof, the Engineer fails
to maintain the required insurance in full force and effect, the Engineer shall be in breach hereof and all
work under the Agreement shall be discontinued immediately.
Notwithstanding anything contained herein to the contrary, the professional liability policy shall be
maintained at the Engineer's sole cost and expense. The retroactive date shall be no later than the
commencement of the performance of this Agreement and the discovery period (possibly through tail
coverage) shall be no less than 10 years after the completion of the Services provided for in this Agreement.
The provisions of this Article VIII shall survive the termination or expiration of this Agreement.
ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS
The Engineer may employ or retain consultants, contractors, or third parties (any of which are
referred to herein as "Sub -consultant"), to perform certain duties of Engineer, as set forth on Exhibit "A",
attached hereto, under this Agreement, provided that the City approves the retaining of Sub -consultants.
The Engineer is at all times responsible to the City to perform the Services as provided in this Agreement
and the Engineer is in no event relieved of any obligation under this Agreement upon retainage of any
approved Sub -consultant. Any agent and/or Sub -consultant retained and/or employed by the Engineer shall
be required by the Engineer to carry, for the protection and benefit of the City and the Engineer and naming
said third parties as additional insureds, insurance as described above required to be carried by the Engineer
in this Agreement.
The Engineer represents that such services are either under applicable value thresholds or are
otherwise exempt from notice and/or bid requirements under Texas Law.
ARTICLE X. CONFIDENTIALITY
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The Engineer shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without prior written
consent of the City, unless otherwise required by law.
ARTICLE XI. INDEMNITY
THE ENGINEER SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK
AND ITS ELECTED OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL SUITS,
ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY KIND, CHARACTER, TYPE,
OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE GENERALITY OF THE FOREGOING,
ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY OR
DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY
ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT OF, RELATED TO
OR OCCASIONED BY, THE NEGLIGENT ACTS OF THE ENGINEER, ITS AGENTS, EMPLOYEES,
AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR
OMISSIONS UNDER THIS AGREEMENT AND/OR THE USE OR OCCUPATION OF CITY OWNED
PROPERTY. THE INDEMNITY OBLIGATION PROVIDED HEREIN SHALL SURVIVE THE
EXPIRATION OR TERMINATION OF THIS AGREEMENT.
ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS
The Engineer shall comply with all applicable federal, state and local laws, statutes, ordinances,
rules and regulations relating, in any way, manner or form, to the activities under this Agreement, and any
amendments thereto.
ARTICLE XIII. NOTICE
A. General. Whenever notice from the Engineer to the City or the City to the Engineer is required
or permitted by this Agreement and no other method of notice is provided, such notice shall be given by
(1) actual delivery of the written notice to the other party by hand (in which case such notice shall be
effective upon delivery); (2) facsimile (in which case such notice shall be effective upon delivery); or (3)
by depositing the written notice in the United States mail, properly addressed to the other party at the
address provided in this article, registered or certified mail, return receipt requested, in which case such
notice shall be effective on the third business day after such notice is so deposited.
B. Engineer's Address. The Engineer's address and numbers for the purposes of notice are:
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KIMLEY-HORN AND ASSOCIATES, INC.
Kenny Friar, P.E.
4411 98" Street
Suite 300
Lubbock, Texas 79424
Telephone: 806.686.1089
C. City's Address. The City's address and numbers for the purposes of notice are:
John Turpin, P.E.,
City of Lubbock
P.O. Box 2000
1625 13th Street
Lubbock, Texas 79457
Telephone: 806.775.2342
D. Change of Address. Either party may change its address or numbers for purposes of notice by
giving written notice to the other party as provided herein, referring specifically to this Agreement, and
setting forth such new address or numbers. The address or numbers shall become effective on the 15th day
after such notice is effective.
ARTICLE XIV. CITY -PROVIDED DATA AND RESPONSIBILITIES
Provision of Data. The City shall furnish the Engineer non -confidential studies, reports and other
available data in the possession of the City pertinent to the Engineer's Services, so long as the City is
entitled to rely on such studies, reports and other data for the performance of the Engineer's Services under
this Agreement (the "Provided Data"). The Engineer shall be entitled to use and rely, so long as such
reliance is reasonable, upon all such Provided Data.
ARTICLE XV. MISCELLANEOUS
A. Captions. The captions for the articles and sections in this Agreement are inserted in this
Agreement strictly for the parties' convenience in identifying the provisions to this Agreement and shall not
be given any effect in construing this Agreement.
B. Audit. The Engineer shall provide access to its corporate books and records to the City. The City
may audit, at its expense and during normal business hours, the Engineer's books and records with respect
to this Agreement between the Engineer and the City.
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C. Records. The Engineer shall maintain records that are necessary to substantiate the services
provided by the Engineer.
D. Assignability. The Engineer may not assign this Agreement without the prior written approval
of the City.
E. Successor and Assigns. This Agreement binds and inures to the benefit of the City and the
Engineer, and in the case of the City, its respective successors, legal representatives, and assigns, and in the
case of the Engineer, its permitted successors and assigns.
F. Construction and Venue.
THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE
LAWS OF THE STATE OF TEXAS. THIS AGREEMENT IS PERFORMABLE IN LUBBOCK
COUNTY, TEXAS. THE PARTIES HERETO HEREBY IRREVOCABLY CONSENT TO THE SOLE
AND EXCLUSIVE JURISDICTION AND VENUE OF THE COURTS OF COMPETENT
JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE PURPOSES OF
ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE
ACTIONS THAT ARE CONTEMPLATED HEREBY.
G. Severability. If any provision of this Agreement is ever held to be invalid or ineffective by any
court of competent jurisdiction with respect to any person or circumstance, the remainder of this Agreement
and the application of such provision to persons and/or circumstances other than those with respect to which
it is held invalid or ineffective shall not be affected thereby.
H. Amendment. No amendment, modification, or alteration of the terms of this Agreement shall be
binding unless such amendment, modification, or alteration is in writing, dated subsequent to this
Agreement, and duly authorized and executed by the Engineer and the City.
I. Entire Agreement. This Agreement, including Exhibits "A and B" attached hereto, contains the
entire agreement between the City and the Engineer, and there are no other written or oral promises,
conditions, warranties, or representations relating to or affecting the matters contemplated herein.
J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint
enterprise, partnership or principal — agent relationship between the Engineer and the City.
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K. Documents Owned by City. Any and all documents, drawings and specifications prepared by
Engineer as part of the Services hereunder, shall become the property of the City when the Engineer has
been compensated as set forth in Article II, above. The Engineer shall make copies of any and all work
products for its files.
L. Notice of Waiver. A waiver by either the City or the Engineer of a breach of this Agreement
must be in writing and duly authorized to be effective. In the event either party shall execute and deliver
such waiver, such waiver shall not affect the waiving party's rights with respect to any other or subsequent
breach.
M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or
benefits whatsoever to any party other than the City and the Engineer.
N. Non -Appropriation. All funds for payment by the City under this Agreement are subject to the
availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of
funds by the City Council of the City of Lubbock for the services provided under the Agreement, the City
will terminate the Agreement, without termination charge or other liability, on the last day of the then -
current fiscal year or when the appropriation made for the then -current year for the services covered by this
Agreement is spent, whichever event occurs first (the "Non -Appropriation Date"). If at any time funds are
not appropriated for the continuance of this Agreement, cancellation shall be accepted by the Engineer on
thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall
not be obligated under this Agreement beyond the Non -Appropriation Date.
O. No Boycott of Israel. The Engineer warrants that it complies with Chapter 2270, Subtitle F,
Title 10 of the Texas Government Code by verifying that:
(1) The Engineer does not boycott Israel; and
(2) The Engineer will not boycott Israel during the term of the Agreement.
REMAINDER OF PAGE LEFT BLANK INTENTIONALLY
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EXECUTED as of the Effective Date hereof.
CITY OF LUBBOCK
ATTEST:
ulex4'6 ��
e t a Garza, City Secre ry
APPROVED AS TO CONTENT:
Michael G. Keenum, P.E., CFM,
Division Director of Engineering/City Engineer
hn Turpin , A istant City Engineer
Assistant Ciqh n neer/Capital Projects and Design
APPROVED AS TO FORM:
i
Ili Leisure, Assistant City Attorney
DANIEL M. POPE, MAYOR
Firm
Kimlev-Hond Assoces. Inc.
an
Title
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EXHIBIT A
PROPOSED SCOPE OF SERVICES
LOOP 88 UTILITY RELOCATIONS
LUBBOCK, TEXAS
PROJECT OVERVIEW
The ENGINEER understands the OWNER intends to relocate approximately 5,550 linear feet (LF) of 48-
inch gravity sewer line, 370 LF of 15-inch gravity sanitary sewer line, 2,800 LF of 12-inch water line, the
abandonment of a gravity sanitary sewer along with the removal and disposal of all site utilities. Specific
details of the project include:
• The relocation of the 48-inch gravity sanitary sewer line is parallel to FM 1585
• The possibility of relocating the 15-inch gravity sanitary sewer line to tie-in to the relocated 48-
inch gravity sanitary sewer line
o If possible, ENGINEER will design the relocation of the 15-inch gravity sanitary sewer line
• The relocation of water utilities that are in conflict with proposed TXDOT facilities along the FM
1585 corridor.
• TXDOT permit will be required.
• Relocation improvements will be included in the bidding and construction set being prepared by
TXDOT.
The ENGINEER will provide design phase, bidding phase and construction phase services to the
OWNER for the project. The ENGINEER understands that no state or federal funding will be utilized on
this project.
Upon receipt of Notice to Proceed, the ENGINEER will perform the following tasks:
TASK 1 - DESIGN PHASE
A. Project Management
1. Project communication plan
a. Prepare for and conduct monthly progress meetings to monitor the development of the
project. 4 total meetings are anticipated.
b. Coordinate with subconsultants and project stakeholders as needed.
c. Prepare and email monthly progress reports to the project stakeholders.
2. Develop project production plan
a. Document design criteria agreed upon by the OWNER at the project kick-off meeting.
b. Develop project schedule and interim milestones.
c. Coordinate milestones with QC/QA reviewer, distribute plans and collect comments from
the QCIQA reviewer.
3. Electronic File setup
a. Establish working base files and distribute to project team (subconsultants).
4. Project Administration
a. Prepare project correspondence and invoicing documents.
Meetings:
• 4 monthly progress meetings
Deliverables:
• Monthly progress reports
• Monthly project schedule updates
ServicelDelive rabies provided by OWNER:
• Attend monthly progress meetings
B. Initial Data Collection
The OWNER will be responsible for making the following information available to the ENGINEER
where available.
1. Existing Record Drawings
a. Sanitary Sewer system improvements other than the SLSSE Ph 2 project.
b. Water distribution system improvements
2. Existing Digital Maps
a. Block or R.O.W maps.
b. Utility maps (water, sewer, and storm sewer) in GIS format.
c. Contour maps with contour intervals of 1 feet based on the source data available from the
OWNER.
d. Current aerial photography of the study area.
3. In progress and planned projects in the project area including but not limited to:
a. Residential, commercial and industrial developments
b. Street/roadway/transportation improvements
c. Water system improvements
d. Sanitary sewer system improvements
e. Storm water system improvements
Service/Deliverables provided by OWNER:
• Provide requested data
C. Preliminary Design
The ENGINEER will provide the following professional services:
Prepare the preliminary Loop 88 Utility Relocation alignments for review and approval by both
TxDOT and the OWNER
a. Prepare preliminary plan and profile (electronic roll plot format, 1"=40'H and 1"=5' V
scale). Items to be included:
i. Plan:
a) Control data
b) Existing / proposed right-of-way and easements
c) Existing topography
d) Existing pavement
e) Proposed centerline alignment
f) Proposed construction access locations
g) Existing trees
h) Existing driveway locations
i) Existing storm drain and culvert locations
j) Existing water lines
k) Existing sanitary sewer lines
1) Existing franchise utility locations (based upon SUE information)
m) Proposed TxDOT Loop 88 Improvements
ii. Profile:
a) Existing ground profile
b) Proposed vertical alignment
c) Existing Utilities
2. Traffic Control Plans
i. Develop initial construction sequence plan views showing:
a) Sequencing plan and detour routes.
3. Franchise Utility Coordination
a. Coordination
i. Coordinate possible utility conflicts with franchise utility companies
ii. Prepare exhibit indicating franchise utility information based upon vertical information
obtained from SUE survey provided by OWNER.
4. Geotechnical
Geotechnical Analysis - The ENGINEER will perform a geotechnical analysis of the proposed
Loop 88 Utility Relocation alignments utilizing a qualified geotechnical laboratory to determine
subsurface conditions and make recommendations regarding embedment, backfill and
excavation parameters once the preliminary alignment has been selected. The geotechnical
analysis will include the following:
a. Subsurface exploration including up to a total of three (3) sample bores at various
locations and depths along the proposed route
b. Laboratory tests for classification purposes and strength characteristics
c. Engineering services that address soil and groundwater conditions for proposed
horizontal boring locations, if necessary
d. Prepare a geotechnical report that presents the results of the field and laboratory data as
well as analysis and recommendations. The data contained in the geotechnical report
will be made available to contractors during the bidding process for informational
purposes only
5. Survey
a. Data Collection and Property Research
i. Collect property owner and record information
ii. Gather existing right-of-way and easement information
b. Design Survey
i. Establish horizontal and vertical control on NAVD 881NAD 83 to match the previously
established Phase II datum.
ii. The limits of the survey will be generally from University Avenue to Indiana Avenue
along the prospective Loop 88 Right -of -Way to include the following areas:
• 75-foot corridor along the south line of the prospective Loop 88 Right -of -
Way approximately 150 to 400 feet south of the existing F.M. 1585 Right -
of -Way beginning in the east Right -of -Way of Indiana Ave. and
continuing east to the west Right -of -Way of University Ave.
• 50-foot corridor along the east Right -Way line of Indiana Avenue from
approximately 600-feet south of the current F.M. 1585 Right -of -Way to
approximately 300-feet North of the current F.M. 1585 Right -of -Way.
• 50-foot corridor along the west Right -Way line of Indiana Avenue from
approximately 600-feet south of the current F.M. 1585 Right -of -Way to
approximately 300-feet North of the current F.M. 1585 Right -of -Way.
• 50-foot corridor along the North line of the prospective Loop 88 Right -of -
Way beginning on the west side of Indiana and extending approximately
900-feet east.
100-foot corridor along the west side of University Ave. beginning
approximately 400-feet south of the current F.M. 1585 Right -of -Way
extending approximately 900-feet north.
c. Perform a field survey to identify and locate existing topographic elements within the
temporary and permanent easements including the following:
i. Property corner monuments
ii. Existing pavement, curbs, sidewalks, barrier free ramps, etc.
iii. Driveways
iv. Existing culvert sizes and invert elevations
v. Existing driveways and swales
vi. Utility manholes, vaults, water valves, water meters, telephone poles, power poles,
utility markers, other public utilities, and franchise utilities
vii. Traffic signal poles, cabinets, and other signal equipment
viii. Signs (excluding temporary signs)
ix. Trees, including species and caliper
x. Retaining walls
A. Fence limits and material types (excluding temporary fences)
xii. Other applicable physical features that could impact design
d. Prepare a right-of-way / easement base map and exhibits for easement acquisition. The
right-of-way / easement base map shall be contained on standard size plan sheets
(22"x34") at a scale not smaller than 1" = 30', shall be sealed, dated, and signed by a
Registered Professional Land Surveyor and shall contain the following:
i. Summary sheet listing all parcels, property owners, area of property, square footage
and type of easements, and current volume and page
ii. Corners of all parcels tied to the centerline
iii. Location of all existing property pins
iv. Location of all new property pins
v. Parcel number
vi. Current owner
vii. Any existing platted easements or easements filed by separate instrument including
easements provided by utility companies
viii. Proposed temporary and permanent easement
e. Prepare a final topographic drawing in digital format (including contours and break lines)
showing the features located in the field as well as right-of-way base map information and
ASCII coordinate file of the points located in the field
6. Land Acquisition
a. Prepare easement instruments (narrative and graphic exhibits of easements required for
permanent and temporary construction)
i. Up to 22 parcels are anticipated
b. Obtain Title Reports for each parcel to determine proper owner for negotiations.
c. Negotiate with property owners on behalf of the City of Lubbock.
d. Obtain final approval from the City of Lubbock prior to making offers and final
agreements.
e. Individual parcel exhibits shall be on 81/" x 11" paper, shall be sealed, dated and signed
by a Registered Professional Land Surveyor and shall contain the following
i. Parcel Number
ii. Area Required
iii. Legal Description
iv. Current Owner
v. Easements locatable in the public record
vi. All physical features
vii. Descriptions shall be provided on a separate sheet from the exhibit. Each type of
easement shall be described separately.
f. Upon successful negotiations, deliver properly executed easement instruments to the
Cities Right -of -Way agent for recordation. If negotiations are unsuccessful all
documentation will be forwarded to the Right -of Way agent for further action.
7. Preliminary Design Submittal (60%)
a. Review Meeting
ENGINEER will prepare for and attend a review meeting with OWNER. Review
comments will be recorded during this meeting and distributed to attendees. This review
shall include the following:
i. Plan and profile of proposed preliminary alignment and easements
ii. CAD drawing in Civil 3-D format showing the following:
a) Existing utility lines near proposed alignment
b) Conflict analysis of existing utilities and proposed alignment
c) Proposed connection location for selected route from approved routing and
alignment report
d) Preliminary opinion of probable construction cost
Meetings:
• Prepare for and attend one (1) review meeting with TxDOT and OWNER
• Prepare for and attend up to twelve (12) franchise utility coordination meetings with franchise
utility companies
• Prepare for and attend one (1) review meeting with OWNER
Deliverables:
• Review meeting summary document
• Exhibits for easement and right-of-way acquisition
• Electronic copies of 60% Preliminary Design Submittal
Services/Deliverables provided by OWNER:
• Attend review meeting
• Review and comment on submittal
D. Final Design
Plans
a. Prepare engineering plans, specifications, and construction contract documents for
project bidding and regulatory approval. Plans will consist of 22"x 34" plan and profile
sheets at 1"=40'H and 1"=5'V. The ENGINEER anticipates preparing approximately 30-
40 plan sheets. The ENGINEER will provide the following information on the plan sheets:
i. Civil sheets
a) Cover
b) General project notes
c) Horizontal and vertical control
d) Plan view
e) Profiles
f) Erosion control plan
g) Traffic control plan
h) Abandonment of existing Sanitary Sewer line, and demolition of structures
including but not limited to, electrical service pole and barbed wire fence around
the site.
i) Construction details
a) City standard details will be utilized where available and appropriate.
ENGINEER will develop project specific details if required.
2. Contract Documents
a. Specifications will include technical specifications for materials and installation of the
proposed facilities. The Contract Documents will be based upon the OWNER's Standard
Contract documents. The OWNER's requirements for Public Works Construction will
govern all other specifications. Contract Documents are anticipated to address all known
TxDOT requirements to be eligible for TxDOT reimbursement.
3. Permitting / TxDOT Coordination
a. Submit plans and specifications to TCEQ for review.
b. Assist OWNER with coordination and submittal of all Standard Utility Agreements to
TxDOT.
c. Assist OWNER with coordination and submittal with TxDOT permits through TxDOT's
Utility Installation Request System.
d. Assist OWNER with any necessary ROW and / or easement documents and ROW
construction reimbursement documents.
4. Perform up to two (2) site visits with OWNER to verify existing conditions and proposed
design components.
5. Submit to the OWNER 95% complete plans, specifications, contract documents, and OPCC
for review and comments.
6. Make revisions based on the OWNER'S review of the 95% submittal and make final plan
submittal.
Meetings:
• Meet with OWNER to present 95% complete plans, specifications, contract documents and
an OPCC for this phase of the project.
Deliverables:
• Five (5) copies of 95% complete plans, specifications, contract documents and an OPCC for
review and comment
• Draft Standard Utility Agreements for execution by Owner and TxDOT
• Five (5) copies of final plans, contract documents and OPCC
• TxDOT Permit entered into UIR system
Services/Deliverables provided by OWNER:
• Attend review meeting with TxDOT
• Submit TxDOT permit
• Review and comment on each submittal
TASK 2 - BIDDING PHASE
A. Administration
1. Deliver Bid Documents:
a. One (1) set of bidding documents will be prepared for the project
b. The ENGINEER will provide to the OWNER, for distribution to potential bidders, one (1)
hardcopy of the signed plan set along with a DVD containing the signed plan set in
Adobe Acrobat PDF format (version 6.0 or higher). OWNER will be responsible for plan
set and DVD reproduction.
2. Bidding Assistance
a. The ENGINEER shall assist the OWNER during the bidding phase including preparation
of addenda to plan holders and responses to questions submitted to the OWNER by
prospective bidders. ENGINEER shall attend the scheduled pre -bid meeting.
b. The ENGINEER shall assist in reviewing the bids for completeness and accuracy. The
ENGINEER shall attend the project bid opening, develop bid tabulations in hard copy and
electronic format, and submit the bid tabulation along with a bid summary letter.
Meetings:
• ENGINEER will attend and document meetings, to discuss and coordinate the bidding
phase. Two (2) meetings are anticipated. These include the following:
o One (1) pre -bid meeting with the OWNER and perspective bidders.
o One (1) meeting with the OWNER at the project's bid opening.
Deliverables:
• The ENGINEER shall deliver one (1) set of construction plans and specifications and
contract documents to OWNER. Additional sets of construction documents beyond one
(1) will be considered an Additional Service.
• The ENGINEER shall submit one signed plan set in Adobe Acrobat PDF format (version
6.0 or higher) on CD.
• The ENGINEER shall submit a bid tabulation in hard copy and electronic format.
• The ENGINEER shall provide a bid recommendation letter.
TASK 3 - CONSTRUCTION PHASE SERVICES
ENGINEER will provide professional construction phase services for construction of the proposed project,
for the purpose of providing assistance to OWNER during construction.
A. Construction Contract Execution
1. ENGINEER will prepare five (5) sets of the contract documents for execution by the
contractor, receive and review such documents for completeness, and forward to the
OWNER for review and execution.
B. Conformance Plans
1. The ENGINEER will prepare up to ten (10) sets of conformed plans for distribution to the
OWNER and the Contractor.
C. ENGINEER shall perform the following Construction Phase Services:
1. Pre -Construction Conference. ENGINEER will prepare for and attend a Pre -Construction
Conference prior to commencement of Work at the Site
2. Attend one (1) public meeting with Contractor and OWNER.
3. Visits to Site and Observation of Construction. ENGINEER will provide the following services
throughout construction. A construction period of 6 months is the basis of this proposal.
a. Engineer of Record
4. ENGINEER. ENGINEER's role as ENGINEER will include providing on -site construction
observation services during the construction phase. ENGINEER will make visits at intervals
as directed by OWNER in order to observe the progress of the Work. It is anticipated that the
ENGINEER will attend one progress meeting and visit the site for observation at that time,
once a month for a period of 6 months. Additional site visits will be considered additional
services. Such visits and observations by ENGINEER are not intended to be exhaustive or to
extend to every aspect of Contractor's work in progress. Observations are to be limited to
spot checking, selective measurement, and similar methods of general observation of the
Work based on ENGINEER's exercise of professional judgment. Based on information
obtained during such visits and such observations, ENGINEER will evaluate whether
Contractor's work is generally proceeding in accordance with the Contract Documents, and
ENGINEER will keep OWNER informed of the general progress of the Work
5. Recommendations with Respect to Defective Work. ENGINEER will recommend to OWNER
that Contractor's work be disapproved and rejected while it is in progress if, on the basis of
such observations, ENGINEER believes that such work will not produce a completed Project
that conforms generally to Contract Documents
6. Clarifications and Interpretations. ENGINEER will respond to reasonable and appropriate
Contractor requests for information and issue necessary clarifications and interpretations of
the Contract Documents to OWNER as appropriate to the orderly completion of Contractor's
work. Any orders authorizing variations from the Contract Documents will be made by
OWNER
7. Change Orders. ENGINEER may recommend Change Orders to OWNER, and will review
and make recommendations related to Change Orders submitted or proposed by the
Contractor
8. Shop Drawings and Submittals. ENGINEER will review and approve or take other
appropriate action in respect to Shop Drawings and Submittals and other data which
Contractor is required to submit, but only for conformance with the information given in the
Contract Documents. Such review and approvals or other action will not extend to means,
methods, techniques, equipment choice and usage, sequences, schedules, or procedures of
construction or to related safety precautions and programs
9. Substitutes and "or -equal." Evaluate and determine the acceptability of substitute or "or -
equal" materials and equipment proposed by Contractor in accordance with the Contract
Documents, but subject to the provisions of applicable standards of state or local government
entities
10. Inspections and Tests. ENGINEER, may require special inspections or tests of Contractor's
work as Consultant deems appropriate, and may receive and review certificates of
inspections within Consultant's area of responsibility or of tests and approvals required by
laws or the Contract Documents. Consultant's review of certificates will be for the purpose of
determining that the results certified indicate compliance with the Contract Documents and
will not be an independent evaluation that the content or procedures of such inspections,
tests, or approvals comply with the requirements of the Contract Documents. Consultant
shall be entitled to rely on the results of such tests.
11. Disagreements between OWNER and Contractor. ENGINEER will, if requested by OWNER,
render written decision on all claims of OWNER and Contractor relating to the acceptability of
Contractor's work or the interpretation of the requirements of the Contract Documents
pertaining to the progress of Contractor's work. In rendering such decisions, ENGINEER
shall be fair and not show partiality to OWNER or Contractor and shall not be liable in
connection with any decision rendered in good faith in such capacity.
12. Applications for Payment. Based on its observations and on review of applications for
payment and accompanying supporting documentation, ENGINEER will determine the
amounts that ENGINEER recommends Contractor be paid. Such recommendations of
payment will be in writing and will constitute ENGINEER's representation to OWNER, based
on such observations and review, that, to the best of ENGINEER's knowledge, information
and belief, Contractor's work has progressed to the point indicated and that such work -in -
progress is generally in accordance with the Contract Documents subject to any qualifications
stated in the recommendation. In the case of unit price work, ENGINEER's recommendations
of payment will include determinations of quantities and classifications of Contractor's work,
based on observations and measurements of quantities provided with pay requests.
By recommending any payment, ENGINEER shall not thereby be deemed to have
represented that its observations to check Contractor's work have been exhaustive, extended
to every aspect of Contractor's work in progress, or involved detailed inspections of the Work
beyond the responsibilities specifically assigned to ENGINEER in this Agreement. It will also
not impose responsibility on ENGINEER to make any examination to ascertain how or for
what purposes Contractor has used the moneys paid on account of the Contract Price, nor to
determine that title to any portion of the work in progress, materials, or equipment has passed
to OWNER free and clear of any liens, claims, security interests, or encumbrances, nor that
there may not be other matters at issue between OWNER and Contractor that might affect
the amount that should be paid.
13. Final Completion. ENGINEER will, promptly after notice from Contractor that it considers the
entire Work ready for its intended use, in company with OWNER and Contractor, conduct a
site visit to determine if the Work is finally complete. Work will be considered finally complete
following satisfactory completion of all items with the exception of those identified on a final
punch list. If after considering any objections of OWNER, ENGINEER considers the Work
finally complete; ENGINEER will notify OWNER and Contractor.
14. Final Notice of Acceptability of the Work. ENGINEER will conduct a site visit to determine if
the final punch list is generally in accordance with the Contract Documents so that
ENGINEER may recommend, in writing, final payment to Contractor. Accompanying the
recommendation for final payment, ENGINEER shall also provide a notice that the Work is
generally in accordance with the Contract Documents to the best of ENGINEER's knowledge,
information, and belief based on the extent of its services and based upon information
provided to ENGINEER upon which it is entitled to rely.
15. Quarterly Site Visits After Final Acceptance by OWNER. ENGINEER will conduct a site visit
once every quarter after Final Acceptance by OWNER. ENGINEER will document
observations noted during each site visit.
16. Limitation of Responsibilities. ENGINEER shall not be responsible for the acts or omissions
of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or
entity performing or furnishing the Work. ENGINEER shall not have the authority or
responsibility to stop the work of any Contractor.
17. Record Drawings. Prepare project "Record Drawings" based on information provided by the
Contractor as to the actual field placement of the work including any changes or deletions.
ENGINEER is not responsible for the accuracy of the information provided by others.
ENGINEER will provide the following deliverables:
• One (1) 22"x34" set of black line Record Drawings
• One (1) set of .PDF file Record Drawings
TASK 4 - ADDITIONAL SERVICES, IF REQUIRED:
Requests for Additional Services shall be in writing from the OWNER to the ENGINEER. Prior to
commencing with work on Additional Services, the scope of additional work and associated compensation
shall be agreed upon by the OWNER and the ENGINEER.
A. Franchise Utility Coordination and/or Design beyond those specifically included in the Scope of
Services referenced above
B. Additional permitting requirements beyond those specifically included in the Scope of Services
C. Public meetings beyond those specifically included in the Scope of Services
D. Architectural design services
E. Professional services associated with re -bidding the project.
F. Construction Staking
G. Making significant modifications to the plans and specifications after the preliminary submittals
have been approved by the Client
H. Any additional changes to the Contract Documents necessary to break the project into phases.
I. Additional copies of Construction Documents
J. Assisting OWNER in the defense or prosecution of litigation in connection with or in addition to
those services contemplated by this Agreement. Such services, if any, shall be furnished by
ENGINEER on a fee basis negotiated by the respective parties outside of and in addition to this
Agreement
K. Preparing for, conducting or attending meetings during the construction phases of the project that
are not provided as a part of the Scope of Services
L. Providing any other professional services requested in writing by the OWNER and as a part of
this project that are not listed in the Scope of Services.
M. Sampling, testing, or analysis beyond that specifically included in the Scope of Services
N. Providing professional services associated with the discovery of any hazardous waste or
materials in the project route
O. Assisting Client or Contractor in the defense or prosecution of litigation in connection with or in
addition to those services contemplated by this Agreement. Such services, if any, will be
furnished by Consultant on a fee basis negotiated by the respective parties outside of and in
addition to this Agreement
P. Accompanying the Client's personnel when meeting with the Texas Commission on
Environmental Quality, U.S. Environmental Protection Agency or other regulatory agencies during
the course of the Project. Consultant will assist the Client's personnel on an as -needed basis in
preparing compliance schedules, progress reports, and providing general technical support for
the Client's compliance efforts
Q. Preparing applications and supporting documents for government grants, loans, or planning
advances, and providing data for detailed applications
Schedule
This scope of services is directly related to and impacted by the TXDOT South Loop 88 design and
construction schedule. The Engineer will provide the Services as expeditiously as practicable, however
the Engineer has no control over the schedule or delays due to the TXDOT schedule. The anticipated
design time for the relocations is 5 months upon notice to proceed.
Fee and Billing
Engineer will provide the Reimbursable Tasks identified in the Scope of Services and shown in the
Table below on a labor fee plus expense basis total, not to exceed $529,400 for the reimbursable tasks,
which includes all reimbursable expenses. The not to exceed amount will not be exceeded without the
client's prior written approval and amendment of this Agreement. The reimbursable fee breakdowns
below are provided for budgeting purposes only and are not intended to represent a specific budget for
each reimbursable task. Engineer reserves the right to reallocate the reimbursable budget among tasks
as determined necessary by Engineer and approved by City's representative. Labor fees will be billed
according to the attached rate schedule. Direct reimbursable expenses including express delivery
services, fees, and other direct expenses will be billed at 1.10 times cost. An office expense amount
will be added to each invoice to cover certain other expenses such as in-house duplicating, local
mileage, telephone calls, facsimiles, postage, and word processing.
Reimbursable fees will be invoiced monthly based on the actual amount of services performed and
expenses incurred. Payment of all fees will be due within 30 days of your receipt of the invoice.
Section I
Task: Task Fee:
Topographic Survey $71,500
2. Geotechnical Engineering $6,600
3. Design $258,400
4. Bidding $22,800
Construction Contract Administration $74,600
6. Land Acquisition $95,500
Total Reimbursable Fee: $529,400
Kimley-Horn and Associates, Inc.
Standard Rate Schedule
(Hourly Rate)
Senior Professional I . ........ .......................................... ...... ... - $240 - $255
Senior Profmional 11 . .. . ............................................ --- ............ ........... $170-$245
Prnfessional .. .. ...... .......................... ................ ....................................... $155-$185
Senior Technical Support..,,. ........ ................... -, -., -., $115 - $185
Technical Support — ... -- .................. -- ............ ---- ........ ............ — -.. -, -.. $70 - $1 DO
Analyst ........................ $100 - $155
Support Staff ...... -- ................. -- ...... ...... ........... -$75 -$ 110
Effective July 2018
Kimley*Horn
Project Fee Calculation
Client: City of Lubbock
Project: Loop 88 Utility Relocations
KHA No.
PM: Kenny Friar
EXHIBIT B
Budget Summary
Date: Jan 16, 2019
'-Task Budget
SUfnmary
Task Name
Hours
Labor
Task 00
Expenses
Task 888
Office Exp.
Subtotal
No.
1
Design _
Bidding
CCA
1,201
99
$ 240,700
$ 20,700
$ 6,600
$ 11,100
$ 1,000
$ 258.400
$ T4800,,
2
$ 1,100
_
3
_
373
$ 71,300
$ 3,300
$ 74.600
TOTALS:
1 1,673
$ 332,700
1 $ 7,700
1 $ 15,4001
$ 355,800
Subconsultant
Task No.
Task Name I
Cost
Multiplier
Subtotal
Survey - Hugo Reed _ _
Land Acquisition - Hugo Reed
Geotech - Amarillo Testing & Engineering
$ 64,976
1.10
$ 71,500
$ 95,500
$ 86.800
$ 6,000
1.10
1.10
$ 6,600
TOTALS:
$ 157,775
$ 173,600
Project Budget
Labor: $ 332,700
Expenses: $ 196,700
TOTAL: $ 529,400
Release v20161 Page 1 of 1
11LUBFPOIUalalProjecllLUB Design%MarketinglLubbocklLoop 88 Utilities Relocation\PPP1SLSS Relocation WoRapt>aartX93E11111ttd8r61 PM
Kimley*Horn
Task Fee Calculation
Client: City of Lubbock
Project: Loop 88 Utility Relocatlons
KHA No:
PM: Kenny Friar
,
Labor:
$ 240,700
Expenses:
$ 6,600
Allocation:
$ 11,100
TOTAL:
258,400
Dale: January 16. 2019
Task Information
Number: 1
Name: Design
Task Mgr: Kenny Friar
Task Descriptions: L
it
P6
PB
I P3
N6
(Hrs)
Expenses (a)
Project Management
Admen
Monthly Progress Meetings (4 mtgs _@ 2hr_s per)
Coordination with Subconsuilants _
Email Monthly Progress Reports
Document Design Criteria a
Electronc He Setup
Establish & Distribute Working Base Files
Prepare Project Correspondence & Invoices
Preliminary Design
Kickoff Meeting
Cover Sheet _
Sheet Index
General Notes
_ Horizontal & Vertical Cuntrol
T Plan View (-12-15 shoals)
Profiles (-12.15 sheets)
Erosion Contro' Plan
Traffic Control Plan
Construction Delails
25
32
40
4
10
4
6
4
12
3
3
3
12
180
180
20
20
14
10
28
$ 4,000
10
16
2
10
_8
40
4
4
2
5
_
8
4
2
_
_
_
_
_
_
_
_
_
_
_
_
_
2
4
4
1
1
1
4
4
2
2
_ 2
_
_
_
4
_
$ 500
_
_
_
_
4
10
45
_8
125
10
45
4
4
125
16
16
_
_
2
12
_
Coordinate w/ Surveyor
Coordinate w! Geotech
Spedfrcalions
2
8
_
4
20
60% OPQC
2
_4
12
18
Review Subconsuilanl's Submittals
_4
4
_
_
__
_
10
8
26
4
20
10
10
24
Internal QAlQC of 60% Submittal
8
_6
1B
2
_
Address Intemal Comments
Submittal to City.-- 60% (4 Copies)
66% Review Meeting
Review &A Submittal Comments
Coordination w/ City Staff
Prepare for and attend twelve (12) franchise
utility meetings
—2-6
_
_
_
_
_
_
_
$ 250
3 500
_
_
12
_2
4
4
_
_ _
_
2
4
_
_
_
_
_
_
_
_
_
_
_
2
4
_4
4
24
_
_
Release v2016.1 Page 1 of 2
11LUBFP011DatalProject%LUB DesignlMarketing%Lubbock%Loop 88 Utilities RelocationlPPP1SLSS Relocation Workplan 20rl0t4d='P16t%M-16, 3:51 PM
Kimley* Horn
Task Fee Calculation
,GeiTeral!ProjedVinformation
Client: City of Lubbock
Project: Loop 88 Utility Relocations
KHA No:
PM: Kenny Friar
•
Labor: $ 240,700
Expenses: $ 6,600
Allocation: $ 11,100
TOTAL: $ 258,400
Date: January 16, 2019
InformationTask
Number: 1
Name: Design
Task Mgr: Kenny Friar
as escr pt ons: GLC:
P8
P8
PS
P3
N6
(Hrs)
Expenses ( }
Final Design
Cover Sheet _
Sheet Index
General Notes -
horizontal & Vertical Control
Plan View (-12-15 Sheets) —
_
_
4
4
_
_
-
4
4
5
5
83
83
12
20
13
18
6
3
20
80
7
114
12
20
4
14
5
13
6
4
—
_
_
_—
_—
1
4
—
—
—_—
_
_
_
1
4
_
25
50
_
_
_
_
Profiles (-12-15 sheets)
_
_8
8
25
50
_
_
Erosion Control Plan
_
_
1
4
4
8
16
_
_
Traffic Control Plan -
Constn. cllon Details
Specifications _
Coordinate wl Surveyor
Submit for TCEQ Approval !
TxDOT Coordination
Prep of ROW 1 easement does_
Prep of ROW reimbursement docs
90% _OPCC -- --
Review Subconsullanfs Submittals
8
_
4
_
1
1
12
_4
6
2
1
10
8
4
_
_
2
—2—
�
_
_
_
_
_
10_
--
40
40
_
_
—
—
_2
5
_4
8
_
_
_
$ 250
_ Internal QPJQC of 90% Submittal T
Address Internal Comments _
Submittal to City - 90% (4 Copies)
96% Review Meeting
Review 90% Comments
Prepare Final Plans_ & Spe_cif_ications _
Final OPCC _
Coordination W City Staff
_
_
_
_ _
_
_
6
1
4
16
_
2
4
2
2
4
2
_
_
$ 500
_
1
8
_4
4
_
_
_
2
_2
2
_
_
_
_
_
Subtotals,
I
12ql
3971
6681
T
120*1
S
Release v2016.1 Page 2 of 2
11LUBFP011DatalProjectlLUB_DesignlMarketinglLubbocklLoop 88 Utilities RelocalionlPPP1SLSS Relocation Workplan_21NIOM: MMI&I-16, 3:51 PM
Kimley>> H rn
Task Fee Calculation
Project• •
Client: City of Lubbock
Project; Loop 88 Utility Relocations
KHA No:
PM: Kenny Friar
•
Labor: $
20,700
Expenses: $
1,100
Allocation: $
1,000
TOTAL:
22,800
Hale: January 16, 2019
InformationTask
Number: 2
Name: Bidding
Task Mgr: Kenny Friar
♦off♦ Ica♦ �c10♦
4�♦ Qc°fie Q��♦e QcQ�O� o°�♦ cQ♦ °�` °�♦ 5`�� 5~��
� c � y♦ .o .o yyo o� � oti�
as Descr ptions: GM
P8
P7
P6
P5
P4
P3
P2
P1
NS
N4
(Hrs)
Expenses ($)
Administration _
Defiyer Bid Documents
_ Prepare one (1) set of Bidding Dom
Bidding Assistance
_
8
14
2
20
$ 50o
2
4
_
(4 weeks for Bids, 1 Addendum f weer
Responses to Questions
4
is
Bidding
12
4
4
_Meetings
Attend one (1) Pre -Bid Meeting
_
Attend one (1) Bid Opening
_
_
12
4
_
_
_
_
_
_
_
_
_
20
_5
5
$ 500
Bidding Submittals
_
_4
_
_ _Deliver one (1) Set of CDs
_ Submit one (1) Signed Plan Set
1
1
2
_2
i
_
2
4
Submit Bid Tabulation
_ _ _
Provide Bid Recommendation Letter
2
2
Subtotals:
I32
36
1
261
1
6
$ 1A00
Release v2016.1 Page 1 of 1
11LUBFP410atalProjectU-UB_DesignNarketingM-ubbocklLoop 88 Utilities Relocation%PPMSLSS Relocation WorWtarte20294M01S14r8:52 PM
Kimleyl Horn
Task Fee Calculation
Date: January 16, 2019
Client: City of Lubbock Labor: $ 71,300 Number: 3
Project: Loop 88 Utility Relocations Expenses: $ - Name: CCA
KHA No. Allocation: $ 3,300 Task Mgr: Kenny Friar
PM. Kenny Friar TOTAL: 74,600
Task Descriptions: :
P6
P5
P3
H6
(Hrs)
Expenses ($)
Prepare Construction Contract for Execution
Prepare Conformance Pfans
4
9
3
4
_
9
_
9
_ 9
22
21
4
35
35
Prepare for and Attend Pre -Con. Conference
Shop Drawing ! Submittal_ Review_
_Request for informaPon
Prepare for and attend SLle Meetings
(1 per Month for 6 months)
Change Orders
Contractor Pay Application Review/Process
5
5
18
10
_10-
36
_
20
20
—
—
_
_
_
_54
10
32
_
_
_
_
10
40
RPR Sub coordination
Testing Sub coordination
Final Walk Through
Record Drawings
Project Closeout
40
_
_
_
40
16
_
_
_
_
I
4
4
_
18
30
10
20
24
24
_
_
48
Subtotals:
4FI
208
33
90
$
Release v2016.1 Page 1 of 1
11LUBFP011DalalProjectlLUB DesignWarketinglubbocklLoop 88 Utilities RelocationTPPISLSS Relocation Wo"th e602911B111ti6.AM:52 PM
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loll
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2019-446151
Kimley-Horn and Associates, Inc.
Dallas, TX United States
Date Filed:
01/28/2019
2 Name of governmental entity or state agency that is a party tot the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
South Loop 88 Util Relocate
South Loop 88 Utility Relocations
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
Wilson, Mark
Dallas, TX United States
X
Schiller, Mike
Dallas, TX United States
X
Peed, Brooks
Dallas, TX United States
X
Atz, John
Dallas, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Sarah Meza and my date of birth is
My address is 13455 Noel Road Dallas TX 75240 US
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Dallas County, State of Texas on the 28th day of January 20 9 .
(month) (year)
d
Signature of authorized agent of contracting business entity
(Declarant)
Forms Drovided by Texas Ethics Commission www.ethics_state_tx_us Version V1.1.28ah6150
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loft
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
i Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2019-446151
Kimley-Horn and Associates, Inc.
Dallas, TX United States
Date Filed:
01/28/2019
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
01/30/2019
3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
South Loop 88 Util Relocate
South Loop 88 Utility Relocations
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Wilson, Mark
Dallas, TX Un,ted States
X
Schiller, Mike
Dallas, TX United States
X
Peed, Brooks
Dallas, TX United States
X
Atz, John
Dallas, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms orovided by Texas Ethics Commission www.ethics.state.tx.us version V1.1.28ab6150