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Home My WebLink AboutResolution - 2015-R0001 - PSAP Reimbursable Grant FY 2014-15 - 01/08/2015Resolution No. 2015-80001 Item No. 5. 1.1 January 8, 2015 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute on behalf of the City of Lubbock a PSAP Reimbursable Grant Program FY 2014-2015 and any associated documents with the Lubbock Emergency Communication District, which Grant and any associated documents are attached hereto and made a part hereof for all intents and purposes. Passed by the City Council on GLEN 'C BE ON, MAYOR AI -TEST: Rebec Garza, City Secretary AS TO CONTENT: APPROVED AS TO FORM: Assistant City Attorney REs.LPD-PSAP cram November 21, 2014 LUBBOCK EMERGENCY COMMUNICATION DISTRICT 8200 Nashville Avenue, Suite A200 - Lubbock, Texas 79423-1909 806.747.6911 • www.lubbock9ll.org • fax 806.747.5803 November 14, 2014 Chief Roger Ellis Lubbock Police Department P.O. Box 2000 Lubbock, TX 79457-2000 Dear Chief Ellis: On Wednesday, November 12, 2014, the LECD Board of Managers considered all PSAP Grant requests for the fiscal year 2014/2015 budget. After discussion and consideration, the Board of Managers approved a grant for the Lubbock Police Department in the amount of $6,425.73 for five (5) Tablet Computers, accessories and evaluation software. This represents the $7,139.70 that was requested for the items, minus the 10% agency match. The grant period is from November 12, 2014, until September 30, 2015. We do request that all purchases and/or project work be completed and the associated documentation be submitted to our office no later than September 15, 2015. Again, this is a reimbursable grant. Your agency must expend the funds and provide documentation to the District that the items have been purchased and/or work has been completed and all invoices paid. Also the items purchased or work completed must match the grant request. Congratulations on the approval of your grant. The District is happy to assist our PSAP agencies in providing the best possible 9-1-1 Service to the public we serve. Sincerely, �Michaelssie ENP Executive Director Cc: Communications Manager Christy Hennsley gn "...to provide the best possible, trouble free 9-1-1 network for the citizens we serve..." [OWL City of Lubbock, TX Department of Finance Grant Information Form Grant Title: PSAP Reimbursable Grant Program FY 1014-15 Department: Lubbock Police Communications Center Department contact: Christy Hennsley, Manager Phone #: 775-2991 Email: CHennsley@mylubbock.us Granting agency: Lubbock Emergency Communication District Phone #: 747-6911 Catalog of Federal Domestic Assistance (CFDA) #: N/A Grant Contract # assigned by granting agency: N/A Application deadline: 5:00 P.M, November 6, 2014 Did funds originate with federal gov't9 (] Yes [ x J No Grant application package included? [ x ] Yes [ ] No Grant application summary provided? [ x ] Yes [ ] No Cash match? [ x ] Yes [ ] No Amount: $ 713.97 Page # from application: 2 Grant amount (not including match): $ 6,425,73 # of FTE's: 44 # of PTEs: I Grant period: October 1, 2014 - September 30, 2015 Cash match account number: 5717.9111 JOE revenue code: How does this grant align with City Council priorities? This project will allow its to streamline our evaluation process, making it easy to track employee progress and spot potential problem areas. Standardized evaluation process is essential for protecting our PSAP against mty legal liability. How will the grant program's effectiveness be measured? What measures will be used? Is this a new grant program or an enhancement to an existing program? [ ] New [ x ] Enhancement Are there any additional requirements that are associated with receiving the grant? [ ] Yes [ x ] No If yes, what are the additional requirements? Will the City pass grant funds to sub -recipients? [ ] Yes [ x ] No Is there construction costs associated with the grant? [ ] Yes [ x ] No Can indirect costs be funded in the grant? [ ] Yes [ x ] No Does accepting the grant result in the redirection of some operating costs? [ x ] Yes [ ] No If yes, how much? $713.97 Grant Program k4anager - A I - ` - Date Officer or City Manager Date x ] Yes [ ] No Number of pages: 6 11/52014, GnLECu Gmm\Gmnt Anabsis Wren za 14-15.ducx Lubbock Emergency Communication District PSAP Grant Funding Program FY 2014-2015 In the past, the Lubbock Emergency Communication District has provided funding for technology upgrades and enhancements, training, and workplace environment enhancements to the PSAPs within the District. The Grant Funding program for FY 2014-2015 is a reimbursable one. The agency accepting the grant must first expend the funds and then provide documentation to the District of the expenditures. Only the purchase of services or products specifically listed in the approved Grant Application will be reimbursed. Written permission must be obtained if services or products listed in the approved Grant Application need to be changed. Arrangements can be made for a timely reimbursement if necessary. Agencies must match a minimum of 10% of the cost of the project. A maximum of $50,000 can be awarded to an individual agency. The project for which the grant funds are awarded must be completed within the District's fiscal year. The District fiscal year is October 1, 2014 to September 30, 2015. Projects that cannot be completed in that timeframe will not receive grant funds. Grant funds are to be used for the receipt, tracking, recording or documentation of 9-1-1 calls. The two exceptions are for dispatcher/call-taker training and enhancements to the dispatch environment. The Grant funding program shall not be used to purchase "odds and ends" or for the purchase of radios or radio (dispatch) consoles and the like. All projects must have a positive impact on the receipt, tracking, recording or documentation of 9-1-1 calls. All projects must show benefit to the citizens, dispatchers and/or first responders. Funds may be used for: (not exclusive) • Dispatch console furniture. • Dispatch console task lighting. • Dispatch Chairs. • New or upgrades to software designed to assist the dispatcher in locating, recording, tracking and documenting 9-1-1 calls. • Relocation of 9-1-1 "center" to another location inside or outside of existing facility. • Training, tuition, and travel expenses above and beyond what is normally provided by the District or agency. • New or upgrades to software designed to assist the dispatcher in "triaging" of 9-1-1 calls and quality assurance reviews of 9-1-1 calls. Funds may not be used for: (not inclusive) • Personnel Expenses (salary, stipend, benefits). • Floor, wall or window treatments or coverings. • Training material not directly related to the receipt of 9-1-1 calls (motivational training is acceptable). • Uniforms or clothing. • Office Supplies or public education material. All grants will receive final approval by the Board of Managers. Grants that contain items which, in the opinion of the Board, are outside the scope of the District's mission will not be approved. The Board's decision is final. Submission Deadline is 5:00 P.M. Thursday, November 6, 2014. Grants will be approved at the November 12, 2014 Board meeting. Electronic copy may be filed but original must arrive by 5:00 P.M. Tuesday, November 11, 2014. Lubbock Emergency communication District PSAP Grant Funding FY 20142015 Page 1 of 3 Lubbock Emergency Communication District PSAP Grant Funding Program FY 2014-2015 This form must be used. Project Type: ® Technology ® Training 0 PSAP Environment Agency Name Lubbock Police Communications Center Contact Person Christy Hennsley, Manager Phone Number (806)775-2991 Email chennsley@mylubbock.us Fax (806)762-4912 Goal Our goal is to improve 9-1-1 services to the residents of the Exactly what is to be accomplished? City of Lubbock and to improve the training environment by using the latest technology and software. Why This project will allow us to streamline our evaluation process, Describe why this project is necessary. making it easy to track employee progress and spot potential problem areas. Linkage Our Certified Training Officers will use the tablets containing How does this project relate to the the evaluation software to track the performance of the Public receipt, tracking, recording, and Safety Call Taker Trainees when answering 9-1-1 calls. documentation of 9-1-1 calls? Outcome Standardized evaluation process is essential for protecting our How will this undertaking provide better PSAP against any legal liability. 9-1-1 call handling and services for the citizens, dispatchers, and/or first responders? Timeline Proposed start date: January 1, 2015 Describe what will happen during each Proposed completion date: January 31, 2015 month of the project; short projects may be broken down by weeks. Budget Provide a detailed budget with narrative that describes the budget items. include alternate budget(s) if funding less than the amount of the request could be provided. if request is for training funds, include statement regarding available funds budgeted by agency for personnel costs, including the personnel costs of replacement or "rill in" employees. If training funds request, please include where the classes are located for FY 2014-2015, if training material, please Include in your narrative how you will document the use of material. Other Funding NIA Please describe other sources of funding that are available or have been requested for this project. Lubbock Emergency Communication District PSAP Grant Funding FY 20142015 Page 2 of 3 Capabilities and competencies Ability to manage and organize this project from beginning to Please describe the capabilities and end. competencies of the people with oversight on this project. Matching Funds If approved, we anticipate paying our matching funds from line Please include documentation that the items in the approved 2014-2015 budget. required matching funds are available for this project. Maintenance The City of Lubbock I.T. Department will maintain Describe how this project will be software/hardware support. maintained once implemented; software/hardware support, similar. x, Signature of person preparinq Grant Request Date: � )' 611" i Sionature of Agencv/Depa tment Head Date: d- $--14( Received by Lubbock Emergency communication District PSAP Grant Funding FY 20142015 Page 3 of 3 PCMG14110 PCMG, Inc. Nevi,,- - c quite 100 - Chantilly. VA 20151 oorrs #1z-936.5420 ®'R Taz ID it 3&0964086 , PRICE QUOTATION Owen Moody BILL TO QUOTE TOTAL: $6,144.70 (800) 625-5468 z 36503 CITY OF LUBBOCK QUOTE NO: 58884568 (310)630-6803 ACCOUNTS PAYABLE ATTN: MARKYEARWOOD owen.moodv0,iXrr p.com P.O. BOX 2000 ACCOUNT NO: 86050507 LUBBOCK, TX 79457 PROJECTIREF: 8DB-775.3000 QUOTE DATE: 5 -Nov -14 QUOTE EXPIRES: 25-14 v 14 LN OTY MFR PCMG NO. MFR NO. DESCRIPTION CONTRACT QUOTE PRICE EXT. PRICE 1 5 MICROSOFT 17925780 OF2-00001 SURFACE PRO 315 4GB 128GB COMM BuyBoard 409-72 $9]5.74 $4,8]8.70 2 5 MICROSOFT 11931063 RF2-00001 SUKI-AUL I'KU IYYL GUVLN CUMMtK HUWK--' BuyBoard 409-12 $101.61 $508.05 RI Gr. 3 5 MICROSOFT 11995819 3QM-00001 SURFACE PRO 3 DOCKING STATION BuyBoard 40312 $151.59 $757.95 VIA: UPS GROUND DELIVER TO: 161110TH STREET SUBTOTAL-- $6,144.70 TAX: $0.00 FREIGHT: $0.00 TOTAL $8.144.70 ORDERING INSTRUCTIONS I SPECIAL NOTES Please make your Purchase order out to'PCMG, Inc. (Le. rot'PCM','PC Mall', or'Maanatf). PLEASE REMIT PAYMENT TO: P.O. must include the quote number (i.e. S123456), part numbers, a signature, and payment terms (Net 30). PCMG, Inc. Please'e-mail' (owen.moodyCpcmg.com) or fax (310630-6803) Purchase order to'AM: Owen Moody. E-mail is preferred. File 55327 Sof mare licenses: Purchase orders must include an'e-mail address' and an end-user name, or abler may be delayed. Los Angeles, CA 90074-5327 Prices are subject to change without notice. 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