HomeMy WebLinkAboutResolution - 2022-R0200 - Contract 16395 with Erlys Janitorial Services 4.26.22Resolution No. 2022-R0200
Item No. 7.35
April 26, 2022
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock, Contract No. 16395, as per ITB 16395-YB, for Ground
Maintenance for Three Location, the Lubbock Police Department Substations, by and
between the City of Lubbock and Erlys Janitorial Services, and all related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council.
Passed by the City Council on April 26, 2022
�'y
DANIEL M. POPE, MAYOR
ATTEST:
C N�-�
Reb &caGayrza7,:�&ity Sec
APPROVED AS TO CONTENT:
W1
Brooke Witcher, Assistant City Manager
APPROVED AS TO FORM:
City Attorney
RES.Contract No. 16395-Ground Maintenance at LPD Substations
4.11.22
Resolution No. 2022-RO200
Contract 16395
City of Lubbock, TX
Contract for
Ground Maintenance for Three Locations
THIS CONTRACT made and entered into this 26th day of April , 2022, by and between the
City of Lubbock ("City"), and Erlvs Janitorial Services , ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Ground Maintenance for Three
Locations and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase
and delivery of the said Ground Maintenance for Three Locations.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, Ground Maintenance for
Three Locations and more specifically referred to as Item one (1) through eleven (11) on the
bid submitted by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The contract shall be for a term of one (1) year, with the option of two (2), one (1) year
extensions, said date of term beginning upon formal approval. All stated annual quantities are
approximations of usage during the time period to be covered by pricing established by this bid.
Actual usage may be more or less. Order quantities will be determined by actual need. The City
of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or
maximum amount of services under this bid and resulting contract. The Contractor must
maintain the insurance coverage required during the term of this contract including any
extensions. It is the responsibility of the Contractor to ensure that valid insurance is on file with
the Purchasing and Contract Management Department as required by contract or contract may
be terminated for non-compliance.
4. Prices quoted shall be set for a period for one (1) year, said date of term beginning upon City
Council date of formal approval. The rate may be adjusted upward or downward at this time at
a percentage not to exceed the effective change in Consumer Price Index (CPI) or Product Price
Index (PPI), which ever is most appropriate for the specific contract for the previous 12-months
at the City's discretion, the effective change rate shall be based on either the local or national
index average rage for all items. If agreement cannot be reached, the contract is terminated at
the end of the current contract period.
5. This contract shall remain in effect until the first of the following occurs: (1) the expiration date,
(2) performance of services ordered, or (3) termination of by either party with a 30 day written
notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest
and best bidder as it deems to be in the best interest of the city.
6. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or hold
itself out as, an agent or representative of City. In no event shall Contractor be authorized to
enter into any agreement or undertaking for or on behalf of City.
7. Insurance Requirements
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE
NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE
SHALL HAVE BEEN DELIVERED TO THE CITY.
SECTION B. The City reserves the right to review the insurance requirements of this section during
the effective period of the contract and to require adjustment of insurance coverages and their limits
when deemed necessary and prudent by the City based upon changes in statutory law, court decisions,
or the claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as
are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration
of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and
amount(s):
TYPE OF INSURANCE
GENERAL LIABILITY
® Commercial General Liability
❑ Claims Made ® Occurrence
❑ W/Heavy Equipment
❑ To Include Products of Complete Operation Endorsements
LIABILITY
® Any Auto
Owned Autos
® POLLUTION
❑ All Owned Autos
COMBINED SINGLE LIMIT
General Aggregate
Products-Comp/Op AGG
Personal & Adv. Injury
Contractual Liability
Med Exp (Any one Person)
Per Occurrence
® WORKERS COMPENSATION — STATUTORY AMOUNTS OR
OCCUPATIONAL MEDICAL AND DISABILITY
® EMPLOYERS' LIABILITY
1 000 000
X
X
X
X
1 000 000
1 000 000
500,000
1 000 000
OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED
® City of Lubbock named as additional insured on Auto/General Liability on a primary and non-contributory bases.
To include products of completed operations endorsement.
Waiver of subrogation in favor of the City of Lubbock on all
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements
thereto and may make any reasonable request for deletion, revision, or modification of particular policy
terms, conditions, limitations, or exclusions (except where policy provisions are established by law or
regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon
such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in
policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the
following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to
the extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care
together with the indemnification provision, shall be underwritten by contractual liability
coverage sufficient to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices
not less than 30 days prior the change, which notice must be accompanied by a replacement
CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314 Avenue K, 9 h Floor
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by
the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents
as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by
the insurance company exonerate the Contractor from liability.
8. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
9. The City reserves the right to exercise any right or remedy available to it by law, contract, equity,
or otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior
to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
between this provision and another provision in, or related to, this document, this provision shall
control.
10. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within 30
days of such audit findings, or the City, at its option, reserves the right to deduct such amounts
owing the City from any payments due Contractor.
11. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non -appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then -current fiscal year or when the appropriation made for the then -current year for the goods
or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the
City shall not be obligated under this contract beyond the date of termination.
12. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the
Subcontractor that complies with all contract Insurance requirements.
13. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully
understands, and will be in full compliance with all terms and conditions and the descriptive
material contained herein and any additional associated documents and Amendments. The City
disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by
the parties. In the event of conflict between these terms and conditions and any terms and
conditions provided by the Contractor, the terms and conditions provided herein shall prevail.
The terms and conditions provided herein are the final terms agreed upon by the parties, and any
prior conflicting terms shall be of no force or effect.
14. The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas
Government Code, as a company known to have contracts with or provide supplies or services
to a foreign terrorist organization. As used in the immediately preceding sentence, "foreign
terrorist organization" shall have the meaning given such term in Section 2252.151, Texas
Government Code.
15. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or vendor agrees that the contract can be terminated if the
contractor or vendor knowingly or intentionally fails to comply with a requirement of that
subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor
agrees to: (1) preserve all contracting information related to the contact as provided by the
records retention requirements applicable to the governmental body for the duration of the
contract; (2) promptly provide to the governmental body any contracting information related to
the contract that is in the custody or possession of the entity on request of the governmental
body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental
body all contracting information related to the contract that is in the custody or possession of the
entity; or (B) preserve the contracting information related to the contract as provided by the
records retention requirements applicable to the governmental body.
16. Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a
contract that: (1) is between a governmental entity and a company with 10 or more full-time
employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the governmental entity. (b) A governmental entity may not enter into a contract
with a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
17. Texas Government Code 2274. By entering into this Agreement, Contractor verifies that: (1) it
does not, and will not for the duration of the contract, have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association or (2) the
verification required by Section 2274.002 of the Texas Government Code does not apply to the
contract. If Contractor is a company with 10 or more full-time employees and if this Agreement
has a value of at least $100,000 or more, Contractor verifies that, pursuant to Texas Government
Code Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and will not discriminate during the term of
the contract against a firearm entity or firearm trade association.
18. Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of the
Texas Government Code does not apply to the contract. If Contractor is a company with 10 or
more full-time employees and if this Agreement has a value of at least $100,000 or more,
Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does not boycott
energy companies; and will not boycott energy companies during the term of the Agreement.
This verification is not required for an agreement where a governmental entity determines that
these requirements are inconsistent with the governmental entity's constitutional or statutory
duties related to the issuance, incurrence, or management of debt obligations or the deposit,
custody, management, borrowing, or investment of funds.
19. The Contractor shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without
prior written consent of the City, unless otherwise required by law.
20. The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials,
officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of
any kind, character, type, or description, including without limiting the generality of the
foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any
person, or injury to any property, received or sustained by any person or persons or property, to
the extent arising out of, related to or occasioned by, the negligent acts of the Contractor, its
agents, employees, and/or subcontractors, related to the performance, operations or omissions
under this agreement and/or the use or occupation of city owned property. The indemnity
obligation provided herein shall survive the expiration or termination of this agreement.
21. This Contract consists of the following documents set forth herein; Invitation to Bid No. 22-
16395-YB, Specifications, and the Bid Form.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF L BOCK
Daniel M. Pope, Mayor
ATTEST:
lfc a Garza, rtret y Se
APPROV D AS TO CONTENT:
olby VanGundy, Director of Parks and Recreation
APPROVED AS TO FO
--X- ".,-
Ryaq4rot, A istant City Attorney
CONTRACTOR
BY
Authorized Representative
1M C(/�6
Print Name
1 LC, r el vS vim
Address
City, State, Zip Code
City of Lubbock, TX
ITB 22-16395-YB
Ground Maintenance for Three Locations
Specifications
Intent: To provide grounds maintenance, litter control, plant/tree maintenance, structural and site
cleanliness at three locations of Lubbock Police Department substations; 1901 E. 19d' Street, 14005 Indiana
Avenue, and 5910 Erskine Street.
Specifications Of Work
1.0 Trash/Litter Removal: Trash/litter collection and removal from all turf areas, flower and
shrub beds, tree wells and canopies, trash receptacles, walkways and parking areas. All
trash/litter will be removed from the property before any mowing/trimming activities take
place. All collected materials will be properly disposed to approved landfills. This activity to
be completed once in a seven (7) day cycle basis, 52 cycles.
2.0 Turf Maintenance: Mowing of all turf areas, bagging of any grass clippings; edging of all
turf areas along walkways and parking areas, removal of all edging debris from hardscape
areas. All collected materials will be properly disposed to approved landfills. This activity
to be completed once in a seven (7) day cycle basis, March through October, 32 cycles.
3.0 Planting Bed Maintenance:
3.1 Maintenance schedule: November through February- Remove litter/tree leaves;
remove failed plants; schedule necessary replantings; monitor plants for disease
control/fertilizer needs; this activity to be completed once in a fifteen (15) day cycle
basis, 10 cycles.
3.2 Maintenance schedule for March through October- Remove litter/debris; remove
failed plants; schedule necessary replantings; remove grasses/weeds/noxious
plants/woody plants; ensure proper watering schedule; monitor plants for disease
control/fertilizer needs; this activity to be completed once in a seven (7) day cycle
basis, 32 cycles.
4.0 Woody Plant Maintenance:
4.1 Maintenance schedule for November through February- Remove damaged
limbs/branches; inspect/replace failed tree wrapping; inspect/reset plant staking;
remove dead trees; schedule necessary replantings; ensure proper watering schedule;
monitor plants for disease control/fertilizer needs; this activity to be completed once
in a thirty (30) day cycle basis, 4 cycles.
4.2 Maintenance schedule for March through October- Remove damaged limbs/branches;
ensure proper watering schedule; monitor plants for disease control/fertilizer needs;
this activity to be completed once in a thirty (30) day cycle basis, 8 cycles.
5.0 Irrigation Maintenance:
5.1 Maintenance schedule for November through February- Conduct system
audit/evaluation, replace damaged heads, repair/replace failed valves; reset program
for winter watering schedule; this activity to be completed once in a thirty (30) day
cycle basis, 4 cycles.
5.2 Maintenance schedule for March through October- Adjust watering schedule for
growing season; inspect irrigation system for proper operation, schedule necessary
repairs; this activity to be completed once in a thirty (30) day cycle basis, 8 cycles.
6.0 Hardscape Maintenance: Removal of all debris/trash/litter from walks and hardscapes;
clean/scrub any tire marks; remove/patch any equipment scrapes or damage; this activity to
be completed once in a thirty (30) day cycle basis, 12 cycles.
7.0 Chemical Controls:
7.1 Herbicide: Chemical application schedule will consist of three application per year,
as follows:
January 15/February 15- Prodiamine 65WDG, 21oz/acre; LV-6, 2 pints per acre;
Roundup-4 pints/acre.
May 15/June 15- Triplet, 3 pints/acre; MSM Turf, 2oz/acre.
Sept. 1/Sept. 30- Prodiamine 65WDG, 19 oz./acre; Triplet, 3 pints/acre.
7.2 Fertilizer: Fertilizer application schedule will consist of three application per year,
as follows:
March 15/April 15- 15-5-10 at 15 pounds/1000 sqft.
June 15/July 15- 15-5-10 at 15 pounds/1000 sqft.
Nov 1/Nov 30-15-5-10 at 15 pounds/1000 sqft.
8.0 Lighting Maintenance: Monitor all bed lighting, display lighting and area lighting for failed
lamps, damaged fixtures, and repair needs; this activity to be completed once in a thirty (30)
day cycle basis, 12 cycles.
9.0 Preventative Maintenance: Ensure all personnel are trained/oriented to reduce unnecessary
vehicle/equipment operation on all hardscapes to reduce tire/equipment marks on all
hardscapes.
City of Lubbock, TX
Purchasing and Contract Management
Bid Submission Information
In compliance with the Invitation to Bid, the undersigned Bidder having examined the Invitation to Bid,
instructions to bidders, General Conditions of the Agreement, Specifications, and being familiar with the
conditions to be met, hereby submits the following bid for furnishing the material, equipment, labor and
everything necessary for providing the items listed and agrees to deliver said items at the locations and for
the prices set forth on the bid form and/or the bid table associated with this bid.
A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations
of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices
are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any
kind. The Invitation to Bid is by reference incorporated in this contract.
Where applicable, prices are quoted as: F.O.B. Destination, Freight Pre -Paid and Allowed
Where applicable, delivery days are: Days After Receipt of Order (ARO)
Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -
none basis for any item or group of items shown on the bid.
The City of Lubbock is seeking a contract for with one or more contractors. In order to assure
adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the
products desired, if multiple awards are in the best interest of the City. A decision to make a multiple
award of this Bid, however, is an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of J— %, net
_ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated
on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder
within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event
occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of
days will be interpreted as applying within the stipulated number of calendar days after the date of receipt
by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price
charged anyone else, including its most favored customer, for like quality and quantity of the
products/services; does not include an element of profit on the sale in excess of that normally obtained by
the Bidder on the sale of products/services of like quality and quantity; and does not include any provision
for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for
sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at
a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the
lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental
entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized
interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791,
Government Code), the right to purchase the same services, at the prices quoted, for the period of this
contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor
Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental
entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Bid Form
ITB 22-16395-YB
Ground Maintenance for Three Locations
Erlys Janitorial Services
Total Cost $17,638.00
Quantity/
Frequency
Required Unit Total
# Items (+'-) UOM Price Cost
#1-1
1.0 Trash/Litter Removal
52
Cycle
$21.00
$1,092.00
#1-2
2.0 Turf Maintenance - per Specs
32
Cycle
45.00
1,440.00
#1-3
3.0 - 3.1 Planting Bed Maintenance - per Specs
10
Cycle
10.00
100.00
#14
3.0 - 3.2 Planting Bed Maintenance - per Specs
32
Cycle
20.00
640.00
#1-5
Woody Plant Maintenance - per Specs
4
Cycle
50.00
200.00
#1-6
Woody Plant Maintenance - per Specs
8
Cycle
50.00
400.00
#1-7
Irrigation Maintenance - per Specs
4
Cycle
25.00
100.00
#1-8
Irrigation Maintenance - per Specs
8
Cycle
20.00
160.00
#1-9
Hardscape Maintenance - per Specs
12
Cycle
25.00
300.00
#1-10
7.0 - Fertilizer - 3 Application - per Specs
3
Applications
450.00
1,350.00
#1-11
7.0 - Herbicide - 3 Applications - per Specs
3
Applications
450.00
1,350.00
#2-1
Trash/Litter Removal - per Specs
52
Cycle
15.00
780.00
#2-2
Turf Maintenance - per Specs
32
Cycle
40.00
1,280.00
#2-3
Planting Bed Maintenance - per Specs
10
Cycle
15.00
150.00
#24
Planting Bed Maintenance - per Specs
32
Cycle
15.00
480.00
#2-5
Woody Plant Maintenance - per Specs
4
Cycle
20.00
80.00
#2-6
Woody Plant Maintenance - per Specs
8
Cycle
20.00
160.00
#2-7
Irrigation Maintenance - per Specs
4
Cycle
20.00
80.00
#2-8
Irrigation Maintenance - per Specs
8
Cycle
20.00
160.00
#2-9
Hardscape Maintenance - per Specs
12
Cycle
40.00
480.00
#2-10
7.0 - Fertilizer - 3 Application - per Spec
3
Applications
350.00
1,050.00
#2-11
7.0 - Herbicide - 3 Applications - per Specs
3
Applications
350.00
1.050.00
#3-1
Trash/Litter Removal - per Specs
52
Cycle
15.00
780.00
#3-2
Turf Maintenance - per Specs
32
Cycle
40.00
1,280.00
#3-3
Planting Bed Maintenance - per Specs
10
Cycle
10.00
100.00
#3-4
Planting Bed Maintenance - per Specs
32
Cycle
8.00
256.00
#3-5
Woody Plant Maintenance - per Specs
4
Cycle
20.00
80.00
#3-6
Woody Plant Maintenance - per Specs
8
Cycle
20.00
160.00
#3-7
Irrigation Maintenance - per Specs
4
Cycle
15.00
60.00
#3-8
Irrigation Maintenance - per Specs
8
Cycle
15.00
120.00
#3-9
Hardscape Maintenance - per Specs
12
Cycle
10.00
120.00
#3-10
7.0 - Fertilizer - 3 Application - per Spec
3
Applications
300.00
900.00
#3-11
7.0 - Herbicide - 3 Applications - Specs
3
Applications
300.00
900.00
Other governmental entities that might have interests in this contract are Frenship Independent
School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District,
Lubbock Independent School District, South Plains Association of Governments, City of Texarkana,
Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth.
YES_I'' _ _ NO
If you (the bidder) checked YES, the following will apply:
Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of
Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s)
awarded as a result of this solicitation. All purchases by governmental entities other than the City of
Lubbock will be billed directly to that governmental entity and paid by that governmental entity.
City of Lubbock will not be responsible for another governmental entity's debts. Each governmental
entity will order their own materials/service as needed.
Addenda
Bidder acknowledges receipt of addenda issued in regard to this solicitation:
Addenda No. Date
Addenda No. Date
Addenda No. Date
Addenda No. Date
Insurance Requirements
i, the undersigned Bidder certify that the insurance requirements contained in this bid document have been
reviewed by me and my Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I
will be able to, within ten (10) business days after being notified of such award by the City of Lubbock,
furnish a valid insurance certificate to the City meeting all of the requirements defined in this bid.
If the time requirement specified above is not met, the City has the right to reject this proposal and award
the contract to another contractor. If you have any questions concerning these requirements, please contact
the Director of Purchasing & Contract Management for the City of Lubbock at (806) 775-2572.
Suspension and Debarment Certification
Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non -Federal entities from
contracting with or making sub -awards under covered transactions to parties that are suspended or
debarred or whose principals are suspended or debarred. Covered transactions include procurement
contracts for goods or services equal to or in excess of $25,000 and all non -procurement transactions (e.g.,
sub -awards to sub-recipicnts).
Contractors receiving individual awards of $25,000 or more and all sub -recipients must certify that their
organization and its principals are not suspended or debarred by a Federal agency.
Before an award of $25,000 or more can be made to your firm, you must certify that your organization and
its principals are not suspended or debarred by a Federal agency.
I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are
suspended or debarred by a Federal agency.
TEXAS GOVERNMENT CODE SECTION 2252.152
The undersigned representative of the undersigned company or business, being an adult over the age of
eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152, certify
that the company named above is not listed on the website of the Comptroller of the State of Texas
concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section
2253.153. I further certify that should the above -named company enter into a contract that is on said
listing of companies on the website of the Comptroller of the State of Texas, which do business with Iran,
Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Lubbock Purchasing
and Contract Department.
TEXAS GOVERNMENT CODE SECTION 2271.002
Company hereby certifies the following:
1. Company does not boycott Israel; and
2. Company will not boycott Israel during the term of the contract.
The following definitions apply to this state statute:
(1) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking
any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically
with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does
not include an action made for ordinary business purposes; and
(2) "Company" means an organization, association, corporation, partnership, joint venture, limited
partnership, limited liability partnership, or limited liability company, including a wholly owned
subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business
associations that exists to make a profit.
Vendor Acknowledgment
In compliance with this solicitation, the undersigned bidder having examined the invitation to bid,
instructions to bidders, documents associated with the invitation to bid, and being familiar with the
conditions to be met, has reviewed the information regarding:
• Insurance Requirements
• Suspension and Debarment Certification
• Texas Government Code Section 2252.152
• Texas Government Code Section 2271.002
An individual authorized to bind the company must sign the following section. Failure to execute this
portion may result in bid rejection.
-------Intentionally Left Blank-----
Submission Information
THIS BID IS SUBMITTED BY l: l' 7 � J °n 1' O(' 1 ^ 1
a corporation organized under the laws of the State of r If k4 ! , or a partnership consisting
of (ft&i( GdP%xc, or individual trading as Lle eta 1(ekt of
the City of L AUr-V
Tax ID No,: U C— I C K� ! 6 ti
Address: 110
01
City:State: Zip: u VO
M/WBE Firm:1 I Woman I I Black American Native American
Hispanic American I I Asian Pacific American Other (Specify)
Please complete the information below.
By J V �`."'— — / Date:
Authorized Representative - must sign by hand
Officer Name and Title: Matt I att (P° /C 0 UL-/1 -el'
Business Telephone Number 0 O 6 Z L/ 0 d Z/ FAX:
E-mail Address: l i 4 I .fan ru% BT U La 0- Go^3
Bid Tabulation Sheet
ITB 22-16395-YB
Ground Maintenance for Three Locations
Erlys Janitorial Services
Green Plains Design
Pevey Lawn & Landscape
WCD Enterprises LLC
Total Cost
$17,638.00
$119,195.00
$69,500.00
$27,630.00
Quantity/
Frequency
Required
Unit
Total
Unit
Total
Unit
Total fi
Unit
Total
#
Items
UOM
Price
Cost is
Price
Cost
Price
Cost ;.r
Price
Cost
N
_
#1-1
1.0 Trash/Litter Removal
52
Cycle
$21.00
$1,092.00
$170.00
$8,840.00
$50.00
$2,600.00 i
$25.00
$1,300.00
#1-2
2.0 Turf Maintenance - per Specs
32
Cycle
45.00
$1,440.00
275.00
8,800.00
150.00
4,800.00
115.00
3,680.00
#1-3
3.0 - 3.1 Planting Bed Maintenance - per Specs
10
Cycle
10.00
$100.00
150.00
1,500.00
200.00
2,000.00
35.00
350.00
#14
3.0 - 3.2 Planting Bed Maintenance - per Specs
32
Cycle
20.00
$640.00
225.00
7,200.00
150.00
4,800.00
35.00
1,120.00
#1-5
Woody Plant Maintenance - per Specs
4
Cycle
50.00
$200.00
180.00
720.00
100.00
400.00
75.00
300.00
#1-6
Woody Plant Maintenance - per Specs
8
Cycle
50.00
$400.00
360.00
2,880.00
100.00
800.00
75.00
600.00
#1-7
Irrigation Maintenance - per Specs
4
Cycle
25.00
$100.00
170.00
680.00
125.00
500.00
70.00
280.00
#1-8
Irrigation Maintenance - per Specs
8
Cycle
20.00
$160.00
170.00
1,360.00
125.00
1,000.00
70.00
560.00
#1-9
Hardscape Maintenance - per Specs
12
Cycle
25.00
$300.00
200.00
2,400.00
125.00
1,500.00
65.00
780.00
#1-10
7.0 - Fertilizer - 3 Application - per Specs
3
Applications
450.00
$1,350.00
865.00
2,595.00
500.00
1,500.00
40.00
120.00
#1-11 7.0 - Herbicide - 3 Applications - per Specs
3
Applications
450.00
$1,350.00
950.00
2,850.00
1,200.00
3,600.0011
40.00
120.00
#2-1
Trasb/Litter Removal - per Specs
52
Cycle
15.00
780.00
170.00
8,840.00
50.00
2,600.00
25.00
1,300.00
#2-2
Turf Maintenance - per Specs
32
Cycle
40.00
1,280.00
250.00
8,000.00
150.00
4,800.00
j 115.00
3,680.00
#2-3
Planting Bed Maintenance - per Specs
10
Cycle
15.00
150.00
150.00
1,500.00
100.00
1,000.00
i 35.00
350.00
#24
Planting Bed Maintenance - per Specs
32
Cycle
15.00
480.00
225.00
7,200.00
150.00
4,800.00
35.00
1,120.00
#2-5
Woody Plant Maintenance - per Specs
4
Cycle
20.00
80.00
205.00
820.00
100.00
400.00
75.00
300.00
42-6
Woody Plant Maintenance - per Specs
8
Cycle
20.00
160.00
410.00
3,280.00
100.00
800.00
75.00
600.00
#2-7
Irrigation Maintenance - per Specs
4
Cycle
20.00
80.00
170.00
680.00
125.00
500.00
.. 70.00
280.00
#2-8
Irrigation Maintenance - per Specs
8
Cycle
20.00
160.00
170.00
1,360.00
125.00
1,000.00
i 70.00
560.00
#2-9
Hardscape Maintenance - per Specs
12
Cycle
40.00
480.00
200.00
2,400.00
125.00
1,500.0011,
65.00
780.00
#2-10
7.0 - Fertilizer- 3 Application - per Spec
3
Applications
350.00
1,050.00
800.00
2,400.00
500.00
1,500.00
40.00
120.00
#2-11 7.0 - Herbicide - 3 Annficatinns - per Specs
3
Applications
350.00
1,050.00
900.00
2,700.00
1,200.00
3,600.00
' 40.00
120.00
#3-1
Trash/Litter Removal - per Specs
52
Cycle
15.00
780.00
170.00
8,840.00
50.00
2,600.00
25.00
1,300.00
#3-2
Turf Maintenance - per Specs
32
Cycle
40.00
1,280.00
300.00
9,600.00
150.00
4,800.00
115.00
3,680.00
#3-3
Planting Bed Maintenance - per Specs
10
Cycle
10.00
100.00
150.00
1,500.00
200.00
2,000.00
35.00
350.00
#34
Planting Bed Maintenance - per Specs
32
Cycle
8.00
256.00
225.00
7,200.00
150.00
4,800.00
35.00
1,120.00
#3-5
Woody Plant Maintenance - per Specs
4
Cycle
20.00
80.00
180.00
720.00
100.00
400.00
75.00
300.00
#3-6
Woody Plant Maintenance - per Specs
8
Cycle
20.00
160.00
255.00
2,040.00
100.00
800.00
75.00
600.00
#3-7
Irrigation Maintenance - per Specs
4
Cycle
15.00
60.00
170.00
680.00
125.00
500.00
70.00
280.00
#3-8
irrigation Maintenance - per Specs
8
Cycle
15.00
120.00
170.00
1,360.00
125.00
1,000.00
70.00
560.00
#3-9
Hardscape Maintenance - per Specs
12
Cycle
10.00
120.00
200.00
2,400.00
125.00
1,500.00
65.00
780.00
#3-10
7.0 - Fertilizer - 3 Application - per Spec
3
Applications
300.00
900.00
950.00
2:850.00
500.00
1,500.00
40.00
120.00
#3-11
7.0 - Herbicide - 3 Applications - Specs
3
Applications
300.00
900.00
1,000.00
3,000.00
1,200.00
3,600.00'
40.00
120.00
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofl
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Cerdficate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2022-871388
Erlys Janitorial Services
Lubbock, TX United States
Date Filed:
04/10/2022
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
04/13/2022
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
ITB 22-16395-YB
Landscaping Services
4
Name of Interested P Y
City, State Country (Place of business)(check
Nature of interest
applicable)
Controlling
Intermediary
City of Lubbock
lubbock, TX United States
X
5
Check only if there is NO Interested Party.
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cac
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loft
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2022-871388
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Erlys Janitorial Services
Lubbock, TX United States
Date Filed:
04/10/2022
2 Name of governmental entity or state agency that Is a party to t e contract for which the forms
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
ITB 22-16395-YB
Landscaping Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
City of Lubbock
lubbock, TX United States
X
5 Check only N there is NO Interested Parry.
6 UNSWORN DECLARATION
My name is_AA(Lf�lrr
9U N and my date of birth is 1
address is f ( N U /^ , �Cy __j
_,
(street) (city) (state) (zip code) (country)
I declare under penally of perjury that the foregoing is true and correct.
Executed in County, State of T on the 'day of•- L( ._ 201t-.
(►nonth) (year)
Signature of authorized afent of contracting business entity
(Declarant)
—1110 N.U.ILACu Uy a rrACLa cunw %.unornabrun www.etnces.state.w.us Version V1.1.191b5cdc