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HomeMy WebLinkAboutResolution - 2018-R0126 - Warehouse SVC, Inc. - 04/12/2018Resolution No. 2018-RO126 Item No. 6.15 April 12, 2018 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 13947 and related documents for Automotive Filters for Citibus, by and between the City of Lubbock and Warehouse SVC, Inc., as per ITB 18-13947- SS. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 12, 2018 L.-I-Y DANIEL M. POPE, MAYOR ATTEST: Reb t a Garza, City Secret APPROVED AS TO CONTENT: Bill How on, Assistant City Man er APPROVED AS TO FORM: N tt, Assistant City Attorney ccdocs/RES.Contract 13947.Automotive Filters for Citibus 03.20.2018 Resolution No. 2018-RO126 City of Lubbock, TX Contract for Automotive Filters for Citibus Contract 13947 THIS CONTRACT made and entered into this 12th day of Anri1 2018, by and between the City of Lubbock ("City"), and Warehouse SVC Inc., ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Automotive Filters for Citibus and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Automotive Filters for Citibus. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Automotive Filters for Citibus and more specifically referred to as Items 2, 4, 6, 13, 15, 24, 26, 29, and 32 on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. 3. The Contractor shall perform the work according to the procedures outlined in the Bid Form and Specifications attached hereto. The contract shall be for a term of one year, with the option of two, one year extensions, said date of term beginning upon formal approval. The City does not guarantee any specific amount of compensation, volume, minimum or maximum amount of services under this contract. 4. This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2) performance of services ordered, or (3) termination of by either party with a 30 day written notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 7. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 8. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 9. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 1. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements. 2. The Contractor warrants that it complies with Chapter 2270, Subtitle F, Title 10 of the Texas Government Code by verifying that: (1) The Contractor does not boycott Israel; and (2) The Contractor will not boycott Israel during the term of the Agreement. 12. SB 252 prohibits the City from entering into a contract with a vendor that is identified by The Comptroller as a company known to have contracts with or provide supplies or service with Iran, Sudan or a foreign terrorist organization. 13. This Contract consists of the following documents set forth herein; Invitation to Bid No. 18- 13947-SS, Specifications, and the Bid Form. This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Citibus to be in violation of the FTA terms and conditions. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBB K Daniel M. Pope, Mayor ATTEST: 0j 6,-V,4 'e , Rebe ca Garza, City Secretary APPROVED AS TO CONTENT: Bill Ho erton, A istant City M ager VED ;S TO istant City Attorney CONTRACTOR BY Authorized Representative 3ov a t+11 d Print Name Address o,)� . l ,Y -�9 zlO3 City, State, Zip Code BID FORM Automotive Filters for Citibus City of Lubbock, TX ITB No. 18-13947-SS In compliance with the Invitation to Bid 18-13947-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 18-13947-SS is by reference incorporated in this contract. The Bid Form must be completed in blue of black ink or by tvnewriter. ITEM+�� QTY UOM FILTER No. APPROVED EQUAL MANUFACTURER/ VENDOR PART No. DESCRIPTION OF PRODUCT UNIT PRICE BID EXTENDED COST "Delivery Days ARO 1. ----- 50 EA -- -R950011 ------ r� -,� / Air Dryer Cartridge - - 00/01 RTS $- - - - $ r 2. 50 EA R950048 R a5m� it Dryer Cartridge 04, 6,09 Gillig 3. -- 10 --- EA -- P550965 ----------3 a -- Oil Filter for 1997 Ford rownViCtona------- %v --- -- �,- 1 --- -- 4. 10 EA 21516 3006 Oil Filter 5. -- 10 ------------- EA P550371 - --7� -- Oil Filter 1999 Ford - -- --�i--- SUSuperUity 6. 50 EA 82-54477- L9 a `� Air Dryer Cartridge // /0t SS �3 000 11/13 Gillig • ,5© 7. 20 EA P610561 it Filter for Dodge Ram 2005- 783 8. -- 10 -- EA -- 3585 ------- ` r Fuel Filter for Dodge am2005-783 ------ p --r /-- { ---� t �� 9. -- 10 - -- JEA -- P551772 - - - - - -- Fuel Filter Ford Crown ictoria--- - - - - -- --�-41------J- 10. - 10 --- [EA -- 3818 -------=- � n� - - -Fuel h�'4 Filter 1999 Ford -- -- 250KpecDuty------ 11. 10 EA P528228-- /� 2 it Filter Ford Crown - --- -- ------ Sf'-I�q--- ictosia----------� - ----- --- � �- 12. - 10 --- EA -- P606281 ------ // - it Filter Chevy ---- -- ���---� U piander------------ 13. 50 EA 47178964 �/ y / 1 M/Y it Dryer Cartridge Nova LF 0 1a5 14. -- 10 -- EA _ _ 7620_ - - � 4?U- -od-� e 250 Oil Filters ------ -- ,- f--- --- --,7c -� 15. 5 EA 208114 a0 /l '/ Barrel Inline A/C Filter ry _ O Screen Internationals 16, ----JEA 10 --- 1-5923 ------- I-_51) - rans Gasket and Filter 56---------- S:Ajrchase/Bid Docs/1TB 18-13947-SS Automotive Filters for Citibus 4 ITEM QTY UOM FILTER No. APPROVED EQUAL MANUFACTURER/ DESCRIPTION OF PRODUCT *UNIT PRICE BID EXTENDED COST **Delivery Days ARO VENDOR PART No. 17. -- 10 ---- A EA 1-5924 ------- -gi g - A/Trans Filter Kit Unit --3�--1-- 3W6----------- 18. ----- 10 JEA -- 1-5927 ------- -�����- Trans Filter and Gasket - - Itor Chevypfianil�r LL 19. 50 1 EA 1-5931 - _ S� - Gasket and Filter Kit iansm►ssTon -'Chevy- -�� 7,60 - - - - - - 20. ----- 10 EA -- 1-5937 ------- 4-=55�37- Trans Filter and Gasket itunit-783------- �� L -��T-4------- r -�-- 21. 60 EA 1-5950 -5� Z)- Transmission Filter and ca sket-Kit,161L7---- ----- -- --� -- Chevy Arboc 22. 10 EA 10322538 Cabin Air filter Chevy ----- -- ------- - tplancLeLs_**A1YH-- f / '- UNIT TAKES 2-** ! 23. 25 EA 23516489 Coolant Need Release ------------------- _ _ _ ddlt}ve�ilter,------- ------ ------------- ��F - LISON 24. 1 10 EA 29538846 q5-3W% Transmission Filter Assembly 09 Gillig Hybrid, ALLISON 25. 50 EA 29539579 Trans Spin on Filter for - ffnatiartals-and---- ---------------------- I d' ) �p� 1 ---- 1 H Hybrids, ALLISON r L 26. 10 EA 29544785 CXs 4 7Y5 NOVA Trans Valve Filter Kit, ALLISON TN, n 7 ( • � ` 70 1J T` 27. 10 EA 29545785E.V. Drive Trans Filter Internal Kit, 09 and - --- -- _77 2011 Gilligs-with Gasket and O-Rings, LISON 28. 50 EA P560972 Transmission Filter Kit, Filter 2" Sump y1 LISON Internal filter B40OR2000 - - --- ---------- - - va - - ---��:- - 29. 10 EA 04-55071- S O7 (•- Air Filter- Inline - ry / 000 00O Gillig ,QD�a0� 30 -- 10 -- EA -- 2503221CI ------- - - / - - -ffmatiarral------ P/S Filters - ----�--- 31. 200 EA 53-22412- Power Steering -O0Z__ ___ _ __ �I_� HyiraulicFilter lement- Gillig S:RirchaselE?id T)ocVrrR 19-13947-SS Automotive Filters for Citibus 5 ITEM QTY UOM FILTER No. PROVED EQUAL MANUFACTURER/ DESCRIPTION OF PRODUCT *UNIT PRICE BID EXTENDED COST "Delivery Days ARO VENDOR PART No. 32. 50 EA 82-60186- 000 � P` J 1 �j /S Element Filter, 2011 & 2013 Hybrids (,� c 7 33. -- 5 - - - EA - -- P546597 - - - - -- - -- Filter, Air filter #3006, - -- - �c---- --- -�- 20Dr Ford ETSOm 34. 20 EA FS19764G Fuel Filter Gillig **Special filter only on - --- -- - - - - -- --same-as7P559'fi4**- certain units: not the - -�- 35.- -1fl6 J EA - LF3970 - -17�?a_ - - +Rlter--New+Iybrid - -- 36. 1 - 10 - -- EA -- LF634 - - - - -- --� - -- Filter Trolley Power Steering(PM ----- -- -=�-- 37. 50 EA P129472 Air Filter- 04' Gillig - --- -- ------ -- -A1------------------- -- --- C� r' --- --- 38. 10 EA P133701 Air Filter 1992 & 2000 - ------ ------ ---- - - Trolley--------- 39. - 10 - -- EA -- P167829 -P566926---� e�- - -Hydraulic Spin On - i-lter---------- .- ----- -- ---- 40. 50 EA P522293 it Filter For 06' Gillig - -- ---------- - _- - - ------------- -- 41. 100 EA P527484 it Filter Novas-- -- -- -------"J_.- [_�tj ------------- -- -- --- 13 -- 1 ( 42. 10 EA P537452 Air Cleaner Filter --- -- ------ - -/- -- TroNey-New-------- ­ 7 -- - .12-,- �--- -- 43. 10 EA P550104 Wabasto Fuel Filter 31 /1 7 J_2 ---- i -- ------- ��i-p.S--- 13r-ids--------- -- -------- - -- 44. ----- 10 EA -- P550428 ------- - 7 Oil Filter -Trolley ------------- r7 -2-F- 45. 10 EA - P550430 Fuel Filter - Trolley 46. ----- 10 EA - P550437 ------- �F } --------------- Filter Fuel International - fY,- 79 ---- Ya 0— 0 47. ----- 20 EA -- P550528 ------- -��--- Oil Filter - International ------------- --,��------ -- 48. 25 EA P550698 �- /S Reservoir Element, - --- -- ------ -- 4c;1- gdraulieFilter-RTS---- -� --- --1 -��- 49. 200 EA P550774 r7 � Fuel Filter - 04, 06, 09 - --- -- ---------- , 7-- i-11ig------------ ,4 ---- - -- a.�--- 50. ----- 175 EA -- P550794 --------- � - - it Filter- Chevy ----- - ---- xpm5'VarrARBOe- 51. - 50 ------------- EA P550880 '�/ --3�j�, Fuel Filter- Hybrid Gi Rig---------- - I} --- -- - 0- --� - 52. 25 EA P550881- j_- Fuel Filter Gillig - - ---- S:Purchase/Bid Docs/ITB 18-13947-SS Autnmotive Filters for Citibus 6 ITEM QTY l+� 1 UOM FILTER No. APPROVED EQUAL MANUFACTURER/ DESCRIPTION OF PRODUCT 'UNIT PRICE BID EXTENDED COST 'Delivery Days ARO VENDOR PART No. 53. - - 120 - - EA - P551103 - _ /// - - - Fuel Filter -Gillig - - - - - - - - - - - - - n - -- 54. 100 EA P551122 Fuel Filter NOVA - --- -- --------- - ---------------------- 55. ----- 80 EA -- P552071 ------- -� - J - - Coolant Filter - Gillig ------------- ------ --- (- , 6 56. EA P5- q RTS Filter,---------- - -80 -- -- -------- 7 ---Oil - - - 57. - 200 --- EA -- P553000 --------1-/ �JI.,[`Q -`_�- - -- Oil Filter, Bypass ----- - ---- -r 4--- 58. 15 EA P554685 ------ - L4� - Coolant Filter- - - rnfernationa1=Z4070) _- - - - --- --- - r jJ - - -- 59. ----- 25 EA -- P556915 -------f� - - - Fuel Filter ------------- _'a ---- - 3 -��- --- 60. ----- 25 EA -- P556916 --------`31 -----------------� Fuel Filter -------5:�- i--- 61. - 10 --- EA -- P558615 --------7- rr -- - Oil Filter, Trolley --------------- �'� --- --- - ---�}- 62. - 80 --- EA -- P559000 ------� -- ---------------- Oil Filter, DART �r5 -- -' ---- 63. ----- 75 EA -- P600501 ------- �-- - it Filter, Chevy Arboc ------------- -.-------- 64. 10 EA _ _ P606503 _ _ _ _ _ _ _� �� it Filter, International _ _ _ _ _ _ _ _ _ _ _ _ _ v 65. 10 EA P608666 / Air Filter, Gillig Hybrid — --- -- ------ —��-------------------- ——S -- --- -7 --- — 66. 20 EA P614221 i Cabin Air Filter, - --- -- --------- -- International- ------ - - - ----- OL - - 67. - 50- EA P762756 ------ ODJAT- f7 Trans. Filter, TSMART ------ --`�T° 68. _20_ EA -P-7ZCi15Z _ _ _ irfiheL RTSIDART_ F� _ _ _ 69. 10 EA 73CZ-9601- Air Filter, MV 1 q - ----------A-- ---2��,3----------------- - ---- ---� - 70. - 10 --- EA -- FIAZ-6731- ---Bir----4 - - Oil Filter, MV I y 71, 54 _ EA _ FF63009 _3�� 1 uel Filter, 17 Gillig _ - -z. - 72L. 4 04 FA 5-303604 - - - - - - - -- 73. - 25 --- EA -- BF1259 ------ --�%-- Fuel Filter, DART --------------- - --- --%i*�% ---- --- 74.- -25 EAJ -- CV50628 ------- - r�� Crankcase Filter, 17 hg---------- S:Purchase/Bid Doc.VJ1B 18-13947-SS Automotive Filters for Citibus 7 ITEM QTY (+/-) UOM FILTER No. APPROVED EQUAL MANUFACTURER/ VENDOR PART No. DESCRIPTION OF PRODUCT *UNIT PRICE BID EXTENDED COST **Delivery Days ARO 75. -- 25 -- EA --- CV52001 - - - - - -- � �-� Crankcase Filter 11/13 ---------- _5--- -53_ - -(-- o�r ,Tig TOTA - - "� � Total. $24 *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Days After Receipt of Order (ARO) Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for Automotive Filters for Citibus with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency .Lynn County, and City of Wolfforth. YES NO NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materiaWservice as needed. STurchase/Bid DoegITB 19-13947-SS Automotive Filters for Citibus 8 739.80 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2018-318223 WAREHOUSE SVC INC Lubbock, TX United States Date Filed: 02/23/2018 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, TX Date Acknowledged: 03/20/2018 g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 18-13947-SS Automotive Filters for Citibus 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary WAREHOUSE SVC INC LUBBOCK , TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethlcs.state.tx.us version v1.U.bbZ s CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2018-318223 WAREHOUSE SVC INC Lubbock, TX United States Date Filed: 02/23/2018 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, TX Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 18-13947-SS Automotive Filters for Citibus 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary WAREHOUSE SVC INC LUBBOCK, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION ( ) My name is \��l i?l/(t �C� i�l 1`� and my date of birth is —�/� My address is -S� 75 .S / �J�✓ C�o� L�'� (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of �1.(7 , on the. /day of� , 20�. (month) (year) i Signature 44uthorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethlcs.state.tx.us versiun vl.u.03/_3