HomeMy WebLinkAboutResolution - 2018-R0085 - Associated Supply Company - 02/22/2018Resolution No. 2018-R0085
Item No. 6.23
February 22, 2018
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31037479 for the purchase of one
Tracked Excavator as per ITB 18-13895-SG, by and between the City of Lubbock and Associated
Supply Company, Inc., of Lubbock, Texas, and related documents. Said Purchase Order is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be included
in the minutes of the City Council.
Passed by the City Council on February 22, 2018
DANIEL M. POPE, MAYOR
ATTEST:
D"6�� Y'/'�
Rebe ca Garza, City Secret y
APPROVED AS TO CONTENT:
Scott Snider, Assistant City Manager
APPROVED AS TO FORM:
4anooke", Assistant City Attorney
ccdocs/RES.PO 31037479.Tracked Excavator
01.26.2018
Page - 1
LL1bbCity of Date - 1/25/2018
OCk. PURCHASE ORDER
r E z s Order Number 31037479 000 OP
Branch/Plant 3526
TO: ASSOCIATED SUPPLY COMPANY
2102 E SLATON ROAD
LUBBOCK TX 79452
SHIP TO: CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK TX 79404
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 Q BY:
artIva rector of Purchasing & Contract Management
36
NJ
Ordered 1/25/2018. Freight
Requested 6/15/2018 Taken By S GONZALEZ
Delivery J LOERWALD REQ 50928 ITB 18-13895-SG
Description/Supplier Item
Ordered,
Unit Cost —UM
Tracked Excavator
1.000
267,812.0000
EA
CC 6331
Rock Bucket
1.000
8,500.0000
EA
CC 6331
Foot Roller
1.000
10,870.0000
EA
CC 6331
Terms NET DUE ON RECEIPT
Extension Request Date
267,812.00 6/15/2018
Total Order
8,500.00 6/15/2018
10,870.00 6/15/2018
287,182.00
This purchase order encumbers funds in the amount of $287,182.00 awarded to Associated Supply Co., Inc. of Lubbock, TX, on
February 22 , 2018. The following is incorporated into and made part of this purchase order by reference: ITB 18-13895-SG
dated January 16, 2018 from Associated Supply Co., Inc. of Lubbock, TX. Resolution # 2018-R0085
CITY OF LUBBOCK
L..--JV
Daniel M. Pope, Mayor
ATTEST:
*Rebcca Garza, City Secretary
Seller and Buyer agree as
follows:
PURCHASE ORDER
TERMS AND CONDITIONS
IMPORTANT: READ CAREFULLY
STANDARD TERMS AND CONDITIONS
CiTY OF LUBBOCE, TX
L SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good commercial practice.
Each shipping container shall be clearly and permanently marked as follows (a) Seller's name and address.
(b) Consignee's name, address and purchase order or purchase release number and the supply agreement number
if applicable, (c) Container number and total number of containers, e.g. box I of 4 boxes, and (d) the number
of the container bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods
shall be suitably packed to secure lowest transportation costs and to conform with requirements of common
carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments
not accompanied by packing lists.
2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the goods under
reservation and no tender of a bill of lading will operate as a tender of goods.
3. TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass to Buyer until Buyer
actually receives and takes possession of the goods at the point or points of delivery.
4. NO REPLACEMENT OF DEFECTIVE TENTER. Every tender of delivery of goods must fully comply
with all provisions of this contract as to time of delivery, quality and the like. If a tender is made which does not
fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming tender,
provided, where the time for performance has not yet expired, the Seller may reasonably notify Buyer of his
intention to cure and may then make a conforming tender within the contract time but not afterward.
5. INVOICES & PAYMENTS. a. S el I e r shall submit separate invoices, in duplicate, one each purchase
order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release
number and the supply agreement number if applicable. Invoices shall be itemized and transportation charges,
if any, shall be listed separately. A copy of the bill of lading, and the freight waybill when applicable, should
be attached to the invoice. Mail To: Accounts Payable, City of Lubbock. P. 0. Box 2000, Lubbock, Texas
79457. Payment shall not be due until the above instruments are submitted after delivery.
6. GRATUITIES. The Buyer may, by written notice to the Seller, cancel this contract without liability to
Seller if it is determined by Buyer that gratuities, in the form of entertainment, gifts or otherwise, were offered
or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of
Lubbock with a view to securing a contract or securing favorable treatment with respect to the awarding or
amending. or the making of any determinations with respect to the performing of such a contract. In the event
this contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other
rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities.
7. SPECIAL TOOLS & TEST EQUIPMENT. If the price stated on the face hereof includes the cost of any
special tooling or special test equipment fabricated or required by Seller for the purpose of filling this order,
such special tooling equipment and any process sheets related thereto shall become the property of the Buyer
and to the extent feasible shall be identified by the Seller as such.
8. WARRANTY -PRICE. a The price to be paid by the Buyer shall be that contained in Seller's bid
which Seller warrants to be no higher than Seller's current process on orders by others for products of the kind
and specification covered by this agreement for similar quantities under similar of like conditions and methods
of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the
Seller's current prices on orders by others, or in the alternative. Buyer may cancel this contract without
liability to Seller for breach or Seller's actual expense. b. The Seller warrants that no person or selling agency
has been employed or retained to solicit or secure this contract upon an agreement or understanding for
commission, percentage, brokerage, or contingent fee excepting bona fide employees of bona fide established
commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach of
viciation of this warranty the Buyer shall have the right in addition to any other tight of rights to cancel this
contract without liability and to deduct from the contract price, or otherwise recover without liability and to
deduct from the contract price, or otherwise recover the full amount of such commission, percentage, brokerage
or contingent fee.
9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warranties and any attempt to do
so shall render this contract voidable at the option of the Buyer. Seller warrants that the goods furnished will
conform to the specification, drawings, and descriptions listed in the bid incitation, and to the sample(s) famished
by the Seller, if any. In the event of a conflict or between the specifications, drawings, and descriptions, the
specifications shall govern. Notwithstanding any provisions contained in the contractual agreement, the Seller
represents and warrants fault -free performance and fault -free result in the processing date and date related data
(including, but not limited to calculating, comparing and sequencing) of all hardware, software and firmware
products delivered and services provided under this Contract. individually or in combination, as the case may
be from the effective date of this Contract. The obligations contained herein apply to products and services
provided by the Seller. its sub- Seller or any third party involved in the creation or development of the products
and services to be delivered to the City of Lubbock under this Contract. Failure to comply with any of the
obligations contained herein, may result in the City of Lubbock availing itself of any of its rights under the
law and under this Contract including, but not limited to, its right pertaining to termination or default. The
warranties contained herein are separate and discrete from any other warranties specified in this Contract.
and are not subject to any disclaimer of warranty, implied or expressed or limitation of the Seller's liability
which may be specified in this Contract, its appendices, its schedules, its annexes or any document incorporated
in this Contract by reference.
10. SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to the standards
promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970. In the
event the product does not conform to OSHA standards, Buyer may return the product for correction or
replacement at the Seller's expense. In the event Seller fails to make the appropriate correction within a
reasonable time, correction made by Buyer will be at the Seller's expense.
11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As part of this contract for sale Seller
agrees to ascertain whether goods manufactured in accordance with the specifications attached to this agreement
will give rise to the rightful claim of any third person by way of infringement of the like. Buyer makes no
warranty that the production of goods according to the specification will not give rise to such a claim, and in no
event shall Buyer be liable to Seller for indemnification in the event that Seller is sued on the grounds of
infringement of the like. If Seller is of the opinion that an infringement or the like will result, he will notify the
Buyer to this effect in writing within two weeks after the signing ofthis agreement. If Buyer does not receive
notice and is subsequently held liable for the infringement or the like, Seller will save Buyer harmless. If
Seller in good faith ascertains the production of the goods in accordance with the specifications will result in
infringement or the like, the contract shall be null and void.
12. NON APPROPRIATION. All funds for payment by the City under this contract are subject to the
availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds
by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will
terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal
year or when the appropriation made for the then -current year for the goods or services covered by this contract
is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this
contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give
such notice shall be of no effect and the City shall not be obligated under this contract beyond the (late of
termination.
13. RIGHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before accepting
them.
14. CANCELLATION. Buyer shall have the right to cancel for default all or any part of the undelivered
portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller
becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not in
lieu of any other remedies which Buyer may have in law or equity.
15. TER\tI:QATION The performance of work under this order maybe terminated in whole, or in part by the
Buyer in accordance with this provision. Termination of work hereunder shall be effected by the delivery
of the Seller of a "Notice of Termination" specifying the extent to which performance of work under the
order is terminated and the date upon which such termination becomes effective. Such right or termination is
in addit in n to and not in lieu of the rights of Buyer set forth in Clause 14, herein.
16. FORCE MAJEURE. Neither party shall be held responsible for losses, resulting if the fulfillment
of any terms of provisions of this contract is delayed or prevented by any cause not within the control of the
party whose performance is interfered with, and which by the exercise of reasonable diligence said party is
unable to prevent.
17. ASSIGNMENT -DELEGATION. No right or interest in this contract shall be assigned or delegation of
any obligation made by Seller without the written permission of the Buyer. Any attempted assignment or
delegation by Seller shall be wholly void and totally ineffective for all purpose unless made in conformity with
this paragraph.
18. WAIVER. No claim or right arising out of a breach of this contract can be discharged in whole or in part
by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by
consideration and is in writing signed by the aggrieved party.
19. INTERPRETATION -PAROLE EVIDENCE. This writing, plus any specifications for bids and
performance provided by Buyer in its ad, crisement for bids, and any other documents prodded by
Seller as part of his bid, is intended by the parties as a final expression of their agreement and intended also
as a complete and exclusive statement of the terms of their agreement. Whenever a term defined by the
Uniform Commercial Code is used in this agreement, the definition contained in the Code is to control.
20. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code. Whereever
the term "Uniform Commercial Code" is used, it shall be construed as meaning the Uniform Commercial
Code as adopted in the State of Texas as effective and in force on the date of this agreement.
21. RIGHT TO ASSURANCE- Whenever one party to this contract in good faith has reason to question
the other party's intent to perform he may demand that the other partygive written assurance of his intent to
perform. in the in that a demand is made and no assurance is given within five (5) days, the demanding
party may treat this failure as an anticipatory repudiation of the contract.
22 INDEMNIFICATION. Seller shall indemnify. keep and save harmless the Bu),er, its agents, officials and
employees, against all injuries. deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs
and expenses, which may in anywise accrue against the Buyer in consequence of the granting of this Contract
or which may anywise result therefrom, whether or not it shall be alleged or determined that the act a as
caused through negligence or omission of the Seller or its employees, or of the subSeller or assignee or its
employees, if any, and the Seller shall, at his own expense, appear, defend and pay all charges of attorneys
and all costs and other expenses arising therefrom of incurred in connection therewith, and, if any judgment
shall be rendered against the Buyer in any such action, the Seller shall, at its own expenses, satisfy and
discharge the same Seller expressly understands and agrees that any bond required by this contract, or
otherwise provided by Seller, shall in no way limit the responsibility to indemnify, keep and save harmless
and defend the Buyer as herein provided.
23. TIME. It is hereby expressly agreed and understood that time is of the essence for the performance of
this contract, and failure by contract to meet the time specifications of this agreement will cause Seller to
be in default of this agreement.
24. MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract entered into
pursuant to this request, minority and women business enterprises will be afforded equal opportunities to
submit bids in response to this invitation and will not be discriminated against on the grounds of race, color,
sex or natural origin in consideration for an award.
25. NON -ARBITRATION. The City reserves the right to exercise any right or remedy to it by law, contract,
equity, or otherwise, including without limitation. the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising
its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive,
and may be exercised concurrently. To the extent of any conflict between this provision and another provision
in, or related to, this document, this provision shall control.
26. RIGHT TO AUDIT. At any time during the term of the contract, or thereafter. the City, or a duly
authorized audit representative of the City or the State of Texas, at its expense and at reasonable times.
reserves the right to audit Contractor's records and books relevant to all services provided to the City under
this Contract. In the event such an audit by the City reveals any errors or overpayments by the City,
Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such
audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any
payments due Contractor. _
27. HOUSE BILL 2015. House Bill 2015, signed by the Governor on June 14.2013 and effective on January
1.2014, authorizes a penalty to be imposed on a person who contracts for certain services with a governmental
entity and who fails to properly classify their workers. This applies to subcontractors as well. Contractors and
subcontractors who fail to properly classify individuals performing work under a governmental contract will be
penalized $200 for each individual that has been misclassifined. (Texas Goverment Code Section 2155.001).
28. ASSIGNING OR SUBLETTING THE CONTRACT. The Contractor shall not assign or sublet the contract,
or any portion of the contract, without written consent from the Director of Purchasing and Contract
Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on
insurance from the Subcontractor that complies with all contract Insurance requirements.
29. HOUSE BILL 1295 DISCLOSURE OF INTERESTED PARTIES. House Bill 1295, adopted by the 84th
Legislature. created §2252.908, Texas Goverment Code. Section 2252.908 requires a business entity entering
into certain contracts with a governmental entity or state agency to file with the governmental entity or state
agency a disclosure of interested parties at the time the business entity submits the signed contract to the
governmental entity or state agency. Instructions for completing Form 1295 are available at:
tit3p•//w'tvw.ci lubbock.tx.ustdepartmental-websitest anmegia!pmmboa:ing/vendor-inforna(i tgnn
30. CONTRACTOR ACKNOWLEDGES, by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the descriptive material
contained herein and any additional associated documents and Amendments. The City disclaims any terms and
conditions provided by the Contractor unless agreed upon in writing by the parties. In the event of conflict
between these terms and conditions and any terms and conditions provided by the Contractor, the terms and
conditions provided herein shall prevail. The terms and conditions provided herein are the final terms agreed
upon by the parties, and any prior conflicting terms shall be of no force or effect.
31. By acceptinc this purchase order. the Vendor verifies that it does not Boycott Israel, and agrees that during
the term of this Agreement (Contract as applicable) will not Boycott Israel as that tent is defined in Texas
Government Code Section 808.001, as amended.
cc
Ciq, of Lubbock, TX `((�
M Tracked Excavator
ITB 18-13895-SG
m Revised Bid Form
c
m
In compliance with the Invitation to Bid 18-13895-SG, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment,
labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices
set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of
form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either
in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 18-13895-SG is by reference
incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
U
Item
Qty.
Unit of
Description
"Delivery
('/-)
Measure
*Unit Price
(Days) ARO
t.
1
Each
Tracked Excavator, minimum weight 73,000 lbs., with a certified
digging depth 26 feet
of per specifications 6331-WD
Model Year, Brand Name and Model Number:
Options:
*Unit Price
}"Delivery
(Days) ARO
1
I
Each
Foot Roller, heavy duty 36 inch sheep foot roller with quick
disconnect coupler.
)�
1
aA" "
2.
1
Each
Rock Bucket, heavy duty, 30 inch G.H. Hensley V-Bottom rock
bucket.
3,
I
f:ueh
Auxiliary Hvdrattlics, for Auxiliary Attachments.
*PRICE: F.O.B. Destination, Freight Pre-Pald and Allo»ed *"ARO — After Receipt of Order Total $ 287, 182
City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to waive immaterial formalities.
Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or
group of items shown on the bid,
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of _%, net calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of die lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products services of like quality and quantity; and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein,
supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such
lower price(s) is effective,
INTERLOC.AL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas,
by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the
Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period
of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders
in addition to orders from the City of Lubbock- Should these other governmental entities decide to participate in this contract, would d
you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
CD
O
N
cD
+ If you (the bidder) checked YES, the following will apply:
c • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible,
but not obligated, to purchase materials!services under the contract(s) awarded as a result of this solicitation. All purchases by
Cb governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that
m governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity
72 will order their own materials/service as needed.
C6 � -TYL
m THIS BID IS SUBMITTED BY ASSo�xz ��`+)�_� corporation organized under the laws of the State of
or a partnership consisting of
or individual trading as
of the City of
Firm: ssc.,, oAUdy (6
Address: T • C� —7
City: L �� 44L State: Tx Zip / C7 S Z—
Bidder acknowledges receipt of the following addenda:
Addenda No.
Date
Addenda No.
Date
Addenda No.
Date
Addenda No.
Date
M/WBE Firm:1 I Woman Black American Native American
Hispanic American Asian Pacific American Other (S eci )
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes,
or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex.
Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be
in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued
by the State of Texas:
o 1, Name and Manufacture's License No.
a 2. Name and Converter's License No.
3. Name and Representative's License No.
4. Name and Franchise Dealer's License No.
General Distinguishing No. (Franchised TX dealer) (�—
By SZ-EDate:
Authorized Representative - must siby hand e
Officer Name and Title: 1 �1CX LF
Please Print
Business Telephone Number` O� 2� FAX;
E-mail Address: i� ` tl S CO �C� , Cc�,,
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over S50, 000): Date P.Q. `Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH TIIE ITB NUMBER, THE CLOSING DATE AND TIME, AND
YOUR COMPANY NAME AND ADDRESS.
.5 . -
r-
a
Y
U
0
J
REVISED
CITY OF LUBBOCK
MINIMUM SPECIFICATIONS
TRACKED EXCAVATOR, MINIMUM WEIGHT 73,000 LBS.
WITH A CERTIFIED DIGGING DEPTH OF 26 FEET
SPEC # 6331-WD
It is the intent of this specification, referenced documents, requirements and conditions sections to describe the minimum performance
requirements. The vehicle/equipment must meet or exceed the performance or construction described herein. The vendors shall be
required to mark compliance or non-compliance to each item description in the space provided. All equipment furnished as standard to
the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any
deviations from the written specification, with date as shown in the Invitation to Bid (TTB), shall be noted on the attached Exceptions to
the Specifications. In order to receive full consideration, ITB response quotation must follow this specification and the ITB's terms and
conditions. ��\\ j
VENDOR NAME: _ T \�� �_J PHONE:
MAKE: Voy _Vy MODEL: [T_ -3 SO)_7 L YEAR;
SELLER
NO.
ITEM.
MINIMUM REQUIREMENTS
COMPLIANCE
YES
NO
THIS SPECIFICATION DESCRIBES A 73,000 POUND TRACKED
GENERAL
EXCAVATOR WITH A 26 FEET DIGGING DEPTH. THE
/
TRACKED EXCAVATOR SHALL BE THE MANFUACTURER'S
f
CURRENT PRODUCTION MODEL.
THE DIESEL ENGINE SHALL BE A TURBO CHARGED ENGINE, THE
ENGINE NET HORSEPOWER SHALL BE NO LESS THAN 230, WITH
/
I.
DIESEL ENGINE
A MINIMUM 450 CU INCH DISPLACEMENT. THE ENGINE SHALL
1/
BE PRESSURE LUBRICATED WITH FULL FLOWING OIL FILTER(S).
2'
ENGINE IDLE
THE ENGINE SHALL BE EQUIPPED WITH AN AUTOMATIC
/
ENGINE IDLE CONTROL SYSTEM.
3.
AIR FILTER
OEM DUAL ELEMENT DESIGN WITH PRE -CLEANER AND DUST
%
EJECTOR
ENGINE
AUTOMATIC SHUTDOWN WHEN ENGINE TEMPERATURE IS
4.
PROTECTION
HIGH (AT BOIL OVER RANGE) AND WHEN ENGINE OIL
PRESSURE DROPS BELOW NORMAL OPERATING PRESSURE.
HEATED AIR
THE UNIT MUST BE PROVIDE WITH AN HEATED AIR INTAKE
/
5'
INTAKE
SYSTEM OR IT EQUAL TO ASSIST ENGINE STARTING IN
TEMPERATURE AT OR NEAR -5 DEGREES FAHRENHEIT.
✓/
COLD START
OEM COLD WEATHER STARTING ASSIST TO INCLUDE A 110
6.
ASSIST
VAC BLOCK HEATER.
7.
ELECTRICAL
12/24 VOLT WITH THE MAXIMUM AMP ALTERNATOR. THE
SYSTEM
ALTERNATOR SHALL PRODUCE NO LESS THAN 50 AMPS.
g.
BATTERIES
TWO BATTERIES WITH THE HIGHEST COLD CRANKING AMP
RATING AVAILABLE.
TWO (2) EACH LED WORK LIGHTS TO PROVIDE ILLUMINATION
AHEAD OF THE BUCKET, TWO (2) EACH LED LIGHTS TO
/
9'
LED LIGHTING
ILLUMINATE THE FORWARD AREA OF THE TRACKS AND A
/
MINIMUM OF TWO (2) LED REAR LIGHTS TO ILLUMINATE THE
IMMEDIATE REAR AREA OF THE TRACKED EXCAVATOR AND
ITS TRAVEL PATH.
1
SELLER
NO.
ITEM.
MINIMUM REQUIREMENTS
COMPLIANCE
YES
NO
10.
HORN
OEM STANDARD
11.
BACKUP ALARM
OEM THAT ENGAGES WHEN THE VEHICLE IS SHIFTED INTO
REVERSE.
/
ENCLOSED CAB
OEM FULLY ENCLOSED PRESSURIZED CAB, WITH OEM ROPS !
.FOPS PROTECTION AS REQUIRED BY FEDERAL LAWS
12.
EFFECTIVE AT THE OF THE MACHINE DELIVERY, OEM TINTED
GLASS IN ALL POSITIONS, OEM NOISE SUPPRESSION.
OPERATOR SEAT
OEM OPERATOR'S SEAT THAT IS FULL HEIGHT AND REACH
13.
ADJUSTABLE WITH SUSPENSION SEAT WITH SEAT BELTS.
HEATING AND
OEM STANDARD WITH MULTI -SPEED FANS MOTORS.
14.
AIR
OEM STANDARD INSTRUMENT PANEL AND GAUGE CLUSTER TO
INCLUDE; LOW ENGINE OIL PRESSURE, HIGH COOLANT
INSTRUMENT
TEMPERA, AMP OR VOLT METER, RESTRICTED OR HIGH
15.
PANEL
TRANSMISSION TEMPERATURE, RESTRICTED OR HIGH
ti /
HYDRAULIC OIL TEMPERATURE, ENGINE HOUR METER AND
FUEL LEVEL INDICATOR.
THE UNIT SHALL BE SUPPLIED WITH EITHER TWO DOORS WITH
WINDOW AND
WINDOW OR OEM FOR THE MACHINE DESCRIBED IN THESE
16.
DOORS
SPECIFICATION. EACH DOOR SHALL BE FURNISHED WITH A
%
KEY LOCKING FEATURE AND PROVIDED WITH A MINIMUM OF
v
FOUR (4) KEYS
17.
WINDSHIELD
OEM FRONT AND REAR POWERED WINDSHIELD WIPERS WITH
/
WIPERS
WASHER SYSTEM.
V
18.
MIRRORS
OEM MIRRORS
19.
RADIO
OEM RADIO WITH BLUETOOTH CAPABILITY
OEM PROVIDED FUSED 12VDC POWER OUTLET CONNECTION
20.
POWER OUTLET
WITH NOT LESS THAN TWO (2) SEPARATE TERMINALS RATED
AT NOT LESS THAN 20 AMPS EACH.
��JJ
21.
DOME LIGHT
OEM OVERHEAD DOME LIGHT
VANDALISM
VANDALISM PROTECTIONKIT WITH LOCKING FUEL CAP,
22.
PROTECTION
LOCKING ACCESS COVERS FOR THE HYDRAULIC OIL AND
RADIOATOR. ALL LOCKS MUST BE KEYED ALIKE.
UNIT MUST BE PROVIDED WITH AN AXEL FLOW SYSTEM
HYDRAULIC
CAPABLE OF PROVIDING 100 GALLONS PER MINUTE (GPM)
7
23.
SYSTEM
COMBINED FLOW RATE. THE UNIT MUST HAVE A MINIMUM
WORKING PRESSURE OF 3,900 POUNDS PER SQUARE INCH (PSI).
MANUFACTURER STANDARD CONTROL WITH TWO LEVEL
/
24.
CONTROLS
JOYSTICK AND FOOT PEDAL TRAVEL CONTROL AND A MEAN
FOR HYDRAULIC DISCONNECT.
y/
FRAME AND
MANUFACTURER'S STANDARD. IF THE DRIVE SYSTEM QUOTED
25.
DRIVE
IS HYDROSTATIC THE DRIVE SYSTEM MUST BE CONTROLLED
BY A MINIMUM OF TWO MOTORS.
32
0
a
SELLER
NO.
ITEM.
MINIMUM REQUIREMENTS
COMPLIANCE
YES
NO
THE SWING OF THE BUCKET MUST BE NO LESS THAN A FULL
/
26.
SWING
360 DEGREES AT A MINIMUM SWING SPEED 5.5 ROTATIONS PER
MINUTES.
V/
MANUFACTURER'S STANDARD WITH A MINIMUM OF 16 FEET
LENGTH, 31 INCH TRIPLE GROUSER PADS, EIGHT (8) FEET AND
27.
UNDERCARRIAGE
SIX (6) INCH TRACK GAUGE, ELEVEN (11) FEET AND FOUR (4)
INCH OVERALL MAXIMUM TRACK LENGTH, PERMANENTLY
SEALED TRACK ROLLERS AND IDLERS AND A HYDRAULIC
TRACK ADJUSTER.
28.
BUCKETS
(1) 24 INCH HEAVY DUTY 5 TOOTH BUCKET AND (1) 36 INCH
HEAVY DUTY 5 TOOTH BUCKET.
29.
PAINT
MANUFACTURERS STANDARD COLOR
30.
MANUALS
THE UNIT SHALL BE PROVIDED WITH THREE EACH OPERATOR,
PARTS AND MAINTEANNCE MANUALS
OF DUDS.
THE VENDOR SHALL WITHIN SEVEN (7) WORKING DAYS OF
DELIVERY AND THE CITY'S ACCEPTANCE OF THE TRACKED
TRAINING
EXCAVATOR, PROVIDE OPERATOR TRAINING. THE TRAINING
/
31•
SHALL CONSIST OF ONE (4) FOUR HOUR DAY OF OPERATION
AND MAINTENANCE TRAINING CLASS. THE VENDOR SHALL
WITHIN SIX (6) AFTER WEEKS DELIVERY OF THE TRACKED
EXCAVATOR PROVIDE REFRESHER TRAINING AND
EVALUATION OF THE TRACKED EXCAVATOR'S PERFORMANCE.
THE UNIT SHALL BE WARRANTED AGAINST ALL DEFECTS IN
MATERIAL AND WORMANSHIP FOR A PERIOD OF NOT LESS
THAN 12 MONTHS OR 1,200 HOURS OF USE, WHICHEVER COMES
FIRST, WITH A ZERO DEDUCTIBLE. THE WARRANTY SHALL
COVER 100% PARTS, LABOR, AND TRAVEL TIME FOR THE UNIT.
/
32.
WARRANTY
IF THE MANUFACTURERS STANDARD WARRANTY EXCEEDS 12
►/
MONTHS OR 1,200 HOURS, THE STANDARD WARRANTY SHALL
BE IN EFFECT. THE WARRANTY BEGINS THE DATE THE UNIT IS
DETERMINED TO MEET SPECIFICATIONS AND ACCEPTED INTO
THE CITY OF LUBBOCK'S FLEET.
nrTinVc
33.
FOOT ROLLER
(1) HEAVY DUTY 36 INCH SHEEP FOOT ROLLER WITH QUICK
DISCONNECT MANUAL COUPLER
34.
ROCK BUCKET
(1) HEAVY DUTY 30 INCH G.H. HENSLEY V-BOTTOM ROCK
BUCKET
35,
AUXILIARY
/
HYDRAULICS
FOR AUXILIARY ATTACHMENTS
33
\A i
00
M
CL
m
'm
Y
U
O
7
J
O
U
REVISED
PROVIDE BUILD DATES IN SPACE BELOW
BUILD DATE:
MSO and paperwork
Vehicle/equipment will not be accepted by the City of Lubbock without
The MSO, all keys, and all paperwork
General reauirement and information
Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation.
Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space
provided below. List items by item numbers.
917 �-JO - v � ��t�� I IOj
34
N
cc
a
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested patties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2018-310803
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Associated Supply Company (ASCO Equipment)
Lubbock, TX United States
Date Filed:
02/07/2018
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
g
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
13895
Tracked Excavator PO# 31037479
4
Name of Interested Parry
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party. ❑
X
6
UNSWORN DECLARATION
My name is ( r, — l ;� t, f n T t ;,
and my date of birth is
My address is t f!
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of j '' on the, day of r r 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos, 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2018-310803
Associated Supply Company (ASCO Equipment)
Lubbock, TX United States
Date Filed:
02/07/2018
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
02/19/2018
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
13895
Tracked Excavator PO# 31037479
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party.
X
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is I ,
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523