HomeMy WebLinkAboutResolution - 2018-R0057 - TDHCA For CEAP - 01/25/2018Resolution No. 2018-RO05 •7
Item No. 6.15
January 25, 2018
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock, Contract 13246, and all related documents, between the City
of Lubbock and the Texas Department of Housing and Community Affairs, for the
Comprehensive Emergency Assistance Program to provide assistance to reduce poverty,
revitalize low-income communities, and empower self-sufficiency among low-income
families and individuals. Said Contract is attached hereto and incorporated in this resolution as
if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on January 25, 2018
DANIEL M. POPE, MAYOR
ATTEST:
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Reb cca Garza, City Secreta
APPROVED AS TO CONTENT:
Bill Howe , A sistant City M er
APPROVED AS TO FORM:
ccdocs/RES. Contract 13246 — Texas Department of Housing and Community Affairs — 2018 Comprehensive Energy Assistance Program
January 8, 2018
Resolution No. 2018-RO05 7
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 4 TO CONTRACT NUMBER 58170002579
FY 2017 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93.568)
This Amendment No. 4 to Comprehensive Energy Assistance Program Contract Number. 58170002579 by and
between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas
("Department"), and City of Lubbock, a political subdivision of the State of Texas ("Subrecipient"), hereinafter
collectively referred to as 'Parties",
RECITALS
WHEREAS, the Parties respectively, executed that Comprehensive Energy Assistance Program Contract Number.
58170002579 ("Contract") on January 01, 2017 and
WHEREAS, the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
SECTION 1.
The following Contract section is hereby amended as follows:
1. Section 2. Contract Period, of this Contract is hereby amended to read as follows:
The period for performance of this Contract, unless earlier terminated is January 01, 2017 through March 31,
2018 (hereinafter the "Contract Term").
2. Section 4. F. Department Oblations, of this Contract is hereby amended to read as follows:
"Section 4. F. Department Obligations. Notwithstanding any other provision of this Contract, the total of all
payments and other obligations incurred by Department under this Contract shall not exceed the sum of
$1,112,649.00."
3. Exhibit A. Budget And Performance Statement, of this Contract is hereby deleted and replaced in its entirety
with the attached Exhibit A.
SECTION 2.
All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall
continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this
Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the
Contract void by law.
SECTION 3.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
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SECTION 4.
This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all
of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have
signed the same counterpart.
SECTION 5.
If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy
of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature.
SECTION 6.
By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the
Contract as if it were set forth word for word therein.
SECTION 7.
This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
SECTION 8.
This Amendment shall be effective and memorializes an effective date of November 01, 2017.
WITNESS OUR HAND EFFECTIVE: November 01, 2017
SUBRECIPIENT:
City of Lubbock
a political subdivision of the State of Texas
By:
Title:
Date:
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By:
Title: Its duly authorized officer or representative
Date:
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TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 4 TO CONTRACT NUMBER 58170002579
FY 2017 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93.568)
EXHIBIT A
BUDGET
City of Lubbock,
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
$ 1,112,649.00 CEAP FUNDS CURRENTLY AVAILABLE
$ 1,200,00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE
BUDGET FOR AVAILABLE ALLOCATIONS
BUDGET CATEGORY FUNDS %
Administration $ 80,333.00
Direct Services $ 1,031,116.00
TOTAL CEAP BUDGET $ 1,111,449.00
BUDGET CATEGORY FUNDS 'V.
Household Crisis $ 447,040.00 43.35
Utility Assistance $ 447,041.00 43.36
Program Services $ 137,035.00 13.29
TOTAL DIRECT SERVICES $ 1,031,116.00 100.00
Subrecipient's service area consists of the following Texas counties:
LUBBOCK
General Administrative and coordination of CEAP, including costs and all indirect (or overhead) cost, examples include
salaries, fringe benefits, non -training travel, equipment, supplies, audit and office space are limited to 7.22% of the
Contract expenditures, excluding Training/Travel costs. All other administrative costs, exclusive of costs for program
services, must be paid with nonfederal funds.
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Program services costs shall not exceed the maximum 13.29%. Program services cost includes direct administrative cost
associated with providing the client direct service salaries and benefits cost for staff providing program services, cost for
supplies, equipment, travel, postage, utilities, rental of office space. All items listed above are allowable program services
cost when associated with providing client direct services. Other program services costs may include outreach activities
and expenditures on the information technology and computerization needed for tracking or monitoring required by CEAP.
Department's prior written approval for purchase or lease of equipment with an acquisition cost of $5,000 and over is
required. Approval of this budget does not constitute prior approval for such purchases.
Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent
improvement of any building or facility.
Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Term. A second and
final budget revision must be received by the Department no later than 45 days prior to the end of the Contract Term.
Subrecipient shall provide outreach services under all components in this category. Failure to do so may result in Contract
termination. Subrecipient must document outreach, whether the outreach is conducted with CEAP funds or other funds.
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