HomeMy WebLinkAboutResolution - 2017-R0465 - Amendment 3 To Perkins + Will - 12/07/2017Resolution No. 2017-RO465
Item No. 5.11
December 7, 2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Amendment No. 3 to Professional Services Contract 12065
for architectural services related to Citizen's Tower, by and between the City of Lubbock and
Perkins + Will of Dallas, Texas, and related documents. Said amendment is attached hereto and
incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of
the City Council.
THAT the City Council finds it to be in the best interest of the citizens of the City of
Lubbock in order to expedite the performance of city business, to delegate authority to execute
any future amendments, the value of which individually shall not exceed $50,000, for changes to
the scope of services along with associated costs and savings under Contract 12065, to the City
Manager of the City of Lubbock.
Passed by the City Council on
December 7 , 2017.
DANIEL M. POPE, MAYOR
ATTEST:
-D-o �44
Rebe ca Garza, City Secret -
APPROVED AS TO CONTENT:
Mark V�Vrwoo&, AssistA City Manager
APPROVED AS TO FORM:
&4-
elli Leisure, Assistant City Attorney 4�
RGS.Amend 3 P+WCitizensTower
11.28.17
Resolution No. 2017-RO465
Amendment 3
To Agreement Between
The City of Lubbock, TX
And
Perkins + Will
THIS IS THE THIRD AMENDMENT TO THE AGREEMENT dated and entered into the 28"' day of May
2015 by and between the City of Lubbock ("City") and Perkins + Will ("P+W"), 10100 North Central
Expressway, Suite 300, Dallas, Texas 75231.
P+W has entered into the agreement with the City for providing professional services relating to the design,
plans, specifications, and estimates of the Citizens Tower. The original Agreement, Contract No. 12065
was approved by City Council on May 28, 2015, Resolution No. 2015-RO173. Amendment 1 was approved
by City Council on July 28, 2016, Resolution No. 2016-RO256. Amendment 2 was approved by City
Council on July 13, 2017, Resolution No. 2017-RO248.
Amendment 3 includes the additional professional services associated with the Citizens Tower Construction
Contract. Scope, as stated in Attachments A-C and summarized thus:
Eliminate Civil Deduct expanded Civil Engineer scope for the Lubbock Police Headquarters as
Work on PDHQ requested in ASR #01 due to elimination of that service through Amendment 2.
Portion
(Attachment A)
Cost Estimating Additional Services Request (ASR #06). Provide an opinion of probable
Consultant construction cost for parking structure at 95% construction document. Provide an
(Attachment B) opinion of probable construction cost for Citizens Tower at 100% design
development phase.
Design Change Additional Services Request (ASR #10). Design change in order to reduce
(Attachment C) construction costs that affect architectural and structural disciplines.
Further, P+W warrants that it complies with Chapter 2270, Subtitle F, Title 10 of the Texas Government
Code by verifying that:
(1) P+W does not boycott Israel; and
(2) P+W will not boycott Israel during the term of the Agreement.
All other portions of the original Agreement and previous Amendments, if any, shall remain in place and
are not altered by this amendment.
Page 1 of 2
The original Contract Amount -----------------------$ 4,960,732.00
The sum of all previous authorized Amendments (decreased)______________________________ $-777,486.00
Net Percentage of previous Amendments-15.6700
The Contract Amount prior to this Amendment---------- ----------------------------------- $ 4,183,246.00
The Contract Amount will be (increased) by this Amendment------------------------------- $ 49,200.00
Net Percentage of this Amendment +0.09%
The new Contract Amount ----------- ------------------------------------- $ 4,232,446.00
Total Percentage of all Amendments 14.68 /o
2017.
IN WITNESS HEREOF, the parties have executed this Agreement as of this 7th day of December
CITY OF LUBBOCK
ATTEST:
Rebtca Garza, T
City'Secretary
APPROVED AS pTO�CON T:
O
�if1�1 1 W v 1 C 4t-
Wesley D. Everett,
Director of Facilities Management
APP VED AS O FORM:
K li Leisure,
Assistant City Attorney
DANIEL M. POPE, MAYOR
Firm
PERKINS + WILL
By:
PA Cal son, IA, LEED AP,
President
Page 2 of 2
ATTACHMENT A
10100 N. Central Expressway t: 214.283.8700
Suite 300 f: 214.283.8701
Dallas, TX 75231 www.perkinswill.com
P E R K I NS
:21YANNI
October 10, 2017
Mr. Wesley D. Everett
Director of Facilities Management
The City of Lubbock
P.O. Box 2000
1625 131h St. Suite L08
Lubbock, TX 79457
Tel. (806) 775-2275
Via e-mail: WEverett@mail.ci.lubbock.tx.us
Re: Contract #12065 Lubbock Municipal Facilities
ASR #01 — Civil Engineer Scope
Dear Wes,
This letter is in regards to the Additional Services Request (ASR) for the above referenced project.
Due to the termination of services regarding the Lubbock Police Department Headquarters at the
Design Development (DD) phase, the additional Civil Engineering scope of work added to the
contract in ASR #01 will not be required.
This will result in a deduct of Twenty -Five Thousand Five Hundred Dollars ($25,500) from the
contract.
Regards,
John Strasius, AIA, LEED® AP
Senior Project Manager
Perkins+Will
Cc: Phil Callison, AIA, LEED AP, Perkins+Will
NORTH AMERICA I ASIA I MIDDLE EAST I AFRICA I EUROPE
ATTACHMENT B
10100 N. Central Expressway it 214 283.8700
Suite 300 It 214 283 8701
Dallas, TX 75231 Irwrr.perklnswlll.eom
PERKINS
+ W I LL
October 13, 2016
Mr. Wesley D. Everett
Director of Facilities Management
The City of Lubbock
P.O. Box 2000
1625 13th St. Suite L08
Lubbock, TX 79457
Tel. (806) 775-2275
Via e-mail: WEvereff®mail. ci. lubbock. U. us
Re: Contract #12065 Lubbock Municipal Facilities — ASR #06 — Cost Estimating Consultant
Dear Wes,
This letter is an Additional Services Request (ASR) for the above referenced contract. In accordance
with our 05/14/2015 Professional Services Agreement, Exhibit A, Section D.l, this additional
expense is required to provide additional cost estimating services associated with the Citizens Tower
project.
The fixed fee for this work is proposed to be Twenty-nine Thousand Seven Hundred Dollars
($29,700) per the attached fee proposals.
Please provide written consent for these additional services, if you are in agreement, and we will
instruct the consultant to begin working on this scope.
Regards,
John Strasius, AIA, LEED® AP
Senior Project Manager
Perkins+Wi I I
Cc: Phil Callison, AIA, LEED AP, Perkins+Will
NORIN AMERICA 4 ASIA I MIDDLE EAST I AFRICA I EURO►E
Accep to . �`►' - 4�
Date:
P:\Oallas\346064.000 Lubbock City Hall\DOCS\00.0•ProjectMgmnt\00.03-ExceAgree\00.03 02-AdditionalServices\ASR k6 - Cost
Estimator\ASR #06 - Cost Estimating Consultant.docx
+X www.perkinswill.com
Riddle A Goodnight Inc.
Construction Cost Estimates / Construction Specifications
PROPOSAL
Date: October 4, 2016
Attention: Phil Callison - Principal
Perkins + Will
10100 North Central Expressway
Suite 300
Dallas, TX 75231
Project: Lubbock City Hail Parking Garage— Renovation of 5 story existing garage
95% Construction Document Phase
Service Description: Hours HdRate Extended
Provide Opinion of Probable Construction Cost
95% Construction Document Phase 40 $100 $4,000
Architectural, Structural and Site
Mechanical, Electrical, Plumbing, Life Safety 34 $100 $3 400
Total $7,400
Additional Services: Time expended on additional services will be billed at $120 per hour. Additional
services include, but are not limited to, value engineering services, extensive changes in project scope or
project design, reconciliation meetings with peer review estimators, attendance at Architect's in-house
meetings, and attendance at Owner in-house meetings. Proposal is based on Design Development
drawings current as of October 4, 2016.
See following page for additional Terms and Conditions
1155 Mary Drive www riddle -goodnight corn Phone 817.461 9192
Azle TX 76085
Terms and Conditions
The Opinion of Probable Cost will be prepared using information provided by the project's Architect and
his consultants. The level of detail and the accuracy of pricing will be consistent with the current
completeness of the drawings, specifications and other documents used for take -off purposes. Necessary
assumptions will be made with respect to the quality of some construction materials, the risk of
unforeseen project conditions and unknown quantities not currently identified or anticipated on the
drawings.
Riddle & Goodnight has no control over the cost of labor and materials, the General Contractor's or any
subcontractor's method of determining prices, or competitive bidding and market conditions. This opinion
of the probable cost of construction is made on the basis of the experience, qualifications, and best
judgment of a professional consultant familiar with the construction industry, utilizing accepted principles
and practices. Riddle & Goodnight cannot and does not guarantee that proposals, bids, or actual
construction costs will not vary from this opinion.
The terms and conditions set forth in this quote and attached terms and conditions (if any) for
professional services constitute the agreement between Riddle & Goodnight Inc. and the undersigned
party requesting service.
Payment Terms: Within 30 days following date of first invoice.
Signature: Riddle & Goodnight, Date: October 4. 2016
Date:
Signature: Purchaser of Professional Service
Printed Name and Title
1155 Mary Drive www ridd e-goodnight corn Phone 817.461 9192
Azle TX 76085
Diddle & Goodnight Inc.
Construction Cost Estimates / Construction Specifications
PROPOSAL
Date: October 4, 2016
Attention: Phil Callison - Principal
Perkins + Will
10100 North Central Expressway
Suite 300
Dallas, TX 75231
Project: Lubbock City Hall — Renovation of 11 story existing building
Design Development Phase
Service Description: Hours HrlRate Extended
Provide Opinion of Probable Construction Cost
Design Development Phase 147 $100 $14,700
Architectural, Structural and Site
Mechanical, Electrical, Plumbing, Life Safety 76 $100 $7 600
Total $22,300
Additional Services: Time expended on additional services will be billed at $120 per hour. Additional
services include, but are not limited to, value engineering services, extensive changes in project scope or
project design, reconciliation meetings with peer review estimators, attendance at Architect's in-house
meetings, and attendance at Owner in-house meetings. Proposal is based on Design Development
drawings current as of October 4, 2016.
See following page for additional Terms and Conditions
1155 Mary Drive www riddle -goodnight corn Phone 817 461.9192
Azle TX 76085
Terms and Conditions
The Opinion of Probable Cost will be prepared using information provided by the project's Architect and
his consultants. The level of detail and the accuracy of pricing will be consistent with the current
completeness of the drawings, specifications and other documents used for take -off purposes. Necessary
assumptions will be made with respect to the quality of some construction materials, the risk of
unforeseen project conditions and unknown quantities not currently identified or anticipated on the
drawings.
Riddle & Goodnight has no control over the cost of labor and materials, the General Contractor's or any
subcontractor's method of determining prices, or competitive bidding and market conditions. This opinion
of the probable cost of construction is made on the basis of the experience, qualifications, and best
judgment of a professional consultant familiar with the construction industry, utilizing accepted principles
and practices. Riddle & Goodnight cannot and does not guarantee that proposals, bids, or actual
construction costs will not vary from this opinion.
The terms and conditions set forth in this quote and attached terms and conditions (if any) for
professional services constitute the agreement between Riddle & Goodnight Inc. and the undersigned
party requesting service.
Payment Terms: Within 30 days following date of first invoice.
Signature: Riddle & Goodnight, Date: October 4 2016
Date:
Signature: Purchaser of Professional Service
Printed Name and Title
1155 Mary Drive www.riddle-goodnight.com Phone 817.461.9192
Azle TX 76085
ATTACHMENT C
10100 N. Central Expressway t: 214.283,8700
Suite 300 f: 214.283.8701
Dallas, TX 75231 www.perkinswill.com
PERKINS
+ W I LL
September 27, 2017
Mr. Wesley D. Everett
Director of Facilities Management
The City of Lubbock
P.O. Box 2000
1625 13th St. Suite L08
Lubbock, TX 79457
Tel. (806) 775-2275
Via e-mail: WEverett@mail.ci.lubbock.tx.us
Re: Contract #12065 Lubbock Municipal Facilities
ASR #10 — Citizens Tower Balcony and Upper Roof Redesign
Dear Wes,
This letter is an Additional Services Request (ASR) for the above referenced contract. In accordance
with our 05/14/2015 Professional Services Agreement, Exhibit A, Section D.1, this expense is
necessary to provide services necessitated by a material change in the Project.
Perkins+Will proposes to redesign of the balcony and roof design, and to revise all associated
construction drawings to affect an overall reduction in cost to the project. Our Structural Engineer
(Henderson Rogers) has proposed fees for additional scope of work per the attached fee letter.
Combined, the fixed fee for this work is Forty -Five Thousand Dollars ($45,000.00). We anticipate
this additional fee will result in a cost savings for the project, per early estimates by Lee Lewis
Construction.
If this proposal meets with your approval, please return one signed copy of this document, which
will serve as our authorization to proceed. If you require additional information or clarification,
please contact me at (214) 283-8801.
Regards,
John Strasius, AIA, LEED® AP
NORTH AMERICA I ASIA I MIDDLE EAST I AFRICA I EUROPE
Senior Project Manager
Perkins+Will
Cc: Phil Callison, AIA, LEED AP, Perkins+Will
Accepted:
P:\Dallas\146064.000 Lubbock City Hall\DOCS\00.0-ProjectMgmnt\00.03-ExceAgree\00.03.02-AdditionalServices\ASR #10 - Balcony
and Upper Roof Redesign\BACKUP\ASR k10 - Balcony and Upper Roof Redesign.docx
�-211 www.perkinswill.com
Lubbock Citizens Tower
,SR #10 - Baicony ana upper Roof Redesign
Discipline
Architectural - Documentation and Coordination (P+W)
Phil Callison - Managing Principal
John Strasius - Senior Project Manager
Matthew Crummey - Project Architect
Grace Dixon - Designer II
Jessica Badoe - Architect II
Beth Groen - Architect II
Sub -Total
Civil Engineer - Hugo Reed Associates
n/a
Mechanical/ Electrical/Plumbing Engineer - Schmidt & Stacy
n/a
Structural Engineer - Henderson Rogers
Lump Sum per Fee Proposal*
Landscape Architect - Prairie Works
n/a
Other
n/a
TOTAL FEES
Reimbursable Expenses
to be incurred and billed per prime agreement
TOTAL REIMBURSABLE EXPENSES
GRAND TOTAL
"note: consultant fees at zero (0) markup.
9/27/2U.
Hrs
Rate
Fe
0
$295
$0
2
$220
$440
8
$210
$12680
0
$160
$0
22
$160
$3,520
21
$160
$3,360
53
$9,000
$36,000
$0
$0
$45.000
$45,000
HENDERSON
!0- ROGERS
structural engineers
August 12, 2017 (Rev. 9/27/2017)
Mr. John Strasius, AIA
Associate Principal
Perkins + Will, Inc.
10100 N. Central Expressway, Suite 300
Dallas, Texas 75231
Re: Proposal for Additional Structural Engineering Services
Renovation of Citizens Tower, Lubbock, Texas
HRSE Project No. 13-16003-01
Dear John:
We are pleased to submit this proposal to perform additional engineering services for the referenced
project. This work will be performed as an Additional Service under provisions of our original agreement
between Perkins + Will, Inc. and Henderson Rogers Structural Engineers, LLC for this project, dated
March 13, 2017.
Additional Services Scope of Work
We understand that the CMAR (Lee Lewis), has proposed several VE items to reduce construction cost of
the Citizen Tower renovation project. The proposed reduction in amount of demolition at Levels 11 and
12 will impact architectural, mechanical and structural disciplines, and require rework of the plans and
details previously issued.
Scope of Services
Structural Engineering services will include the following tasks:
• Analyze existing pan joists at balcony area to determine if the floor is structurally sound if the
perimeter beams are removed. Analysis will include loading from window washing davits.
Design of new steel members may be required to accommodate the proposed partial removal of
the floor.
• Analyze high roof structure with center portion remaining and only north and south roof edges
demolished. The center portion is not structurally stable without modifications, which will
include (at a minimum) the installation of two new columns. This alteration in the structure will
impose new loads on the floor below, therefore analysis of lower level floor beams and columns
will be needed as well.
• Design for structural loads of 3 fans at Level 13 structure.
• Design for placement of chiller dunnage at existing well.
• Update framing plans and details to reflect the changes, and coordinate with the design team.
• Conduct site visit to review existing conditions related to these changes.
713.430.5800 2603 Augusta, Suite 800 Houston, Texas 77057 www.hendersonrogers.corn
Mr. John Strasius, AIA
Perkins + Will, Inc.
August 12, 2017 (Rev. 9/27/2017)
Fees
We estimate the fees for Additional Services described above will be a lump sum of $36,000.
Travel costs to Lubbock would be additional.
We very much appreciate the opportunity to offer these services to you and look forward to continuing
our work with you on this project.
Very truly yours,
Henderson Rogers Structural Engineers, LLC
`�-' Z 7 i'nt eoj�
K. Elaine Rogers, P.E.
Principal
Accepted this day of , 2017
Company:
By:
Title:
Page 2 of 2
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2017-292117
Perkins+Will, Inc.
DALLAS, TX United States
Date Filed:
12/08/2017
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock, Texas
Date Acknowledged:
12/08/2017
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
12065
Professional Architectural and Engineering Services
4
Nature of interest
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
The Perkins & Will Group, Ltd.,
Chicago, IL United States
X
Harrison, Phil
Atlanta, GA United States
X
Callison, Phil
Dallas, TX United States
X
Johnson, Ralph
Chicago, IL United States
X
Busby, Peter
Vancouver British Columbia
X
Mah, Jean
Los Angeles, CA United States
X
Stephens, Brodie
San Francisco, CA United States
X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the
day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loft
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certfficat"umbet.
- - -Name ottrusireess entityiitinglarm; and the cftyT=te and-coarmy otthe-bustnessarttity's-ptace
of business.
2017-292117
Perkins+Will, Inc.
DALLAS, TX United States
Date Filed:
12/08/2017
2 Name of governmentaJ entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock, Texas
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
12065
Professional Architectural and Engineering Services
4
Nature of interest
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
The Perkins & Will Group, Ltd.,
Chicago, IL United States
X
Harrison, Phil
Atlanta, GA United States
X
Callison, Phil
Dallas, TX United States
X
Johnson, Ralph
Chicago, IL United States
X
Busby, Peter
Vancouver British Columbia
X
Mah, Jean
Los Angeles, CA United States
X
Stephens, Brodie
San Francisco, CA United States
X
5 Check only if there is NO Interested Party.
6 AF I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
00+#81" JENNIFER LEE ANNA GAGNB
g; �j 4i'fi Notary Public, State of fexaS
Comm, Expires 01.15-2020
Notary ID 130497666
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said7 this the ?*�N day of yl�GYilbClr
20_ �_, to certify which, witness my hand and seal of office.
r �
ignature of o is r adm is enr4 oath Printed name of officer administering oath Title of officer adonistering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337