HomeMy WebLinkAboutOrdinance - 2003-O0098 - Amending The FY 2002-03 Budget - 08/28/2003First Reading
August 28, 2003
Item No. 63
ORDINANCE NO. 2003-00098
Second Reading
September 4, 2003
Item No. 27
AN ORDINANCE MAKING CHANGES IN THE FY 2002-03 BUDGET OF THE
CITY OF LUBBOCK FOR MUNICIPAL PURPOSES.
WHEREAS, Section 102.010 of the Local Government Code of the State of
Texas authorizes City Councils to make changes in budget for municipal purposes; and
WHEREAS, in accordance with the City Budget Ordinance the City Council
shall approve all transfers between funds, accounts, departments or programs for City
purposes: and
WHEREAS, the City Council deems it advisable to change the FY 2002-03
Budget for municipal purposes and reallocate funds as follows; NOW THEREFORE:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT the City Council of the City of Lubbock hereby approves
the following changes to the City of Lubbock FY 2002-03 Budget for municipal
purposes:
Changes to the Community Investment Fund, General Fund, Electric Fund and
Debt Service Fund. The Community Investment Fund is being changed to
reflect (i) additional revenue from the Cox Franchise; (ii) decreased funding for
internal loan repayment regarding the Tyco/Market Lubbock transaction; (iii) no
reimbursement from Fleming Companies, Inc.; and (iv) additional funding
relating to Texas Tech University advertising. The General Fund and Electric
Fund changes are necessary to reflect no transfer from the Electric Fund to the
General Fund and a two million forty-one thousand one -hundred seventy-four
and no/100 dollars ($2,041,174.00) transfer to the Electric Fund from the
General Fund. Additional funding is being added to the Electric Fund for
advertising, overtime, and terminal pay. The Debt Service Fund changes are
necessary to reflect current balances, payments, and transfers within this fund.
Exhibit "A" contains the specific changes to be made to the FY 2002-03 Budget
and shall be and is hereby made a part of this Ordinance as if fully copied herein
in detail.
SECTION 2. THAT a copy of the changes made to the City of Lubbock Budget
pursuant to this Ordinance shall be filed with the City Secretary and County Clerk of
Lubbock as required by law.
AND IT IS SO ORDERED
Passed by the City Council on first reading this 28th day of August , 2003.
Passed by the City Council on second reading this 4th day of Sept9mmber , 2003.
MCDOVGAL, MAYOR
ATTEST:
Garza, City Secretary
APPROVED AS TO CONTENT:
1 N�
Melissa Trevino, Budget Manager
APPROVED AS TO FORM:
Richard K. Casner
First Assistant City Attorney
ke/ccdocs/BudAmendOrd.FY0203
August 20, 2003
EXHIBIT "A"
Ordinance No. 2003-00098
City of Lubbock
REVENUE/EXPENSE REPORT
GENERAL FUND
ACTUAL
ORIG BUDG
REVISED
2nd REVISED
VARIANCE
ACCOUNT DESCRIPTION
2001-02
2002-03
2002-03
2002-03
TO REV
TOTAL OPERATING REVENUE
77,466,909
79,072,806
79,699,085
79,699,085
0
PRIOR YEAR WORKING CAPITAL
0
0
3,897,493
3,897,493
0
TOTAL REVENUE
77,466,909
79,072,806
83,596,578
83,596,578
0
EXPENSES/EXPENDITURES
PAYROLL
SUPPLIES
MAINTENANCE
OTHER CHARGES
CAPITAL OUTLAY
OPERATING TRANSFER-PSIP
REIMBURSEMENTS
TOTAL FUND EXPENDITURES
VARIANCE
TRANSFERSIN
TRANSFERS OUT
VARIANCE
TOTAL REVENUE
62,455,163
68,304,558
67,733,905
67,733,905
0
2,871,090
3,183,123
2,956,380
2,956,380
0
5,145,370
4,795,142
4,759,542
4,759,542
0
14,683,947
12,931,906
13,286,093
13,286,093
0
480,749
719,518
85,863
85,863
0
305,979
305,979
305,979
305,979
0
(1,705,841)
(1,510,213)
(11768,180)
(1,768,180)
0
84,236,457
88,730,013
87,359,582
87,359,582
0
(6,769,548) (9,657,207) (3,763,004) (3,763,004) 0
15,023,466
14,881,872
15,532,469
10,765,616
(4,766,853)
6,494,890
5,224,665
4,961,438
7,002,612
2,041,174
8,528,576 9,657,207 10,571,031 3,763,004 (6,808,027)
92,490,375 93,954,678 99,129,047 94,362,194 (4,766,853)
TOTAL EXPENDITURES 90,731,347 93,954,678 92,321,020 94,362,194 2,041,174
VARIANCE 1,759,028 0 6,808,027 0 (6,808,027)
City of Lubbock
SCHEDULE OF ESTIMATED TRANSFERS IN
GENERALFUND
ACTUAL
ORIG BUDG
REVISED
2nd REVISED
VARIANCE
ACCOUNT DESCRIPTION
2001-02
2002-03
2002-03
2002-03
TO REV
TRANSFERS FROM
Payment in Lieu of Property Tax
1,175,323
1,072,290
1,072,290
0
(1,072,290)
Business Transfer
2,518,652
2,904,384
2,805,954
0
(2,805,954)
Electric GF Infrastructure
1,200,000
1,100,000
0
0
0
Electric Ind Cost
889,259
888,609
888,609
0
(888,609)
Electric St Light
1,579,350
1,667,863
0
0
0
Total Electric Rev Fund
7,362,584
7,633,146
4,766,853
0
(4,766,853)
Payment in Lieu of Property Tax
1,289,613
1,372,000
1,372,000
1,372,000 0
Business Transfer
939,604
992,542
1,310,037
1,310,037 0
Water Ind Cost
562,088
580,713
580,713
580,713 0
Total Water Rev Fund
2,791,305
2,945,255
3,262,750
3,262,750 0
Payment in Lieu of Property Tax
800,000
794,000
794,000
794,000
0
Business Transfer
496,101
552,426
549,802
549,802
0
Sewer Ind Cost
251,041
298,208
298,208
298,208
0
Trans fr - Sewer Cap
589,999
0
0
0
0
Total Sewer Rev Fund
2,137,141
1,644,634
1,642,010
1,642,010
0
Solid Waste Ind Cost
358,704
343,607
343,607
343,607
0
Payment in Lieu of Property Tax
180,000
178,000
178,000
178,000
0
Business Transfer
280,679
422,124
577,697
577,697
0
Total Solid Waste Fund
819,383
943,731
1,099,304
1,099,304
0
Airport Transfer
31,800
31,800
31,800
31,800
0
Airport Ind Cost
211,369
212,465
212,465
212,465
0
AARF Costs
785,326
824,290
824,290
824,290
0
Total Airport Rev Fund
1,028,495
1,068,555
1,068,555
1,068,555
0
Hotel Motel Fund
377,496
362,647
536,547
536,547
0
Storm Ind Cost
97,063
59,512
59,512
59,512
0
Miscellaneous Transfers
0
0
2,344,697
2,344,697
0
Community Improvmt-Freeport
250,000
224,392
201,692
201,692
0
Miscellaneous Contributions
160,000
0
550,549
550,549
0
TRANSFERS FROM
15,023,467
14,881,872
15,532,469
10,765,616
(4,766,853)
CITY OF LUBBOCK
GENERALFUND
SCHEDULE OF TRANSFERS OUT
ACTUAL ORIGINAL REVISED 2nd REVISED VARIANCE
ACCOUNT DESCRIPTION 2001-02 2002-03 2002-03 2002-03 TO REV
TRANSFERS OUT
TFR-TO TRAFFIC CONTROL SYS
TFR-TO GOLF
TFR-TO ELECTRIC
TFR-TO COMMUNITY INVESTMENT
TFR-TO PUBLIC SAFETY CP
TFR-TO PARKS CAP PRO
TFR-TO PERM STREET MTNCE
TFR-TO GEN FAC AND SYS IMP
TRF-TO ECON DEVELOPMENT
TFR-TO WATER
TFR-TO TRANSIT
TFR-TO LEGISLATION
TRANSFERS OUT
0
65,324
0
0
0
0
0
1,967,298
1,967,298
0
0
0
0
2,041,174
2,041,174
674,498
714,704
0
0
0
320,000
286,000
164,716
164,716
0
510,775
500,000
145,911
145,911
0
1,500,000
1,600,000
1,480,000
1,480,000
0
2,399,057
1,105,010
213,886
213,886
0
132,500
0
0
0
0
0
0
85,000
85,000
0
849,200
849,200
849,200
849,200
0
108,860
104,427
55,427
55,427
0
6,494,890
5,224,665
4,961,438
7,002,612
2,041,174
CITY OF LUBBOCK
SUMMARY OF REVENUES AND EXPENDITURES
ELECTRIC FUND
Operating Revenues
Operating Expenses
Operating Income
Non -Operating Revenue/Expenses
Income/Loss Before Transfers
Transfers In/Out/Debt Service/Depreciation
Net Income (loss) - GAAP Basis
ORIG BUDG REVISED 2nd REVISED
2002-03 2002-03 2002-03 VARIANCE
95,026,736
108,213,108
108,213,108
0
72, 932, 007
102, 056, 781
102, 234,419
177,638
22,094,729
6,156,327
5,978,689
(177,638)
1,786,055
223,381
223,381
0
23,880,784
6,379,708
6,202,070
(177,638)
19,018,502
14,860,969
8,770,878
(6,090,091)
4,862,282
(8,481,261)
(2,568,808)
5,912,453
CITY OF LUBBOCK
SUMMARY OF REVENUES AND EXPENDITURES
ELECTRIC FUND
ACCOUNT DESCRIPTION
ACTUAL
2001-02
ORIG BUDG
2002-03
REVISED
2002-03
2nd REVISED
2002-03
VARIANCE
TO REVISED
REVENUES:
General Consumers Metered
81,058,298
88,637,786
84,737,786
84,737,786
0
Municipal Sales
6,798,459
6,388,950
6,788,950
6,788,950
0
Building Rent
214,531
239,716
239,716
239,716
0
Pole Rentals
113,696
78,522
78,522
78,522
0
Sale of Fuel
31,787
75,000
0
0
0
Delivered Gas Cost
358,274
400,000
604,000
604,000
0
Off System Sales
422,848
750,000
750,000
750,000
0
Contract Service Rev. WTMPA
11,684,985
0
15,242,372
15,242,372
0
Energas Commission Payment
0
0
90,000
90,000
0
Miscellaneous Revenues
63,980
242,817
242,817
242,817
0
TFR-From General Fund
0
0
0
2,041,174
2,041,174
TFR-From Economic Dev.
602,198
0
0
0
0
TOTAL REVENUES
101,349,056
96,812,791
108,774,163
110,815,337
2,041,174
OPERATING EXPENDITURES:
Electric Administration
1,139,030
1,052,720
1,116,392
1,163,786
47,394
Electric EHS
0
1,898,839
1,690,349
1,690,349
0
Electric Promotion
1,612,767
1,364,993
1,073,640
1,153,640
80,000
Electric Production
Operations
65,401,616
58,313,078
86,229,628
86,229,628
0
Maintenance
2,172,467
2,324,149
2,161,977
2,161,977
0
Production JRM 8
2,122,253
2,006,880
2,157,427
2,157,427
0
Total Electric Production
69,696,336
62,644,107
90,549,032
90,549,032
0
Electric Distribution:
Engineering
792,667
805,424
679,875
679,875
0
Underground Lines
954,436
895,897
767,672
767,672
0
Overhead Lines
1,123,626
1,111,157
980,653
980,653
0
Customer Service
1,336,685
1,567,892
1,427,883
1,450,127
22,244
Substations
793,478
799,589
811,075
811,075
0
Meter Shop
306,509
373,864
367,363
367,363
0
Total Electric Distribution
5,307,401
5,553,823
5,034,521
5,056,765
22,244
Public Utilities Collection
Field Services
1,793,217
1,720,666
1,680,562
1,702,562
22,000
Customer Service
2,921,841
3,171,478
3,052,333
3,058,333
6,000
Total Collections Office
4,715,058
4,892,144
4,732,895
4,760,895
28,000
Business Development
197,280
122,109
106,083
106,083
0
Miscellaneous Expense
763,932
0
0
0
0
Uncollectible Accounts
448,780
929,887
929,887
929,887
0
Total Operating Expenditures
83,880,584
78,458,622
105,232,799
105,410,437
177,638
CITY OF LUBBOCK
SUMMARY OF REVENUES AND EXPENDITURES
ELECTRIC FUND
ACTUAL ORIG BUDG REVISED 2nd REVISED VARIANCE
Ar.rOHNIT DESCRIPTION 2001-02 2002-03 2002-03 2002-03 TO REVISED
OTHER EXPENDITURES:
Payment for Debt Service
5,711,648
6,289,918
5,435,354
5,435,354
0
Section 2 Eco Development
864,295
0
0
0
0
Section 3 Eco Development
102,047
0
0
0
0
Interest- Other Debts
0
0
337,674
337,674
0
Indirect Cost Allocation
889,259
888,609
888,609
0
(888,609)
Total Other Expenditures
7,567,249
7,178,527
6,661,637
5,773,028
(888,609)
RESERVES AND TRF OUT:
Elec Fac & System Imprvmnt
Elec System Improv Fund
Electric Capital Projects
Street Light Capital Proj
Streetlighting
Transfer to General Fund:
Payment In Lieu of Property Tax
Business Transfer
Reserve for Econ Development
Trsfr Gen Fund-Infrastruct
Trsfr-Community Improvement
Trsfr-Legislation
Total Reserves and TRF OUT
Total Fund Expenditures
REIMBURSEMENTS
Reimb-Personal Services
Reimb-Supplies
Reimb-Other Charges
Reimb-Data Processing
Total Reimbursements
Remaining Balance
5,666,135
4,534,690
646,301
646,301 0
0
500,000
0
0 0
0
446,400
0
0 0
422,922
0
0
0 0
1,579,350
1,667,863
0
0 0
1,175,323
1,072,290
1,072,290
0
(1,072,290)
2,518,652
2,904,384
2,805,954
0
(2,805,954)
450,000
300,000
150,000
150,000
0
1,200, 000
1,100, 000
0
0
0
0
968,128
0
0
0
54,430
55,910
55,910
55,910
0
13,066,812
13,549,665
4,730,455
852,211
(3,878,244)
104,514,645
99,186,814
116,624,891
112,035,676
(4,589,215)
(1,473,872)
(1,609,562)
(1,609,562)
(1,609,562)
0
(120,316)
(99,502)
(99,502)
(99,502)
0
(451,185)
(427,497)
(427,497)
(427,497)
0
(962,529)
(1,039,457)
(1,039,457)
(1,039,457)
0
(3,007,902)
(3,176,018)
(3,176,018)
(3,176,018)
0
(157 687)
801,995
(4 674 710)
1,955,679
6,630,389
CITY OF LUBBOCK
SUMMARY OF REVENUES AND EXPENDITURES
COMMUNITY INVESTMENT FUND
ACTUAL
ORIGINAL
REVISED
2nd REVISED
VARIANCE
2001-02
2002-03
2002-03
2002-03
TO REVISED
Beginning Fund Balance
6,050,978
190,508
190,508
190,508
0
REVENUES:
Interest on Investment -Reese
13,728
0
0
0
0
Loan Proceeds
6,000,000
0
0
0
0
Utilization of Fund Balance
5,860,470
0
0
0
0
Cox Franchise
0
0
0
10,000
10,000
Transfer from General Fund
674,498
714,704
0
0
0
Transfer from Electric Fund
0
968,928
0
0
0
Transfer from Water Fund
315,272
330,848
330,848
330,848
0
Transfer from Sewer Fund
177,732
184,142
0
0
0
Transfer from Solid Waste Fund
1,159,650
1,146,708
1,146,708
1,146,708
0
TOTAL REVENUES:
14,201,350
3,345,330
1,477,556
1,487,556
10,000
OPERATING EXPENDITURES:
Freeport
250,000
224,392
224,392
224,392
0
Ports to Plains
120,065
146,000
121,000
121,000
0
Transfer to Electric (for PTP Staff)
0
0
12,500
12,500
0
Transfer to General (for PTP Staff)
0
0
0
0
0
NE Lubbock Development Commiss
0
0
125,000
125,000
0
Technology Project - BSL4
0
400,000
0
0
0
Technology Project - BSI-3
0
0
400,000
0
(400,000)
Project Tyco
10,000,000
0
0
0
0
Project Tyco - Loan Repay
0
1,000,000
1,000,000
273,000
(727,000)
Transfer to Econ Dev - MLI for LRRA
456,285
434,285
434,285
434,285
0
Airport Booster Station
375,000
0
0
0
0
MLI 03-04 Incentive Commitments
0
0
0
0
0
TTU Advertising
0
0
0
57,000
57,000
Fleming/et.al
3,000,000
0
(1,700,000)
0
1,700,000
Total Operating Expenditures
14,201,350
2,204,677
617,177
1,247,177
630,000
Remaining Balance
190,508
1,331,161
1,050,887
430,887
(620,000)
CITY OF LUBBOCK
DEBT SERVICE FUND
ORIGINAL
REVISED
2nd REVISED
PROPOSED
VARIANCE
FY 2002-03
FY 2002-03
FY 2002-03
FY 2003-04
TO REVISED
Beginning Fund Balance
1,415,094
1,415,094
1,415,094
1,252,947
-
Revenues:
Tax Collections
7,715,943
7,715,943
7,715,943
7,761,768
45,825
Interest on Investments
42,800
42,800
42,800
22,468
(20,332)
Transfer from Water Fund
6,848,293
6,848,293
6,921,579
6,798,536
(123,043)
Transfer from Sewer Fund
6,317,191
6,317,191
6,507,447
6,235,864
(271,583)
Transfer from Solid Waste
579,021
579,021
579,021
732,646
153,625
Transfer from Airport PFC Fund
209,434
209,434
209,434
202,043
(7,392)
Transfer from Stormwater
2,321,441
2,321,441
2,321,441
4,307,251
1,985,810
Transfer from TIF Fund
-
-
-
183,869
183,869
Total Revenues
24,034,123
24,034,123
24,297,664
26,244,444
1,946,780
Expenditures:
General Fund Bonds
6,309,950
6,309,950
6,046,410
6,713,904
667,494
PSIP Bonds
842,375
842,375
842,375
813,625
(28,750)
Airport GO Bonds
1,017,106
1,017,106
1,017,106
421,296
(595,810)
Airport PFC Bonds
209,434
209,434
209,434
202,043
(7,392)
Water GO Bonds
6,848,293
6,848,293
6,921,579
6,798,536
(123,043)
Sewer GO Bonds
6,317,191
6,317,191
6,507,447
6,235,864
(271,583)
Solid Waste GO Bonds
579,021
579,021
579,021
732,646
153,625
Stormwater GO Bonds
2,321,441
2,321,441
2,321,441
4,307,251
1,985,810
Tax Increment Finance Bonds
-
-
-
183,869
183,869
Fiscal Agent Fees
15,000
15,000
15,000
15,000
-
Total Expenditures
24,459,811
24,459,811
24,459,812
26,424,034
11964,222
Remaining Fund Balance
989,406
989,406
1,252,947
1,073,357
-
SUGGESTED MOTION FOR THE ADOPTION OF
THE ORDINANCE AMENDING THE BUDGET FOR
FY 2002-03
I move to adopt the Or amending the FY
2002-03 Budget with the following revision:
$100,000 moved from the Sewer operating
budget to a Sewer capital project for the
installation of the wells on the Hancock Land
Application Site. This will prevent funding from
falling to fund balance at the end of the Fiscal
Year, as work must continue after September
30th.
The funding is to come from the Land
Application Site operating budget - $100,000
from the Equipment Maintenance Production
Wells account. This funding is to be moved into
the Hancock Land Application Site Wells
Project.
CITY OF LUBBOCK
SUMMARY OF REVENUES AND EXPENDITURES
SEWER FUND
ACTUAL ORIG BUDGET REVISED 2nd REVISED VARIANCE
ACCOUNT DESCRIPTION 2001-02 2002-03 2002-03 2002-03 TO REVISED
REVENUES
General Consumers Metered
16,357,929
16,500,000
16,750,000
16,750,000
0
Municipal Sales
147,488
140,000
140,000
140,000
0
Land Application
546,819
440,500
224,255
224,255
0
Water Reclamation
1,495,942
1,204,745
1,104,745
1,104,745
0
Other Revenue
1,731
1,200
1,200
1,200
0
Interest Income
114,835
127,761
106,545
106,545
0
Rate Stabilization
72,683
310,802
0
0
0
Transfer from Other Funds
0
0
21,000
21,000
0
TOTAL REVENUES
18,737,427
18,725,008
18,347,745
18,347,745
0
OPERATING EXPENSES
Water Reclamation
4,430,012
5,018,558
5,086,438
5,086,438
0
Wastewater Collection
937,846
974,238
949,549
949,549
0
Land Application
2,674,585
2,812,060
3,087,158
2,987,158
(100,000)
Industrial Monitoring/Pre
377,805
409,057
396,886
396,886
0
Wastewater Laboratory
312,572
360,295
336,520
336,520
0
Collections
422,685
621,784
621,784
621,784
0
Uncollectable Accounts
90,727
101,487
101,487
101,487
0
TOTAL OPERATING EXPENSES
9,246,232
10,297,479
10,579,822
10,479,822
(100,000)
OTHER EXPENDITURES
Payment to Gen. Debt Service
6,482,379
4,143,132
4,143,132
4,143,132
0
Indirect Cost Allocation
251,041
298,208
298,208
298,208
0
Interest on Bonds
2,511,197
2,378,331
2,378,331
2,378,331
0
TOTAL OTHER EXPENDITURES
9,244,617
6,819,671
6,819,671
6,819,671
0
RESERVES AND RETAINAGES:
Sewer Facilities and Systemn
0
25,077
25,077
25,077
0
Sewer Capital
0
0
0
100,000
100,000
Trans to Legislation
54,430
52,213
52,213
52,213
0
Trans to Community Improvem
177,732
184,142
0
0
0
In Lieu of Property Tax
800,000
794,000
794,000
794,000
0
Utility/COB
496,101
552,426
549,802
549,802
0
TOTAL RESERVES/RETAININGS
1,528,263
1,607,858
1,421,092
1,521,092
100,000
TOTAL FUND EXPENDITURES
20,019,112
18,725,008
18,820,585
18,820,585
0
UTILIZATION OF FUND BALANCE
0
0
472,840
472,840
0
REMAINING BALANCE
(1,281,685)
0
0
0
0
FUND: SEWER CAPITAL PROJECTS FUND PROJECT #: 233
LOCATION: HANCOCK LAND APPLICATION SITE
PROJECT: HLAS SITE WELLS PROJECT LAND APPLICATION ENVIRONMENTAL
MANAGER: COMPLIANCE SPECIALI
PROJECT DESCRIPTION
A REVIEW OF ANNUAL AND HISTORICAL WATER QUALITY AND WATER LEVEL DATA AND AN EVALUATION OF THE
INTEGRITY AND COMPLETION OF EXITING WATER WELLS INDICATES THAT TWENTY-SIX WELLS NEED TO BE
REPLACED IN ORDER TO IMPROVE THE INTEGRITY OF THE SAMPLING PROGRAM.
ANNUAL OPERATINU iMFAt; i
DURING 2003-04, THE COST OF ANALYSIS IS ESTIMATED TO INCREASE BY $10,000 DUE TO EXTENSIVE BACKGROUNU
AND INVESTIGATIVE SAMPLING. DURING SUBSEQUENT YEARS, HOWEVER, THE NET INCREASE IN THE COST OF
ANALYSIS IS ESTIMATED TO BE $3,000.
PROJECT SCHEDULING
DESIGN 10000 BID 20000 CONSTRUCTION 30000 ACQUISITION 40000 INSTALLATION 50000
START END START END START END START END START END
10-03 09-04
$0 $0 $0 1$p $100,000
A /+rAliAiT ercnuNT ACCOUNT ACCOUNT. ACCOUNT
COMPLETION 09-04
TOTAL $100,000.00
SOURCE OF FUNDING
SEWER CAPITAL PROJECTS
L-T-D REV 02-03 BUD 03-04 TOTAL FUTUR 14
0 100,000 0 100,000 0
TOTAL
$0 $100 000 $0 $100,000 $0