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HomeMy WebLinkAboutResolution - 2022-R0105 - Athletic Facility License Agreement for use of City athletic fieldsResolution No. 2022-RO105 Item No. 7.22 February 22, 2022 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and o behalf of the City of Lubbock, an Athletic Facility License Agreement for various sporl programs, by and between the City of Lubbock and various baseball, softball, soccer and othe sports user groups for games and practice sessions at various City locations, and all relate documents. Said License Agreement is attached hereto and incorporated in this resolution as fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on February 22, 2022 DANIEL M. POPEAMAYOR ATTEST: Garza, APPROVED AS TO CONTENT: Brooke Witcher, Assistant City Manager APPROVED AS TO City Attorney RES.Athletic Facility License Agreement 2.4.22 Resolution No. 2022-RO105 ATHLETIC FACILITY LICENSE AGREEMENT This License Agreement (the "Agreement") is entered into on this 22nd day of February, the year, 2022, between the City of Lubbock, Texas (the "City"), a Texas Home Rule Municipal Corporation and hereinafter referred to as "League," "Licensee." ARTICLE I General Statement of Duties Section 1.01. In consideration of the mutual covenants of this Agreement, and of other good and valuable consideration, the City hereby grants, upon the terms and conditions set forth in this Agreement, a license on and over certain property owned by the City and commonly known as set forth in Exhibit "A", in the City of Lubbock, County of Lubbock, State of Texas, hereinafter referred to as "Property," to Licensee, for the sole purpose of utilizing the Property for sports programs. Section 1.02. Licensee agrees to provide all services relating to the operation of the sports programs provided by Licensee, including but not limited to, the development of roster lists, the payment of league fees, the scheduling of all games and inter -league tournaments, the assignment, training and payment of referees and score keepers and other services which may be necessary for the orderly administration of such sports programs. The City of Lubbock reserves the right to utilize these fields at any time. Scheduling shall be accomplished so as not to conflict with Parks and Recreation sponsored activities, league activities, or other tournaments/events approved by the City of Lubbock to be held on the premises. Section 1.03. In turn, the City of Lubbock agrees to allow the Licensee to use facilities described on the attached Exhibit "A" for the purpose of conducting games and practice sessions based on current registrations. Any "non-league" facility requests and required documents must be submitted to the Parks and Recreation Department for approval. Section 1.04. City disclaims any responsibility for the operation of the activities of Licensee. City's involvement is limited solely to those specific tasks identified in this Agreement. Any internal complaint between participants, spectators or officials, or between leagues of the Licensee, shall be resolved internally without recourse to the City Parks and Recreation Director or their designee. Section 1.05. Licensee agrees to abide by all terms and provisions of the City's policies, ordinances, special circumstances and/or restrictions regarding the Property as established by the City's Parks and Recreation Department, including, but not limited to, the obligations and terms contained herein. ARTICLE II Licensee's Organization of League Section 2.01. The Licensee must be administering a sport program over the course of a multi -week season. Licensee must have standard rules of play defined by a national or regional governing body. Licensee must schedule games or participate in an overarching league that schedules games, manages officials and/or volunteers, and registers participants. Additionally, Licensee may schedule practices if applicable. Licensee must have a standing board that administers the leagues and communicates with the Outdoor Recreation Coordinator or their designee as issues arise, prior to each season for scheduling purposes, and each post season to discuss outcomes. Licensee shall provide organizational documents to the Outdoor Recreation Coordinator or their designee upon request, including by-laws, election procedures, list of board 2 members, rulebook(s), articles of incorporation (proof of nonprofit status), proof of insurance, and annual financial statement. To receive field allocation as set forth in these guidelines, Licensee must: • Be composed of at least 80% City of Lubbock residents. • Show proof of a governing body by showing membership or adherence to defined standard rules. • Provide documentation of participation in an overarching league if applicable. • Be in good standing with utility companies and the City of Lubbock with providing timely documentation, key return, and following requirements outlined in this Agreement. These guidelines do not apply to individuals wanting to reserve field space for single or minimal use, special events, classes, camps, or organizations/individuals not serving Lubbock residents. Section 2.02. Youth organizations must have 80% City of Lubbock residents to meet the residency requirement. A Lubbock resident is defined as a participant whose parent or legal guardian lives or owns property in Lubbock. Youth residency is based on the season and will be reported on the assessment report due at the beginning of each season. ARTICLE III Terms of Agreement Section 3.01. This Agreement shall commence upon its execution by the Parties and shall continue for a term of one (1) year and may be renewed for not more than five (5) additional one (1) year terms upon prior written Agreement of the parties. Section 3.02. Field usage will be reviewed yearly, prior to each renewal term. The City of Lubbock reserves the right to make changes to field distribution at times of renewal. 3 Section 3.03. Either party may terminate this Agreement for any reason by notifying the other party in writing sixty (60) days prior to the date of termination. Upon termination of this Agreement, Licensee shall have thirty (30) days to remove from Property all personal property owned by the Licensee after the last day of the sixty (60) day notice of termination period. ARTICLE IV Consideration Section 4.01. As partial consideration for the use of Facilities, Licensee shall perform its own maintenance on the fields as described in Article IX, at an acceptable level to the City. Licensee will pay the city a user fee as outlined in the table below, under the condition that this Agreement is signed by the Licensee's representative and submitted, along with Certificate of Insurance, league schedules, and all other required documentation, to the Outdoor Recreation Coordinator or their designee prior to the Licensee's first use of the Property. Resident Fee Before First Game* After First Game* $5.00 $10.00 Non -Resident Fee Before First Game* After First Game* $7.50 $15.00 Document Late Fee $30 per document *No use of the Property will be allowed to take place at an allocated facility until the Certificate of Insurance has been submitted. If the required documents are turned in after the Licensee's first use of the Property, then Licensee will pay the late fee as referenced in the table above. User fees for any participants who registered after user fees were paid must be submitted no later than one month after Licensee's first use of the Property. Failure to comply will result in action being taken which may include immediate forfeiture of this Agreement. Section 4.02. Fees established herein shall be reviewed and adjusted pursuant to the Code of Ordinances of the City of Lubbock, Texas. ARTICLE V Administrative Provisions Section 5.01. Licensee shall not permit any discrimination in its use of the Property based on race, color, sex, religion, national origin, physical handicap or disability. The Property shall be open to the general public. Section 5.02. Nothing contained in this Agreement shall be construed to prohibit the right of entry or use of the Property by the City, in, on, over and/or across the Property, at any and all times, and for any and all purposes. The City expressly reserves the right to enter upon the Property and any and all improvements located thereon to conduct any and all activities the City deems necessary. Section 5.03. The City shall provide and maintain locks on all City -owned buildings and facilities. The Licensee may not change the locks at any time. The Outdoor Recreation Coordinator or their designee will check out keys to the Licensee at the beginning of each season. A deposit of $100 per key will be required before keys are issued. It is unlawful to duplicate City of Lubbock facility keys. Failure to comply will result in loss of key deposit. Additional action may include forfeiture of this Agreement. Section 5.04. Licensee shall have written lightning rules and procedures. Licensee must utilize lightening detection applications or handheld detectors. Detectors must have the ability to track approaching storms up to 30 miles away. All leagues should utilize LBK Alert as an emergency notification system. On -site league officials designated by Licensee must have adequate knowledge of these procedures, as well as the operation of the lightning detector. 5 Section 5.05. The City shall retain all authority placed in it which is non -delegable. No provision of this Agreement shall be construed as delegating any non -delegable right, power or duty of the City. Section 5.06. No failure to exercise and no delay in the exercise on the part of the City, of any right hereunder shall not operate as a waiver thereof, nor shall any single or partial exercise thereof preclude any other or further exercise thereof or the exercise of any other right. The rights of the City hereunder shall be in addition to all other rights provided by law. Section 5.07. Any notice required or permitted to be given herein must be given in writing and must be personally delivered, emailed, faxed or mailed by prepaid certified or registered mail to the party to whom such notice or communication is directed at the address of such party as follows: Park and Recreation Director Parks and Recreation P.O. Box 2000 Lubbock, TX 79457 (806)775-2673 Fax: (806) 775-2686 Any such notice or other communication shall be deemed to have been given (whether actually received or not) on the date it is personally delivered, emailed, faxed, or, if mailed, on the third day after it is mailed as aforesaid. Any party may change its address for purposes of this Agreement by giving notice of such change to all other parties. Section 5.08. This license is personal to Licensee. Licensee shall not assign or sublet this license. Any attempt to assign or sublet this license shall terminate the license granted herein. Any league, single game, or tournament (excluding inter -league play) to be held on the premises with participants outside Licensee's organization or league require Parks and Recreation approval and are subject to the Tournament/League Field Rental Policy. Licensee may not charge any fees r1i to the renting party except for use of Licensee maintenance equipment. Any proposed fees must be pre -approved by the Parks and Recreation Department. At the conclusion of an approved Tournament Rental the Licensee is required to report any damages associated with the event no later than noon on the second business day following the event in order to be considered for repair. Section 5.09. The relationship between the City and Licensee is at all times solely that of licensor and licensee, and may not be deemed, in any event, a partnership or a joint venture. Section 5.10. This Agreement is to be construed under Texas law; without regard to conflict of law rules that would direct application of the laws of any other jurisdiction, and all obligations of the parties created by this Agreement are performable in Lubbock County, Texas. Venue for any action brought pursuant to this Agreement, or any activity contemplated hereby, shall lie exclusively in Lubbock County, Texas. Section 5.11. If any one or more of the provisions contained in this Agreement are for any reason held to be invalid, illegal or unenforceable in any respect, the invalidity, illegality, or unenforceability will not affect any other provision of this Agreement, which shall be construed as if it had not included the invalid, illegal or unenforceable provision. Section 5.12. This Agreement constitutes the parties' sole agreement and supersedes any prior understandings or written or oral agreements between the parties with respect to the subject matter hereof. Section 5.13. No amendment, modification, or alteration of this Agreement is binding, unless in writing, dated subsequent to the date of this Agreement, and duly executed by the parties. Section 5.14. The intent of this Agreement is to grant a license to Licensee to utilize the Property solely for the purpose described herein. This Agreement shall not be construed, in any way, manner or form, as a lease of the Property or as conveying to Licensee any interest in the real property comprising the Property. Section 5.15. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, the former shall control. Section 5.16. The Licensee shall provide the following information to the Outdoor Recreation Coordinator -or their designee, for his/her review per the following: Due at the Parks and Recreation President's Meeting: • League Profile Sheet • List of Board members and officers, showing position, address, e-mail and telephone numbers. • Turf Mowing and Chemical Request Application Schedule/Request • Contractor Insurance Information • Include a Maintenance plan/schedule for Licensee's that are maintaining fields. Prior to first game: • Participant rosters must be submitted to the Outdoor Recreation Coordinator or, or their designee. Roster must include team name, names of coaches and assistant coaches, and participant name with permanent legal addresses to verify resident/non-resident status. • User fee payment • A list showing the total number of individuals and teams registered with the Licensee. (Facility Determination Form) • A copy of the Certificate of Insurance for the Licensee (Sec. 8.04) • A complete schedule of all games to be played during the season, including all tournaments, special games, sectionals, regionals, etc. • Up to date health permit for concession stands. End of Season: (maximum of one month after the conclusion of the season) • Submit all keys • Submit year-end report. • The Outdoor Recreation Coordinator will schedule an End -of -Season walkthrough after keys have been returned. Submission of other reports may be required by the Parks and Recreation Department regarding the Licensee's operations during the term of this Agreement. Failure to submit required paperwork will result in the assessment of appropriate late fees. Section 5.17. City shall have the right to examine, inspect and audit all records and files of Licensee relating to the operation of the league or association. Such records shall be kept accurate and complete, and available for inspection at any reasonable time determined by the City. Section 5.18. City makes available for the Licensee's use its premises and park facilities "as is" and without any representation or assumption of risk by the City and its employees for injuries, cost or expense, arising out of the condition, operation, maintenance or design of such premises and park facilities including light facilities, bleachers, fences, buildings, parking areas and any other structures, facility or improvement located on City property. ARTICLE VI Construction Section 6.01. No construction of any type or kind, including additions or alterations to existing structures or structures completed, or caused to be completed, by Licensee and/or placement or location of improvements unless approved in writing by the City Manager or their designee. Licensee must submit sealed drawings to the Parks and Recreation Department for approval. Any said improvements shall be at the sole cost and expense of Licensee unless otherwise approved by the Parks and Recreation Director or their designee. The Licensee will maintain all structures and/or equipment that have been improved or added by the Licensee. 9 Section 6.02. The City will install new scoreboards bought by the Licensee as long as the scoreboard meets specifications required by the City. It is the Licensee's responsibility to contact the Outdoor Recreation Coordinator or their designee to get a list of scoreboard specifications prior to Licensee purchasing the scoreboard. Requests to install new scoreboards must be submitted in writing at least sixty (60) days prior to the start of the season. Section 6.03. Any and all buildings, improvements, additions, alterations and fixtures constructed, placed, located and/or maintained on any part of the Property, during the term of this Agreement are considered part of the real property and must remain on the Property and, subject to the terms of this Agreement, become property of the City, from and after the termination of this Agreement. ARTICLE VII Compliance Section 7.01. Licensee shall comply with all applicable federal, state and local rules, regulations, statutes, laws and ordinances governing, in any way, manner or form the construction activities contemplated herein. Section 7.02. Only authorized motor vehicles of any kind are allowed on the concourse. Licensee shall not allow or permit vehicles to park on the grass (Ordinance: 20.05.007), on the concourse or blocking fire lanes at any time. No motorized vehicles of any kind shall be driven or parked on the concourse, grass, or other communal areas by guests visiting the facility. Associated fines can and will be issued as necessary. Section 7.03. Licensee shall comply with the Athletic Field Signage Advertising Policy that is set forth in Exhibit "C" which is attached hereto and incorporated as if fully set forth herein. 10 ARTICLE VIII Insurance, Indemnity and Release Section 8.01. Licensee shall indemnify and hold harmless, to the fullest extent permitted by law, the City, and City's respective officers, employees, elected officials and agents, from and against any and all losses, damages, claims or liabilities, of any kind or nature, which arise directly or indirectly, or are related to, in any way, manner or form, the activities contemplated hereunder, or the omission of the activities contemplated hereunder, including, but not limited to, losses, damages, claims or liabilities arising from or related to, in any way, manner or form, the act or omission of third parties. Licensee further covenants and agrees to defend any suits or administrative proceedings brought against the City and/or the City's respective officers, employees, elected officials and/or agents on account of any such claim, and to pay or discharge the full amount or obligation of any such claim incurred by, accruing to, or imposed on the City, or the City's respective officers, employees, elected officials and/or agents, as applicable, resulting from any such suits, claims, and/or administrative proceedings or any matters resulting from the settlement or resolution of said suits, claims, and/or administrative proceedings. In addition, licensee shall pay to the City, the City's respective officers, employees, elected officials and/or agents, as applicable, all attorneys' fees incurred by such parties in enforcing licensees' indemnity in this section. The City, and its respective officers, employees, elected officials and agents, shall not be liable, and Licensee hereby releases the City, and its respective officers, employees, elected officials and agents, for, from and/or against any losses, damages, claims or liabilities to licensee, on any theory of legal liability, including, but not limited to the negligence, of any type of degree, or fault, of the City, arising from or related to, in any way, manner of form, the unenforceability or voidance, for any reason, of all or any part of this Agreement. The indemnity and release provided herein shall survive the termination or voidance of this Agreement. Section 8.02. In consideration for the privilege of use of the Property, Licensee specifically assumes any and all liability that may arise due to premises defects upon any or all improvements which exist on the Property at the time of execution of this Agreement or any and all improvements which are construed thereafter related to or arising out of Licensee's use. Section 8.03. Licensee and their contractors shall procure and carry, at its sole cost and expense through the life of this Agreement, insurance protection as hereinafter specified, in form and substance satisfactory to the City, carried with an insurance company authorized to transact business in the State of Texas, covering all foreseeable aspects and operations in connection with this Agreement, including, but not limited to, all aspects, operations and/or occurrences to which Licensee had indemnified the City, as provided above. Licensee and its contractors shall have comprehensive general liability insurance, with limits of $1,000,000.00 combined single limit in the aggregate and per occurrence. Said policy shall specifically include coverage for sporting and athletic events. The City shall be named as an additional insured on a primary & non-contributory basis. Endorsements for additional insured & waiver of subrogation must be submitted with the Certificate of Insurance. Section 8.04. A Certificate of Insurance specifying each and all coverages shall be submitted to the City prior to Licensee's first use of the Property. In addition to, Licensee shall provide to the City proof of the insurance on or before fourteen (14) days prior to the expiration date of each expiring policy, and cause each required policy to require the insurer to (a) give notice to the City, as specified herein, of termination of any such policy sixty (30) days before such termination is to be effective; and (b) contain a waiver of any and all of the insurer's rights to 12 subrogation that any such insurer or insurers may acquire by virtue of payment of any loss under such insurance. Licensee shall notify City immediately in the event Licensee's insurance coverage shall be suspended, voided, canceled and/or reduced in coverage or limits. Failure to provide updated insurance documentation will result in the termination of this Agreement. Section 8.05 Vandalism or break-ins must be reported to the Outdoor Recreation Coordinator or their designee within 24 hours of discovery. In the event a Parks and Recreation Department Employee finds the damage, the Licensee will be notified. The Licensee must provide a representative to assess the damage and missing property for insurance and police report purposes. If the representative is unable to meet with the police at the time of the report, then it is the sole responsibility of the Licensee to ensure this information is included on the police report. ARTICLE IX Maintenance Section 9.01. A Parks and Recreation Employee will meet with Licensee's designated representative at the end of each season at the facility to perform an end of season walk-through. It is the responsibility of the Outdoor Recreation Coordinator to schedule a walk through at the end of the league/year when keys have been returned. Maintenance requests, including major repairs or construction and/or painting, must be submitted within thirty (30) days after the end of the season. All maintenance requests must be submitted in writing throughout the season by designated representatives only. Section 9.02. The City shall perform maintenance on the Property in which the Licensee conducts games. Those duties are set forth in Exhibit "A" which is attached hereto and incorporated as if fully set forth herein. 13 Section 9.03. At the expiration of this Agreement or earlier termination thereof, Licensee agrees to surrender the premises in good condition, with reasonable wear and tear expected. The end of season/league walkthrough will be used to determine facility maintenance needs and repairs, as well as ensure the facility has been maintained by the league as set forth in this Agreement. Section 9.04. At no time shall Licensee perform nor contract for the performance of any fertilizing, or herbicide or pesticide application without proper written documentation (per the Turf Mowing and Chemical Application Schedule/Request) submitted to and approved by the Outdoor Recreation Coordinator, or their designee. If approved, chemicals must be applied by a licensed applicator who is registered with the Texas Department of Agriculture. A copy of the valid license and insurance must be submitted to the Parks and Recreation Department thirty (30) days prior to application. Section 9.05. The City will remove litter from the individual refuse containers twice weekly. Grass clippings are not allowed in refuse containers. All grass clippings must be bagged and placed in a dumpster. All boxes or containers must be broken down before placing in refuse containers and/or dumpsters. The Licensee is responsible for litter cleanup of dugouts, general areas, bathrooms, and concession stands, daily, during league season. Refuse containers are to be emptied into the dumpsters by the Licensee during league play as needed between City pickup days. Section 9.06. In the event a City Representative identifies an item that the Licensee must repair or is failing to maintain, written notification will be given to the Licensee by the Parks and Recreation Director or their designee, in which case, the Licensee will have one week, with the exception of pertinent items that must be corrected immediately, to make the noted modifications. 14 In the event that such modifications will take longer than the allotted week, written approval may be given to the Licensee. If Parks and Recreation Staff must correct the deficiencies, appropriate personnel and material costs will be assessed to Licensee. Section 9.07. If the Licensee retains the services of the City to complete any tasks, other than those outlined in Exhibit "A," the City will bill the Licensee once all tasks have been approved by the Parks and Recreation Director or their designee. Failure to pay any amount upon demand by the City of Lubbock shall constitute a material breach of this Agreement. ARTICLE X Concession Sales & Vendors Section 10.01. Any Licensee wishing to offer concessions (i.e. food, beverage) for sale on Property must obtain written approval from the Parks and Recreation Outdoor Recreation Coordinator or their designee. Section 10.02. All concession facilities and their operations must have the proper health permit, food handler's certification and meet applicable federal, state and local laws, ordinances, statutes and rules. Failure to comply with applicable federal, state and local laws, ordinances, statutes and rules may result in sanctions to be determined by the City up to and including the termination of this Agreement. Section 10.03. Any Licensee wishing to utilize on site concession facilities or food vendors must maintain all proper permits, require insurance, and must abide by City ordinances. Each Licensee may have one approved vendor and must pay the associated fees. 15 Any Licensee wishing to permit additional vendors on Property must notify the Outdoor Recreation Coordinator or their designee in writing. It is the responsibility of the Licensee to ensure all vendors have the proper permits, required insurance, and abide by City ordinances. Vendors must submit a Vendor Request Form and pay the appropriate fees if they are not an approved vendor of the Licensee. Section 10.04. The Licensee is able to store concession equipment in the concession stand during the leagues off seasons. However, the City is not accountable for loss, damage, repairs made to concession equipment at any time. If equipment is stored in the concession facility and the facility experiences a water leak, weather damage, theft, etc. it understood by the Licensee that the City would not be liable. ARTICLE XI Utilities Section 11.01. The City shall provide water for services such as irrigation, restrooms, concessions and drinking fountains. The City will control water for irrigation systems so that watering schedules and mowing schedules do not conflict. Licensee must submit any watering schedule requests in writing to the Outdoor Recreation Coordinator or their designee. Additionally, Licensee must submit a Turf Mowing and Chemical Application Schedule/Request in the event the Licensee wishes to maintain any part of the facility. Section 11.02. The Licensee must contact Lubbock Power and Light for electrical service at all facilities except for the Tom Martin Youth Sports Complex. At the Tom Martin Youth Sports Complex, the Licensee must contact South Plains Electric Cooperative for electrical service. The electric meter shall be registered to the Licensee. In the event the Licensee fails to contact the appropriate organization to set up electrical service, the Parks and Recreation Department will 16 impose appropriate fees and/or sanctions including and up to the termination of this Agreement. It shall be the sole responsibility of the Licensee to make all payments and remain in good standing with the electrical service provider. If electrical service is shut off due to an overdue balance, the Parks and Recreation department reserves the right to terminate this Agreement. Section 11.03. Electricity will remain the sole responsibility of the Licensee until all keys are returned to the Outdoor Recreation Coordinator or their designee, at which point the electric meter will be transferred to the City of Lubbock. ARTICLE XII Enforcement Section 12.01. City may enforce this Agreement by terminating the lighting of facilities, locking the facilities, barring concession sales or in any other manner that would discontinue the use of the facilities by the Licensee with prior notice as a result of the failure of Licensee to comply with the terms and conditions of this Agreement. Section 12.02. The City shall act in an appropriate manner in dealing with any violation of any applicable federal, state or local laws, ordinances, statutes and/or rules. ARTICLE XIII Signatures Section 13.01. This contract may be executed in counterpart. The signature of any party hereto on any true and correct copy of this License Agreement shall be construed as a signature of that party on all true and correct copies thereof. 17 ATHLETIC FACILITY LICENSE AGREEMENT "EXHIBIT A" Maintenance Responsible Party Youth/Adult Baseball Youth/Adult Soccer Youth Softball Senior Softball City of Lubbock Game Field Preparation Daily Daily Dail Maintain proper level of surface material on in -field Daily Dail Provide top soil and infield conditioner "Yearly Insure safety of participants/spectators Daffy Daily Daffy Dail Mowing *Weekly Remove refuse from individual containers and placed into large dumpsters on the property. As Needed Between Pickups As Needed Between Pickups Twice Weekly Common Area Trash Pickup during League (bleachers, concession, communal areas, and bathrooms Daily Daily Inspect bleachers Monthly Steel Tooth Softball Fields Yearly End of Year Inspection with City representative Yearly Yearly Yearly Yearly Yearly Provide install & maintain bases, home plates & pitching rubbers As Needed Maintain scoreboards and scoreboard components, including light bulbs As Needed As Needed Maintain PA system As Needed As Needed As Needed Maintain concession equipment As Needed As Needed As Needed Clean concession facility As Needed As Needed Irrigation Repair As Needed Install new scoreboards meeting City specifications and time frame As Needed Cut base lines Yearly Provide refuse containers litter barrels As Needed Repair fencing & bleachers As Needed Repair plumbing on restrooms & permanent concession buildings As Needed Repair electrical & lighting As Needed Irrigation As Needed Turf Aeration "Yearly Herbicide/Pesticide/Fertilizer "Yearly Foul Lines Yearly Service Facility Restrooms and stock supplies Daily Daffy Dail *During growing season (dependent upon budget, bid specs, weather, special circumstances and/or restrictions) "Dependent upon budgetary allocations 18 ATHLETIC FACILITY LICENSE AGREEMENT "EXHIBIT B" Athletic Field Signage Advertising Policy I. All requests for permission to place advertising signs on athletic fields located on City parks shall be made to the Outdoor Recreation Supervisor or their designee. II. Parks that are eligible for such requests include the following: Berl Huffinan Athletic Complex Lewis Mackenzie Helen Hodges Mae Simmons McAlister Maxey Lou Stubbs Mose Hood Lubbock Youth Sports Complex Dunbar Historical Lake Buddy Holly Recreation Area III. Location: Advertising signage may be placed on the outfield fence and scoreboard facing towards the infield. IV. Size: Signs are to be no taller than the outfield fence and no wider than ten (10) feet. All signs are to be uniform in size on each field and must be a minimum of 6" off the ground. V. Duration: Signs are to be installed no earlier than one week prior to the competitive season. Signs are to be removed no later than ten (10) days after the completion of the season. In the event Parks and Recreation staff must remove signage, appropriate personnel fees will be assessed to the league. Signs affixed to scoreboards may remain throughout the year as long as the sign is permanently attached to the scoreboard structure. VI. Subject Matter: Signs shall be in good taste and not promote alcohol, tobacco or nudity. VII. Maintenance: It is the responsibility of the league to properly install, remove and maintain the signage. Signs must remain in quality condition and not pose a hazard to participants or spectators. Signage found on the premises, not properly affixed to the fence, will be disposed of. 19 ATHLETIC FACILITY LICENSE AGREEMENT "EXHIBIT C" 1. Western Little League LaLa and Coronado Cavazo's Complex resident's Signature McAlister Park 5801 Milwaukee Ave. rG President's Printed Name 2. Southwest Little League Maxey Park 281h & Nashville 3. MLK Little League Dunbar Historical Lake E. 1911 & Aspen Drive Loving Field E. 23rd & Oak Drive 4. Northwest Little League 911 N. University 5. Lubbock Cooper Little League Lubbock Youth Sports Complex Field #13-15 — Blue Quad FM 1585 & Milwaukee Ave. - O-X� Presides 's Signature President's Printed Name dw 1 /,/�47,fo V-2 President's Signature 15 C. Ak- President's Printed Name President's Signature President's Printed Name President's Signature CIrnl at.c Al n rroJ President's Printed Name W 6. Lubbock Junior/Intermediate Baseball Dixie Junior Field 5411&Ave. L Lubbock Youth Sports Complex (shared use) Field #16 — Blue Quad FM 1585 & Milwaukee Ave. 7. Challenger Little League LaLa and Coronado Cavazos Complex McAlister Park 5801 Milwaukee Ave. 8. Hub City Baseball Maxey Junior Field (SW Corner) 291" & Quaker Lubbock Youth Sports Complex (shared use) Field #16 — Blue Quad FM 1585 & Milwaukee Ave. 9. Lubbock Youth Softball Lubbock Youth Sports Complex Field #9-12 — Green Quad 10. South Plains Girls Fast Pitch Lubbock Youth Sports Complex Field #1-8 — Red & Silver Quad FM 1585 & Milwaukee Ave. Presid is Signature 7K-b). P4 President's Printed Name resident's Signature President's Printed Name r� LJ� PwidentIs Signature, v1 �Cp-rg-- President's Printed Name TgC41S.,.ct %�SSignature f�iVN' �r cer -b;,,ce-C's lIrrinted Name 21 11. Lubbock Soccer Association Berl Huffman Athletic Complex 2506 Landmark Lane 12. Lubbock Senior Softball Dirk West Complex Field #6-7 — Mackenzie Park 1-27 & Municipal Drive President's Signature �i4,� -rin� � • Lar,S �-- President's Printed Ame Pres' nt's Signature President's Printed Name 22