HomeMy WebLinkAboutResolution - 2022-R0065 - Amendment No. 3 Contract 14034 with Kimley-Horn and AssociatesResolution No. 2022-R0065
Item No. 7.7
February 8, 2022
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute I
and on behalf of the City of Lubbock, Amendment No. 3 to Contract No. 14034 between the Ci
of Lubbock and Kimley-Horn and Associates, Inc. for professional services for the design
Upland Avenue Paving Improvements between 66th Street and 114th Street. Said Amendment
attached hereto and incorporated in this resolution as if fully set forth herein and shall be includ
in the minutes of the City Council.
Passed by the City Council on February 8, 2022
DANIEL M. POPE, MAYOR
ATTEST:
Q'�" - JC
Rebe ca Garza, City Secr tar
APPROVED AS TO CONTENT:
CWCYD
Jesica McEachern, Assistant City Manager
APPROVED AS TO FORM:
K li &Le-isure"',,kssistant City Attorney
ccdocs/RES.Amend #3 Agmit-14034-KHA-Upland Paving
02.08.21
Resolution No. 2022-R0065
Amendment 3
To Agreement Between
The City of Lubbock, TX
and
Kimley-Horn and Associates, Inc.
THIS IS THE THIRD AMENDMENT TO THE AGREEMENT dated and entered into on the 231 day of
August 2018, Contract No. 14034, by and between the City of Lubbock ("City") and Kimley-Horn and
Associates, Inc. ("Engineer"), collectively referred to as ("Parties").
WITNESSETH:
WHEREAS, Engineer is providing professional design services for the design of Upland Avenue Paving
Improvements between 661h Street and 114" Street; and
WHEREAS, Amendment No. 1 was entered into on December 3, 2019 through Resolution No. 2019-
R0444, which Amendment added services to be performed by the Engineer including right-of-way
mapping and acquisition, utility coordination, and plans, specifications and estimates; and
WHEREAS, on February 23, 2021, via Resolution No. 2021-R0057, the Parties entered into Amendment
No. 2 for additional engineering services for an archeological survey; and
WHEREAS, the Parties now desire to enter into this Amendment No. 3 to further expand the Engineer's
scope of services.
NOW, THEREFORE, the City and Engineer agree to the terms of this THIRD AMENDMENT:
The Parties now agree the Engineer shall provide additional services to consist of final design services of
Upland Avenue paving improvements between 98th Street and 114th Street, which shall include drainage
design, traffic control and signal plans, utility coordination, bid phase services, and construction phase
services as set forth in "Exhibit A", attached hereto and incorporated herein. Additionally, the City shall
compensate the Engineer for the additional services herein at an amount not to exceed six hundred thirty
thousand dollars and 00/100 ($630,000.00). The term of the Agreement shall be extended fourteen (14)
months for the Engineer to complete the services herein.
All other terms of the original Agreement and previous Amendments, if any, shall remain in place and are
not altered by this amendment.
IN WITNESS HEREOF, the parties have executed this Agreement as of this gjh_ day of
February 2022.
CITET)
BOCK
DANIEL M. POPE, Mayor
Kimley-Horn and Associates, Inc.
Kevin Hoppers, .E., Senior Vice President
Page 1 of 2
ATTEST:
Reb cca Garza, City Secretary
APPROVED AS TO CONTENT:
Michael G. Keenum, P.E., Division Director of Engineering/City Engineer
Jesica McEachern, Assistant City Manager
APPROVED AS TO FORM:
K Ili Leisure, Assiitant City Attorney
Page 2 of 2
EXHIBIT A
Engineering Scope of Services
UPLAND AVENUE RECONSTRUCTION
From 9811 Street to 114th Street
City of Lubbock
PROJECT UNDERSTANDING
1. Existing Corridor:
a. Existing 2-lane HMAC pavement (from 103rd Street to 1141h Street).
b. Existing 3-lane HMAC pavement (from 98th Street to 103rd Street).
c. Project limits will tie into the 98th Street intersection improvements from Upland
Segment 2.
d. 1141h Street intersection is currently offset.
2. Proposed Improvements consist of:
a. 5-lane HMAC proposed roadway (concrete pavement as a bid alternate).
b. 7-lane approaches at 1141h Street (concrete approach).
3. Special Considerations for this project:
a. Design to follow previously developed and approved Upland Avenue schematic.
b. Right of way acquisition currently taking place through another contract.
The professional services will generally consist of:
• Roadway design; consisting of two bid alternatives for use of HMAC or concrete
pavement.
• Drainage design.
• Minor water and sanitary sewer adjustments.
• Traffic signal plans at Upland & 114th intersection.
• Traffic control plans.
• Utility coordination.
• Bidding phase services.
• Construction phase Engineer of Record support services.
1. Supplemental Survey
1.1. Survey Data — Engineer will develop an existing boundary survey and existing topographic
data within the limits of this project to prepare the preliminary schematic and preliminary
roadway design.
1.1.1 Data Collection and Property Research —Engineer will collect available data to
determine the boundary locations and owner information for all adjacent
properties within the project limits.
1.1.2 Design Survey
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Engineering Scope of Services December 2021
The limits of the survey along Upland Avenue will extend from north of
the 98th Street intersection to south of the 114th Street intersection. The
survey will consist of the proposed right-of-way width of 110' and where
subdivisions and structures are encountered adjacent to Upland Avenue,
data will be collected a minimum of 20-feet beyond the ROW.
The following areas shall also be surveyed:
- Major and Minor Cross Streets - 200-feet east and west of the
Upland Avenue centerline at every minor and major cross
street.
Finished floor elevations of existing structures adjacent to the
right-of-way as needed.
Flowline and dimensions for channels and culverts constructed
to convey runoff.
• Place control monuments with aluminum caps in concrete. Establish
horizontal state plane coordinates (NAD 83) using GPS. Establish vertical
control coordinates on NAVD 88. Monuments will be set to
accommodate the limits of construction where possible.
• Locate and establish coordinates for adjacent TxDOT and City control
monumentation.
• Perform a field survey to identify and locate existing topographic
elements within the roadway corridor consisting of the following:
Evidence of property boundary locations adjacent to the
corridor.
Existing pavement, curbs, sidewalks, and barrier free ramps.
- Roadway and lane striping along Upland and intersecting
streets.
- Driveways (including material).
- Parking lots within 50-ft of proposed ROW, including parking
stall configuration.
- Alleys (including material).
- Existing culvert sizes and invert elevations, including cross
sections approaching culvert crossings and
headwalls/wingwalls.
- Existing driveways and swales.
- Visible utilities including: manholes, vaults, water valves, water
meters, telephone poles, power poles, utility markers, water
well features, other public utilities, and franchise utilities.
- Traffic signal poles, cabinets, and other signal equipment.
- Signs (excluding temporary signs).
- Trees, larger than 6" caliper.
- Buildings and permanent structures.
- Retaining walls.
Fence/Wall limits and material types (excluding temporary
fences).
Upland Avenue PS&E from 98th Street to 114th Street Page 2 of 9
Engineering Scope of Services December 2021
Other applicable physical features that could impact design.
• Prepare a final topographic drawing in digital format (including contours
and break lines) showing the features located in the field as well as right-
of-way strip map information, an ASCII coordinate file of the points
located in the field, and a hard copy of the coordinates and feature
descriptions.
• Locate and stake -out Geotechnical bore holes.
• Survey franchise utility coordination.
2. Franchise Utility Coordination/Relocations
2.1. Final Design Coordination:
2.1.1 At the inception of PS&E development, send project notice to all Franchise
Utilities via registered certified mail to provide project limits and schedule for
construction.
2.1.2 Data Collection and Research:
• Update and maintain database of existing franchise utility
representatives, including representative contact information (email,
mailing address, phone, etc.).
• Prepare PS&E exhibit that indicates franchise utility locations based
upon SUE.
• Identify potential utility conflicts with the proposed roadway and
drainage improvements and document in a utility conflict matrix.
• Survey pot holes of located utilities and incorporate data into the design
files to determine actual location and depth of utilities.
• Coordinate with utility companies on proposed locations (offset and/or
depth) for relocated lines that would be clear of proposed roadway and
drainage improvements.
2.1.3 Coordinate utility relocation assignments and schedule
• Schedule six (6) monthly coordination meetings with franchise utility
companies. These meetings will be held for engaging franchise utility
companies, to identify potential utility conflicts, and to coordinate the
scheduling of relocating conflicting utilities.
• Engineer will work with franchise utilities and review relocation plans to
be prepared by the utility companies and initiated prior to letting.
3. Final Design (9g1h to 114th)
3.1. Design (PS&E) Project Management
3.1.1 Progress and Review Meetings:
• Schedule, prepare for, attend, and document one (1) PS&E kickoff
meeting, four (4) progress meetings and two (2) review meetings to
monitor the development of the project.
- PS&E Kickoff Meeting — Engineer will use the Final Approved
Schematic as the 30% PS&E design to be discussed at kickoff.
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Engineering Scope of Services December 2021
- Progress meetings will be held to discuss design issues and progress
of plan production.
- Review meetings will be conducted (one (1) at 60% and one (1) at
95% PS&E Submittal).
3.1.2 Site Visits - Attend up to ten (10) site visits during the final design phase to take
photos, field measurements, and a plans -in -hand walk-through.
3.1.3 Coordinate with subconsultants.
3.1.4 Prepare and e-mail monthly progress reports to City.
3.1.5 QA/QC
• Engineer will perform an internal review prior to all submittals (60% and
95%) in accordance with quality assurance standards established for this
project. QA/QC comments will be collected from each internal reviewer,
documented, and comments addressed prior to each plan submittal to
the City.
• City review comments will be documented and addressed after each
review meeting. Engineer will create a "Comment Log" in spreadsheet
format, documenting the comment and the action taken to resolve the
comment.
3.1.6 Project Administration
• Prepare project correspondence and invoicing documents.
3.2. Roadway Design (PS&E)
3.2.1 Start with approved schematic.
3.2.2 Prepare plan / profile sheets on 11" x 17" plan sheets at a scale of 1" = 100'
horizontal, and 1" = 10' vertical.
• The following items will be added to the work completed during the
preliminary design submittal:
- Proposed easement locations (if any).
- Proposed sidewalk locations.
- Proposed residential and commercial driveways.
- Horizontal alignment data.
- Traffic control phasing layouts.
- Pavement marking layouts.
- Erosion control plans.
- Barrier free ramps.
- Demolition plan.
- Intersection layouts.
- Small sign summary.
- Standard design details.
- TxDOT standards.
3.2.3 Analyze all driveways within the project limits and develop driveway profiles.
Driveways will typically be defined vertically by spot elevations.
3.2.4 For side street reconstruction more than 100-ft beyond the main street right-of-
way, prepare a plan / profile of the side street improvements. Otherwise, the side
street improvements will be defined vertically by spot elevations.
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Engineering Scope of Services December 2021
3.2.5 Develop design cross -sections.
• Develop on 50-ft station intervals and at driveway centerlines.
• Show pavement and subgrade, right-of-way limits, side slopes,
pavement cross slopes, curbs, and sidewalks.
• Cross -sections will not be provided in the bid documents but will be
made available to prospective bidders.
3.2.6 Prepare roadway details to clarify intent of design.
3.2.7 Compile applicable City standard details. Modify standard details as needed.
3.2.8 Pavement Markers, Marking Plans, and Signing Layout.
• Prepare pavement markers and marking layouts in accordance with City
design standards and the Texas Manual of Uniform Traffic Control
Devices (TMUTCD).
• Prepare details to clarify intent of design.
• Compile applicable City standard details. Modify standard details as
needed.
• List the signs on the TxDOT standard summary sheets together with
totals for each mount type.
• Signing layouts to be included with marking layout sheets.
• Special sign designs will not be provided.
3.3. Drainage (PS&E)
3.3.1 Modeling
• Verify hydrologic and hydraulic modeling from Schematic phase.
• Update hydraulic model to account for changes since schematic phase.
• Existing conditions hydrologic and hydraulic modeling.
• Update hydraulic model to reflect design profile, recommendations for
profile modifications to accommodate drainage needs, model iterations.
• Evaluate parallel and off -corridor channel needs and finalize size/shape
for design.
3.3.2 Plan Production
• Provide drainage area map showing time of concentration routes, curve
numbers calculated as per the Drainage Criteria Manual (DCM) for each
drainage area, drainage area denoted in acres, and all necessary points
of interest labeled.
• Provide hydrologic and hydraulic data sheets showing the necessary
calculations and assumptions.
• Provide a drainage easement/channel grading plan for each drainage
easement/channel proposed.
• Provide culvert layout plans, profiles, and supporting details.
• Provide erosion control plans, details, and SWPPP.
• Provide depth of flow indications for the 100-year design storm within
ROW and any corresponding finished floor elevations.
• Provide cut -fill plan where roadway embankment is placed within the
limits of a playa lake.
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Engineering Scope of Services December 2021
Provide drainage technical specifications for erosion control methods and
any off -site earthwork.
• Coordinate drainage needs such as the required curb and gutter profiles,
parallel channel profiles, low-water crossings, and culvert crossings.
• Evaluate impact of the TCP phasing on corridor drainage and provide
phased plan to address interim drainage issues, if needed.
3.4. Utilities - Public
3.4.1 Water and Sewer
• Adjustments to existing water valves, fire hydrants and manholes will be
specified in the plans. Engineer will prepare special utility details to
clarify intent of design (if needed).
3.4.2 Compile applicable standard City details.
3.5. Traffic
3.5.1 Traffic Signals
• Engineer will design a full traffic signal system at the intersection of
Upland Avenue and 1141h Street, consisting of signal poles, mast arms,
pedestrian poles, controller boxes, conduit and ground boxes.
• All signal design is to be coordinated with the City Traffic Engineering
Department.
3.6. ITS
3.6.1 Engineer will design and install conduit, cable, and ground boxes for ITS
connections of traffic signals.
3.7. Traffic Control Plans
3.7.1 Engineer will develop construction sequence plan showing:
• Travel lanes and construction area for each phase of construction.
• Temporary signing and striping, barricades, and other channelization
devices.
• Narrative of the sequence of work.
• Public utilities construction phasing (if needed).
• Adjacent property access during construction.
3.7.2 Develop typical TCP typical sections showing lane widths, edge conditions,
channelization and proposed construction area.
3.7.3 Develop TCP typical intersection staging plans for similar intersections. Develop
custom intersection staging layouts for special conditions.
3.7.4 Develop TCP typical driveway staging plans for similar driveways. Develop custom
driveway staging layouts for special conditions.
3.7.5 Prepare traffic control details to clarify intent of design.
3.7.6 Compile applicable TxDOT standard details. Modify standard details as needed.
3.8. Illumination
3.8.1 Design of pavement illumination systems to provide lighting levels in accordance
with applicable local codes and Illuminating Engineering Society of North America
(IESNA) recommended practices.
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Engineering Scope of Services December 2021
3.8.2 Prepare a photometric layout and perform one iteration of the photometric
layout based on the City's review.
3.8.3 Prepare illumination construction plans for inclusion in the civil construction
documents. The illumination plans will consist of light pole location data,
foundation details, conduit routing, conductor sizing, and electrical service
locations.
3.8.4 Provide supporting calculations.
3.8.5 Provide technical specifications for the light poles and fixtures.
3.8.6 Coordinate with local electric service providers for electrical service locations.
3.8.7 Schedule and conduct two (2) meetings with LP&L and/or SPEC and the City to
discuss design of the illumination system. Engineer will work to locate overhead
utilities such that standard 30, 40' or 50' illumination poles can be installed
without conflict with overhead utilities.
3.9. Interim Design Submittal (60%) Deliverables.
3.9.1 Submit up to six (6) 11" x 17" paper copies of the 60% PS&E (with PDF file) to the
City and TxDOT for review and comment.
3.9.2 This submittal will provide assurance that project scope is addressing project
issues and will allow for design changes with sufficient lead time for minor
revisions. Deliverables to be provided with this submittal consist of:
• Typical Sections (100%)
• Title Sheet (100%)
• Index of Sheets (75%)
• Construction Phasing (100%)
• Traffic Control Plan (75%)
• Plan & Profile Sheets (90%)
• Intersection Layouts (75%)
• Hydraulic Analysis (100%)
• Storm Water Routing Map sheets (75%)
• Culvert Layouts (75%)
• Drainage Channel Grading Plans (75%)
• Drainage Details (90%)
• SW3P (75%)
• EPIC Sheet (100%)
• Utility Details (95%)
• Signing and Striping Layouts (75%)
• Illumination, ITS and Signal Layouts (75%)
• Quantities and Summary Sheets (60%)
• Updated Estimate
3.10. Final Design Submittal (95%) Deliverables.
3.10.1 Submit up to six (6) 11" x 17" paper copies of the 95% PS&E (with PDF file) to the
City and TxDOT for review and comment.
Upland Avenue PS&E from 98th Street to 114th Street Page 7 of 9
Engineering Scope of Services December 2021
3.10.2 This submittal should be essentially complete except for revisions found during
review. Deliverables to be provided with this submittal consist of:
• All deliverables required in the 60% submittal completed with review
comments addressed.
• General Notes (limit discussion to issues of importance, not spelling
errors, etc.).
• TOOT Connect Estimate.
• Specification List.
• Triple Zero for utility adjustments.
• Form 1002 PS&E Submission.
• Form 2229 Significant Project Procedures.
• Construction Timeline.
• Speed Zone Request.
3.11. Final Design Submittal (Bid Set) Deliverables
3.11.1 Submit up to six (6) 11" x 17" paper copies of the Final PS&E (with PDF file) to the
City and TxDOT.
3.11.2 Submittal will be complete except for addressing final comments, if any.
3.11.3 Engineer will submit an electronic PS&E file submission as required by TOOT,
consisting of electronically sealed plan sheets and all supporting documents
required for bidding.
3.12. Post Bid Submittal Deliverables
3.12.1 Engineer will submit up to ten (10) 11" x 17" sets of plans after the project's bid
opening.
3.12.2 Submit one (1) PDF electronic copy of the plan set, specifications, and any
addenda after the project's bid opening.
4. Bid Phase Support
4.1. Engineer will support TxDOT during the bid phase to address and respond to questions
from prospective bidders.
4.2. Engineer will prepare and submit addenda changes that are necessitated by questions
during the bid phase.
4.3. Engineer will incorporate addenda changes into the Final Plan Set.
Upland Avenue PS&E from 981h Street to 114th Street Page 8 of 9
Engineering Scope of Services December 2021
S. Additional Services
Services not specifically identified in the Scope of Services above shall be considered additional
and shall be performed on an individual basis upon authorization by the City. Such services shall
include, but are not limited to, the following:
• Construction phase services.
• Construction staking.
• Design of any offsite drainage improvements beyond the improvements identified in the
scope.
• Existing water or sanitary sewer relocations.
• Proposed water or sanitary sewer installations.
• Landscape design.
• Irrigation design.
• Design of structural retaining walls.
• Preparation for and attendance at public meetings.
• Assist the City as an expert witness in litigation about the project or in hearings before
approving and regulatory agencies.
• Redesign to reflect project scope changes requested by the City or TxDOT, required to
address changed conditions or change in direction previously approved by the City or
TxDOT, mandated by changing governmental laws, or necessitated by the City or TxDOT's
acceptance of substitutions proposed by the contractor.
TIME OF COMPLETION
Engineer is authorized to commence work on the Project upon execution of a mutually acceptable
contract and agrees to complete the services according to the following schedule beginning at the
date of notice to proceed.
3 MO
SUPPLEMENTAL SURVEY
SEGMENT 3 PS&E - 14 MO
10 MO
FRANCHISE UTILITY COORDINATION
6 MO
60% PS&E
4 MO
95% PS&E
FINAL PS&E
Upland Avenue PS&E from 98th Street to 114th Street Page 9 of 9
Engineering Scope of Services December 2021
City of
-VLubbock
Upland Avenue Amendment #3
Fee Proposal Summary
SEGMENT 3
Kimley>>> Horn
Final Design (PS&E) for Segment 3 - 98th Street to 114th Street (1 mile)
- STATE AND LOCAL PARTICIPATION
Task
Task Description
KHA
HRA
Subtotal
1
Supplemental Survey
$ 3,800M
$ 15,000.00
$
18,800.00
2
Franchise Utility Coordination
$ 69,600.00
$ 10,000.00
$
79,600.00
3
Final Roadway and H&H Design
$ 445,135.00
$ 77,365.00
$
522,500.00
4
Bid Phase Support
$ 6,300.00
$ 2,800.00
$
9,100.00
Subtotals
Is 524,835.00
$ 105,165.00
PHASE 3 TOTAL
I
$
630,000.00
Amendment #3 Total 1 $ 630,000.00
The Engineer will not exceed the total maximum labor fee shown above without authorization from the City. Individual task amounts are provided for
budgeting purposes only. The Engineer reserves the right to reallocate amounts among tasks as necessary. Labor fee will be billed on an hourly basis according
to our then -current rates. As to these tasks, direct reimbursable expenses such as express delivery services, fees, travel, and other direct expenses will be billed
at 1.15 times cost. A percentage of Engineer labor fee (4.6%) will be added to each invoice to cover certain other expenses such as telecommunications, in-
house reproduction, postage, supplies, project related computer time, and local mileage.
12/13/2021