HomeMy WebLinkAboutResolution - 2022-R0006 - Amendment No. 1 to PSA 15754 with ParkhillResolution No. 2022-R0006
Item No. 7.13
January 11, 2022
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
and on behalf of the City of Lubbock, Amendment No. 1 to Professional Services Agreement ]
15754 for engineering services for a secondary clarifier rehabilitation project at the South(
Water Reclamation Plant, Plant 4, by and between the City of Lubbock and Parkhill and rela
documents. Said Amendment is attached hereto and incorporated in this resolution as if fully
forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on January 11, 2022
UJ�
DANIEL M. POPE, MAYOR
ATTEST:
City
APPROVED AS TO CONTENT:
McEachem, Assistant City Manager
AS TO FORM:
Leisure, Assistant City Attorney
ccdocs/RES.Amend 1 Contract No. 15754 Parkhill Clarifier Rehab, Plant 4
12.16.21
Resolution No. 2022-R0006
Amendment 1
To Agreement Between
The City of Lubbock, TX
And
Parkhill
THIS IS THE FIRST AMENDMENT TO THE AGREEMENT Contract No. 15754 dated and
entered into the 22nd day of April, 2021 by and between the City of Lubbock ("City") and
Parkhill ("Engineer"), a Texas Corporation, for the provision of engineering services related to a
secondary clarifier rehabilitation project at the Southeast Water Reclamation Plant, Plant 4
("Project').
WITNESSETH:
WHEREAS, the now City desires to increase the scope of the work to be performed by Engineer
on the Project. The new scope shall include final design and bid phase services of the Project as
set forth in Exhibit A, attached to and incorporated herein. Additional services shall be for an
amount not to exceed forty-nine thousand five hundred and NO1100 ($49,500.00). Further, the
City grants the Engineer an additional three hundred sixty-five (365) days to the term of the
Agreement in order to complete the aforementioned additional services.
WHEREAS, all other portions of the original Agreement and previous Amendments, if any, shall
remain in place and are not altered by this amendment.
NOW, THEREFORE, the City and Engineer agree to the terms of this FIRST AMENDMENT:
ll
IN WITNESS HEREOF, the parties have executed this Agreement as of this th_ day of
January, 2022 2621.
CITYAOF LOCK
Daniel M. Pope, Mayor
A ST:
Rebecca arza, City Secretary
Amendment 1 - SEWRP clarifiers, Plant 4
APPROVED AS TO CONTENT:
Michael G. Keenum, P.E., Division Director of Engineering/City Engineer
C9
Jest�a Iv cEach m, Assistant City Manager
APPROVED AS TO FORM:
elli Leisure, Assistant City Attorney
PA.RKHI�LL
By: ' i
an Stephens, P..., Principal
Amendment 1 SEWRP clarifiers, Plant 4
PROFESSIONAL ENGINEERING SERVICES
SCOPE: The City of Lubbock requires design for new mechanisms for two I I0 ft diameter clarifiers at
Plant 4 of the Southeast Water Reclamation Plant (SEWRP). The existing clarifiers are Walker Process
Unlmix design and were Installed with the original Plant 4 improvements in 1992. Parkhill will design and
bidding services for this project. Parkhill will not perform any process analysis of Plant 4 in connection with
this project but can be negotiated for future consideration. Parkhill will prepare EOPC, plans and
specifications before bidding phase services.
Proposed Total Clarifler Evaluation Fee of $49,500
DES�2Englne6dng 1g
:" _ Des n Services:..::....::.......za,..,�.,,..,...::.....:.::..........:......:...($4.,1;500
• Review of existing Information including existing drawings and submittals
• Prepare technical specifications for new clarifier equipment
• Prepare plans for new clarifier equipment
• Discuss staging and phasing of the two clarifiers with staff and make recommendations
• Present plans and specs to staff and discuss
• Make corrections provided my COL staff
• Finalize plans and specs
• QA/QC
• Deliver final plans to staff
• Prepare final OPC for project
B1DJ 3: BEdding;Phase Services.:.....:.:.::.:..:::.::.:::.:....:....:::.:.....:..:.....:.�..::..:.....:,
• Assemble advertisement and coordinate with purchasing for bidding of project
• Issue addendums as required
• Attend Pre -Bid Meeting
• Attend Bid Opening
• Prepare Bid Tabulation and recommendation of award letter
EXHIBIT "A"
C:Wtars\datbus\Desictop\Controls\LubbockVIant 4 dadfkrs_sep 2021.doac
Parkhill
Project Fee and Budget Sheet
(Hourly/Billing Rates)
Today's Date: August 15, 2021
Prepared By: Daniel Albus
Principal: Brian Stephens
Project Manager: Daniel Albus
Project Name:
SEWRP Plant 4 Clarifier Improvements
Project Number:
TBD
Task/Discipline:
DES/BID
Projected Start Date:
September 30, 2021
Fee (Revenue) Type: Hourly Rate w/Max
Markup on Direct Expenses: 15.00%
Fee Costs Summary
(Profit and Markup Included in Total Fee)
Labor Cost: $49,500
Direct Consultants:
Direct Expenses:
Reimburable Consultants:
Reimbursable Expenses:
Total Fee: $49,500
Summary
and Profit in Labor, Markup included in Directs and Reimbursables)
Labor:
$49,500
Directs:
Subtotal:
$49,500
Reimburables:
Total Fee:
$49,500
Page 1 of 2
Labor Costs Project: SEWRP Plant 4 Clarifier improvements Project Number. TSD Task/Disclp0ne: DES/BID Current Fee: S49,5D0
1 2 3 4 S 6 7
8
Category
CIVIIEngineers
CivilEngineers
ElectrialEngineers
Electricallingineers
CivilEngineers
SupportEmployees
for Director Civil-PL7
Team Leader Civil-PL6
Team Leader Elec-PL6
Electrical Project Manager-PLS
Civil Project Engineer-PL4
Support Staff-SS3
Staff Title - Level
Hourly/BilBng Rate
$295.00
$247.00
$257.00
$227.00
$290.00
$90.00
Resource (itwo w") Name gabra It not bwwnq
BMS
DWA
MT
ST
TL
CS/FE
Task/Discipline Subtask/Phase
Trips
Hours
Hours
Hours
Hours
Hours
Hours
Hours
Total
Engineering Design Services
Review of odsting information
1
1
1
4
4
11
Prepare Technical Specifications
8
4
2
10
24
Prepare plans for new equipment
12
10
16
38
Discuss and plan staging/phasing
4
16
8
28
Review with staff
1
4
5
Make corrections
8
8
16
8
40
Finalire plans and specs
g
QA1QC
4
4
8
16
8
8
40
Deliver final plans and specs
1
2
2
5
Bidding Phase Services
Assemble advertisement
2
4
6
Issue addendums
2
4
2
4
4
16
Attend Pre -Old
4
Attend Bid opening
2
4
4
Prepare bid tab and recommendation
8
2
2
8
6
20
Labor Subtotals Hours Trip Count
11
69
51
381
791
SO
251
Salary
S3,245
$17,043
$1,285 1$8,626
1S14,8201$4,481
1$49,500
Page 2 of 2
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 2
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2021-828962
Date Filed:
12/02/2021
Date Acknowledged:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Parkhill
Lubbock, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Contract No. 15754
Professional Services Agreement -Amendment No. 01
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Ramirez, Mike
El Paso, TX United States
X
Stills, Mary
El Paso, TX United States
X
Nelson, Scott
Frisco, TX United States
X
Finley, David
Frisco, TX United States
X
Haberer, Mark
Lubbock, TX United States
X
Haberer, Zane
Lubbock, TX United States
X
Haberer, Dan
Austin, TX United States
X
Haberer, John T.
Lubbock, TX United States
X
Moss, Mike
Lubbock, TX United States
X
Edwards, Jay
Midland, TX United States
X
ruiins piuviuCu uy i exa-s r-uncs Commission www.einics.state.tx.us Version V1.1.191b5cdc
CERTIFICATE OF INTERESTED PARTIES FORM 1295
2of2
Complete Nos. 1-4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2021-828962
Date Filed:
12/02/2021
Date Acknowledged:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Parkhill
Lubbock, TX United States
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Contract No. 15754
Professional Services Agreement -Amendment No. 01
4
Name of Interested Party
City, State, Country (place of business
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is John T. Hamilton, PE and my date of birth is
My address is 4222 85th Street Lubbock TX 79423 USA
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Lubbock County, State of Texas on the 2nd day ofDecember, 20 21 .
(month) (year)
Signature ONauthorized agent of contracting business entity
(Declarant)
C„l,S PiC viucu uy i eaas runes Cunumssion www.emfcs.state.tx.us Version V1.1.191b5cdc
Capital Project Number:
Capital Project Name:
City of Lubbock
Capital Project
Project Cost Detail
January 11, 2022
92699
SEWRP Plant #4 Secondary Clarifier Rehabilitaion
Staff Time
Professional Services Contract 15754 with Parkhill for Clarifier Design
Agenda Item January 11 th, 2022
Amendment 1 to Contract 15754
Encumbered/Expended To Date
Estimated Cost for Remainaing Appropriation
SEWRP Clarifier Improvements
Remaining Appropriation
Total Appropriation
Budget
220
4%93 5
49,500
99,655
8009345
800,345
$ 9009000
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 2
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2021-828962
Date Filed:
12/02/2021
Date Acknowledged:
01/07/2022
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Parkhill
Lubbock, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Contract No. 15754
Professional Services Agreement -Amendment No. 01
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Ramirez, Mike
El Paso, TX United States
X
Stills, Mary
El Paso, TX United States
X
Nelson, Scott
Frisco, TX United States
X
Finley, David
Frisco, TX United States
X
Haberer, Mark
Lubbock, TX United States
X
Haberer, Zane
Lubbock, TX United States
X
Haberer, Dan
Austin, TX United States
X
Haberer, John T.
Lubbock, TX United States
X
Moss, Mike
Lubbock, TX United States
X
Edwards, Jay
Midland, TX United States
X
t-orms proviaea by Texas Etnics commission www.ethics.state.tx.us Version V1.1.191b5cdc
CERTIFICATE OF INTERESTED PARTIES FORM 1295
2of2
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2021-828962
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Parkhill
Lubbock, TX United States
Date Filed:
12/02/2021
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
01/07/2022
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Contract No. 15754
Professional Services Agreement -Amendment No. 01
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is ,
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of , on the day of .20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
r-orms provtaea Dy Texas Etnics commission www.ethics.state.tx.us Version V1.1.191b5cdc