The URL can be used to link to this page

Home My WebLink AboutResolution - 2017-R0439 - Warren CAT - 11/16/2017Resolution No. 2017-RO439 Item No. 6.25 November 16, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31036124 for the purchase of one All - Wheel Drive Motor Grader as per ITB 18-13651-KM, by and between the City of Lubbock and Warren CAT of Lubbock, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on _November 16, 2017 DANIEL M. POPE, MAYOR ATTEST: Rebecca Garza, C ty Secretary APPROVED AS TO CONTENT: Scot inager APPROVED AS TO FORM: elli Leisure, Assistant City Attorney ccdocs;`RES.Purchase Order 31036124.All-Wheel Drive Motor Grader 10.27.2017 > City of Lubbock TEXAS TO. PURCHASE ORDER WARREN CAT 702 E SLATON ROAD LUBBOCK Texas 79404 SHIP TO: Page - Date - Order Number 1 10/27/2017 31036124 000 OP 526 CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE JB P.O. BOX 2000 LUBBOCK, TX 79457 Marta Alvarez, ' ector of6rchasing & Contract Management Ordered 10/27/2017 Freight Requested 11/16/2017 Taken By Delivery PER B TAYLOR REQ #50868 Description/Supplier Item All -Wheel Drive Motor Grader Extended Warranty Slope Indicator Automatic Lubrication System Terms NET 10 EOM K MCAVOY ITB 18-13651-KM Ordered Unit Cost UM Extension Request Date 1.000 269,615.0000 EA 269,615.00 11/16/2017 1.000 25,960.0000 EA 25,960.00 11/16/2017 1.000 255.4000 EA 255.40 11/16/2017 1.000 9,400.0000 EA 9,400.00 11/16/2017 Total Order 305,230.40 This purchase order encumbers funds in the amount of $305,230.40 awarded to Warren Cat of Lubbock, TX on November 16, 2017. The following is incorporated into and made part of this purchase order by reference ITB 18-13651-KM All -Wheel Drive Motor Grader dated October 26, 2017 from Warren Cat of Lubbock, TX. Resolution # 2017-R04,39 CITY OF LUBBOCK ATTEST: V_�V_ Daniel M. Pope, Mayor 11 6nu .4 , , Re t ecca Garza. City Secreta Seller and Buyer agree as follows: PURCHASE ORDER TERMS AND CONDITIONS IMPORTANT: READ CAREFULLY STANDARD TERMS AND CONDITIONS CITY OF LUBBOCK, TX I SELLER TO PACKAGE GOODS Seller w ill package goods in accordance with good commercial practice Each shipping container shall be clearly and permanently marked as follows (a) Seller's name and address. (b) Consignee s name, address and purchase order or purchase release number and the supply agreement number tfapplicable, (c) Container number and total number of containers, a g. box I of q boxes, and (d) the number of the container bearing the packing slip Seller shall bear cost of packaging unless otherwise pro%ided Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common tamers and any applicable specifications Buyer s count or weight shall be final and conclusr%e an shipments not accompanied by packing lists 2. SHIPMENT UNDER RESERVATION PROHIBITED Seller is not authorized to ship the gac•ds under resenation and mo tender Of a bill of lading w ill operate as a tender of goods 3 TITLE AND RISK OF LOSS The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of the goods at the point or points of delivery q NO REPLACEMENT OF DEFECTIVE TENDER Every tender of delivery of goods must fullycomply with all provisions of this contract as to time of deh%ery, quality and the like If a tender is made which does not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming tender, provided, where the time for performance has not yet expired, the Seller mac reasonably notify Buyer of his intention to cure and may then make a conforming tender w ohm the contract time but not afienward 5 INVOICES & PAYMENTS a S e I I e r shall submit separate in%oices, in duplicate.. one each purchase order or purchase release after each delnery Im, oices shall indicate the purchase order or purchase release number and the supply agreement number if applicable Im ones shall be itemized and transportation charges. if any, shall be listed separately A copy of the bill of lading, and the freight waybill when applicable should be attached to the invoice Mail To Accounts Payable. City of Lubbock, P 0 Box 2000. Lubbock. Texas 79457 Payment shall not be due until the abo%e instruments are submitted after delivery 6 GRATUITIES The Buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by Buyer that gratuities, in the forth of entertainment, gifts or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a %imv to secunng a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract In the event this contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities 7 SPECIAL TOOLS & TEST EQUIPMENT If the pnce stated on the face hereof includes the cost of any special tooling or special test equipment fabncated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the pwperty of the Buyer and to the extent feasible shall be identified by the Seller as such. 8 WARRANTY -PRICE a. The price to be paid by the Buyer shall be that contained in Seller's bid which Seller warrants to be no higher than Seller s current process on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar of like conditions and methe ds of purchase In the event Seller breaches this warranty the prices of the items shall be reduced to the Seller s current prices on orders by others, or in the alternative Buyer may cancel this contract without liability to Seller for breach or Sellers actual expense b The Seller warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach of %iciation of this warranty the Buyer shall have the right in addition to any other right of rights to cancel this contract without liability and to deduct from the contract price, or otherwise recover without liability and to deduct from the contract price, orcthenwise recover the full amount of such commission, percentage, brokerage or contingent fee. 9 WARRANTY -PRODUCT Seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract %oulable at the option of the Buyer Seller warrants that the goods furnished will cenfamito the specificationdrawings, and descriptions listed in the bid invitation, and to the samplels) furnished by the Seller, if any In the e%ent of a conflict or between the specifications, drawings, and descriptions, the specifications shall govern. Notwithstanding any provisions contained in the contractual agreement, the Seller represents and warrants fault -free performance and fault -free result in the processing date and date related data (including, but not limited to calculating, comparing and sequencing) of all hardware, software and firmware products delivered and sm ices provided under this Contract, individually or in combination, as the case may be from the effective date of this Contract. The obligations contained herein apply to products and services provided by the Seller, its sub- Seller or any third party involved in the creation or development of the products and services to be delivered to the City of Lubbock under this Contract Failure to comply with any of the obligations contained herein, may result in the City of Lubbock availing itself of any of its rights under the law and under this Contract includingbut not limited to, its right pertaining to termination or default The warranties contained herein are separate and discrete from any other warranties specified in this Contract, and are not subject to any disclaimer of warranty, implied or expressed, or limitation of the Seller's liability which may be specified in this Contract, its appendices, its schedules, its annexes or any document incorporated in this Contract by reference 10. SAFETY WARRANTY Seller warrants that the product sold to the Buyer shall conform to the standards promulgated by the L' S Depanment of Labor under the Occupational Safety and Health Act of 1970 In the event the product does not conform to OSHA standards, Buyer may return the product for correction or replacement at the Seller s expense In the event Seller fails to make the appropriate correction within a reasonable time, correction made by Buyer will be at the Seller's expense 11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As pan of this contract for sale Seller agrees to ascertain whether goods manufactured in accordance with thespecifrcations attached to this agreement will give rise to the rightful claim of any third person by way of infringement of the like. Buyer makes no warranty that the production of goods according to the specification will not gi%e rise to such a claim, and in no event shall Buyer be liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement of the like. If Seller is of the opinion that an infringement or the like will result, he will notify the Buyer to this effect in writing within two weeks after the signing of this agreement If Buyer doesnot recei%e notice and is subsequently held liable for the infringement or the like, Seller will save Buyer harmless If Seller in geed faith ascertains the production of the goods in accordance with the specifications will result in infringement or the like. the contract shall be null and void 12 NON APPROPRIATION. All funds for payment by the City under this contract are subject to the a%ailabmhty of an annual appropriation for this purpose by the City In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or sm ices covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination 13 RIGHT OF INSPECTION Buyer shall ha%e the right !o inspat the goods at deb%cry before accepting them Id CANCELLATION Buyer shall have the right to cancel for default all or any pan of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes imohent or commits acts of bankruptcy Such tight of cancellation is in addition to and not in lieu of any other remedies which Buyer may hat e in law or equity 15 TERMINATION The performance of work under this order may be terminated in whole, or in part by the Buyer in accordance with this pro%ision Termination of work hereunder shall be effected by the delivery of the Seller of a "Notice Of Termination" specifying the extent to which performance of. ark under the orders terminated and the date upon which such termination becomes effective Such tight or termination is in addition to and not in lieu of the rights of Buyer set forth in Clause Id, herein. 16 FORCE MAJEURE Neither party shall be held responsible for losses. resulting if the Fulfillment of any terms of provisions of this contract is delayed or prevented by any cause not within the co rural of the party whose performance is interfered with, and which by the exercise of reasonable diligence said party is unable to prevent 17 ASSIGNMENT -DELEGATION No right or interest in this contract shall be assigned or delegation of any obligation made by Seller without the written permission of the Buyer Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purpose unless made in conformity with this paragraph. 18 WAIVER No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved part) 19 INTERPRETATION -PAROLE EVIDENCE This writing, plus any specifications for bids and performance provided by Buyer in its advertisement for bids, and any ether documents provided by Seller as pan of his bid, is intended by the panics as a final expression of their agreement and intended also as a complete and exclusive statement of the terms of their agreement Whenever a term defined by the Uniform Commercial Code is used in this agreement, the definition contained in the Code is to central. 20 APPLICABLE LAW This agreement shall be governed by the Uniform Commercial Code Whereever the term "Uniform Commercial Code" is used. it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement '_I RIGHT TO ASSURANCE Whenever one party to this contract in good faith has reason m question the ether party s intent to perform he may demand that the other party give written assurance of his intent to perform In the event that a demand is made and no assurance is given within fi%e (5) daysthe demanding party may treat this failure as an anticipatory repudiation of the contract 22 INDEMNIFICATION Seller shall indemnify, keep and save harmless the Buyer, its agents, officials and employees. against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilitiesjudgments, costs and expenses, which may in anywise accrue against the Buyer in consequence of the granting of this Contract or which may anywise result therefrom, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Seller or its employees, Or of the subSeller or assignee or its employees. if any, and the Seller shall, at his own expense, appear. defend and pay all charges of attorneys and all costs and other expenses arising therefrom of incurred in connection therewith, and, if any judgment shall be rendered againt the Buyer in any such action, the Seller shall, at its own expenses, satisfy and discharge the same Seller expressly understands and agrees that any bond required by this contract, or othmvse provided by Seller, shall in no way limit the responsibility to indemnify. keep and save harmless and defend the Buyer as herein provided. 23 TIME It is hereby expressly agreed and understood that rime is of the essence for the performance of this contract, and failure by contract to meet the time specifications of this agreement will cause Seller to be in default of this agreement. 24. MBE The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this request, minority and women business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex or natural origin in consideration for an award 25 NON -ARBITRATION. The City reserves the right to exercise an% right or remedy to it by law, contract, equity. or othmvise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not bq subject to am arbitration process prior to exercising its unrestricted right to seek judicial remedy The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control 1_6 RIGHT TO AUDIT. At any time during the term of the contract, or thereafter, the City, or a duly authonzed audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount ofsuch overpayments within thirty (30) days of such audit findings, or the City, at is option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 27 HOUSE BILL 2015. House Bill 2015, signed by the Governor on June 14, 2013 and effective on January I, 2014, authorizes a penalty to be imposed on a person who contracts fir certain services with a governmental entity and who fails to properly classify their workers. This applies to subcontractors as well. Contractors and subcontractors who fail to properly classify individuals performing work under a governmental contract will be penalized $200 for each individual that has been misclassified (Texas Government Code Section 2155.001). 28 ASSIGNING OR SUBLETTING THE CONTRACT The Contractor shall not assign or sublet the contract, or any portion cf the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be giv en, the Contractorshall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements. 29. HOUSE BILL 1295 DISCLOSURE OF INTERESTED PARTIES House Bill 1295, adopted by the 84th Legislature, created §2252.908, Texas Government Code. Section 2252.908 requires a business entity entering into certain contracts with a governmental entity or state agency to file with the governmental entity or state agency a disclosure of interested panics at the time the business entity submits the signed contract to the governmental entity or state agency Instructions for completing Form 1295 are available at hta w wci_luhbock ia.ksdfl<_e3F,P.nS,rwrLuites.drpar meets pv:teh,sins},l;P.l$9[•�:t(RiJJ19140.r1 30 CONTRACTOR ACKNOWLEDGES, by supplying any Goods or Services that the Contractor has read. fully understands, and will be in full compliance with all terms and conditions and time descriptive material contained herein and any additional associated documents and Amendments. The City disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by the parties In the event of conflict between these terms and conditions and any terms and conditions provided by the Contractor the terns and conditions provided herein shall prevail The terms and conditions provided herein are the final terms agreed upon by the parties, and any prior conflicting terns shall be of no force or effect 31 House Bill 89, effective September 1, 2017, amended the Texas Government Code to add Chapter'_'_70, Prohibition on Contracts with Companies Boycotting Israel Effective September 1 2017, a state agency and a political subdivision (which includes a city) may not enter a contract with a company for goods or son im unless the contract contains a written verification from the company that, (i) it does not Boycott Israel, and (it) will not Boycott Israel during the term of the contract. By accepting this purchase order, the Vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this Agreement (Contract as applicable) will not Boycott Israel as that term is defined in Texas Government Code Section 808 001, as amended Rev 9 2017 REVISED Bid Form All -Wheel Drive Motor Grader City of Lubbock, TX ITB 18-13651-KM In compliance with the Invitation to Bid 18-13651-K I, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material. equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 18-13651- KM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Unit Delivery (Days) ITEM Qn' of DESCRIPTION UNIT PRICE* BID ARO** (+I-) Measure l . 1 Each All -Wheel Drive Motor Grader, per specification no. 5515- do $ 5 2 O ! 3 Landfill Motor Grader. • 2. 1 Each Extended Warranty — 5 Years or 7,500 Hours 25, q GQ ° ° - Model Year, Brand Name and Model Number: 20(Z CRT�5F_P&C,4_9 140,&(3 h4J�, *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO— After Receipt of OrderOption 1 A: $255.40 Unless otherwise specified herein, the City may award the bid either item -by —item or on an all-or-ftt?dHskAar9 i�00r group of items shown on the bid. Total: $305,230.40 PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of — %, net �Ja calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that night have interests in this contract are Frenship Independent School District, Lubbock (lousing Authority, Lubbock County, Lubbock County (Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn Counh, and City of Wolfforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. REVISED THIS BID IS SUBMITTED BY W i4 f!4E9 CRT a corporation organized under the laws of the State of I )4 .s , or a partnership consisting of or individual trading as of the City of Address: `70'K S(_ATOK 9k EAST City: L Ube 4C State: 7 5C Zip —744 Q`t Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date NI/WBE Firm: Woman Black American Native American Hispanic American Asian Pacific American Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: Name µIA and Manufacture's License No.1464 _ Name N I and Converter's License No. Name NIL and Representative's License No. MIA Name W K 'T and Franchise Dealer's License No. P 5 General Distinguishing No. (Franchised TX dealer) A by hard Z3 Officer Name and Title: ��Y `jCHAEVAC I- _ i �K(K� ST` t��f°� �TA7 IV Please Print Business Telephone Number 3o6, ''l4 a - �l (Co FAX: a o(,- — -7`(5 — 2 ( o Z E-mail Address: V—alef • tea[ PeuC4i . C'%,,t FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $50, 000): Date P.O./Contract Issued: RETURN COMPLETED S SIGNED BID FORM ALONG WITII CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. REVISED 10 1 2017 Department/Cost Center requesting vchicle/equipment: 5515 LANDFILL I of 9 Spec Content Reviewed & Appro%cd by: Department Bead Authorizing Release of Spec: Date: CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR THE PURCIIASE OF ONE (1) IIP, ALLAWMEL DRIVE MOTOR GRADER SPEC # 5515- Land fill -Motor Grader IT IS TI-IE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENT'S AND CONDITIONS SECTIONS TO DESCRIBE hI1NIhIUA1 PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MELT OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMIPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACL PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD T'O THE CiENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SMALL BL INCLUDED, EVEN 1VIIEN NOT SPECIFICALLY IDENTIFIED IN TI US SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITII DATE AS SHOWN IN THE INVITATION TO BID HTB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, ITB RESPONSE QUOTATION MUST FOLLOW-1-1 [IS SPECIFICATION AND THE INVITATION TO BID'S TERMIS AND CONDITIONS. VENDOR NAME: wl� ggLt4 CAT PHONE: 480(p - -74 S -- 3'7 C(c NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO 1. GENERAL Base Power Minimum, 215 AWD Range 220 or Above This specification describes an all -wheel drive (six -wheel) diesel - powered, articulated frame motor grader. This specification lists the minimum requirements for a motor grader designed and built 2. SCOPE from the ground up. Modifications of or additions to basic standard ✓ models of less size or capability to meet these requirements will not be acceptable. A unit furnished to this specification shall meet or exceed all requirements. DO NOT ASSUME STANDARD EQUIPMENT MEETS ALL OF THE DETAILED SPECIFICATIONS. Respondent is cautioned that any unit delivered to FOB point which does not meet NOTICE TO specifications in every aspect will not be accepted. NOTE: A unit 3. RESPONDENT furnished to this specification shall meet the current EPA emissions off -road standards for diesel engines as defined by 40 CFR Part 89. Engines certified under the Family Emission Limit (FEL) are not acceptable. A copy of the EPA compliance certificate for each model shall be provided to the City of Lubbock prior to award. 4. GENERAL WEIGHT: The motor grader operating weight as regularly advertised by manufacturer, when equipped with power side shift moldboard and roll-over protective structure (ROPS) cab, shall be a minimum of 40,000 pounds. Of this weight a minimum of 65 4.1 40,0000 percent to a maximum of 75 percent shall be on the traction or drive wheels. NOTE: Operating weight is defined as the basic weight of the unit with a minimum 12 foot power shift moldboard, low -profile ROPS cab, lubricant, operator, and full fuel tank, less scarifier. 4.2 WHEELBASE: Minimum 19 feet 6 inch DIMENSIONS: To ensure compatibility with existing transport 4.3 equipment, unit(s) furnished shall not exceed the following: 4.3.1 Height to top of the ROPS cab, maximum 10 feet 10 inches. J REVISED NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO 4.3.2 Width, maximum 99 inches. ,/ 4.3.3 Overall length, maximum 33 feet 3 inches. l� Articulated frame shall be of heavy-duty all steel construction. 5. FRAME Articulation joint shall be located below and to the rear of the motor grader cab. A means shall be provided to prevent the unit from articulating while in transit. Unit shall be equipped with a liquid -cooled, four-cycle, turbo- 6. LIQUID -COOLED charged, industrial type diesel engine meeting, but not limited to, DIESEL ENGINE the following: } Minimum 205 SAE Net Flywheel HP at governed rpm, minimum 6.1 torque, 754 foot pounds. Engine shall develop as standard while AWD is on a rated net 6.LA flywheel of at least 220 HP in first gear: 241 HP in second gear: 1Z 247 HP in third gear; 252 111? in fourth gear and 272 in gears 5-8. 6.2 Minimum 568 cubic inch displacement. 6.3 Minimum 6 cylinders. 6.4 Engine shall have a dynamically balanced crankshaft. �. A 24V electrical system consisting of a heavy-duty alternator, 6.5 minimum 80 amperes, electric starter, total minimum battery rating of 1300 cold cranking amperes (CCA). 6.6 A keyed ignition. ✓ A neutral detent and positive neutral lockout. Equipment shall not 6.7 start unless it is in neutral. Equipment shall be provided with industry standard pedal and control interlocks. Diesel engine fuel filtration system shall include a screen at the fuel tank or transfer pump and a minimum of two stages of filtration. Filter stages may consist of a primary and a secondary filter, or a 6.8 two stage filter in a common housing. A minimum of one drain shall be provided in the system to prevent water damage to the injection system. All items shall be factory approved and factory installed. Full -flow oil filtration system with replaceable filter and provision 6.9 for bypassing oil to the engine as the filter becomes clogged. Dry type air cleaner including a primary element, a safety element, an internal or external pre -cleaner, and a restriction (service) 6.10 indicator. Indicator shall be easily visible inside the operator's station. Cooling system with extended -life antifreeze protection to -30 6.11 degrees Fahrenheit or lower and a screw -on type water (coolant) filter, if normally furnished by the manufacturer. Muffler and exhaust pipe of sufficient length to exhaust fumes away from the operator's cab. If muffler is a vertical design, 6.12 exhaust pipe shall be angled at the top to prevent rain from directly entering the exhaust system. 6.13 Cold weather starting aid. / 12FI'ISFn NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO DEF tank reservoir shall have a heater to thaw DEF fluid and DEF 6.14 lines shall be heated to prevent freezing in extreme cold conditions. ✓ Unit shall be equipped with a power shift type transmission, and be driven through an oil clutch or torque converter, and have a 7. DRIVE TRAIN minimum of eight forward and six reverse speeds. Speed range shall be from a minimum of approximately 2 mph to a minimum of 20 mph. ELECTRO- 7.1 HYDRAULIC Lock/unlock differential. CONTROLLED 7.2 Unit shall maintain a minimum travel speed of 20 mph when traversing a maximum seven degree grade. Automate differential lock/unlock feature shall be standard and shall not have speed, shuttle shifting or tandem spinning. ✓ 7.3 Restrictions for engaging/disengaging system must be load sensing for optimal performance. Unit shall be equipped with an oscillating front axle having heavy 8. FRONT AXLE duty spindles. The front wheels shall be leaning type, power controlled from the operator's station, and shall lean a minimum of 16 degrees both right and left from center position. Wheel spindle shall be a live design and rotate inside a sealed 8' I compartment with oil for lubrication of the bearings. Unit shall be equipped with full hydraulic or hydrostatic power steering and an emergency steering system to steer the machine in 9. STEERING the event of an engine failure. Emergency steering system shall be in accordance with the current SAE J/ISO 5010 standard. 9.1 Steering wheel shall not be required to operate the machine. Unit shall be equipped with a service brake system, secondary 10. BRAKING SYSTEM brake system, and a parking brake system as defined in the current � J/ISO 3450 standard. The secondary brake system shall stop the machine in the event of 10.1 any single failure in the service braking system, or in the event of engine failure. The parking brake system shall hold the fully loaded unit on any 10.2 grade the unit can safely negotiate. 10.3 Brake systems may use common components. Unit shall be equipped with radial construction tires on all axles. Tire and rim size shall be minimum of 17.5-1125, One Star Rating ✓ 11. TIRES (minimum 12-ply), radial, non -directional type, G-2, mounted on minimum 9 inch wide, single piece rims. The design of the circle shall incorporate a method of adjustment to 12. CIRCLE compensate for wear and prevent moldboard chatter. Pinion gear shall be separate from the pinion shaft to allow for a 12.1 quick and easy serviceable design. 14 foot, sliding high strength chrome, with replaceable inserts, 13. IVIOLDBOARD including bolt -on cutting edges and end bits. REVISED NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO Unit shall be equipped with manufacturer's regularly advertised full enclosed, low profile cab, constructed of steel and glass with environmental sound proofing material on interior cab walls and 14. ROPS CAB ceiling. A roll-over protective structure shall be built into the cab p" and meet the current SAE VISO 3471 standard. ROPS cab shall be equipped with, but not limited to, the following: Powered windshield wipers, wipers on all front and one rear, with 14.1 windshield washer(s) for all window wipers. Factory installed air conditioning (AC) system (dealer installed systems are not acceptable). System shall include all necessary components and controls for the system to be complete and ready for operation. System shall include R134a refrigerant only. R12 refrigerant is not acceptable. System shall comply with the performance requirements and design guidelines of the current 14.2 SAE J169 and SAE J 1503 standards. The AC system shall have a minimum 27,500 BTU rating. Exterior mounted AC components shall have protective screens or guards. The AC components shall be positioned so that they will not hamper the operator when entering or leaving the cab enclosure, or while operating the equipment. Air intake location shall ensure that exhaust gases will not be drawn into the cab enclosure. OEM standard heater with defroster, temperature rheostat and 14.3 minimum three speed fan control. 14.4 Cab dome light. 14.5 Inside rear view mirror and West Coast type outside rear view mirrors as normally offered by the manufacturer. Seat, cushioned, adjustable height, seat back angle, thigh support and lumber support, hydraulic suspension or equal, with padded 14.6 backrest and seat belt meeting the current SAE J 386 standard. Heated seats 14.7 Tinted safety glass. Film tinted glass is not acceptable. ,/ Cab pressurized, complete with filter. Operator cab fresh filter shall 14.8 be accessible for clean out and replacement from outside of cab at ground level. Floor equipped with a one-piece, form fitting, rubber mat or coated 14.9 with a skid -resistant material. Non-skid access steps and grab handles. Cable steps are not acceptable. Grab handles and steps shall be positioned so the 14.10 operator, when exiting and entering, will maintain a three-point contact with the unit at all times. 14.11 Cross (fresh air) ventilation. 14.12 A 12V DC converter for powering 12V accessory equipment. Manufacturer's standard AM/FM radio system, complete with 14.13 radio, stereo speakers, and radio antenna. Bluetooth with phone i capability. 15 Hydraulic moldboard pitch controls to adjust the moldboard fore i REVISED and afl. I FT NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO Controls to raise, lower, float, rotate, and side -shift the moldboard. 15.1 All moldboard controls shall be hydraulically operated and conveniently located to the operator. A system or device for preventing damage due to overload shall be provided. 15.2 Hand throttle. Z 15.3 Foot -operated accelerator/decelerator for overriding the hand throttle. 15.4 Shall be joystick style control. A closed -center hydraulic system, as normally provided by the 16. HYDRAULIC SYSTEM manufacturer, shall be furnished and be of size, type, and capacity to perform all required operations simultaneously. System and controls shall have the following as a minimum: 16.1 Be sealed against contaminants and any necessary air vents shall be filtered. A means to maintain hydraulic oil at satisfactory operating 16.2 temperatures up to at least 110 degrees Fahrenheit ambient temperature during continuous heavy operations. 16.3 Pressure -relief valve(s). 16.4 Hydraulic oil filter(s) with replaceable element(s). 16.5 Reservoir with sight level gauge. Unit shall be equipped with an EMMS with a LCD. EMMS shall ELECTRONIC receive feedback data from control modules of, at a minimum, 17. MACHINE transmission, hydraulic, and engine ignition systems. EMMS shall MONITORING have troubleshooting capabilities, registering fault codes and SYSTEM (E11Il%IS) indicating codes on unit's LCD or indicator light system, OEM standard. EMMS shall monitor, at a minimum, the following operating conditions and display readings at the operator's station through the LCD, or as specified. Wherever gauges are specified, indicator 17.1 lights are not acceptable. LCD shall be easily visible to the operator and labeled in English or show a universally recognized symbol for each specific gauge function. A unit equipped with instrumentation gauges shall have non -glare lights for night time visibility. Unit shall be equipped with the following: 18 SAFETY AND Unit shall be equipped with, but not limited to, the following safety SPECIAL EQUIPMENT and special equipment items: A horn and backup alarm system distinguishable from the 18.1 surrounding noise level. Backup alarm shall meet the current SAE J994 standard. 18.2 Vandalism protection group shall include as a minimum: A locking instrument panel cover and locking filler caps for fuel 18 1 tank, hydraulic tank, oil supply, and radiator. Filler caps located behind locking panel(s) are acceptable in lieu of individual locking caps. 18.2.2 Lockable engine compartment. RFVICFI) NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO Lockable battery box cover(s) shall be provided, if batteries) are 18.2.3 not mounted behind bolt -on access panels or inside lockable engine compartment. All lockable panels and compartments shall be equipped with an integrated locking system, keyed alike, or padlocks. If padlocks are 18.2.4 furnished, two brass keys per lock shall be provided. All padlocks shall be keyed alike. The padlocks furnished shall be of quality construction greater than or equal to a Master Lock #3. Lockable battery box cover(s) shall be provided, if batteries are not 18.3 mounted behind bolt -on access panels or inside lockable engine compartment. Standard drawbar or rear hitch as normally recommended and . 18.4 furnished by the manufacturer. 18.5 Manufacturer's standard transmission bottom guard. 18.6 A metal license plate holder and white light mounted at rear. Minimum nine tooth ripper, with a maximum working width of 90 REAR MOUNTED inches with nine shank holders and shanks, and a minimum digging 18.7 ASSEMBLY depth of 11-1/2 inches. With a rear ripper minimum Shank 3 optional 5, Max protrusion I G'. Counter weight in the front Fire extinguisher, minimum 2-1/2 pounds, UL rating 1 A-IOB:C. 18.8 The fire extinguisher shall be installed in a suitable and readily , accessible location within the ROPS cab. Slow moving emblem mounted base down on the rear of the unit with unobstructed view and not less than 3 feet or more than 5 feet 18.9 above the road surface. Emblem shall not be mounted on or cover any portion of the rear radiator guard. Rear vision Camera with integrated Camera with integrated display 19 shall be included. 20. LIGHTING Unit shall be equipped with, but not limited to, the following: 20.1 Two white halogen, sealed -beam headlights. Optional LED Two amber flashing warning lamps mounted on the front of the unit. The lamps shall be the four-way flasher type for off, flash -left. 20.2 flash -right, flash both lights. Lamps shall be used as turn signal and warning lamps. Lamps shall be mounted at the same level and as widely spaced laterally as possible. Two combination stop and tail lamps displaying a red color, and two reflectors mounted at the rear of the unit. Lamps and reflectors 20.3 may be incorporated into a single unit. The lamps shall have an approximate lens diameter of 5 inches and be used as turn signal, warning and stop lamps. Two halogen moldboard work lights mounted on the front lower 20.4 portion of the cab, with light switch located conveniently at the �. operator's station. REVISED NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE - YES NO The top center of the ROPS cab shall be equipped with an amber - yellow Omni -directional Light Emitting Diode (LED) warning 20.5 light. The LED light shall be protected by a metal branch guard assembly which shall not deter full visibility. The LED warning light shall: 20.�.1 Be identified in accordance with current SAE J759 (Lighting Identification Code) standard. 20.5.2 Be a "Class 1" 360 degree LED warning light meeting or exceeding the requirements identified in the current SAE J845 standard. Provide a minimum of 70 quad flashes per minute and have a high intensity mode for daytime and low intensity for night time 20.5.3 operation. If quad flash is not the default setting for the light, vendor shall reset the light to quad flash before mounting the light on the equipment. Have 18 gauge shielded wiring enclosed in a fibrous loom or flexible conduit securely fastened at sufficient intervals to prevent sagging and ensure clearance of mechanical parts. Routing of 20.5.4 wiring through the sub -frame, body, or the like shall not interfere with normal operation and use or present a safety hazard. A sealed splice -free modular wiring harness is acceptable. Rubber grommets shall be used wherever wires or harness pass through metal. Be controlled by a fused single switch with on -indicator light. The switch shall be either a 3-position Hi/Off/Lo or a 2-position On/Off 20.5.5 if the light contains a photocell. The switch and indicator light shall be mounted in the cab within reach or the operator and be properly labeled. Be completely housed with the exception of the flash tube and 20.5.6 socket within a hermetically sealed metal enclosure, which shall form the base of the light. v 20.5.7 Operate on both 12V and 24V DC automotive type electrical systems without re -wiring or re -setting a switch. 21. TRANSPORT RIGGING WEIGHT CENTERLINE: A weight centerline, computed with full 21.1 fuel tank, without operator, shall be clearly marked on each side of the unit with a green vertical line approximately 3 inches wide and 5 inches high, for safe loading on trailers. TIE -DOWN POINTS: Four tie -down points shall be furnished and identified for safely securing the unit during trailer transport. One tie -down point shall be located as close a practicable to each of the 21.2 unit's lower four corner's. The tie -down points shall have a minimum aggregate rated strength of 1-1/2 times the unit's gross weight. If lashing (D) rings are provided, the rings shall accommodate a''/3 inch, grade 80, grab hook. REVISED NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE - YES NO The unit shall be painted with lead free paint, OEM standard, except for glass, rubber, and those metallic accessories or fixtures 22. PAINTING constructed of rust -resistant or plated material not normally painted. ROPS structure may be painted manufacturer's standard black color. Lead paint is not acceptable. Original manuals containing illustrated parts list(s) and operating and service instructions for the unit and engine(s) shall be delivered 23. MANUAL(S) with each unit. In addition to the original manual(s), the vendor may provide an electronic media version of the current original manual. 24 SERVICE POINT All lubrication and frequent service items shall be readily and ACCESSIBILITY easily accessible to the operator/technician. 25. BUYBACK Five year guarantee buy back. 5 year/ 7,500 Hours aE / MANUFACTURER'S Vendor shall furnish MSO to the City of Lubbock at time of 26. STATEMENT OF delivery. City of Lubbock will not accept the unit and process ORIGIN (MSO) payment without the MSO. Delivery of all equipment on this order shall be completed within DELIVERY the number of days specified on the purchase order. Any unit(s) not 27. REQUIREMENTS delivered within this time frame may be canceled from the purchase delivered or, at City of Lubbock's option, an extension may be granted in writing, whichever is in the City of Lubbock's best interest. All equipment ordered will be subject to acceptance inspection and performance testing upon receipt. Acceptance inspection and 28 ACCEPTANCE performance testing will not take more than five working days, INSPECTION weather permitting. The vendor will be notified within this time frame of any unit(s) not delivered in full compliance with the purchase order specifications. A working day is defined as a calendar day, not including 29. WORKING DAY Saturdays, Sundays, or regularly observed city, state, and federal holidays. The unit(s) shall be covered by the manufacturer's standard warranty and warranted against all defects in 30. WARRANTY material and workmanship per the OEM standard manufacturer warranty and shall cover 100°o of -parts and labor for the unit. REVISED OPTIONS The unit shall be equipped with a slope indicator enclosed in a weatherproof steel case mounted on motor grader's frame easily visible from the operator's station. Slope indicator shall have l A. SLOPE INDICATOR minimum 6-inch dial capable of being preset for percent of grade or slope required for a particular job. An electronic or computerized slope indicator mounted inside the ROPS cab c( q convenient to the operator is also acceptable. The unit shall be equipped with an automatic grease lubrication system to lubricate all applicable bushing and bearing points while AUTOMATIC the unit is in operation. The system shall consist of an 2A. LUBRICATION electronically -operated pump with low level and system SYSTEM malfunction feedback device with cab -mounted light, grease reservoir, return to reservoir grease relief valve, and series a progressive divider valves containing no elastomer (rubber) seals. The feedback device shall incorporate a cab -mounted light to 2A.I signal line blockage or system malfunction and low reservoir level. All valves shall have a manual lubrication override provision. ✓ The system shall be designed to pump NLGI 42 grade shop grease. The reservoir shall be sized to provide grease for a minimum of 2A.2 two weeks in severe -service applications before requiring refilling. Reservoir level should be easily visible to the operator either from the ground or the cab or the operator's station. All hoses and fixtures shall be mounted and routed out of 2A.3 walkways and areas exposed to brush and debris while in operation V or transport. Plumbing shall consist of high pressure (3,000 PSI minimum) 2A.4 fittings and hose. Hard tubing is acceptable where applicable. Nylon tubing is prohibited. EXTENDED WARRANTY MAXIMUM FIVE YEAR OR 7,500 HOURS. FULL MACHINE. THE WARRANTY MUST BE DETAILED IN WRITING ALL COMPONENTS INCLUDED 3A. EXTENDED AND EXCLUDED. THE EXTENDED WARRANTY MUST BE WARRANTY OEM WITH ZERO DEDUCTIBLE. WRITTEN DETAILED EXPLANATION OF COVERED COMPONENTS THAT INCLUDES A COMPLETE LISTING OF EXCLUSIONS. ZERO p o� 2S� tCOQ DEDUCTIBLE. $ ' PROVIDE BUILD DATES IN SPACE BELOW BUILD DATE: ll(nrlut,� iS vl s-i 4 V504-rre-.A— CPT. GENERAL REQUIREMENT AND INFORMATION BIDDER SHALL SUBMIT WITH EACH BID, CURRENT PRINTED LITERATURE- AND SPECIFICATION SHEETS ON THE UNIT OFFERED IN THE RESPONSE TO SOLICITATION. EXCEPTIONS TO TILE SPECIFICATIONS OF ANY ITEMS STATED HEREIN SHALL BE FULLY DESCRIBED IN WRITING BY THE BIDDING VENDOR IN THE SPACE PROVIDED BELOW. LIST ITEMS BY ITEM NUMBERS. T 0,4 -,c ; Cc o_ r Warren r Quote 188188-01 October 23, 2017 CITY OF LUBBOCK LANDFILL ATTN: FAITH CARR PO BOX 2000 LUBBOCK Texas 79457-0001 Attention:KEITH MARKHAM Quote 188188-01 Dear KEITH MARKHAM, Thank you for this opportunity to quote Caterpillar products for your business needs. We are pleased to quote the following for your purchase consideration. One (1) New CATERPILLAR Model: 140M3 AWD Motor Graders with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER:C81153 SERIAL NUMBER:ON9J00561 YEAR:2017 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re -quote. If there are any questions, please do not hesitate to contact me. Sincerely, Koley Schaffner Machine Sales Representative Page 1 of 6 Warren Quote 188188-01 One (1) New CATERPILLAR Model: 140M3 AWD Motor Graders with all standard equipment in addition to the additional specifications listed below: STANDARD EQUIPMENT POWERTRAIN Air cleaner, dual stage dry type radial with automatic engine derate and idle seal with service indicator and control. EPA/ARB Tier 4 Final and EU stage automatic dust ejector IV certified Engine and Aftertreatment Air-to-air after cooler (ATAAC) Parking brake, multi -disc, sealed and Belt, serpentine, automatic tensioner oil cooled. Brakes, oil disc, four-wheel, hydraulic Sediment drain, fuel tank. Demand fan, hydraulic Tandem drive Differential, locklunlock, Automatic Transmission, 8 speed forward and Drain, engine oil, ecology 6 speed reverse, power shift, direct Electronic over -speed protection drive Engine, C9 with ACERT technology, diesel VHP Plus (Variable Horse Power Plus) ELECTRICAL Alarm, back-up Grade Control Ready (Cab harness, Alternator, 150 ampere, sealed software, electrical hydraulic valves, Batteries, maintenance free, heavy bosses and brackets) duty, 1125 CCA Lights, reversing Breaker panel, ground accessible Lights, roading, roof -mounted, Electrical hydraulic valves stop and tail, LED Electrical system, 24 volt Starter, electric OPERATOR ENVIRONMENT Air Conditioning with heater Lights, night time cab Articulation, automatic return to center Messenger operator information system Centershift pin indicator Meter, hour, digital Display, digital speed and gear Mirror, inside rearview, wide angle Doors, left and right side with wiper Power Port, 12V Gauge, machine level Radio Ready, Entertainment Gauges (analog) inside the cab ROPS cab, sound suppressed (includes fuel, articulation, engine - 69dB(A) - ISO 6394 coolant temp, engine RPM, Seat,cloth-covered, comfort suspension and hydraulic oil temp, DEF/AdBlue) Storage area for cooler/lunchbox Joystick, adjustable armrests Throttle control, electronic Joystick gear selection, hydraulic Windows: laminated glass power steering hydraulic controls - Fixed front with intermittent wiper (right/left, blade lift w/ float - Door with intermittent wipers (3) position, blade sideshift and tip, Windows: Tempered circle drive, centershift, front wheel - Left and right side wipers Page 2 of 6 Warren lean and articulation and steering) - Rear with intermittent wiper SAFETY AND SECURITY Clutch, circle drive slip Hom, electric Doors, 2 engine compartment, (two left Lockout, hydraulic implement (for hand, two right hand) locking roading and servicing) Doors, 2 service, left and right locking Seat belt, retractable 3" Ground level engine shutdown Secondary steering Hammer (emergency exit) Tandem walkway/guards OTHER STANDARD EQUIPMENT Accumulators -brake -dual certified (98cc / 15 cu in) Drawbar,6 shoe w/replaceable wear strips Radiator, cleanout access Fluid check, ground level (both sides with swing doors) Fuel tank, 105 gallon (398 L) SOS ports - engine -hydraulic Ground level fueling -transmission -coolant -fuel DEF/AdBlue Tank, 5.5 gallon (21 L) Tandem walkway/guards Hydraulic lines for base functions Tool box Pump, hydraulic, high capacity Debris Guard Quote 188188-01 Page 3 of 6 Warren MACHINE SPECIFICATIONS 140M3 AWD MOTOR GRADER ON9JO0561 GLOBAL ARRANGEMENT,LOW AMBIENT MOLDBOARD, 14' PLUS - CHROME COLD WEATHER PACKAGE AWD LINES,STANDARD W/O ACCUMULATOR PRECLEANER, SY-KLONE BASE + 2 (FL,RIP) STARTER, ELECTRIC, HEAVY DUTY LIGHTS, FRONT HEADLIGHTS, HIGH CAB, PLUS (STANDARD GLASS) CAB, PLUS (INTERIOR) SEAT BELT NO ACCUGRADE JOYSTICK CONTROLS, BASIC TIRES, 17.5R25 MX XTLA * L2 MP GUARD GP, HITCH COOLANT, 50150, -35C (-31 F) LANGUAGE, ENGLISH DECALS, ENGLISH (U.S.) LIGHTS, WORKING, PLUS LIGHT, LED WARNING STROBE MOUNTING, WARNING LIGHT CAMERA, REAR VISION MIRRORS, OUTSIDE MOUNTED GUARD, TRANSMISSION HEATER, ENGINE COOLANT, 120V PUSH PLATE, COUNTERWEIGHT CONTROL,AUTO ARTICULATION -DEMO PRODUCT LINK, SATELLITE PLE631 ROLL ON -ROLL OFF DRAIN, HIGH SPEED, ENGINE OIL ANTIFREEZE WINDSHIELD WASHER RIPPER/SCARIFIER SHANKS/TEETH, RIPPER/SCARIFIER LANE 3 ORDER Quote 188188-01 Page 4 of 6 Warren STANDARD WARRANTY OPTIO` Quote 188188-01 MACHINE SELLING PRICE — AMOUNT OWED to BIDDER $269,615.00 GUARANTEED MINIMUM REPURCHASE* $155,000.00 *(Up to 5 years / 7,500 hours, whichever comes first) TOTAL COST BID — 5 YEARS / 7,500 [IRS $114,615.00 WARRANTY Caterpillar's full machine warranty coverage for 12 months F.O.B./TERMS F.O.B.; City of Lubbock, Texas - machine currently in stock Thank you for allowing Warren Cat and Caterpillar to quote on your equipment needs. If you have any questions, please give me a call. Submit by: "ot y'Scttaffn � Accepted by: Page 5 of 6 Warren EXTENDED WARRANTY OP110N Quote 188188-01 MACHINE SELLING PRICE — AMOUNT OWED to BIDDER $295,575.00 GUARANTEED MINIMUM REPURCHASE* $155,000.00 *(Up to 5 years / 7,500 hours, whichever comes first) TOTAL COST BID — 5 YEARS / 7,500 HRS $140,575.00 WARRANTY Caterpillar's full machine warranty coverage 60 months / 7,500 hours, whichever comes first. Travel time and mileage is a covered expense for the duration of the warrantable period. This applies to warrantable claims ONLY. F.O.B./TERMS F.O.B.; City of Lubbock, Texas - machine currently in stock Thank you for allowing Warren Cat and Caterpillar to quote on your equipment needs. If you have any questions, please give me a call. Submitt d y: Kole Sclisiffner Accepted by: Page 6 of 6 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1- 4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-280391 Warren Power & Machinery, Inc. Midland, TX United States Date Filed: 11/06/2017 2 Name of governmental entity or state agency that is a party to the contract for whit the form is being filed. City of Lubbock Date Acknowledged: 11/06/2017 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 18-13651-KM Caterpillar 140M3 AWD Motor Grader, SN# N9J00561 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Warren Equipment Company Midland, TX United States X George, Gary Midland, TX United States X Folger, Anthony Midland, TX United States X Nelson , James Midland, TX United States X 5 Check only It there is NO Interested Party. 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337 CERTIFICATE OF INTERESTED PARTIES FORM 1295 l of l Complete Nos. 1- 4 and 6 It there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2017-280391 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Warren Power & Machinery, Inc. Midland, TX United Stales Date Filed: 11/06/2017 Name of governmental entity or state agency that is a party to the contract for which the forms being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 18-13651-KM Caterpillar 140M3 AWD Motor Grader, SN# N9J00561 4 Name of Interested Party City, State, Country (place of business) Nature of Interest (check applicable) Controlling I Intermediary Warren Equipment Company Midland, TX United States X George, Gary Midland, TX United States X Folger, Anthony Midland, TX United States X Nelson, James Midland, TX United States X 5 Check only If there is NO Interested Parry. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. TRACY LATHAM °( � J�` SPATE OF TEKAS �' My Comm. Exp. 22-17.2019 Sign of author i ent of contracting '•�r �' business entity °` IDR 619224-7 7Wrl Mir Sworn to and subscribed before me, by the said &CMU ex this the -Y� day of 20�to certify which, witness my hand and 6al of ofric . 1-� AaAo� RAtc u / Sig atur officer admiri tering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337 City of Lubbock, TX Fleet Services Bid Tabulation November 16, 2017 ITB 17-13651-KM All -Wheel Drive Motor Grader Item QTY UIM DescriptionNendor Location Unit Cost Extended Cost 1 1 Each All -Wheel Drive Motor Grader Warren Cat Lubbock, TX $ 269,615 269,615 2 1 Each Extended Warranty — 5 Years or 7,500 Hours Warren Cat Lubbock, TX 25,960 25,960 Optional Items ]A 1 Each Slope Indicator Warren Cat Lubbock, TX 255 255 2A 1 Each Automatic Lubrication System Warren Cat Lubbock, TX 9,400 9,400 Item by Item Warren Cat (Items 1 - 2, Optional Items 1 A - 2A) Lubbock, TX $ 305,230