HomeMy WebLinkAboutResolution - 2017-R0430 - 5310 Grant - Citibus - 11/16/2017Resolution No. 2017-RO430
Item No. 6.17
November 16, 2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock, or his designee, is hereby authorized to execute a
FY 2017 Federal Transit Administration Section 5310 Grant (Project ID TX-2017-077-00) for
Citibus, to be used for the enhancement of mobility of elderly and disabled individuals. Said
Grant is attached hereto and incorporated in this Resolution as if fully set forth herein and
shall be included in the minutes of the Council.
Passed by the City Council on November 16, 2017
DANIEL M. POPE, MAYOR
ATTEST:
Reb cca Garza, City , ecre Ury
APPROVED AS TO CONTENT:
Bill HWerton, 716nt City Manager
APPROVED AS TO FORM:
r
Justin Prujkf, A'sssikant'City Attorney
ccdocs RES, Vitibus FTA Grant 5310 FY 2017 Mobility Enhancement
November 2,
DOT FTA
U.S. Department of Transportation Federal Transit Administration
Federal Award Identification Number (FAIN)
Temporary Application Number
Award Name
Award Status
Award Budget Number
Award
TX-2017-077-00
1993-2017-1
Lubbock-Citibus FY 2017 Section 5310 Grant
Obligated / Ready for Execution
0
Part 1: Recipient Information
Name: City Transit Management Company, Inc.
Recipient ID Recipient OST Type Recipient Alias Recipient DUNS
1993 city CITY OF LUBBOCK 037890936
Location Type
Address
City
State
Zip
Headquarters
3800 SANDSHELL DR STE 175
FORT WORTH
TX
761374230
Physical Address
801 TEXAS AVE
LUBBOCK
TX
79401
Mailing Address
P.O. BOX 2000
LUBBOCK
TX
79457
Union Information
Union Name NONE
Address 1
Address 2
City
State
Zipcode 00000
Contact Name
Telephone
Fax 00000
E-mail
Website
Part 2: Award Information
Title: Lubbock-Citibus FY 2017 Section 5310 Grant ___1
FAIN Award Status Award Type Date Created Last Updated Date From TEAM?
TX-2017-077-00 Obligated / Ready for Execution Grant 6/8/2017 6/8/2017 No
Award Start Date
8/31/2017
Award End Date
12/31/2028
Award Executive Summary
Lubbock-Citibus FY 2017 Section 5310 Grant - These funds will be used to enhance the mobility of seniors and individuals with
disabilities by funding the purchase of one paratransit bus, funding paratransit trips outside of the ADA required 3/4 mile boundary
and funding a mobility manager. Citibus certifies that there are no nonprofit organizations readily available to provide this service.
Citibus is applying for $207,967 in federal funds matched with local funding provided by the City of Lubbock in the amount of
$56,858 for a total of $264,825. This grant request is within acceptable limits of the Fleet ratio.
Award Start Date: 07/01/2017 (date of this award)
Award End Date: 12/31/2018
The City of Lubbock certifies that the allocation of these funds to sub recipients were awarded on a fair and equitable basis; the
projects have been derived from a regionally coordinated public transit- human services transportation plan; to the extent feasible
services are coordinated with transportation services provided by other federal agencies; and the planning process included
representatives of public, private and non-profit transportation and human service providers, participation by the public and
representatives addressing the needs of older adults and individuals with disabilities.
This application meets the requirements of the minimum 55% traditional 5310 capital projects and the breakdown between
traditional and non-traditional is attached.
This Application for Section 5310 Federal Assistance is allocated to the City of Lubbock-Citibus Attached to this application is the FY
2015 - 2018 STIP.
This application DOES NOT contain Research and/or Development Activities
This application DOES NOT have Indirect Costs
Frequency of Milestone Progress Reports (MPR)
Quarterly
Frequency of Federal Financial Reports (FFR)
Quarterly
Does this application include funds for research and/or development activities?
This award does not include research and development activities.
Pre -Award Authority
This award is using Pre -Award Authority.
Does this application include suballocation funds?
Recipient organization is directly allocated these funds and is eligible to apply for and receive these funds directly.
Will this Grant be using Lapsing Funds?
No, this Grant does not use Lapsing Funds.
Will indirect costs be applied to this application?
This award does not include an indirect cost rate.
indirect Rate Details: N/A
Requires E.O.12372 Review
No, this application does not require E.O. 12372 Review.
Delinquent Federal Debt
No, my organization does not have delinquent federal debt.
Award Point of Contact Information
First Name
Last Name
Title
E-mail Address
Phone
Chris
Mandrell
Director of Human Resources
cmandrell@citibus.com
806-712-2000
Daniel
Peschell
Transportation Program Specialist
daniel.peschell@dot.gov
817-978-0563
Award Budget Control Totals
Funding Source
Section of Statute CFDA Number Amount
49 USC 5310 - (MAP 21)Formula Grants for Enhanced Mob of Sr. & Ind. w Disab
5310-1A 20513 $207,967
Local
$56,858
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$0
Total Eligible Cost
$264,825
Award Budget
Project Number
Budget Item
FTA
Amount
Non-FTA
Amount
Total
Eligible
Amount
Quantity
TX-2017-077-01-00
111-00
(111-A1)
BUS - ROLLING STOCK
$118,420.00
$20,896.00 $139,306.00
1
TX-2017-077-01-00
11.12.04 BUY REPLACEMENT
$118,410.00
$20,896.00
$139,306.00
1
TX-2017-077-01-00
117-00
(117-A2)
OTHER CAPITAL ITEMS (BUS)
$71,460.00
$17,865.00
$89,325.00
0
MOBILITY
TX-2017-077-01-00
11.7L.00 MANAGEMENT
$71,460.00
$17,865.00
$89,325.00
0
(5302(A)(1)(L))
TX-2017-077-01-00
647-00
(647-A3)
NEW FREEDOM PROJECTS
$18,097.00
$18,097.00
$36,194.00
0
TX-2017-077-01-00
30.09.01 UP TO 50%
FEDERALSHARE
$18,097.00
$18,097.00
$36,194.00
0
Earmark and Discretionary Allocations
This application does not contain earmarks or discretionary allocations.
Sources of Federal Financial Assistance
PO Project Scope
Number Number Name
Scope Scope UZA Area Account Class FPC Description Amendment Cumulative
Number Suffix Code Name Code Amount Amount
TX-
TX-16-
2017-
BUS -
111-00
Lubbock,
Enh Mob
Y028
077-01-
ROLLING
(111)
Al
481350 2017.25.16.DL.2 00
TX
Seniors/Disabl $118,410
$118,410
00
STOCK
->200K
TX-
OTHER
TX-16-
2017-
CAPITAL
117-00
Lubbock,
Enh Mob
Y028
077-01-
ITEMS
(117)
A2
481350 TX 2017.25.16.DL.2 00
Seniors/Disabl $71,460
$71,460
00
(BUS)
->200K
TX-16-
TX-1
2017-
2017-
NEW
647-00
Lubbock,
Enh Mob
Y02800
-
FREEDOM
(647)
A3
481350 2017.25.16.DL.2 03
Seniors/Disabl $18,097
$18,097
PROJECTS
->200K
Part 3: Project Information
Project Title: Paratransit Bus Purchase/Operating/Mobility Manager
Project Number Temporary Project Number Date Created Start Date End Date
TX-2017-077-01-00 1993-2017-1-P1 6/9/2017 8/1/2017 5/31/2018
Project Description
These funds will be used to purchase one ARSOC Spirit Mobility paratransit bus off of a Texas Comptroller Contract number -Al,
fund paratransit trips beyond the ADA 3/4 mile boundary (roughly 350 trips/year) and all evening demand response trips (roughly
4,000 trips/year) and fund the mobility manager to conduct miscellaneous training's with the public.
These ARSOC buses have a 5 year, 150,000 mile useful life.
Project Benefits
With the purchase of one paratransit bus, we will be able to retire some an old bus that has far exceeded its useful life which will
hopefully help to reduce downed buses and increase trip reliability. All ADA paratransit clients will benefit from the purchase of
this bus by providing a more reliable and comfortable service. The bus will be used to provide services to all ADA clients and in all
parts of the city. Funding the trips outside of the ADA 3/4 mile boundary and all evening demand response service trips will allow
Citibus to continue to serve more passengers needs to get them to and from their choice destinations.
Additional Information
None provided.
Location Description
New buses will be in service throughout our service area, the city of Lubbock. All operating expenses will be from operations in the
city of Lubbock.
Project Location (Urbanized Areas)
UZA Code Area Name
1481350 Lubbock, TX
Congressional District Information
State District Representative
Texas 19 Randy Neugebauer
Project Control Totals
Funding Source Section of Statute CFDA Number Amount
49 USC 5310 - (MAP 21)Formula Grants for Enhanced Mob of Sr. & Ind. w Disab 5310-1A 20513 $207,967
Local
$56,858
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Total Eligible Cost $264,825
Project Budget
Project Number
Budget Item
FTA
Amount
Non-FTA
Amount
Total
Eligible
Amount
Quantity
TX-2017-077-01-00
111-00
(111-Ai)
BUS - ROLLING STOCK
$118,410.00
$20,896.00 $139,306.00
1
TX-2017-077-01-00
11.12.04 REP
$118,410.00
$20,896.00
$139,306.00
1
ACEMENT
TX-2017-077-01-00
117-00
(117-A2)
OTHER CAPITAL ITEMS (BUS)
$71,460.00
$17,865.00
$89,325.00
0
MOBILITY
TX-2017-077-01-00
11.7L.00 MANAGEMENT
$71,460.00
$17,865.00
$89,325.00
0
(S302(A)(1)(L))
TX-2017-077-01-00
647-00
(647-A3)
NEW FREEDOM PROJECTS
$18,097.00
$18,097.00
$36,394.00
0
TX-2017-077-01-00
30.D9.01 UP TO 50%
$18,097.00
$18,097.00
$36,194.00
0
FEDERAL SHARE
Project Budget Activity Line Items
Budget Activity Line Item: 30.09.01- UP TO SO% FEDERAL SHARE
Scope Name / Code Line Item # Custom Item Name Activity Quantity
NEW FREEDOM PROJECTS (647-00) 30.09.01 UP TO 50% FEDERAL SHARE OPERATING ASSISTANCE 0
Extended Budget Description
These funds will pay for trips outside of the ADA required 3/4 mile boundary which is roughly 350 trips annually and demand
response NiteRide trips which is roughly 4,000 trips annually.
Will 3rd Party contractors be used to fulfill this activity line item?
No, 3rd Party Contractors will not be used for this line item.
Funding Source Section of Statute CFDA Number Amount
49 USC S310 - (MAP 21)Formula Grants for Enhanced Mob of Sr. & Ind. w Disab 5310-1A 20513 $18,097
Local $18,097
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Total Eligible Cost $36,194
Milestone Name Est. Completion Date Description
Start Date 9/1/2017 Contract start date
End Date 5/31/2018 Contact end date
Budget Activity Line Item:11.12.04 - BUY REPLACEMENT
Scope Name / Code Line Item 4 Custom Item Name Activity Quantity
BUS - ROLLING STOCK (111-00) 11.12.04 BUY REPLACEMENT BUY REPLACEMENTS - CAPITAL BUS 1
Extended Budget Description
Citibus plans to purchase 1 ARBOC Spirit Mobility paratransit bus. This bus will be purchased off of a Texas Comptroller Contract
number 072-A1. Each ARBOC Spirit Mobility paratransit bus will cost $122,717 ($104,310 - federal, matched with $18,407 local
funds provided by the City of Lubbock). These ARBOC buses have a 5 year, 150,000 mile useful life.
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.)
N/A Gasoline New 27'
Funding Source
Section of Statute CFDA Number Amount
49 USC 5310 -(MAP 21)Formula Grants for Enhanced Mob of Sr. & Ind. w Disab
S310-1A 20513 $118,410
Local
$20,896
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$0
Total Eligible Cost
$139,306
Milestone Name Est. Completion Date Description
State Contract Purchase Order 8/1/2017 Issuance of a purchase order to purchase a paratransit bus off of the
state contract.
Initial Delivery Date 11/1/2017 First bus delivered
Final Delivery Date 1/1/2018 Last bus delivered
Contract Completion Date 3/31/2018 Contract close out
Budget Activity Line Item:11.7100 - MOBILITY MANAGEMENT (S302(A)(1)(L))
Scope Name / Code pine Item Custom Item Name Activity Quantity
OTHER CAPITAL ITEMS (BUS) (117- 11.7L.00 MOBILITY MANAGEMENT OTHER CAPITAL ITEMS
00) (5302(A)(1)(L)) (BUS) 0
Extended Budget Description
These funds will pay for the Mobility Manager position.
Citibus intends to assist members of our community in learning how the use of transit can impact their lives by giving them
additional mobility options and freedom of travel. Citibus' program focuses on awareness, knowledge, and skills, each of which
builds upon the other. Key components include travel instruction and travel training.
The position of Mobility Manager reflect the South Plains Region's Regional Coordination Plan finding that travel training and/or
bus familiarization was an unmet need in the region. In developing the regional plan, all agencies and transportation providers
agreed that getting information and instruction to transit users and potential users was an area where a great deal of
improvement was needed. One of the earliest concerns the South Plains group had was how to teach consumers to know which
vehicle they were supposed to board in the event that coordination of transportation services meant that more than one provider
would have vehicles in specific areas.
Additionally, given the fact that large numbers of our current passengers have various disabilities that makes learning a transit
system a challenge, it has become increasingly obvious that a targeted approach to mobility instruction would be benefit in our
area.
Because of the broad community reach represented by the participants in the regional process, Citibus feels strongly that the
members of the public who can benefit from a Mobility Manager at Citibus have been represented during the process.
Will 3rd Party contractors be used to fulfill this activity line item?
No, 3rd Party Contractors will not be used for this line item.
Funding Source
Section of Statute CFDA Number Amount
49 USC 5310 - (MAP 21)Formula Grants for Enhanced Mob of Sr. & Ind. w Disab
5310-1A 20513 $71,460
Local
$17,865
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$0
Total Eligible Cost
$89,325
Milestone Name Est. Completion Date Description
Start Date 8/1/2017 Contract start date
End Date 5/31/2018 Contract end date
Project Environmental Findings
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively,
a significant environmental impact on the human or natural environment and are therefore categorically excluded from the
requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require
documentation.
Categorical Exclusion Description
Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or
accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be
located within existing facilities and with no substantial off -site impacts; and vehicles, including buses, rail cars, trolley cars, ferry
boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical
exclusion.
Date Description Date
Class Ilc CE Approved
Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost
BUS - ROLLING STOCK (111-00) 11.12.04 BUY REPLACEMENT 1 $118,410.00 $139,306.00
Finding: Class 11(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively,
a significant environmental impact on the human or natural environment and are therefore categorically excluded from the
requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require
documentation.
Categorical Exclusion Description
Type 04: Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical
assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts;
engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine
demand.
Date Description Date
Class Ilc CE Approved
Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible
Number Amount Cost
OTHER CAPITAL ITEMS (BUS) 117L00 0
MOBILITY MANAGEMENT $71,460.00 $89,325.00
(117-00) ..(5302(A)(1)(L))
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively,
a significant environmental impact on the human or natural environment and are therefore categorically excluded from the
requirement to prepare an environmental assessment or an environmental Impact statement. Class II(c) does not require
documentation.
Categorical Exclusion Description
Type 04: Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical
assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts;
engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine
demand.
Date Description Date
Class Ilc CE Approved
Scope Name / Code Line Item Number Line Item Name Quantity FTA Amount Total Eligible Cost
NEW FREEDOM PROJECTS (647-00) 30.09.01 UP TO 50% FEDERAL SHARE 0 $18,097.00 $36,194.00
Part 4: Fleet Details
No fleet data exists for this application.
Part 5: FTA Review Comments
There are no review comments to display at this time.
Part 6: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA 6-23, October 1, 2016)
On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this
Grant Agreement, FTA has obligated and awarded federal assistance as provided below. Upon execution of this Grant
Agreement by the Recipient named below, the Recipient affirms this FTA Award, enters into this Grant Agreement with
FTA, and binds its compliance with the terms of this Grant Agreement.
The following documents are incorporated by reference and made part of this Grant Agreement:
(1) "Federal Transit Administration Master Agreement," FTA MA(23), October 1, 2016, http://www.fta.dot.gov,
(2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA,
and
(3) Any Award notification containing special conditions or requirements, if issued.
WHEN THE TERM "FTA AWARD" OR "AWARD" IS USED, EITHER IN THIS GRANT AGREEMENT OR THE APPLICABLE MASTER
AGREEMENT, "AWARD" ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT.
FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE
RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING FTA's AWARD DATE SET FORTH
HEREIN.
FTA AWARD
Federal Transit Administration (FTA) hereby awards a Federal grant as follows:
Recipient Information
Recipient Name: City Transit Management Company, Inc.
Recipient ID: 1993
DUNS No: 037890936
Award Information
Federal Award Identification Number: TX-2017-077-00
Award Name: Lubbock-Citibus FY 2017 Section 5310 Grant
Award Start Date: 8/31/2017
Award End Date: 12/31/2018
Award Executive Summary: Lubbock-Citibus FY 2017 Section 5310 Grant - These funds will be used to enhance the
mobility of seniors and individuals with disabilities by funding the purchase of one paratransit bus, funding paratransit
trips outside of the ADA required 3/4 mile boundary and funding a mobility manager. Citibus certifies that there are no
nonprofit organizations readily available to provide this service. Citibus is applying for $207,967 In federal funds matched
with local funding provided by the City of Lubbock in the amount of $56,858 for a total of $264,825. This grant request is
within acceptable limits of the Fleet ratio.
Award Start Date: 07/01/2017 (date of this award)
Award End Date: 12/31/2018
The City of Lubbock certifies that the allocation of these funds to sub recipients were awarded on a fair and equitable
basis; the projects have been derived from a regionally coordinated public transit- human services transportation plan; to
the extent feasible services are coordinated with transportation services provided by other federal agencies; and the
planning process included representatives of public, private and non-profit transportation and human service providers,
participation by the public and representatives addressing the needs of older adults and individuals with disabilities.
This application meets the requirements of the minimum 55% traditional 5310 capital projects and the breakdown
between traditional and non-traditional is attached.
This Application for Section 5310 Federal Assistance is allocated to the City of Lubbock-Citibus Attached to this application
is the FY 2015 - 2018 STIP.
This application DOES NOT contain Research and/or Development Activities
This application DOES NOT have Indirect Costs
Research and Development: This award does not include research and development activities.
Indirect Costs: This award does not include an indirect cost rate.
Suballocation Funds: Recipient organization is directly allocated these funds and is eligible to apply for and receive these
funds directly.
Pre -Award Authority: This award is using Pre -Award Authority.
Award Budget
Total Award Budget: $264,825.00
Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollarsi• $207,967.00
Amount of Non -Federal Funds Committed to This FTA Action (in U.S. Dollars): $56,858.00
Total FTA Amount Awarded and Obligated (in U.S. Dollars): $207,967.00
Total Non -Federal Funds Committed to the Overall Award in U.S. Dollars): $56,858.00
Award Budget Control Totals
(The Budget includes the individual Project Budgets (Scopes and Activity line Items) or as attached)
Funding Source Section of
Statute
CFDA
Number Amount
49 USC 5310 - (MAP 21)Formula Grants for Enhanced Mob of Sr. & Ind. w
Disab 5310-1A
20513 $207,967
Local
$56,858
Local/in-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$0
Total Eligible Cost
$264,82S
(The Transportation Development Credits are not added to the amount of the Total Award Budget.)
U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements:
Review Decision: DOL Concurs - Certified
Original Certification Date: 08/31/2017 11:52 AM GMT
Special Conditions
There are no special conditions.
FTA AWARD OF THE GRANT AGREEMENT
Awarded By:
Gail Lyssy
Deputy Regional Administrator
FEDERAL TRANSIT ADMINISTRATION
U.S. DEPARTMENT OF TRANSPORTATION
Contact Info: Gail.Lyssy@dot.gov
Award Date: 8/31/2017
EXECUTION OF THE GRANT AGREEMENT
Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the Federal
Government awarded Federal assistance for this Grant Agreement.
By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the Recipient:
(1) Affirms this FTA Award,
(2) Adopts and ratifies all of the following information it has submitted to FTA:
(a) Statements,
(b) Representations,
(c) warranties,
(d) Covenants, and
(e) Materials,
(3) Consents to comply with the requirements of this FTA Award, and
(4) Agrees to all terms and conditions set forth in this Grant Agreement.
Executed By:
City Transit Management Company, Inc.