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Home My WebLink AboutResolution - 2017-R0405 - Utility Contractors Of America - 11/02/2017Resolution No. 2017-RO405 Item No. 6.5 November 2, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Change Order No. 03 to that certain Contract No. 12218 by and between the City of Lubbock and Utility Contractors of America, Inc., for South Lubbock Sanitary Sewer Extension Phase 2—Bid Package A, and related documents. Said Change Order No. 03 is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on November 2, 2017 DANIEL M. POPE, MAYOR ATTEST: 'Q "�' )K Rebecca Garza, City Secret y —) APPROVED AS TO CONTENT: /tt� Jam- .,w. Michael G. Keenum, P.E., CFM, City Engineer APPROVED AS TO FORM: Amy L. s, De i y Attorney RES.ChgOrd#03Contract 12218-South Lubbock Sanitary Sewer Extension Ph.2 (10-18-17) t"� c;n �f Lubbock TEXAS Office of Purchasing and Contract Management Change Order Contract No: 12218 Contractor: Utility Contractors of America, Inc. Change Order No: 03 Contract Title: South Lubbock Sanitary Sewer Extension Phase 2 — Bid Package A Bid/RFP No: 15-12218-PD Project No: 92310 "Change Order" means a written order to a Contractor, executed by the Owner, in accordance with the Contract authorizing an addition to, deletion from, or adjustment or revision of the requirements of the Contract documents, or an adjustment to the compensation payable to the Contractor, or to the time for performance of the Contract and completion of the project, or a combination thereof, which does not alter the nature of project and is an integral part of the project objective. Adjustments to "Estimated Quantities" to a line time in a Unit Price Contract do not require a Change Order. All work that alters the nature of the construction or that is not an integral part of the project objective must be let out for public bid. Description of Change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the specifications and drawings of the project attached additional pages is necessary: Per the attached backup material, Change Order #3 is a reconciliation of the unit price items that were added/subtracted throughout the project as specified in the contract documents. A time extension of 114 days is included in this change order. A breakdown of the time extension request is included in the backup material for this change order. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial Contract, no deviations are allowed in computing negotiated change order costs. ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM. ITEM DESCRIPTION AMOUNT A. ORIGINAL CONTRACT VALUE: $11,921,273.80 B. AMOUNT OF THIS CHANGE ORDER: Note: Council approval required if (+/-) $25,000 $161,447.06 COST CENTER: 6211 1 ACCOUNT: 92310.9242.30000 C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER B/A 1.35% D. AMOUNT OF PREVIOUS CHANGE ORDERS: $603,838.00 E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D) $765,285.06 F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): 25%maximum) 6.42% G. NEW CONTRACT AMOUNT (A+E): $12,686,558.86 It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor under this Change Order. (1) Co actor Date (2 Pro ect Architect/Engineer (3 er's Repres tiv Date (4) Dire or of Purchasing &Contract ,� nn 1 M77- (5)t ` J i'/-- AA . /4117 /1 � Capital Project Manager Date (6)ey Atto et — September Chan a Or over $25 0 wire a Contract Cover Sheet and the fofloWng si tures. 11 /2/2017 11 /2/201 (7) Mayor Date (8) Ci Secretary Date Council Date: November 2, 2017 Agenda Item #: 6 5 Resolution #: 017-RO405 PUR-45 (Rev 9/13/2017) Kimley Morn September 20, 2017 Mr. Josh Kristinek, P.E. City of Lubbock, Texas 1625 13th Street Lubbock,Texas RE: South Lubbock Sanitary Sewer Extension, Phase 2 — Bid Package A Change Order Number 3 - Reconciliation KHA No. 063126011 Dear Josh: As you are aware, the project has been determined to be complete. This change order is to capture the unit price quantity changes and reconcile the quantities for the above referenced project. Please refer to the breakdown that is attached for the specific change of each item. The change in contract price associated with these changes is detailed below: • Original contract price: $11,921,273.80 • Net change of this change order: $161,447.06 • Amount of previous change orders: $603,838.00 • Contract price with all approved change orders: $12,686,558.86 The work outlined was part of the critical path for the project. This work took an additional 114 days that are recommended to be added to the contract. A breakdown of the time extension is listed below. # Days Added Justification 10 Weather delays. 14 Addition of a driveway at 114'h Street for Mazen Property. 21 Addition of a driveway, revised original driveway, and added culverts at 125'h Street. 14 Reworked culverts and addition of a culvert at 124th Street. 5 Placement of fence at RO Water Business. 7 Addition of rock rip rap at playa lake. 14 Clean up of mud and debris from private developer at FM 1585 and University Avenue. 12 Delay due to Atmos hitting a water line at 114th and relocation of a gas line at Kelsey Park Lift Station. 17 Modifications to and delays in traffic control schedule/coordination. 114 TOTAL DAYS ADDED kimley-horn.com 801 Cherry Street, Unit 11, Suite 950, Ft. Worth, TX 76102 Kimley >> Horn • Original contract time: 300 days • Original NTP date: June 15, 2015 • Contract time change with this change order: 114 days • Contract time change of previous change orders: 213 days • Contract time with all approved change orders: 327 days • Date of substantial completion: March 3, 2017 Should you have any questions please do not hesitate to give me a call. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Texas Firm Registration No. F-928 Aaron K Rader, P.E. Copy to: City of Lubbock: Wood Franklin, P.E., John Turpin, P.E., Josh Kristinek, P.E., Mike Keenum, P.E. UCA: Ty Lane, Jonathan Ziegner, P.E. Walker RPR Services: Ricky Walker, Mark Perry Kimley-Horn: Jeff James, P.E. \\FTWFP01\Data\Project\FTW_Utilities\063126011\CCA\Bid Package A\RFI-CHG ORD\Change Orders\#3-Reconci1iation\SLSSE Ph2 BPA Change Order 2 KHA Lettecdocx KIMLEY-HORN AND ASSOCIATES, INC. 8111 Cherry Street, Suite 9511 Fort Worth,TX 76102 CHANGE OR EXTRA WORK ORDER NO.3 - RECONCILIATION D:nc: Septemisr 20. 2017 PRC)ECT DF-SC'Rll''I'ION: South Lubbock Sanitary, Sealer Extension Phase 2. Bid Pnekage A KI IA Project No.: 063126011 OWNER: City of Lubbock CONTRACTOR: Utility Contractors of -America ORIGINAL CONTRACT AMOUNT $11,921,273.80 REVISED CONTRACT AMOUNT PER CHANCE ORDER No. I: $12,182,611.80 CHANGE ORDER No. 2: S12,525,111.80 ALL CHANGE ORDERS: $1206,558.86 CHANGE OR EXTRA WORK TO BE PERFORMED Item Approx. Decrease in Increase in No. Quantity Description of Item Unit Price Comr. Price Contr. Price SEWER BASE BID 2 1L.0I11 LS OPERATIONAL AND BYPASS PUMPING PLAN $500.00 i$9i0.00i 30 0.45 LS TEMPORARY EROSION, SEDIMENT, AND WATER $34.000.00 $15,300.00 POLLUTION PREVENTION PLAN 89 1('71111) LF 10"DIA.AWWAC-900 DR18 PVC WATER LINE $45.00 IS3.01300 90 (I Glar) LF 8'DIAAWWAC-900 DRI8 PVC WATER LINE $40.00 ($J.SMi!iiTi 91 18.,111, EA 12" RESILIENTSEATED WEDGE GATE VALVE $2.300.00 i,$18.400111 92 ilnn) EA 10" RESILIENT SEATED WEDGE GATE VALVE $1,950.00 ($I?50 n!0 93 _. EA 8" RESILIENTISLATTED WEDGE GATE VALVE $1,350.00 1$2,7(10 011, 95 (3,um EA FIRE HYDRANTASSEMBLY $5,000.00 Al1.000 A)i 96 i62i uui LF WATER LINE TRENCH SAFETY $0.10 1S6250) ROADWAY BASE BID 36 I -. r STA PREPARING RIGHT OF WAY $2,264.00 ($i6,6003Nr1 37 I71 SY REMOVE ASPHALT PAVEMENT AND BASE(8"-IW) $6.20 (S45.26) 39 379.50 SY REMOVE CONCRETE (DRIVEWAY) $16.00 S6,072.00 40 11'x uni SY REMOVE CONCRETE (PAVEMENT) $16.00 (S2.848A0) 41 1491111, SY REMOVE CONCRETE (VALLEY GUTTER) $16.00 ($784.00) 43 il.0in EA REMOVE CULVERT HEADWALL $1,100.00 ($LI00.om 44 200.00 LF REMOVE AND RELOCATE FENCE (CHAIN LINK) $30.00 $6,000.00 45 (L278.nur LF REMOVE PAVEMENT MARKINGS(4"SLD) $1.00 1$1.278.u11, 46 (71.001 LF REMOVE PAVEMENT MARKINGS (24"SLD) $5.50 i$pni.5(1' 47 17,043.70 CY EXCAVATION $7.00 $119,305.90 48 ru.lrnn CY OVEREXCAVATION S14.50 i$13 934.50) 49 it -I o�x.82� CY BORROW $7.50 i$I119,711, 1i 50 uui SY TEMPORARY DETOUR PAVEMENT 5140.00 i,%?.Suu.uui 51 14onwn SY TEMPORARY PAVEMENT(ASPHALT MILLINGS) S13.50 1$6.23 unui 52 471.40 SY HMAC TY C (2") (ROADWAY) $15.70 $7,400.98 53 97.40 SY HMAC TY C (2') (DRIVEWAYS) $20.00 $1,948.00 54 1,380.30 SY FLEXIBLE BASE (6")(ROADWAY) $12.50 S17,253.75 55 333.30 SY FLEXIBLE BASE (6')(DRIVEWAYS) $15.75 $5,249.48 56 196.10 SY CONCRETE DRIVEWAYS S67.00 $13,138.70 57 1,185.10 SY CONTINUOUS REINF. CONCRETE PAVING (9') $78.00 $92,437.80 58 1,006.50 SY CONCRETE RIPRAP (5") $56.00 $56,364.00 60 72.00 EA RAISED PAVEMENT MARKINGS (TYPE I-C) S3.80 $273.60 61 12.00 EA RAISED PAVEMENT MARKINGS (TYPE II A -A) $3.80 $43.60 62 14 a73 iur) LF PAVEMENTMARKINGS (4") (YELLOW) (TYP 1)(SLD) $0.55 (100MIL) 63 (27600, LF PAVEMENT MARKINGS (4")(YELLOW)(TYP 1)(BRK) $0.55 (100MIL) 64 11,77.4 o111 LF PAVEMENT MARKINGS (4") (WHITE) (TYP 1) (SLD) $0.55 1$975 70i (100MIL) 65 173.00 LF PAVEMENT MARKINGS (4") (WHITE) (TYP 1) (BRK) S0.55 $96.25 (100NUL) 66 465.00 LF PAVEMENT MARKINGS (8") (WHITE) (TYP 1) (SLD) $1.25 $581.25 (100MIL) 67 '92,n0) LF PAVEMENT MARKINGS (24")(WHITE) (TYP 1)(SLD) S8.50 r$6o70u1 000MIL) 68 L1 iAn LF PAVEMENT MARKINGS (24") (YELLOW) (TYP 1)(SLD) $8.50 ($RSu.00i (100MIL) 69 Il"m EA SMALL SIGN RELOCATION S550.00 i$550u61 71 C.um EA RELOCATE EXISTING MAILBOX $800.00 1$L.6uou0r 72 8.00 MO TRAFFIC CONTROL $5.500.00 S44,000.00 74 i1o0,u0I SY CONCRETE PAVEMENT REPAIR $168.00 i$Il�xuu.uui 75 318.00 SY ASPHALT PAVEMENT REPAIR $100.00 $31,800.00 76 12,192.11 SY HYDROSEED $1.00 $12,192.11 77 364.00 LF CONCRETE CURB AND GUTTER REPAIR $28.00 $10,192.00 78 209.00 LF 24" RCP $66.00 $13,794.00 81 9.00 EA SAFETY END TREATMENT $2,000.00 $18,000.00 83 (25WD LF METAL BEAM GUARD FENCE (WOOD POST) $25.00 ($62i00, 85 (55.4oi SY PERMANENT ASPHALT TRENCH REPAIR(INDIANA $62.00 ($3.434.Sm AVE) 101 1.00 LS ASPHALT PAVEMENT DENSITY PAY DEDUCT -S40,000.00 ($Jo.bOn.uoj Total Increase in Contract Amount: $471.445.42 Total Decrease in Contract Amount ($309,998_)6, Net Change in Contract Amount: S161,447.06 Percent of Contract Value This Change Order: 1.35% Amount of Previous Change Orders: $603,838.00 Total Amount of All Change Orders $765,285.06 Percent of Contract Value All Change Orders: 6,42% Revised Contract Amount: $12.686,558.86 Original Contract Time 300 Net Change in Contract Time of Completion previous change orders: 213 Net Change in Contract Time of Completion per CO3: 114 Revised Contract Time of Completion: 627 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1041 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-276949 Utility Contractors of America, Inc. Lubbock, TX United States Date Filed: 10/26/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 10/26/2017 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 12218 SLSSE Ph. 2, Change Order 3 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Lane, Ty Lubbock, TX United States X Ziegner, Jonathan Lubbock, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath rumia yiuviueu uy 1 exas cynics uummission www.etnics.state.tx.us Version V1.0.3337 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-276949 Utility Contractors of America, Inc. Lubbock, TX United States Date Filed: 10/26/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 12218 SLSSE Ph. 2, Change Order 3 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Lane, Ty Lubbock, TX United States X Ziegner, Jonathan Lubbock, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. TAMMY VANBUREN Notary Public, 5tab? of Texas ID# 12506869.2 My Commission Expires September 27, 2020 Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said Chris Balios this the 26th day of October 20 17 to certfyrou ich, witness my hand and seal of office. _ Tammy VanBuren Signature officer administer oath Printed name of officer administering oath Title of officer administering oath C:-- nrr.,, A-4 1... T........ CF •---- —• ••� �--.- wvvvv.Ct1I LA.uZ� version V1.0.3337