HomeMy WebLinkAboutResolution - 2021-R0430 - Amendment No. 6 Contract 15200 with RS&H, Inc - Airport 10.26.21Resolution No. 2021-RO430
Item No. 7.19
October 26, 2021
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, a Sixth Amendment to that certain Professional
Services Agreement dated May 12, 2020 by and between the City of Lubbock and RS&H, Inc.,
and related documents, in connection with a Security Systems Upgrade at Lubbock Preston
Smith International Airport (LPSIA). Said Amendment is attached hereto and incorporated in
this resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council on October 26, 2021
ATTEST:
DANIEL M. POPE, MAYOR
Rebe ca Garza, City Secre
APPROVED AS TO CONTENT:
Campbell, Director of Aviation
TO FORM:
Assistant City Attorney
ccdocs/RES.Contract RS&H, Inc.
September 22, 2021
Resolution No. 2021-R0430
Security Systems Upgrade
September 9, 2021
City of Lubbock Texas
Lubbock Preston Smith Int'I Airport
LBB Contract No._ 1 S200.6
RS&H Project No. 223-1874-006
Prepared by RS&H lnc, at the
direction of Lubbock Preston
Smith International Airport
RS01
SCOPE OF WORK
I PROJECT DESCRIPTION
The City of Lubbock (the Airport) has determined it desires to replace the existing access control
system (ACS) and perform upgrades to the existing video management system (VMS) at
Lubbock Preston Smith International Airport (LBB). This Work Plan describes the scope of
services by RS&H, Inc., the Architect/Engineer (A/E) for the design/bid phase services associated
with the Security Systems Upgrades project. This Work Plan includes anticipated Project
Schedule and Project Proposal. The Project Schedule defines the durations of work that are the
basis of the Work Plan and Project Proposal. The Project Proposal provides the basis of the
estimate for the required compensation and defines the task efforts and deliverables required
for the Project.
The existing ACS is antiquated and not functioning properly. The Airport wishes to make
improvements to the existing VMS. The ACS and VMS are not fully integrated. The work under
this project will be to design a replacement ACS that is fully compatible with the VMS and to
make improvements to the VMS.
The following scope items will be included in the design:
• The existing ACS will be replaced with a new system that is fully integrated with the
existing VMS headend, including new identity management system, servers, computers,
controllers, card reader interface modules, replacement card readers, credentials,
software, and ancillary equipment.
• The ACS will also integrate the existing gate intercom into the system.
• The existing VMS will have software and hardware upgrades, including replacement of
the Pelco network switch and nine (9) associated switches with new Ubiquiti network
switches, update firmware on all newer switches, replacement of fiber media converters,
provisions for the Contractor to scrub the current system architecture to maximize
stability, replacement, or update of the directory server to manage the entire system,
and add another recording archiver.
Project Duration - The Project's schedule is defined in the accompanying Project Schedule. The
actual schedule may vary significantly as the Project design progresses and the scope is further
developed. Changes to the project schedule may require changes in the Consultant's efforts
and require adjustments to the compensation indicated in this proposal.
Lubbock Security Systems Upgrade T
SCOPE OF WORK
II PROJECT TASKS
Below identified by Task is the anticipated work provided under this work order.
TASK 1 PROJECT INITIATION AND INVESTIGATION PHASE
Performance of this Task will confirm the general design parameters of scope, establish Airport
expectations, review pertinent documentation, and complete a survey of existing conditions.
Specific task breakdowns are as follows:
Task 1.1 Project Kick -Off Meeting
A virtual kickoff meeting will be held to establish the project design goals, objectives, methods,
work schedule, and budget. RS&H will prepare a written summary of the meeting for
distribution to all attendees.
Task 1.2 Documentation Review
RS&H will work with the Airport to collect and review all existing as -built data, including recent
projects. The Consultant will identify missing data that will be required to build the base
drawings and assemble into a drawing package.
Task 1.3 Survey
RS&H will conduct an on -site survey to collect data on the existing conditions needed to
document the existing security systems.
Task 1.4 Project Management and Discipline Coordination
Consultant will oversee scheduling, resource allocation, monitoring, oversight, direction, and
control for all aspects of the team's efforts including assembly and coordination of all
documentation. Schedule, develop agenda, conduct review meetings, issue minutes, and
monitor concurrence with stakeholders.
TASK 2 DESIGN DEVELOPMENT - 60% CONSTRUCTION DOCUMENTS
RS&H will produce a 60% design level of effort for review and comment by the Airport,
including the following elements:
• Design drawings
• Draft technical specifications
• Cost estimate
Task 2.1 60% Design Drawings
Based on consultation with airport staff and the kickoff meeting minutes, RS&H will develop the
following 60% drawings and submit for review electronically:
Lubbock Security Systems Upgrade w 2
SCOPE OF WORK
• Reference sheet
• Site plans
• Perimeter gate plans
• Demolition plans
• Terminal layout plans
• Enlarged plans
• Block diagrams
• Risers
Task 2.2 60% Design Specifications
RS&H will produce draft technical written specifications for Division 28 electronic security and
associated Division 27 communications systems, raceway, and cabling for Owner review.
Task 2.3 60% Engineers Opinion of Probably Construction Costs
RS&H will produce an engineer's opinion of probable construction costs for the work. The
opinion of probable construction cost represents the judgement of the estimators who have no
control over the cost of labor, materials, or equipment, over the Contractor's methods of
determining prices, or over competitive bidding, market or negotiating conditions. Accordingly,
RS&H cannot and does not warrant or represent that bids or negotiated prices will not vary
from the budget, funding or from any estimate or evaluation by RS&H.
Task 2.4 Quality Control Review
The Consultant shall conduct in-house quality control reviews of this design development
document stage submittal. The review shall cover the design plans and technical specifications
prior to submittal to the Airport. The Quality Control review will be performed as follows:
IndeQendent OC Review — An independent Architect/Engineer not actively involved in
the Project will review for readability, accuracy, appearance, and acceptability.
Constructability Review — a comprehensive look at the Project to ensure alignment
between plans and specifications, phasing impacts, potential conflicts, etc.
Task 2.5 609/6 Design Review Meeting
Prior to the review meeting, RS&H shall receive Owner review comments and respond in writing.
RS&H will conduct a project review meeting via conference call with airport staff to review the
60% design documents, Owner -provided comments, and responses to comments. RS&H will
provide a written summary of the meeting and distribute to all attendees. RS&H will
incorporate all agreed upon changes into the documents as the design progresses into the next
design phase.
Task 2.6 Project Management
Consultant will oversee scheduling, resource allocation, monitoring, oversight, direction, and
control for all aspects of the team's efforts including assembly and coordination of all
documentation.
Lubbock Security Systems Upgrade ��� — 3
SCOPE Of WORK
TASK 3 CONSTRUCTION DOCUMENTS 90% DESIGN
RS&H will produce a 90% design level of effort for review and comment by the Airport,
including the following elements:
• 90% construction document drawings
• Technical specifications
• Cost estimate
Task 3.1 90% Design Drawings
Based on results from the 60% design review meeting, RS&H will develop the following 90%
drawings and submit for review electronically:
• Updated 60% drawings
• Cable interconnect diagrams
• Schedules
• Details
Task 3.2 90% Design Specifications
RS&H will produce updated technical written specifications for Division 28 electronic security
and associated Division 27 communications systems, raceway, and cabling for Owner review.
Task 3.3 90% Engineer's Opinion of Probable Construction Costs
RS&H will update the engineer's opinion of probable construction costs for the work. The
opinion of probable construction cost represents the judgement of the estimators who have no
control over the cost of labor, materials, or equipment, over the Contractor's methods of
determining prices, or over competitive bidding, market or negotiating conditions. Accordingly,
RS&H cannot and does not warrant or represent that bids or negotiated prices will not vary
from the budget, funding or from any estimate or evaluation by RS&H.
Task 3.4 Quality Control Review
The Consultant shall conduct in-house quality control reviews of this construction document
stage submittal. The review shall cover the design plans and technical specifications prior to
submittal to the Airport. The Quality Control review will be performed as follows:
Independent QC Review— An independent Architect/Engineer not actively involved in
the Project will review for readability, accuracy, appearance, and acceptability.
f� Constructability Review —a comprehensive look at the Project to ensure alignment
between plans and specifications, phasing impacts, potential conflicts, etc.
Task 3.5 90% Design Review Meeting
Prior to the review meeting, RS&H shall receive Owner review comments and respond in writing.
RS&H will conduct a project review meeting via conference call with airport staff to review the
90% design documents, Owner -provided comments, and responses to comments. RS&H will
Lubbock Security systems upgrade
4
SCOPE OF WORK
provide a written summary of the meeting and distribute to all attendees. RS&H will
incorporate all agreed upon changes into the documents as the design progresses into the next
design phase.
Task 3.6 Project Management
Consultant will oversee scheduling, resource allocation, monitoring, oversight, direction, and
control for all aspects of the team's efforts including assembly and coordination of all
documentation.
TASK 4 BID DOCUMENTS
RS&H will update the 906/6 construction documents to produce a set of final bid documents
suitable for providing to potential bidders, including the following elements:
Final bid document drawings
Final specifications
Final cost estimate
Task 4.1 Final Bid Documents
Based on results from the 90% design review meeting, RS&H will update the 90°/0 construction
document drawings to produce the final bid drawings.
Task 4.2 Final Specifications
RS&H will produce updated technical written specifications for Division 1 general, Division 28
electronic security and associated Division 27 communications systems, raceway, and cabling for
bidding.
Task 4.3 Final Engineer's Opinion of Probable Construction Costs
RS&H will produce the final engineer's opinion of probable construction costs for the work. The
opinion of probable construction cost represents the judgement of the estimators who have no
control over the cost of labor, materials, or equipment, over the Contractor's methods of
determining prices, or over competitive bidding, market or negotiating conditions. Accordingly,
RS&H cannot and does not warrant or represent that bids or negotiated prices will not vary
from the budget, funding or from any estimate or evaluation by RS&H.
Task 4A Project Management and Project Coordination
Consultant will oversee scheduling, resource allocation, monitoring, oversight, direction, and
control for all aspects of the design team's efforts including assembly and coordination of all
documentation.
Lubbock Security Systems Upgrade
SCOPE OF WORT[
TASK 5 BID AND AWARD SUPPORT SERVICES
RS&H will assist the Airport with bidding and award support services after completion of the
design as follows:
Task 5.1 Pre -Proposal Conference
RS&H will virtually attend a Pre -Proposal Conference conducted by the Airport, receive
comments, and record minutes of the conference for distribution to the prospective contractors
and other interested parties.
Task 5.2 Addenda and Responses to Bidder Questions
RS&H will prepare, and issue all required addenda to revise the project construction and
contract documents prepared by RS&H to: (1) provide clarifications or (2) indicate approvals of
substitutions.
Task 5.3 Bid Analysis
RS&H will evaluate the received bids for correctness, qualifications of the apparent low bidder,
DBE participation goals, etc., and make recommendation of award based solely on the apparent
qualified, low bidder. RS&H cannot and does not guarantee that bids will not vary from the
opinion of probable construction cost estimate.
Task 5.4 Project Management and Project Coordination
Consultant will oversee scheduling, resource allocation, monitoring, oversight, direction, and
control for all aspects of the design team's efforts including assembly and coordination of all
documentation.
TASK 6 CONSTRUCTION ADMINISTRATION SERVICES
CA services will be provided by follow-on Work Order once the contract is awarded to the
successful Bidder by the City.
III PROPOSED PROJECT SCHEDULE
The Project's schedule is anticipated as follows:
RS&H Receives Executed Agreement
Documentation Review and Survey
Completion of 60% Design
Owner Review
Completion of 90% Design
Owner Review
Completion of Bid Documents
City Approval
Lubbock Security Systems Upgrade
NTP
1 month after NTP
2 months additional
2 weeks additional
2 months additional
2 weeks additional
1 month additional
1 month additional (approx. pending City Processes)
6
SCOPE OF WORK
Solicitation 1 month additional (approx. pending City Processes)
Pre -Proposal Conference and Addenda 2 weeks additional (approx. pending City Processes)
Receipt of Bids and Bid Analysis 2 weeks additional (after receipt of bids)
total Project Schedule 10 months from NTP (approx. pending City Processes)
The actual schedule may vary significantly as the design progresses. Changes to the project
scope may require changes to the project schedule. Although that is not anticipated, if such
changes occur and are significant, it may require an increase to the compensation indicated in
the Project Proposal. The fee for all tasks presented in this proposal is indicated in attachment B.
IV PROFESSIONAL SERVICES FEE AND FEE TYPE
RS&H will provide the above referenced services for a Fixed Lump Sum Fee of $119,580
professional services. See Attachment B for a breakdown of costs.
Should scope items/activities/efforts/durations be modified at the request of the Airport or need
to be adjusted based on design/construction scheduling, the Consultant Team will need to
modify the fee to accommodate the changes. Such changes will be compensated through an
amendment (through Additional Services requested by the Consultant) to the Task Order or
similar vehicle. Effort, fee, and schedule adjustments resulting from a change in scope will be
assessed and approved by the Airport prior to the execution of the change.
V ASSUMPTIONS AND EXCLUSIONS
This scope is based on the following:
1. The Airport will provide existing as -built data, including recent projects.
2. No major design revisions after the 90% submission.
3. Permitting is not included.
4. Services not explicitly defined in this scope of work are not included.
Lubbock Security systems Upgrade
DocuSign Envelope ID. 4F6686B2.84Dg-4488•9405-7COE74ES2C28
CITY OF l OCK
Daniel M. Pope
Mayor
T.
Re rza
City Secretary
APPROVED AS TO CONTENT.
CAMA!iyrt�
Kelly Campbell
Executive Director of Aviation
Lubbock HwWr Roof /mprown"nts
SCOPE OF WORK
RS W
4,,,..�c...4. dk,...�,c.�
�ew"D ANU
Amanda J. aKrongley
Vice President
RS&H SECURITY SYSTEMS UPGRADES
PROJECT PROPOSAL 15200.6
PROJECT STAGE - DESIGN AND BID PHASE TASKS
SCOPE r TASK TITLE
Task 1.0 Pro eet Initiation and Investigation Phase
Task 1.1 Pr l e Meat
T 1.2 mentatlon Ravis-w
hspet
Onk"l
or.,ten
1
ftim
Nam.,
MMOr
Er1a111Mr
3
16
anal—,
1
6
T9CMkkn
eal WlMWF
A l kAW's
2
TOTAL
7
7 ,; a
Task 1.4 Pr et Man ement
1
32
8
2
2
8
34
1
TOTAL
2
0
49
12
RATE
5387.62
$244.07
SW2.851
3178.66
108.96
$216.00
$8918
TOTAL D RECT LABOR
735
S
3 17 868
8 7S4
3
1248
$
28 608
OTHER DIRECT WoN14ALARY COSTS
S ECIILTY S ONSUL
TOTAL SPECIALTY SUSCONSULT N S
VE
to
AiAars Car L Per Dian No. of
P s Map 31lim Times
TOTAL TRAVEL'
2
2 200
195
6
95
A
73
Mi1as @
30.50
TOTAL OD 's
i
Task 2.0 00% Design Phase
ask .1 W%osslon Drawin s
Task 2.2 Oran Teehn cal S e Gallons
48
4
8
1
20
24
5
8
10
Task 2 Cost Estimate
Task .4 a tL Con
18
4
4
4
8
2
8
2
T k 2.S 307.Oas n RavI Msatl
T"RZ-flFrojectlillanapment
HOURS
RATE
2
0
48
3302 85
62
178.66
24
3108.96
SWI 62
3244.87
9
5216.00
1
389 t6
155
TOTAL DIRECT LABORS
735
iIS
14 837
3 11077
3 2 615
S 1944,
3 892
3
31 SW
OTHER DIRECT NON -SALARY COSTS
ar QWGS
iPA E
REPRODUCTION
#SETS
o29
50
R rtfeatkms
TOTAL REPRODUCTION
100
1
9
P A ELNERY
N PCKGS
0 PCKGS
and ions
$25.00
55.00
TOTAL POSTAOEIOELIV RY
TRAVEL
Oas' vi Reew as'
L VEL
RP le
s
1
Arfare
31100
1.1
Cer
am
Loda
31
Per 0iem
80
No of
Times
MILEAGE
Milsop
es a
Saw
TOTAL OOC's
Lubbock Hangar Roof Improvements
Pill oraNer e..ia
SCOPE / TASK TITLE oir.«en N'".o.. Milli? a"a" T.eankM. sat wnp.r r,N.
TOTAL
Task 3.0 90% Design Phase
a 3.190%Oas n Dn a
as 3.2 TechMea ata
as Coat estimate
16
0
4
4
12
2
4
621
4
TalkLlI Con4ot
as .9 90% OH n Ravlaw Moel
4
1
4
as Pt set ona man
2
8
10
TOTAL R
2
0
50
12
3
104
RATE:Sr36,-762.
44.87
2.85
M17.
s10898
3216.00
16
TOTAL OIRECT LABOR
735
s 14 537
S 8933
S 1 308
s 848
635
S 28
OTHER DIRECT N Y COSTS
N DWGS #PAGES
REP TION
98 s0A0 IISETS
Ot ' s
100
R iwau%—
TOTAL REPRODUCTION
2pp 2
SM
0 23
TA
P /DE E
N P S N P KGS
and �eofions2
TOTAL POSTAGEID
ELIVERY_
2
360
SPECIALTY UBCONSULTANTS
Poor Review "
s0
TOTAL SPECIALTY SUBCONSULTANTS
so
T VEL
Avlare Car L Per Dian No of
Deskirt Review Mes'
Voye—#D 11365 $130 Tsnos
1 11 tap 1 GO
T AURA EL
"
Mies Q $0 50
TOTAL ODC's
Task 4.0 Bid Documents
Taskil.11FIn 9Id Document Drawings32
Task 4.2 FMaI c18callons
Task 4.3 FkW Cost Estimate
12
6
2
2
4
4
18
Took 4A Project an menl
2
8
10
TOTAL N RS
2
0
34
36
4
0
7y
RATE
5367.62
$244.87
$302.85
3178.68
108.96
$218.00
58916
TOTAL DIRECT LABOR
735
S
S 70297
6 432
S 436
S 357
S 18,256
OTHER 0 CT SALARY COSTS
REPR UUCTION
N DWGS #PAGES
IL a
R�200
TOTAL REPRODUCTION
10.98 30.10 WTS
100 2
2
$126
S40
PO EL RY
NPC S 0PCKGS
.00
TOTAL POSTAGEIDELIVERY
C UBCONS L ANTS
Peer eviow
TOTAL SPECIALTY SUBCONSULTANTS
TRAVEL
are Car LPoor Diem NO. of
uEmkw Review with '
1.100 sp sire
49 so t
s0
T T L
MILEAGE=
TOTAL ODC's
0Mibs
Lubbock Hangar Roof improvements
10
SCOPE 1TASK Tf1t E
/wl et PraJM
onr..ti tt.mt.r
ornaw.
t.Ner
c.a�wr
cnarmt.
i«�nkl.n
sat ttNMW
warn A..r.
TOTAL
Task 5.0 Bid and Award Support Services
Tat 5. • al C kre
TM;52 Addends and R• onus is OWder t ant
Tak S.3 Bld Is
8
a
2
2
2
TUN 5.4 Pr t Manasoment
8
2
367.62
0
$244.87
22
1
2
TOTAL HOURS
RATE
5302.65
S17a.665108.86
r
56918
TOTAL DIRECT LABOR
S 735
S
8653
S 2.501
S
8 178
S 10.078
TRAVEL
Arfare di
Car
L
ParDlem
No. of
d N
sp a
1
51.100
1
4130
1
$60
Tmtt
TOTALTRAVEL
0 Vul 6
SO
TOTAL 0 't
t
ZZE .
4
I S•L AtP9Ub1
MI'V
i
Lubbock Hangar Roo/ Improvements
II