HomeMy WebLinkAboutResolution - 2021-R0405 - FY 2019 & 2020 Section 5339(a) Grant Project ID TX-2021-118-00 Federal Transit Admin 10.12Resolution No. 2021-R0405
Item No. 7.18
October 12, 2021
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the acts of the Chief Financial Officer of the City of Lubbock in executing, on behalf of
the City of Lubbock, a FY 2019 & 2020 Federal Transit Administration Section 5339(a) Grant
(Project ID TX-2021-118-00), to be used for the purchase of eight (8) ADA paratransil
replacement buses, acting by and through Citibus, and related documents, are hereby ratified in
full. Said Grant is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council on
ATTEST:
'# 19,1,0 / 'r . A7
Rebec a Garza, City Secre ry
APPROVED AS TO CONTENT:
Bill Howert , Deputy City Manage
APPROVED AS TO FORM:
Ryln ooke, ssistant City Attorney
October 12, 2021
DANIEL M. POPE, MAYOR
RES.FY 2019 & 2020 FTA Section 5339(a) Grant Ratification
10.4.21
Resolution No. 2021-R0405
DOT
U.S. Department of Transportation
Award
FTA
Federal Transit Administration
Federal Award Identification Number TX-2021-118-00
(FAIN)
Temporary Application Number 1993-2021-3
Award Name Lubbock-Citibus FY2019 & 2020 Section 5339(a) Grant
replacement vehicles
Award Status Active (Executed)
Award Budget Number 0
Period of Performance Start Date 9/24/2021
Original Period of Performance End Date 6/30/2023
Current Period of Performance End Date 6/30/2023 Revision #: 0
Part 1: Recipient Information
Name: LUBBOCK, CITY OF
Recipient ID Recipient OST Type Recipient Alias Recipient DUNS
1993 City CITY OF LUBBOCK 058213893
Location Type
Address
City
State
Zip
Headquarters
1314 AVENUE K
LUBBOCK
TX
794014051
Physical Address
1314 AVENUE K
LUBBOCK
TX
79401
Mailing Address
P.O. BOX 2000
LUBBOCK
TX
79457
Union Information
Union Name NONE
Address 1
Address 2
City
State
Zipcode 00000
Contact Name
Telephone
Fax 00000
E-mail
Website
Part 2: Award Information
Title: Lubbock-Citibus FY2019 & 2020 Section 5339(a) Grant
replacement vehicles
FAIN Award Status Award Type Date Created Last Updated Date From TEAM?
TX-2021-118-00 Active (Executed) Grant 4/3/2021 4/3/2021 No
Award Executive Summary
08/05/2021 - NB - Purpose: The FY 2019 & 2020 Section 5339(a) Bus and Bus Facilities Discretionary
Grant in the amount of $802,767 in federal funds matched with Transportation Development Credits
(TDC's) in the amount of 120,415 from TXDOT. This grant request is within acceptable limits of the fleet
ratio. The funds will be used to purchase new vans.
Fiscal Year -
FY 2019 - $392,637
FY 2020 - $410,130
Total - $802,767
Activities to be performed: The funds will be used to purchase purchase of eight (8) LoneStar
Promaster ADA Vans off of the Oklahoma Office of Management & Enterprise Services Statewide
contract Type O.
Expected Outcomes: Replacing older buses that are past their useful life. We expect this will relieve
backlog as well as cost in our maintenance department with the disposal of older buses. Replacement
Fleet of (8) ADA compliant cutaway buses that have exceeded their useful life that will provide service
in the Lubbock service area and increase safety and reliability of service. These are the (8) VIN
numbers of the buses that are to be replaced.
1 GBKG31 K181167953
1 GBKG31 KO91114209
1 GBKG31 K491114374
1 GBKG31 K691115301
1 GBKG31 K691115039
1 GBKG31 K791114157
1 GB6G5BG1 F1279477
1 GB6G5BG1 F1279611
These LoneStar Promaster ADA Vans have a 4 year, 100,000 mile useful life. The buses meet all ADA
requirements and are reimbursed at 85/15 to the Application Executive Summary
Intended Beneficiaries: Seniors, individuals with disabilities and passengers that are needing
transportation outside of our regular fixed -route hours.
Subrecipient Activities: N/A
Frequency of Milestone Progress Reports (MPR)
Annual
Frequency of Federal Financial Reports (FFR)
Annual
Does this application include funds for research and/or development activities?
This award does not include research and development activities.
Pre -Award Authority
This award is using Pre -Award Authority.
Does this application include suballocation funds?
Recipient organization is the Designated Recipient and can apply for and receive these apportioned
funds.
Will this Grant be using Lapsing Funds?
No, this Grant does not use Lapsing Funds.
Will indirect costs be applied to this application?
This award does not include an indirect cost rate.
Indirect Rate Details: N/A
Requires E.O.12372 Review
No, this application does not require E.O. 12372 Review.
Delinquent Federal Debt
No, my organization does not have delinquent federal debt.
Award Point of Contact Information
First Last Name Title E-mail Address Phone
Name
chevonne.madison@dot.gov Transportation Program
Specialist
Nitra Barnes Acctg Mgr nbarnes@citibus.com (806) 775-
3641
Award Budget Control Totals
Funding Source Section of Statute CFDA Number Amount
5339 — Buses and Bus Facilities Formula 5339-1 20526 $802,767
Local $0
Local/In-Kind
$0
State
$0
State/ln-Kind
$0
Other Federal
$0
Transportation Development Credit
$120,415
Adjustment
$0
Total Eligible Cost
$802,767
Award Budget
Project Number
FTA
Budget Item Amount
Non- Total
FTA Eligible Quantity
Amount Amount
111-
TX-2021-118-
01-00
00
(111-
BUS - ROLLING STOCK $802,767.00
$0.00 $802,767.00 8
Ai)
TX-2021-118-
BUY
01-00
11.12.04 REPLACEMENT $802,767.00
$0.00 $802,767.00 8
<30 FT BUS
Discretionary Allocations
This application does not contain discretionary allocations.
Sources of Federal Financial Assistance
PO
Project
Scope
Scope
Scope
UZA
Area
Account
Class
FPC Description
Amendment
Cumulative
Number
Number
Name
Number
Suffix
Code
Name
Code
Amount
Amount
TX-34-0
TX-2021-
118-01-0
BUS - R
OLLING
111-00(
Al
4813
Lubbo
2019.25.3
Bus Form - F
00
$392,637
$392,637
146
0
STOCK
111)
50
ck,TX
4.BF.2
ormulaAlloc
TX-34 0
TX-2021-
01-0
BUS - R
111-00 (
Al
4813
Lubbo
2020.25.3
Bus Form - F
00
$410,130
$410,130
146
0
0
STOCKOLLING
STOCK
111)
50
ck, TX
4.BF.2
ormula Alloc
Part 3: Project Information
Project Title: Purchase of (8) LoneStar Promaster Paratransit Vans
Project Number Temporary Project Number Date Created Start Date End Date
TX-2021-118-01-00 1993-2021-3-P 1 4/3/2021 10/28/2021 5/15/2022
Project Description
7/27/2021 - NB -Lubbock-Citibus FY 2019 & 2020 Section 5339(a) Bus and Bus Facilities Discretionary
Grant. These funds will be used to purchase purchase of eight (8) LoneStar Promaster ADA Vans off of
the Oklahoma Office of Management & Enterprise Services Statewide contract Type O, to replace older
buses that are past their useful life. Citibus is applying for $802,767 in federal funds matched with
Transportation Development Credits (TDC's) in the amount of 120,415 from TXDOT. This grant request
is within acceptable limits of the fleet ratio.
These LoneStar Promaster ADA Vans have a 4 year, 100,000 mile useful life.
Fiscal Year -
FY 2019 - $392,637
FY 2020 - $410,130
Total - $802,767
Fiscal Year -
FY 2019 - $392,637
FY 2020 - $410,130
Total - $802,767
Project Benefits
With the purchase of eight Promaster paratransit vans, we will be able to retire some older ADA
vehicles that have far extended their useful life which will help increase service and trip reliability. All
ADA paratransit clients will benefit from the purchase of these vehicles by providing a more reliable and
comfortable service. The vehicles will be used to provide services to all ADA clients and in all parts of
the city. The addition of these ADA vehicles will allow Citibus to continue to serve more passenger
needs to get them to and from their choice locations.
Replacement Fleet of (8) ADA compliant cutaway buses that have exceeded their useful life that will
provide service in the Lubbock service area and increase safety and reliability of service. These are the
(8) VIN numbers of the buses that are to be replaced.
1 GBKG31 K181167953
1 GBKG31 K091114209
1 GBKG31 K491114374
1 GBKG31 K691115301
1 GBKG31 K691115039
1 GBKG31 K791114157
1 GB6G5BG1 F1279477
1 G66G5BG1 F1279611
Additional Information
None provided.
Location Description
New buses will be in service throughout our service area, the City of Lubbock. All operating expenses
will be from operations in the City of Lubbock.
Project Location (Urbanized Areas)
UZA Code Area Name
481350 Lubbock, TX
Congressional District Information
Rate District Representative
Texas 19 Randy Neugebauer
Program Plan Information
STIP/TIP
Date: 4/16/2020
Description: STIP/TIP page 46, 50
UPWP
Date: N/A
Description: N/A
Long Range Plan
Date: N/A
Description: N/A
Project Control Totals
Funding Source
Section of Statute CFDA Number Amount
5339 — Buses and Bus Facilities Formula
5339-1 20526 $802,767
Local
$0
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$120,415
Adjustment
$0
Total Eligible Cost
$802,767
Project Budget
Project FTA Non- Total
Number Budget Item Amount FTA Eligible Quantity
Amount Amount
111-
TX-2021-118- 00 BUS - ROLLING STOCK $802,767.00 $0.00 $802,767.00 8
01-00 (111-
A1)
TX-2021-118- BUY
01-00 11.12.04 REPLACEMENT $802,767.00 $0.00 $802,767.00 8
<30 FT BUS
Project Budget Activity Line Items
LBudget Activity Line Item: 11.12.04 - BUY REPLACEMENT <30 FT BUS I
Scope Name / Code Line Item Line Item Name Activity Quantity
BUS - ROLLING BUY REPLACEMENT BUY REPLACEMENTS -
STOCK (111-00) 11.12.04 <30 FT BUS CAPITAL BUS 8
Extended Budget Description
(8) LoneStar Promaster ADA Van. This van is ADA lift equipped
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.)
N/A Gasoline New
LoneStar Promaster Van 21'
Funding Source
Section of Statute CFDA Number Amount
5339 — Buses and Bus Facilities Formula
5339-1 20526 $802,767
Local
$0
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$120,415
Adjustment
$0
Total Eligible Cost
$802,767
Milestone Name Est. Completion Description
Date
Issue Date 10/28/2021 Issue Date
Initial Delivery Date 1/31/2022 Initial Delivery Date
Final Delivery Date 3/31/2022 Final Delivery Date
Contract Completion 5/15/2022 Contract Completion Date
Date
Project Environmental Findings
Finding: Class ll(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects that do not have a significant environmental impact on the human or
natural environment and are therefore categorically excluded from the requirement to prepare an
environmental assessment or an environmental impact statement. FTA requires a sufficient project
description to support a CE determination. The project may require additional documentation to
comply with other environmental laws.
Categorical Exclusion Description
Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or
equipment, within or accommodated by existing facilities, that does not result in a change in functional
use of the facilities, such as: equipment to be located within existing facilities and with no substantial
off -site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers
that can be accommodated by existing facilities or by new facilities that qualify for a categorical
exclusion.
Date Description Date
Class lic CE Approved
Part 4: Fleet Details
Fleet Type: Other
Fleet Comments
19 Total Support Vehicles:
10 -Staff support vehicles
6 - Supervisor Vans
3 - Maintenance Shop Trucks
Current Value
I. Active Fleet
A. Peak Requirement
0
B. Spares
0
C. Total (A+B)
0
D. Spare Ratio (B/A)
0%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
0
C. Total (A+B)
0
III. Total (I.0 and II.C)
0
Fleet Type: Fixed Route
Fleet Comments
This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of
the Recipient ID section.
Citibus' fleet currently consists of the following:
Type Quantity Year Make/Model
Bus 3 2000 Nova Bus RTS
Bus 11 2000 Nova Bus LFS
Bus 18 2001 Nova Bus LFS
Bus 3 2004 Gillig Low -Floor
Bus 5 2005 Gillig Low -Floor
Bus 7 2006 Gillig Low -Floor
Bus 6 2009 Gillig Hybrid -Electric
Bus 2 2011 Gillig Hybrid -Electric
Bus 4 2013 Gillig Hybrid -Electric
Bus 4 2017 Gillig Low -Floor
Bus 4 2018 Gillig Low -Floor
Bus 6 2019 Gillig Low -Floor
Bus 2 2019 Proterra Catalyst E2
Trolley 2 2000 Chance Trolley
Current Value
I. Active Fleet
A. Peak Requirement
67
B. Spares
10
C. Total (A+B)
77
D. Spare Ratio (B/A)
14.93%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
3
C. Total (A+B)
3
Ill. Total (I.0 and II.C)
80
Fleet Type: Paratransit
Fleet Comments
This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of
the Recipient ID section.
Citibus' paratransit fleet current consists of the following:
Van 1 2006 International
Van 13 2009 Chevy Arboc
Van 14 2016 Chevy Arboc
Current Value
I. Active Fleet
A. Peak Requirement
23
B. Spares
5
C. Total (A+B)
28
D. Spare Ratio (B/A)
21.74%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
4
C. Total (A+B)
4
III. Total (I.0 and II.C)
32
Part 5: FTA Review Comments
Application Review Comments
Comment By Marisa Appleton
Comment Application Details
Type
Date 8/19/2021
Please recall 49 CFR Part 26.49(a) states 'If you are an FTA recipient, you must require
in your DBE program that each transit vehicle manufacturer, as a condition of being
authorized to bid or
propose on FTA-assisted transit vehicle procurements, certify that it has complied with
the requirements of this section.' FTA's current list of eligible TVMs can be found at
Comment https://www.transit.dot.gov/regulations-and-guidance/Civil-rights-ada/eligible-transit-
vehicle-manufactu rers
Please recall 49 CFR Part 26.49(a)(4) states 'FTA recipients are required to submit
within 30 days of making an award, the name of the successful bidder, and the total
dollar value of the contract in the manner prescribed in the grant agreement.' The
Transit Vehicle Award Reporting Forms can be found on FTA's website.
Part 6: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA G-28, February 9, 2021)
On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA)
official signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided
below. Upon execution of this Grant Agreement by the Recipient named below, the Recipient affirms this
FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this
Grant Agreement.
The following documents are incorporated by reference and made part of this Grant Agreement:
(1) "Federal Transit Administration Master Agreement," FTA MA(28), February 9, 2021,
http://www.transit.dot.gov,
(2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and
provided to FTA, and
(3) Any Award notification containing special conditions or requirements, if issued.
WHEN THE TERM "FTA AWARD" OR "AWARD" IS USED, EITHER IN THIS GRANT AGREEMENT OR
THE APPLICABLE MASTER AGREEMENT, "AWARD" ALSO INCLUDES ALL TERMS AND
CONDITIONS SET FORTH IN THIS GRANT AGREEMENT.
FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL
ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90
DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN.
FTA AWARD
Federal Transit Administration (FTA) hereby awards a Federal Grant as follows:
Recipient Information
Recipient Name: LUBBOCK, CITY OF
Recipient ID: 1993
DUNS No: 058213893
Award Information
Federal Award Identification Number: TX-2021-118-00
Award Name: Lubbock-Citibus FY2019 & 2020 Section 5339(a) Grant replacement vehicles
Award Start Date: 9/24/2021
Original Award End Date: 6/30/2023
Current Award End Date: 6/30/2023
Award Executive Summary: 08/05/2021 - NB - Purpose: The FY 2019 & 2020 Section 5339(a) Bus and
Bus Facilities Discretionary Grant in the amount of $802,767 in federal funds matched with Transportation
Development Credits (TDC's) in the amount of 120,415 from TXDOT. This grant request is within
acceptable limits of the fleet ratio. The funds will be used to purchase new vans.
Fiscal Year -
FY 2019 - $392,637
FY 2020 - $410,130
Total - $802,767
Activities to be performed: The funds will be used to purchase purchase of eight (8) LoneStar Promaster
ADA Vans off of the Oklahoma Office of Management & Enterprise Services Statewide contract Type O.
Expected Outcomes: Replacing older buses that are past their useful life. We expect this will relieve
backlog as well as cost in our maintenance department with the disposal of older buses. Replacement
Fleet of (8) ADA compliant cutaway buses that have exceeded their useful life that will provide service in
the Lubbock service area and increase safety and reliability of service. These are the (8) VIN numbers of
the buses that are to be replaced.
1 GBKG31 K181167953
1 GBKG31 K091114209
1 GBKG31 K491114374
1 GBKG31 K691115301
1 GBKG31 K691115039
1 GBKG31 K791114157
1 GB6G5BG1 F1279477
1 GB6G5BG1 F1279611
These LoneStar Promaster ADA Vans have a 4 year, 100,000 mile useful life. The buses meet all ADA
requirements and are reimbursed at 85/15 to the Application Executive Summary
Intended Beneficiaries: Seniors, individuals with disabilities and passengers that are needing
transportation outside of our regular fixed -route hours.
Subrecipient Activities: N/A
Research and Development: This award does not include research and development activities.
Indirect Costs: This award does not include an indirect cost rate.
Suballocation Funds: Recipient organization is the Designated Recipient and can apply for and receive
these apportioned funds.
Pre -Award Authority: This award is using Pre -Award Authority.
Award Budget
Total Award Budget: $802,767.00
Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $802,767.00
Amount of Non -Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00
Total FTA Amount Awarded and Obligated (in U.S. Dollars): $802,767.00
Total Non -Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00
Award Budget Control Totals
(The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached)
Funding Source Section of Statute CFDA Number Amount
5339 — Buses and Bus Facilities Formula 5339-1 20526 $802,767
Local $0
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$120,415
Adjustment
$0
Total Eligible Cost
$802,767
(The Transportation Development Credits are not added to the amount of the Total Award Budget.)
U.S. Department of Labor Certification of Public Transportation Employee Protective
Arrangements:
Review Decision: DOL Concurs - Certified
Original Certification Date: 9/16/2021
Special Conditions
There are no special conditions.
FINDINGS AND DETERMINATIONS
By signing this Award on behalf of FTA, I am making all the determinations and findings required by
federal law and regulations before this Award may be made.
FTA AWARD OF THE GRANT AGREEMENT
Awarded By:
Donald Koski
Deputy Regional Administrator
FEDERAL TRANSIT ADMINISTRATION
U.S. DEPARTMENT OF TRANSPORTATION
Contact Info: donald.koski@dot.gov
Award Date: 9/24/2021
EXECUTION OF THE GRANT AGREEMENT
Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or
the Federal Government awarded Federal assistance for this Grant Agreement.
By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in
which the Recipient:
(1) Affirms this FTA Award,
(2) Adopts and ratifies all of the following information it has submitted to FTA:
(a) Statements,
(b) Representations,
(c) Warranties,
(d) Covenants, and
(e) Materials,
(3) Consents to comply with the requirements of this FTA Award, and
(4) Agrees to all terms and conditions set forth in this Grant Agreement.
Executed By:
Blu Kostelich
Chief Financial Officer
LUBBOCK, CITY OF
912412021