HomeMy WebLinkAboutResolution - 2021-R0404 - FY 2021 Section 5307 Grant Project TX-2021-113-00 - Federal Transit Admin. 10.12.21Resolution No. 2021-R0404
Item No. 7.17
October 12, 2021
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the acts of the Chief Financial Officer of the City of Lubbock in executing, on behalf of
the City of Lubbock, a FY 2021 Federal Transit Administration Section 5307 Grant (project TX-
2021-113-00), to provide operating assistance, preventative maintenance, ADA paratransit, and
capital and planning assistance to the City of Lubbock, acting by and through Citibus, and related
documents, are hereby ratified in full. Said Grant is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on
ATTEST:
Rebe ca Garza, City Secr a
APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
0-" '�"
R ook ,Assistant City Attorney
RES.FY 2021 FTA Section 5307 Grant Ratification
10.4.21
October 12, 2021
DANIEL M. POPE, MAYOR
Resolution No. 2021-R0404
DOT
U.S. Department of Transportation
Award
FTA
Federal Transit Administration
Federal Award Identification Number (FAIN) TX-2021-113-00
Temporary Application Number 1993-2021-2
Award Name Lubbock-Citibus FY2021 Section 5307 Grant
Award Status Active (Executed)
Award Budget Number 0
Period of Performance Start Date 9/13/2021
Original Period of Performance End Date 12/31/2024
Current Period of Performance End Date 12/31/2024 Revision #: 0
Part 1: Recipient Information
Name: LUBBOCK, CITY OF
Recipient ID Recipient OST Type Recipient Alias Recipient DUNS
1993 City CITY OF LUBBOCK 058213893
Location Type
Address
City
State
Zip
Headquarters
1314 AVENUE K
LUBBOCK
TX
794014051
Physical Address
1314 AVENUE K
LUBBOCK
TX
79401
Mailing Address
P.O. BOX 2000
LUBBOCK
TX
79457
Union Information
Union Name NONE
Address 1
Address 2
City
State
Zipcode 00000
Contact Name
Telephone
Fax 00000
E-mail
Website
Part 2: Award Information
Title: Lubbock-Citibus FY2021 Section 5307 Grant
FAIN Award Status Award Type Date Created Last Updated Date From TEAM?
TX-2021-113-00 Active (Executed) Grant 4/3/2021 4/3/2021 No
Award Executive Summary
08/05/2021 - NB - Purpose: This application for FY 2021 Section 5307 Grant funds in the amount of
$3,372,748.
Activities to be performed: These funds ($2,324,201) federal funds and ($581,050) local match will be
used for preventative maintenance on all revenue/non-revenue vehicles, ($95,912) federal funds and
($23,978) local match for general/comprehensive planning, ($337,275) federal funds and ($84,319)
local match funds for non -fixed route, complementary ADA paratransit service, ($432,569) federal funds
and ($432,569) local match funds for general operating, ($100,000) federal funds and ($25,000) local
match for rolling stock bus purchases, and ($82,791) federal funds and ($20,698) local match funds for
capital to acquire miscellaneous support equipment. Attached documents: TIP/STIP & UPWP The grant
breakdown will be as follows:
Category - Federal - Local - Total -
Preventative Maintenance - $2,324,201 - $581,050 - $2,905,251
Planning - $95,912 - $23,978 - $119,890
ADA - $337,275- $84,319 - $421,594
Operating - $432,569 - $432,569 - $865,138
Misc Equipment - $82,791 - $20,698 - $103,489
Bus Purchase - $100,000 - $25,000 - $125,000
Total Request - $3,372,748-$1,167,614 - $4,540,362
The $1,167,614 of local match will be provided by the City of Lubbock's general fund. 1 % of the FY
2021 5307 funds will be used on security and surveillance. These funds will be used to purchase new
radios for buses, pay for the radio communication contract, fire and security alarm monitoring and other
miscellaneous capital items used for safety and security. The total FTA amount is $33,727 and the local
match provided by the City of Lubbock will be $8,432 for a total of $42,159.
This grant request is within acceptable limits of the fleet rate.
Expected Outcomes: Improved service, safety and security for all of our passengers due to getting new
buses, fare equipment, as well as security enhancements.
Intended Beneficiaries: All passengers using the Transit service in the City of Lubbock
Subrecipient Activities: N/A
Frequency of Milestone Progress Reports (MPR)
Quarterly
Frequency of Federal Financial Reports (FFR)
Quarterly
Does this application include funds for research and/or development activities?
This award does not include research and development activities.
Pre -Award Authority
This award is using Pre -Award Authority.
Does this application include suballocation funds?
Recipient organization is the Designated Recipient and can apply for and receive these apportioned
funds.
Will this Grant be using Lapsing Funds?
No, this Grant does not use Lapsing Funds.
Will indirect costs be applied to this application?
This award does not include an indirect cost rate.
Indirect Rate Details: N/A
Requires E.O. 12372 Review
No, this application does not require E:O. 12372 Review.
Delinquent Federal Debt
No, my organization does not have delinquent federal debt.
Award Point of Contact Information
First Last Name Title E-mail Address Phone
Name
chevonne.madison@dot.gov Transportation Program
Specialist
Nitra Barnes Acctg Mgr nbarnes@citibus.com (806) 775-
3641
Award Budget Control Totals
Funding Source Section of CFDA Amount
Statute Number
5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $3,372,748
forward)
Local $1,146,918
Local/In-Kind $20,698
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $4,540,364
Award Budget
IProject Budget Item FTA Amount Non-FTA Total Eligible Quantiti
Number Amount Amount
TX-
111-
2021-
113-01-
00
(111-
BUS - ROLLING STOCK
$100,000.00 $25,000.00
$125,000.00
00
A3)
TX-
2021
113-01-
11.12.02 BUY REPLACEMENT 35-FT BUS
$100,000.00 $25,000.00
$125,000.00
00
TX-
114-
2021-
113-01-
00
(114-
BUS: SUPPORT EQUIP AND FACILITIES
$82,791.00 $20,698.00
$103,489.00
00
A5)
TX-
2021-
11.42.20 ACQUIRE - MISC SUPPORT
$82,791.00 $20,698.00
$103,489.00
113-01-
EQUIPMENT
00
TX-
117-
2021-
113-01-
00
(117-
OTHER CAPITAL ITEMS (BUS)
$2,661,476.00 $665,371.00 $3,326,847.00
00
Al)
TX-
2021
113-01-
11.7A.00 PREVENTIVE MAINTENANCE
$2,324,201.00 $581,051.00 $2,905,252.00
00
TX-
2021-
11.7C.00 NON FIXED ROUTE ADA
$337,275.00 $84,320.00
$421,595.00
113-01-
PARATRANSIT SERVICE
00
TX-
300-
2021-
113-01-
00
(300-
OPERATING ASSISTANCE
$432,569.00 $432,569.00
$865,138.00
00
A4)
TX-
2021
30.09.03 SPECIAL RULE - OPERATING
$432,569.00 $432,569.00
$865,138.00
113-01-
ASSISTANCE /1 - 75 BUSES
00
TX- 442-
2021- 00 METROPOLITAN PLANNING $95,912.00 $23,978.00 $119,890.00
113-01- (442-
00 A2)
TX- GENERAL
2021- 44.22.00 DEVELOPMENT/COMPREHENSIVE $95,912.00 $23,978.00 $119,890.00
113-01- PLANNING
00
Discretionary Allocations
This application does not contain discretionary allocations.
Sources of Federal Financial Assistance
PO Project Scope Scope Scope UZA Area AccountClass FPC Description Amendment Cumulative
Number Number Name Number Suffix Code Name Code Amount Amount
TX-90-Y
TX-2021- BUS - R
111 00 (
4813
Lubbo
2021.25.9
Urbanized Ar
451
113-01-0
OLLING
111)
A3
50
ckTX
091.2 00
.
ea Formula G
$100,000
$100,000
0
STOCK
,
rants
BUS: SU
TX-90-Y
TX-2021-
PPORT
114-00(
4813
Lubbo
2021.25.9
Urbanized Ar
451
113-01-0
EQUIP A
114)
A5
50
ck, TX
0.91.2 00
ea Formula G
$82,791
$82,791
0
ND FACI
rants
LITIES
TX-90-Y
TX-2021-
OTHER
CAPITAL
117-00 (
4813
Lubbo
2021.25.9
Urbanized Ar
451
113-01-0
ITEMS (B
117)
Al
50
ck, TX
00
0.91.2
ea Formula G
$2,661,476
$2,661,476
0
US)
rants
TX-90 Y
TX-2021-
OPERAT
300-00 (
Lubbo
25.9
Urbanized Ar
451
113-01-0
ING ASSI
300)
A4
50
ckTX
04
0.910.91. 2
ea Formula G
$432,569
$432,569
0
STANCE
,
rants
TX-90-Y
TX-2021-
METROP
OLITAN
442-00 (
4813
Lubbo
2021.25.9
Urbanized Ar
451
113-01-0
PLANNIN
442)
A2
50
ck, TX
02
0.91.2
ea Formula G
$95,912
$95,912
0
G
rants
Part 3: Project Information
Project Title: Lubbock-Citibus FY 2021 5307 Grant
Project Number Temporary Project Number Date Created Start Date End Date
TX-2021-113-01-00 1993-2021-2-P1 4/3/2021 1 /20/2016 9/30/2024
Project Description
7/27/2021 - NB - This is an application for FY 2021 Section 5307 Grant Funds in the amount of
$3,372,748. These funds ($2,324,201) federal funds and ($581,050) local match will be used for
preventative maintenance on all revenue/non-revenue vehicles, ($95,912) federal funds and ($23,978)
local match for general/comprehensive planning, ($337,275) federal funds and ($84,319) local match
funds for non -fixed route, complementary ADA paratransit service, ($432,569) federal funds and
($432,569) local match funds for general operating, ($100,000) federal funds and ($25,000) local match
for rolling stock bus purchases, and ($82,791) federal funds and ($20,698) local match funds for capital
to acquire miscellaneous support equipment. Attached documents: TIP/STIP & UPWP The grant
breakdown will be as follows:
Category - Federal - Local - Total -
Preventative Maintenance - $2,324,201 - $581,050 - $2,905,251
Planning - $95,912 - $23,978 - $119,890
ADA - $337,275- $84,319 - $421,594
Operating - $432,569 - $432,569 - $865,138
Misc Equipment - $82,791 - $20,698 - $103,489
Bus Purchase - $100,000 - $25,000 - $125,000
Total Request - $3,372,748-$1,167,614 - $4,540,362
The $1,167,614 of local match will be provided by the City of Lubbock's general fund. 1 % of the FY
2021 5307 funds will be used on security and surveillance. These funds will be used to purchase new
radios for buses, pay for the radio communication contract, fire and security alarm monitoring and other
miscellaneous capital items used for safety and security. The total FTA amount is $33,727 and the local
match provided by the City of Lubbock will be $8,432 for a total of $42,159.
This grant request is within acceptable limits of the fleet rate.
Project Benefits
These funds will allow Citibus to continue to provide transit services to the citizens of the City of
Lubbock, Texas. The funds will be utilized to fix/repair and perform preventative maintenance on all of
Citibus' vehicles (revenue and non -revenue), perform various planning activities including maintenance
of eligibility, strategic planning and fixed route planning, provide non -fixed route ADA complementary
paratransit services within the 3/4 of a mile of a fixed route to those who qualify, rolling stock bus
purchase that will allow for older buses to be retired which will reduce fleet age and create greater
reliability for passengers and to purchase miscellaneous support equipment for maintenance and
administration facilities including computer replacement and miscellaneous shop equipment.
Additional Information
All of these funds will be used for expenses related to transit services in the City of Lubbock, Texas.
Location Description
All of these funds will be used for expenses related to transit services in the City of Lubbock, Texas.
Project Location (Urbanized Areas)
UZA Code Area Name
481350 Lubbock, TX
Congressional District Information
State District Representative
Texas 19 Randy Neugebauer
Program Plan Information
STIP/TIP
Date: 6/16/2020
Description: Not Provided
UPWP
Date: N/A
Description: N/A
Long Range Plan
Date: N/A
Description: N/A
Project Control Totals
Funding Source Section of
CFDA Amount
Statute
Number
5307 - Urbanized Area Formula Grants (2013 and 5307-2A
20507 $3,372,748
forward)
Local
$1,146,918
Local/In-Kind
$20,698
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$0
Adjustment
$0
Total Eligible Cost
$4,540,364
Project Budget
IProject Budget Item FTA Amount Non-FTA Total Eligible Quantit
Number Amount Amount
TX-
111-
2021-
113-01-
00
(111-
BUS - ROLLING STOCK
$100,000.00
$25,000.00
$125,000.00
00
A3)
TX-
2021-
113-01-
11.12.02 BUY REPLACEMENT 35-FT BUS
$100,000.00
$25,000.00
$125,000.00
00
TX-
114-
2021-
113-01-
00
(114-
BUS: SUPPORT EQUIP AND FACILITIES
$82,791.00
$20,698.00
$103,489.00
00
A5)
TX-
2021
11.42.20 ACQUIRE - MISC SUPPORT
$82,791.00
$20,698.00
$103,489.00
113-01-
EQUIPMENT
00
TX-
117-
2021-
113-01-
00
(117-
OTHER CAPITAL ITEMS (BUS)
$2,661,476.00 $665,371.00 $3,326,847.00
00
Al)
TX-
2021
113-01-
11.7A.00 PREVENTIVE MAINTENANCE
$2,324,201.00 $581,051.00 $2,905,252.00
00
TX-
2021
11.7C.00 NON FIXED ROUTE ADA
$337,275.00 $84,320.00
$421,595.00
113-01-
PARATRANSIT SERVICE
00
TX-
300-
2021-
113-01-
00
(300-
OPERATING ASSISTANCE
$432,569.00 $432,569.00
$865,138.00
00
A4)
TX-
2021-
30.09.03 SPECIAL RULE - OPERATING
$432,569.00 $432,569.00
$865,138.00
113-01-
ASSISTANCE /1 - 75 BUSES
00
TX-
442-
2021-
113-01-
00
(442-
METROPOLITAN PLANNING
$95,912.00 $23,978.00
$119,890.00
00
A2)
TX-
GENERAL
2021-
113-01-
44.22.00 DEVELOPMENT/COMPREHENSIVE
$95,912.00 $23,978.00
$119,890.00
00
PLANNING
Project Budget Activity Line Items
Budget Activity Line Item: 11.42.20 - ACQUIRE - MISC SUPPORT EQUIPMENT I
Scope Name / Code Line Line Item Name Activity Quantity
Item #
BUS: SUPPORT EQUIP ACQUIRE - MISC ACQUISITION OF BUS
AND FACILITIES (114- 11.42.20 SUPPORT SUPPORT 0
00) EQUIPMENT EQUIP/FACILITIES
Extended Budget Description
Purchase miscellaneous support equipment for maintenance and administration facilities. This
equipment will include computer replacement and miscellaneous shop equipment.
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Funding Source Section of CFDA Amount
Statute Number
5307 - Urbanized Area Formula Grants (2013 and 5307-2A
20507 $82,791
forward)
Local
$0
Local/In-Kind
$20,698
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$0
Adjustment
$0
Total Eligible Cost
$103,489
Milestone Name
Est. Completion
Description
Date
RFP/IFP Issue Date
10/1/2021
RFP/IFP Issue Date
Contract Award Date
12/31/2021
Contract Award
End Date
9/30/2024
Contract End Date
Budget Activity Line Item: 30.09.03 - SPECIAL RULE - OPERATING ASSISTANCE /1 - 75 BUSES
Scope Name / Code Line Item Line Item Name Activity Quantity
OPERATING SPECIAL RULE - OPERATING OPERATING
ASSISTANCE (300-00) 30.09.03 ASSISTANCE /1 - 75 BUSES ASSISTANCE 0
Extended Budget Description
General operating assistance for FY 2021 that can be utilized for operating assistance as set forth by
the operating assistance rule.
Local match $432,569
All non maintenance, planning, technical or ADA expenses. Examples of the larger expenses will be:
operator's wages, fuel and medical for non maintenance, planning or ADA personnel.
Will 3rd Party contractors be used to fulfill this activity line item?
No, 3rd Party Contractors will not be used for this line item.
Funding Source Section of CFDA Amount
Statute Number
5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $432,569
forward)
Local $432,569
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $865,138
Milestone Name Est. Completion Description
Date
Start Date 10/1/2020 Start Date
End Date 9/30/2022 End Date
Budget Activity Line Item: 11.12.02 - BUY REPLACEMENT 35-FT BUS
Scope Name / Code Line Item Line Item Name Activity ('quantity
BUS - ROLLING BUY REPLACEMENT BUY REPLACEMENTS -
STOCK (111-00) 11.12.02 35-FT BUS CAPITAL BUS 0
Extended Budget Description
These funds will be used to help make a debt payment for a Gillig 35' bus that was purchased in 2017.
Local match provided by the City of Lubbock. This was originally included on the TX-2018-063-01 Grant
and has been included each year since on the TX-2018-062-00, TX-2019-096-01.
Useful Life: 12 years/500,000 miles
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.)
N/A Biodiesel New 35' Bus
Funding Source Section of CFDA Amount
Statute Number
5307 - Urbanized Area Formula Grants (2013 and
forward) 5307-2A
20507 $100,000
Local
$25,000
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$0
Adjustment
$0
Total Eligible Cost
$125,000
Milestone Name
Est. Completion
Description
Date
RFP/IFB Issue Date
1/20/2016
RFP/IFB Issue Date
Contract Award Date
5/18/2016
Contract Awarded to Gillig
Final Delivery Date
3/30/2017
Bus Delivered
Contract Completion
5/3/2017
Contract Completed
Date
Budget Activity Line Item: 11.7A.00 - PREVENTIVE MAINTENANCE
Scope Name / Code LLine Item Line Item Name Activity Quantity
OTHER CAPITAL ITEMS 11PREVENTIVE OTHER CAPITAL
(BUS) (117-00) .7A.00 MAINTENANCE ITEMS (BUS) 0
Extended Budget Description
These funds will be used for preventative maintenance on all Citibus vehicles. Preventative
maintenance funded by this ALI will occur in fiscal years 2020 - 2021 . Local match provided by the City
of Lubbock.
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
I Funding Source Section of CFDA Amount
Statute Number
5307 - Urbanized Area Formula Grants (2013 and 5307-2A
20507 $2,324,201
forward)
Local
$581,051
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$0
Adjustment
$0
Total Eligible Cost
$2,905,252
Milestone Name
Est. Completion
Description
Date
RFP/IFP Issue Date
10/1/2021
RFP/IFP Issue
Contract Award Date
12/31/2021
Contract Award
End Date
9/30/2022
End Date
Budget Activity Line Item: 11.7C.00 - NON FIXED ROUTE ADA PARATRANSIT SERVICE
Scope Name / Code Line Item Line Item Name
OTHER CAPITAL 11.7C.00 NON FIXED ROUTE ADA
ITEMS (BUS) (117-00) PARATRANSIT SERVICE
Extended Budget Description
Non -fixed route complementary ADA paratransit services
Will 3rd Party contractors be used to fulfill this activity line item?
No, 3rd Party Contractors will not be used for this line item.
Activity Quantity
OTHER CAPITAL 0
ITEMS (BUS)
I Funding Source Section of CFDA Amount I
Statute Number
5307 - Urbanized Area Formula Grants (2013 and 5307-2A
20507 $337,275
forward)
Local
$84,320
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$0
Adjustment
$0
Total Eligible Cost
$421,595
Milestone Name Est. Completion Description
Date
Start Date 10/1 /2021 Start Date
End Date 9/30/2022 End Date
Budget Activity Line Item: 44.22.00 - GENERAL DEVELOPMENT/COMPREHENSIVE PLANNING
Scope Name / Line Line Item Name Activity Quantity
Code Item #
METROPOLITAN GENERAL METROPOLITAN
PLANNING (442- 44.22.00 DEVELOPMENT/COMPREHENSIVE PLANNING 0
00) PLANNING
Extended Budget Description
These funds will be utilized to provide various planning activities, strategic planning and fixed route
planning. Local match provided by City of Lubbock $23,978
Will 3rd Party contractors be used to fulfill this activity line item?
No, 3rd Party Contractors will not be used for this line item.
I Funding Source Section of CFDA Amount
Statute Number
5307 - Urbanized Area Formula Grants (2013 and 5307-2A
20507 $95,912
forward)
Local
$23,978
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$0
Adjustment
$0
Total Eligible Cost
$119,890
Milestone Name Est. Completion Description
Date
Start Date 10/1 /2021 Contract Award Date
End Date 9/30/2022 Final Expenditure
Project Environmental Findings
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects that do not have a significant environmental impact on the human or
natural environment and are therefore categorically excluded from the requirement to prepare an
environmental assessment or an environmental impact statement. FTA requires a sufficient project
description to support a CE determination. The project may require additional documentation to comply
with other environmental laws.
Categorical Exclusion Description
Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment,
within or accommodated by existing facilities, that does not result in a change in functional use of the
facilities, such as: equipment to be located within existing facilities and with no substantial off -site
impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be
accommodated by existing facilities or by new facilities that qualify for a categorical exclusion.
Date Description Date
Class Ilc CE Approved
Scope Name / Code Line Item Line Item Name Quantity FTA Amount Total Eligible
Number Cost
OTHER CAPITAL PREVENTIVE
ITEMS (BUS) (117- 11.7A.00 MAINTENANCE 0 $2,324,201.00 $2,905,252.00
00)
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects that do not have a significant environmental impact on the human or
natural environment and are therefore categorically excluded from the requirement to prepare an
environmental assessment or an environmental impact statement. FTA requires a sufficient project
description to support a CE determination. The project may require additional documentation to comply
with other environmental laws.
Categorical Exclusion Description
Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment,
within or accommodated by existing facilities, that does not result in a change in functional use of the
facilities, such as: equipment to be located within existing facilities and with no substantial off -site
impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be
accommodated by existing facilities or by new facilities that qualify for a categorical exclusion.
Date Description Date
Class Ilc CE Approved
Scope Name / Line Item
Code Number
OTHER CAPITAL
ITEMS (BUS) (117- 11.7C.00
00)
Line Item Name
NON FIXED ROUTE ADA
PARATRANSIT SERVICE
Quantity FTA Total Eligible
Amount Cost
0 $337,275.00 $421,595.00
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects that do not have a significant environmental impact on the human or
natural environment and are therefore categorically excluded from the requirement to prepare an
environmental assessment or an environmental impact statement. FTA requires a sufficient project
description to support a CE determination. The project may require additional documentation to comply
with other environmental laws.
Categorical Exclusion Description
Type 04: Planning and administrative activities which do not involve or lead directly to construction, such
as: training, technical assistance and research; promulgation of rules, regulations, directives, or program
guidance; approval of project concepts; engineering; and operating assistance to transit authorities to
continue existing service or increase service to meet routine demand.
Date Description Date
Class Ilc CE Approved
Scope Name / Line FTA Total
Code Item Line Item Name Quantity Amount Eligible
Number Cost
METROPOLITAN GENERAL
PLANNING (442- 44.22.00 DEVELOPMENT/COMPREHENSIVE 0 $95,912.00 $119,890.00
00) PLANNING
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects that do not have a significant environmental impact on the human or
natural environment and are therefore categorically excluded from the requirement to prepare an
environmental assessment or an environmental impact statement. FTA requires a sufficient project
description to support a CE determination. The project may require additional documentation to comply
with other environmental laws.
Categorical Exclusion Description
Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment,
within or accommodated by existing facilities, that does not result in a change in functional use of the
facilities, such as: equipment to be located within existing facilities and with no substantial off -site
impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be
accommodated by existing facilities or by new facilities that qualify for a categorical exclusion.
Date Description Date
Class Ilc CE Approved
Scope Name / Line Item Line Item Name Quantity FTA Total Eligible
Code Number Amount Cost
BUS - ROLLING 0
BUY REPLACEMENT $100,000.00 $125,000.00
STOCK (111-00) 11.12.02 35-FT BUS
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects that do not have a significant environmental impact on the human or
natural environment and are therefore categorically excluded from the requirement to prepare an
environmental assessment or an environmental impact statement. FTA requires a sufficient project
description to support a CE determination. The project may require additional documentation to comply
with other environmental laws.
Categorical Exclusion Description
Type 05: Activities, including repairs, replacements, and rehabilitations, designed to promote
transportation safety, security, accessibility and effective communication within or adjacent to existing
right-of-way, such as: the deployment of Intelligent Transportation Systems and components; installation
and improvement of safety and communications equipment, including hazard elimination and mitigation;
installation of passenger amenities and traffic signals; and retrofitting existing transportation vehicles,
facilities or structures, or upgrading to current standards.
Date Description Date
Class Ilc CE Approved
Scope Name / Line Item Line Item Name Quantit FTA Total Eligible
Code Number y Amount Cost
OPERATING SPECIAL RULE -
ASSISTANCE (300- 30.09.03 OPERATING 0 $432,569.00 $865,138.00
00) ASSISTANCE /1 - 75
BUSES
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects that do not have a significant environmental impact on the human or
natural environment and are therefore categorically excluded from the requirement to prepare an
environmental assessment or an environmental impact statement. FTA requires a sufficient project
description to support a CE determination. The project may require additional documentation to comply
with other environmental laws.
Categorical Exclusion Description
Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment,
within or accommodated by existing facilities, that does not result in a change in functional use of the
facilities, such as: equipment to be located within existing facilities and with no substantial off -site
impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be
accommodated by existing facilities or by new facilities that qualify for a categorical exclusion.
Date Description Date
Class Ilc CE Approved
Scope Name / Code Line Item
Line Item Name
Number
BUS: SUPPORT EQUIP
ACQUIRE - MISC
AND FACILITIES (114- 11.42.20
SUPPORT
00)
EQUIPMENT
Part 4: Fleet Details
Fleet Type: Other
Fleet Comments
19 Total Support Vehicles:
10 - Staff support vehicles
6 - Supervisor Vans
3 - Maintenance Shop Trucks
(quantity FTA Total Eligible
Amount Cost
0 $82,791.00 $103,489.00
Current Value
I. Active Fleet
A. Peak Requirement
0
B. Spares
0
C. Total (A+B)
0
D. Spare Ratio (B/A)
0%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
0
C. Total (A+B)
0
III. Total (I.0 and II.C)
0
Fleet Type: Fixed Route
Fleet Comments
This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of
the Recipient ID section.
Citibus' fleet currently consists of the following:
Type Quantity Year Make/Model
Bus 3 2000 Nova Bus RTS
Bus 11 2000 Nova Bus LFS
Bus 18 2001 Nova Bus LFS
Bus 3 2004 Gillig Low -Floor
Bus 5 2005 Gillig Low -Floor
Bus 7 2006 Gillig Low -Floor
Bus 6 2009 Gillig Hybrid -Electric
Bus 2 2011 Gillig Hybrid -Electric
Bus 4 2013 Gillig Hybrid -Electric
Bus 4 2017 Gillig Low -Floor
Bus 4 2018 Gillig Low -Floor
Bus 6 2019 Gillig Low -Floor
Bus 2 2019 Proterra Catalyst E2
Trolley 2 2000 Chance Trolley
Current Value
I. Active Fleet
A. Peak Requirement
67
B. Spares
10
C. Total (A+B)
77
D. Spare Ratio (B/A)
14.93%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
3
C. Total (A+B)
3
III. Total (I.0 and II.C)
80
Fleet Type: Paratransit
Fleet Comments
This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of
the Recipient ID section.
Citibus' paratransit fleet current consists of the following:
Van 1 2006 International
Van 13 2009 Chevy Arboc
Van 14 2016 Chevy Arboc
Current Value I
I. Active Fleet
A. Peak Requirement
23
B. Spares
5
C. Total (A+B)
28
D. Spare Ratio (B/A)
21.74%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
4
C. Total (A+B)
4
III. Total (I.0 and II.C)
32
Part 5: FTA Review Comments
Application Review Comments
Comment By Marisa Appleton
Comment Application Details
Type
Date 8/16/2021
Please recall 49 CFR Part 26.49(a) states 'If you are an FTA recipient, you must require
in your DBE program that each transit vehicle manufacturer, as a condition of being
authorized to bid or
propose on FTA-assisted transit vehicle procurements, certify that it has complied with
the requirements of this section.' FTA's current list of eligible TVMs can be found at
Comment https://www.transit.dot.gov/regulations-and-guidance/Civil-rights-ada/eligible-transit-
veh icle-manufactu re rs
Please recall 49 CFR Part 26.49(a)(4) states 'FTA recipients are required to submit
within 30 days of making an award, the name of the successful bidder, and the total
dollar value of the contract in the manner prescribed in the grant agreement.' The
Transit Vehicle Award Reporting Forms can be found on FTA's website.
Application Review Comments
Comment By Laura Wallace
Comment
Line Item Review
Type
Date
8/16/2021
Project Title
Lubbock-Citibus FY 2021 5307 Grant
Project
Number
TX-2021-113-01-00
(With Respect to Line Item: 11.12.02)
Comment
- Recipient must not acquire telecommunications and video surveillance equipment for
rolling stock from: Huawei Technologies Company; ZTE Corporation; Hytera
Communications Corporation; Hangzhou Hikvision Digital Technology Company; or
Dahua Technology Company. This prohibition includes rolling stock telecommunications
and video surveillance equipment, commercial items and micro -purchases in
accordance with Section 889 of the 2019 National Defense Authorization Act.
- Recipients must not procure rolling stock from certain transit vehicle manufacturers.
Refer to 49 U.S.C. Section 5323(u) of federal public transportation law, which limits the
use of FTA funds, and in some circumstances local funds, to procure rolling stock from
certain transit vehicle manufacturers. Refer to
https://www.transit.dot.gov/funding/procurement/frequently-asked-questions-regarding-
section-7613-national-defense for additional guidance.
- 49 CFR Part 26.49(a) states 'If you are an FTA recipient, you must require in your
DBE program that each transit vehicle manufacturer, as a condition of being authorized
to bid or propose on FTA-assisted transit vehicle procurements, certify that it has
complied with the requirements of this section.' FTA's current list of eligible TVMs can
be found at https://www.transit.dot.gov/regulations-and-guidance/Civil-rights-ada/eligible-
transit-vehicle-manufacturers.
- 49 CFR Part 26.49(a)(4) states 'FTA recipients are required to submit within 30 days
of making an award, the name of the successful bidder, and the total dollar value of the
contract in the manner prescribed in the grant agreement.' The Transit Vehicle Award
Reporting Forms can be found on FTA's website at
https://www.surveymonkey.com/r/vehicleawardreportsurvey. Please take a screenshot
of the completed report before submission and retain locally to demonstrate compliance
with this requirement during oversight activities such as Triennial Review and/or State
Management Reviews.
- Recipient must comply with the statutory requirements in FTA Circular 4220.1 F, 3rd
Party Contracting Guidance, as they apply to acquiring rolling stock including 49 CFR
Part 661, Buy America Requirements, 49 CFR 663, Pre -Award and Post -Delivery
Audits, accessibility, minimum service life, spare ratios, air pollution and fuel economy,
bus testing, in -state dealers, basis for contract award and five-year limitation.
- Recipient must comply with the Recipient's procurement policies and procedures as
they apply to FTA-funded projects.
- The information provided above is intended as technical assistance and applies only to
the project as described. Should the project scope change or new information on the
project be provided, FTA may require a re-evaluation of the project information as it
relates to federal compliance and require additional information. This confirmation is not
an express or implied promise of project compliance with federal requirements.
Application Review Comments
Comment By Chevonne Madison
Comment Pre -Award Manager Returns Application
Type
Date 8/17/2021
Comment
Part 6: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA G-28, February 9, 2021)
On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA)
official signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided
below. Upon execution of this Grant Agreement by the Recipient named below, the Recipient affirms this
FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this
Grant Agreement.
The following documents are incorporated by reference and made part of this Grant Agreement:
(1) "Federal Transit Administration Master Agreement," FTA MA(28), February 9, 2021,
http://www.transit.dot.gov,
(2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and
provided to FTA, and
(3) Any Award notification containing special conditions or requirements, if issued.
WHEN THE TERM "FTA AWARD" OR "AWARD" IS USED, EITHER IN THIS GRANT AGREEMENT OR
THE APPLICABLE MASTER AGREEMENT, "AWARD" ALSO INCLUDES ALL TERMS AND
CONDITIONS SET FORTH IN THIS GRANT AGREEMENT.
FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL
ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90
DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN.
FTA AWARD
Federal Transit Administration (FTA) hereby awards a Federal Grant as follows:
Recipient Information
Recipient Name: LUBBOCK, CITY OF
Recipient ID: 1993
DUNS No: 058213893
Award Information
Federal Award Identification Number: TX-2021-113-00
Award Name: Lubbock-Citibus FY2021 Section 5307 Grant
Award Start Date: 9/13/2021
Original Award End Date: 12/31/2024
Current Award End Date: 12/31/2024
Award Executive Summary: 08/05/2021 - NB - Purpose: This application for FY 2021 Section 5307
Grant funds in the amount of $3,372,748.
Activities to be performed: These funds ($2,324,201) federal funds and ($581,050) local match will be
used for preventative maintenance on all revenue/non-revenue vehicles, ($95,912) federal funds and
($23,978) local match for general/comprehensive planning, ($337,275) federal funds and ($84,319) local
match funds for non -fixed route, complementary ADA paratransit service, ($432,569) federal funds and
($432,569) local match funds for general operating, ($100,000) federal funds and ($25,000) local match
for rolling stock bus purchases, and ($82,791) federal funds and ($20,698) local match funds for capital to
acquire miscellaneous support equipment. Attached documents: TIP/STIP & UPWP The grant breakdown
will be as follows:
Category - Federal - Local - Total -
Preventative Maintenance - $2,324,201 - $581,050 - $2,905,251
Planning - $95,912 - $23,978 - $119,890
ADA - $337,275- $84,319 - $421,594
Operating - $432,569 - $432,569 - $865,138
Misc Equipment - $82,791 - $20,698 - $103,489
Bus Purchase - $100,000 - $25,000 - $125,000
Total Request - $3,372,748-$1,167,614 - $4,540,362
The $1,167,614 of local match will be provided by the City of Lubbock's general fund. 1 % of the FY 2021
5307 funds will be used on security and surveillance. These funds will be used to purchase new radios for
buses, pay for the radio communication contract, fire and security alarm monitoring and other
miscellaneous capital items used for safety and security. The total FTA amount is $33,727 and the local
match provided by the City of Lubbock will be $8,432 for a total of $42,159.
This grant request is within acceptable limits of the fleet rate.
Expected Outcomes: Improved service, safety and security for all of our passengers due to getting new
buses, fare equipment, as well as security enhancements.
Intended Beneficiaries: All passengers using the Transit service in the City of Lubbock
Subrecipient Activities: N/A
Research and Development: This award does not include research and development activities.
Indirect Costs: This award does not include an indirect cost rate.
Suballocation Funds: Recipient organization is the Designated Recipient and can apply for and receive
these apportioned funds.
Pre -Award Authority: This award is using Pre -Award Authority.
Award Budget
Total Award Budoet: $4,540,364.00
Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $3,372,748.00
Amount of Non -Federal Funds Committed to This FTA Action (in U.S. Dollars): $1,167,616.00
Total FTA Amount Awarded and Obligated (in U.S. Dollars): $3,372,748.00
Total Non -Federal Funds Committed to the Overall Award (in U.S. Dollars): $1,167,616.00
Award Budget Control Totals
(The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached)
I Funding Source Section of CFDA Amount
Statute Number
5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $3,372,748
forward)
Local $1,146,918
Local/In-Kind $20,698
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $0
Adjustment $0
Total Eligible Cost $4,540,364
(The Transportation Development Credits are not added to the amount of the Total Award Budget.)
U.S. Department of Labor Certification of Public Transportation Employee Protective
Arrangements:
Review Decision: DOL Concurs - Certified
Original Certification Date: 9/9/2021
Special Conditions
There are no special conditions.
FINDINGS AND DETERMINATIONS
By signing this Award on behalf of FTA, I am making all the determinations and findings required by
federal law and regulations before this Award may be made.
FTA AWARD OF THE GRANT AGREEMENT
Awarded By:
Donald Koski
Deputy Regional Administrator
FEDERAL TRANSIT ADMINISTRATION
U.S. DEPARTMENT OF TRANSPORTATION
Contact Info: donald.koski@dot.gov
Award Date: 9/13/2021
EXECUTION OF THE GRANT AGREEMENT
Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or
the Federal Government awarded Federal assistance for this Grant Agreement.
By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in
which the Recipient:
(1) Affirms this FTA Award,
(2) Adopts and ratifies all of the following information it has submitted to FTA:
(a) Statements,
(b) Representations,
(c) Warranties,
(d) Covenants, and
(e) Materials,
(3) Consents to comply with the requirements of this FTA Award, and
(4) Agrees to all terms and conditions set forth in this Grant Agreement.
Executed By:
Blu Kostelich
Chief Financial Officer
LUBBOCK, CITY OF
911612021