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HomeMy WebLinkAboutResolution - 2021-R0399 - Amendment No. 1 to Contract HHS001019500024 - COVID-19 Grant 10.12.21Resolution No. 2021-R0399 Item No. 7.12 October 12, 2021 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the acts of the Mayor of the City of Lubbock in executing, on behalf of the City of Lubbock, Amendment No. 1 to the Department of State Health Services (DSHS) Contract No. HHS001019500024, regarding objectives and activities for Coronavirus Disease 2019 (COVID- 19), by and between the City of Lubbock and the State of Texas acting by and through DSHS, and related documents are hereby ratified in full. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on October 12, 2021 . . L'- - DANIEL M. POPE, MAYOR ATTEST: Rebe a Garza, City Sec et APPROVED AS TO CONTENT: Deputy City APPROVED AS TO FORM: City Attorney .DSHS Contract No. HHS001019500024 Amendment No.1 Ratification DocuSign Envelope ID: 060A3689-405E-4705-A583-B50FD567IFE5 Resolution No. 2021-R0399 TEXAS Health and Human Services The Honorable Daniel Pope, Mayor City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 Texas Department of State Health Services Subject: COVID-19 Vaccination Capacity Contract Contract Number: HHS001019500024, Amendment No. 1 Contract Amount: $3,251,133.00 Contract Term: May 14, 2021 through June 30, 2024 Dear Mayor Pope: John Helle►stedt, M.D. Commissioner Enclosed is the COVID-19 vaccination capacity contract between the Department of State Health Services and City of Lubbock. The purpose of this contract is to increase COVID-19 vaccination capacity for the jurisdiction. This Amendment increases the Contract amount by $489,758.00. Please let me know if you have any questions or need additional information. Sincerely, Holly Zoerner, CTCM Contract Manager 512-776-3767 Holly.Zoerner@dshs.texas.gov DocuSign Envelope ID: 060A3689-405E-4705-A583-B50FD5671 FE5 C - • 111 ► I �I04aJ1 1192X DEPARTMENT OF STATE HEALTH SERVICES CONTRACT No. HHS001019500024 AMENDMENT No. 1 The DEPARTMENT OF STATE HEALTH SERVICES ("SYSTEM AGENCY"), a pass -through entity, and CITY OF LUBBOCK ("GRANTEE"), who are collectively referred to herein as the "Parties," to that certain Immunizations/COVID-19 Contract effective May 14, 2021 and denominated DSHS Contract No. HHS001019500024 ("the Contract"), now desire to further amend the Contract. WHEREAS, DSHS desires to add funding for Coronavirus Disease 2019 (COVID-19) activities; and WHEREAS, DSHS desires to amend the Statement of Work to add objectives and activities for Coronavirus Disease 2019 (COVID-19); and NOW, THEREFORE, the Parties hereby amend and modify the Contract as follows: 1. SECTION IV of the Contract, BUDGET is hereby amended to add COVID-19 funds to the Contract of $489,758.00. The Contract shall not exceed the amount of $3,251,133.00. All expenditures of the additional funds must conform with ATTACHMENT B-1, SUPPLEMENTAL BUDGET. 2. ATTACHMENT A of the Contract, STATEMENT OF WORK is hereby supplemented with the addition of ATTACHMENT A-1, SUPPLEMENTAL STATEMENT OF WORK. 3. ATTACHMENT B, BUDGET, is hereby supplemented with ATTACHMENT B-1, SUPPLEMENTAL BUDGET (attached hereto). 4. This Amendment No. 1 shall be effective upon the date of the last signature. 5. Except as amended and modified by this Amendment No. 1, all terms and conditions of the Contract, as amended, shall remain in full force and effect. 6. Any further revisions to the Contract shall be by written agreement of the Parties. SIGNATURE PAGE FOLLOWS DocuSign Envelope ID: 060A3689405E-4705-A583-B50FD5671FE5 SIGNATURE PAGE FOR AMENDMENT No. 1 DEPARTMENT OF STATE HEALTH SERVICES CONTRACT No. HHS001019500024 SYSTEM AGENCY Docu3ipned by: Kirk Cole Signature Kirk Cole Printed Name: Title: Deputy Commissioner September 30, 2021 Date of Execution: GRANTEE FV Doeu3igned by: ia Pb :— -- -- Signature Printed Name: Daniel Pope Title: Mayor S Date of Execution: September 29, 2021 THE FOLLOWING ATTACHMENTS ARE ATTACHED AND INCORPORATED AS PART OF THE CONTRACT: ATTACHMENT A-1 SUPPLEMENTAL STATEMENT OF WORK ATTACHMENT B-1 SUPPLEMENTAL BUDGET ATTACHMENTS FOLLOW DocuSign Envelope ID: 060A3689405E4705-A583-B50FD5671 FE5 ATTACHMENT A-1 SUPPLEMENTAL STATEMENT OF WORK I. Grantee will conduct all of the following objectives that are aligned with an approved workplan. A. Objective 1 1. Grantee will utilize relevant U.S. Census tract data at the Zip Code level to identify geographic areas within their jurisdiction with increased populations of the following racial and ethnic minority groups: a) Non -Hispanic American Indians b) Alaska Native c) Non -Hispanic Black d) Hispanic Grantee may hire or contract Data Analysts, Statisticians, Epidemiologists, Social Workers, and Public Health specialists to identify these populations. Grantee is encouraged to map vaccination coverage within their jurisdiction by ZIP Code using ImmTrac vaccination data and/or other local programs which capture COVID-19 vaccination data. 2. Once identified, Grantee will perform targeted education and outreach regarding COVID-19 vaccination to these communities. Methods of education and outreach can include, but are not limited to: a) Door-to-door educational pamphlet placement b) Town hall meetings c) Neighborhood association meetings d) Festival/fair, or other community event 3. Grantee will share this data with other organizational entities within the jurisdiction to assist with the outreach. These entities can include health department programs like HIV/STD, WIC, and Rural Health, as well as other agencies who regularly interact with these racial and ethnic minority groups. These groups can include the jurisdictional fire department, police department, public works department, and community services department. a) Grantee will investigate pathways to incorporate these external organizations to assist in delivery of outreach and educational messages. B. Obiective 2 1. Using the data from the identified disproportionate population identified, Grantee will develop and implement outreach campaigns to identify and train trusted messengers to deliver COVID-19 vaccine safety and effectiveness to 4 DocuSign Envelope ID: 060A3689-405E-4705-A583-B50FD5671 FE5 these communities and populations. These trusted messengers can include, but are not limited to: a) Faith leaders b) Teachers c) Community health workers d) Radio DJ's e) Barbers f) Local Proprietors g) Community and civic leaders 2. These trusted messengers will deliver their COVID-19 vaccine promotion material and information through local media outlets, social media, faith -based venues, community events, and other culturally appropriate venues. 3.Within the jurisdiction, the Grantee will contact and engage the following entities to develop and operate temporary or mobile COVID-19 vaccination sites, especially in high -disparity communities. The following are recommendations: a) Places of worship b) Community -based centers (libraries, event centers) c) Recreation centers d) Food banks e) Schools/colleges f) Grocery stores g) Salons/barbershops h) Major employers C. Obiective 3 1. Grantee will continue to increase access to vaccination sites and appointments throughout the jurisdiction by using multiple locations and with flexible hours (evening hours) which are accessible to and frequented by the identified disproportionate populations. Sites should include, but are not limited to: a) Pharmacies b) Healthcare facilities c) Community -based sites d) Mobile sites 2. Grantee must coordinate with local community -based organizations to plan and implement mobile vaccination clinics and is encouraged to work with minority community health workers, nursing students/schools, and historical black colleges and universities, as applicable. DocuSign Envelope ID: 060A3689-405E-4705-A583-B50FD5671FE5 3. Grantee is required to simplify the COVID-19 vaccine patient registration procedure through the following avenues: a) Prioritize options which do not require pre -registration b) Ensure patient registration options do not require the internet or digital platforms c) Registration is accessible to those with limited English proficiency or limited literacy i. Registration does NOT require nonessential documentation. 4. Grantee is encouraged to support free or subsidized transportation options to access vaccination appointments either directly or indirectly through community partners. D. Obiective 4 1. Grantee will fund and hire a dedicated health communicator to support and implement the jurisdiction's specific vaccine communication, education, and outreach. This position will assist the Grantee in: a) Developing and implementing community -based and culturally and linguistically appropriate messages which focus on COVID-19 spread, symptoms, treatment, and prevention, AND benefits of vaccination b) Fund communications strategies that accommodate different levels of health literacy, digital literacy, and science literacy c) Develop toolkits, checklists, quick guides, etc., to increase vaccine education d) Continue training of local trusted messengers to deliver messages regarding vaccine hesitancy and misinformation e) Develop localized testimonial campaigns E. Obiective 5 1. Grantee will fund and hire an adult immunization coordinator to focus on COVID-19, influenza, and other necessary vaccines for these disproportionate populations within their jurisdiction to serve as a safety net for at -risk individuals. The coordinator will focus on: a) Quality improvement b) Reminder recall c) Other relevant activities to improve adult coverage rates 6 DocuSign Envelope ID: 060A3689405E4705-A583-B50FD5671 FE5 ATTACHMENT B-1 SUPPLEMENTAL BUDGET Budget Categories Total Amount Upon execution to June 30, 2024 Personnel $185,600.00 Fringe $79,158.00 Travel $0.00 Equipment $0.00 Supplies $5,000.00 Contractual $220,000.00 Other $0.00 Total Direct $489,758.00 Indirect $0.00 Total $489,758.00 Remainder of page intentionally left blank DocuSign Certificate Of Completion Envelope Id: 060A3689405E4705A583B50FD5671 FE5 Status: Completed Subject: $3,251,133.00; HHS001019500024 City of Lubbock All; IMM/COVID Source Envelope: Document Pages: 7 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 CMS Internal Routing Mailbox AutoNav: Enabled 11493 Sunset Hills Road Envelopeld Stamping: Enabled #100 Time Zone: (UTC-06:00) Central Time (US & Canada) Reston, VA 20190 CMS.InternalRouting@dshs.texas.gov IP Address: 160.42.85.11 Record Tracking Status: Original Holder. CMS Internal Routing Mailbox Location: DocuSign 9/20/2021 1:38:11 PM CMS.IntemalRouting@dshs.texas.gov Signer Events Signature Timestamp Daniel Pope DociftdW Sent: 9/20/2021 1:43:11 PM dpope@mylubbock.us cvif6ft' Viewed: 9/29/2021 2:41:11 PM Mayor 3f07B8 1555W Signed: 9/29/2021 2:41:51 PM City of Lubbock Security Level: Email, Account Authentication Signature Adoption: Pre -selected Style (None) Using IP Address: 208.84.91.41 Electronic Record and Signature Disclosure: Accepted: 9/29/2021 2:41:11 PM ID:da47203e-d35d-4647-80a6-e3cfd238ca0d Helen Whittington Completed Sent: 9/29/2021 2:41:52 PM helen.whittington@dshs.texas.gov Viewed: 9/29/2021 2:44:06 PM Security Level: Email, Account Authentication Signed: 9/29/2021 2:46:07 PM (None) Using IP Address: 160.42.85.12 Electronic Record and Signature Disclosure: Accepted: 9/29/2021 2:44:05 PM ID:b2fOd135-37d3-47b7-bb2c-fe90380dacb9 Patty Melchior Completed Sent: 9/29/2021 2:46:08 PM Patty.Melchior@dshs.texas.gov Viewed: 9/29/2021 2:54:41 PM Director, DSHS CMS Signed: 9/29/2021 2:55:00 PM Security Level: Email, Account Authentication Using IP Address: 167.137.1.9 (None) Electronic Record and Signature Disclosure: Accepted: 9/29/2021 2:54:41 PM ID:Obf6769c-7ab8-46da-91a9-40d631d33548 Kirk Cole DxuBknedbYr Sent: 9/29/2021 2:55:02 PM Kirk.Cole@dshs.texas.gov [Kirk Cole Viewed: 9/30/2021 7:27:27 AM Deputy Commissioner 04DD3FW59WD Signed: 9/30/2021 7:28:14 AM Security Level: Email, Account Authentication (None) Signature Adoption: Pre -selected Style Using IP Address: 160.42.85.12 Electronic Record and Signature Disclosure: Accepted: 9/30/2021 7:27:27 AM ID: e197f3dc-9f2a-4069-929e-bb6fc17ade3d In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Lillie Powell Sent: 9/20/2021 1:43:12 PM lillie.powell@dshs.texas.gov COPIED Viewed: 10/1 /20217:26:40 AM Contract Manager Texas Health and Human Services Commission Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Katherine Wells 2021 43:11 PM 9 kwells@mylubbock.us COPIED Viewed: 22/20212:0 55 PM Director of Public Health City of Lubbock Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign CMS Internal Routing Mailbox Sent: 9/30/2021 7:28:16 AM CMS.InternalRouting@dshs.texas.gov COPIED Resent: 9/30/2021 7:28:19 AM DSHS Contract Management Section Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/20/2021 1:43:12 PM Certified Delivered Security Checked 9/30/2021 7:27:27 AM Signing Complete Security Checked 9/30/2021 7:28:14 AM Completed Security Checked 9/30/2021 7:28:16 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 9/14/2020 7:10:18 PM Parties agreed to: Daniel Pope, Helen Whittington, Patty Melchior, Kirk Cole ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, DSHS Contract Management Section (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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