HomeMy WebLinkAboutResolution - 2017-R0349 - Green Plant - 09/28/2017Resolution No.2017-R0349
Item No.6.10
September 28,2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock,Contract No. 13545 for Household Hazardous Waste
Disposal as per ITB 17-13545-KW,by and between the City of Lubbock and Green Plant,
Inc.of Royce City,Texas,and related documents.Said Contract is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the minutes
of the City Council.
Passed by the City Council on September 7.8,?n17 .
ATTEST:
JjLJ_M/<_s(^
Rebecca Garza,City Secreta:
APPROVED AS TO CONTENT
tA/\
Scott Snider,Assistant City Manager
APPROVED AS TO FORM:
RES.Contract No.13545-Green Plant,Inc.
09/13/17
DANIEL M.POPE,MAYOR
Resolution No. 2017-RO349
Contract 13545
City Of Lubbock, TX
Contract for
Household Hazardous Waste Disposal
THIS CONTRACT made and entered into this 28th day of September, 2017, by and between the
City of Lubbock ("City"), and Green Planet, Inc., ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Household Hazardous Waste
Disposal and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase
and delivery of the said Household Hazardous Waste Disposal.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as
the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's general conditions and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, Household Hazardous Waste
Disposal and more specifically referred to as Items 1 — 81 on the bid submitted by the
Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The Contractor shall perform the work according to the procedures outlined in the Bid Form
General Conditions, and Specifications attached hereto The contract shall be for a term of 5
years, said date of term beginning upon formal approval. All stated annual quantities are
approximations of usage during the time period to be covered by pricing established by this
bid. Actual usage may be more or less. Order quantities will be determined by actual need.
The City of Lubbock does not guarantee any specific amount of compensation, volume,
minimum, or maximum amount of services under this bid and resulting contract. The
Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid
insurance is on file with the Purchasing and Contract Management Department as required by
contract or contract may be terminated for non-compliance.
4. This contract shall remain in effect until the first of the following occurs: (1) the expiration
date, (2) performance of services ordered, or (3) termination of by either party with a 30 day
written notice. The City of Lubbock reserves the right to award the canceled contract to the
next lowest and best bidder as it deems to be in the best interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City
6. INSURANCE REQUIREMENTS
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a
completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind
the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and
which shall furnish and contain all required information referenced or indicated thereon. THE CITY
SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH
CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
SECTION B. The City reserves the right to review the insurance requirements of this section during
the effective period of the contract and to require adjustment of insurance coverages and their limits
when deemed necessary and prudent by the City based upon changes in statutory law, court decisions,
or the claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as
are approved by the City, the Contractor shall obtain and maintain in full force and effect for the
duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage
written by companies approved by the State of Texas and acceptable to the City, in the following
type(s) and amount(s):
TYPE OF INSURANCE
COMBINED SINGLE LIMIT
GENERAL LIABILITY
® Commercial General Liability General Aggregate $1,000,000
❑ Claims Made ® Occurrence Products-Comp/Op AGG
❑ W/Heavy Equipment Personal & Adv. Injury
❑ To Include Products of Complete Operation Endorsements Contractual Liability
PROFESSIONAL LIABILITY
LIABILITY
® Any Auto
❑ Scheduled Autos
❑ Non -Owned Autos
EXCESS LIABILITY
❑ Umbrella Form
GARAGE LIABILITY
❑ Any Auto
❑ All Owned Autos
❑ Hired Autos
❑ BUILDER'S RISK
❑ INSTALLATION FLOATER
® POLLUTION COVERAGE
❑ CARGO
® WORKERS COMPENSATION — STATUTORY AMOUNTS
AND
OCCUPATIONAL MEDICAL AND DISABILITY
® EMPLOYERS' LIABILITY
Fire Damage (Any one Fire)
Med Exp (Any one Person)
General Aggregate
Per Occurrence $1,000,000
Each Occurrence
Aggregate
Auto Only - Each Accident
Other than Auto Only:
Each Accident
Aggregate
❑ 100% of the Total Contract Price
❑ 100% of the Total Material Costs
1 000 000
1 000 000
OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED
M City of Lubbock named as additional insured on Auto/General Liability on a primary and non-contributory bases.
M To include products of completed operations endorsement.
M Waiver of subrogation in favor of the City of Lubbock on all coverages, except
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto and
may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions,
limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of
the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall
exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. Any costs
will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of
insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as
the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nomenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected
representatives for injuries, including death, property damage, or any other loss to the extent same may be
covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the
indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such
obligations within applicable policies.
f. All copies of the Certificates of Insurance shall reference the nroiect name or bid number for which
the insurance is being supplied.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than
30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1625 131 Street, Room 204
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor
shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract
documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the
Contractor from liability.
7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
8. The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief
in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within thirty
(30) days of such audit findings, or the City, at its option, reserves the right to deduct such
amounts owing the City from any payments due Contractor.
10. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non -appropriation of funds by the
City Council of the City of Lubbock for the goods or services provided under the contract, the
City will terminate the contract, without termination charge or other liability, on the last day
of the then -current fiscal year or when the appropriation made for the then -current year for the
goods or services covered by this contract is spent, whichever event occurs first. If at any time
funds are not appropriated for the continuance of this contract, cancellation shall be accepted
by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect
and the City shall not be obligated under this contract beyond the date of termination.
11. The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief
in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
12. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from
the Subcontractor that complies with all contract Insurance requirements.
13. 14. This Contract consists of the following documents set forth herein; Invitation to Bid 17-
13545-KW, Specifications, and the Bid Form.
[Signatures on following page
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate.
CITY OF LUBBOCK CONTRACTOR
BY
Daniel M. Pope, Mayor Authorized epresentative
ATTEST:
R ecca Garza, City Secreta
APP VED A. TO C NTENT:
�u
Scott Snider, Assistant City Manager
APPROVED AS TO FORM -
Ryan Broo e, Assista City A
Print N e
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Add ss
1-- 7
City, St e, Zip Code
City of Lubbock, TX
Household Hazardous Waste Disposal
ITB 17-13545-KW
1.0 INTRODUCTION
1.1 The successful bidder (hereinafter referred to as "Contractor") will provide, as economically as possible
the categorization, packaging, and disposal of household hazardous waste for the City of Lubbock, Texas,
as set forth herein. These specifications are the minimum requirements for this activity and until revised
or rescinded shall apply to each future use of the service described herein.
1.2 Pickups shall be on a quarterly basis or as needed, and the number of drums shipped per quarter will vary.
The use of a Straight Truck or a Semi -Truck will be at the Contractor's discretion.
1.3 During the period of the Contract, the Contractor shall provide all the services described in the Contract.
The Contractor understands and agrees that this is a requirements Contract and that the City shall have no
obligation to the Contractor if no services are required. Any quantities that are included in the bid form
and/or specifications reflect the current expectations of the City for the period of the Contract. The amount
is only an estimate and the Contractor understands and agrees that the City is under no obligation to the
Contractor to buy any amount of the services as a result of having provided this estimate or of having any
typical or measurable requirement in the past. The Contractor further understands and agrees that the City
may require services in an amount less than or in excess of the estimated annual Contract amount and that
the quantity actually used, whether in excess of the estimate or less than the estimate, shall not give rise to
any claim for compensation other than the total of the unit prices in the Contract for the quantity actually
used.
1.4 The categorization, packaging, and manifesting will normally take place at the Southside Citizen
Convenience Station which is located at 1631 84' Street, Lubbock, Texas.
1.5 City of Lubbock employees will perform the collection process for household hazardous waste. Waste will
be stored on -site for categorization, packaging, and manifesting by the Contractor at a later date.
1.6 The successful bidder shall provide all services, supervision, training, oversight etc., necessary to ensure
that the categorization, packaging, manifesting, transporting and disposal of all hazardous materials is
performed in accordance with all Local, State and Federal Laws applicable to the collection and disposal
of hazardous waste materials. All Materials must go to a Hazardous Waste Landfill or an EPA Permitted
TSDF for final disposal.
2.0 APPLICABLE SPECIFICATIONS
2.1 Contractor shall maintain all required insurance, Federal and State permits for transportation and disposal,
facility inspection plans and records, and comply with requirements of the Texas Administrative Code,
Code of Federal Regulations, and any other Federal, State, and local regulations associated with the
categorization, packaging, manifesting, transporting, and disposal of household hazardous waste,
throughout the term of the Contract.
2.2 All disposal sites utilized by the Contractor under the terms and conditions of this Contract shall be licensed
by the Environmental Protection Agency (EPA).
2.3 Contractor shall maintain a current EPA identification number and current registration with the Texas
Commission on Environmental Quality (TCEQ) throughout the term of the Contract.
2.4 Contractor will be responsible for delivering to the City complete documentation that is required by law to
be retained by the City for record.
3.0 GENERATOR STATUS AND ACCEPTANCE FOR DISPOSAL
3.1 The Contractor shall, at the time of shipment, be deemed to be the "generator", for the purpose of Texas
and Federal laws and regulations, of all materials accepted by the Contractor at the Southside citizen
convenience station.
3.2 The Contractor shall be, and shall remain, liable in accordance with applicable law for all damages caused
by Contractor's negligent performance of any of the services furnished pursuant to this agreement, except
for errors, omissions, or other deficiencies solely attributable to the City, City furnished data, or a third
ply.
4.0 SCOPE OF WORK
4.1 The Contractor shall be responsible for furnishing all equipment, material, and labor required to categorize
package, manifest, transport, and dispose of household hazardous waste collected at the Southside Citizen
Convenience Station. The Contractor shall be responsible for all costs included in the handling and disposal
of all generated waste. All Materials must go to an EPA Permitted TSDF for final disposal.
4.1.1 EXAMPLES OF HOUSEHOLD HAZARDOUS WASTE LIST:
HOUSEHOLD PRODUCTS
Ammonia -based cleaners
Drain cleaners
Fire extinguishers
Floor care products
Fluorescent bulbs
Furniture polish
Insect sprays
Metal polish with solvent
Oven cleaner
Window Cleaners
PRODUCTS COMMONLY FOUND IN GARAGE
Aerosol spray paint
Car was and metal polish with solvent
Diesel fuel
Gasoline
Kerosene
Latex paint
Lighter fluid
Oil based paints
Paint strippers and thinners
Primers
Propane tanks
Turpentine
Used automotive fluids
Varnish
Wood Preservatives
GARDEN PRODUCTS
Fertilizer
Fungicides
Herbicides
Pesticides
POOL CHEMICALS
Alkaline additives
Pool Chlorine
Muriatic acid
Pool cleaners
Shock treatments
OTHER HHW PRODUCTS
Illegally -dumped HHW
Radioactive
Explosives
Biomedical
DISPOSAL CATEGORIES:
Fuel blend
Incineration
Treatment (acid or base)
Hazardous waste
4.2 The Contractor shall assume all liability from the time work begins until final disposition, including but
not limited to handling at the collection facility and transportation to an EPA approved disposal site.
4.3 The Contractor shall categorize, securely package, and manifest waste collected at the facility on a quarterly
basis, or as needed, at times and dates mutually agreed upon in writing by both the Contractor and the City.
4.4 The Contractor shall meet with City staff and volunteer workforce prior to commencement of the contract
to further determine program administration, detailed program planning, identification of tasks, and
required scheduling to accomplish the program task.
4.5 The Contractor shall assist the Department Head in identifying tasks which can be performed by City
personnel and volunteer workforce, with or without direction from the Contractor's professional staff. It is
the City's intent to perform as many of the identified tasks as its available manpower will allow.
4.6 The Contractor shall conduct training of City personnel and volunteer workforce with regard to packaging
and manifesting regulations and tasks. Such training shall occur during waste removal operations and
during packaging and manifesting periods.
4.7 Safety
4.7.1 The Contractor and Department Head shall monitor the personal safety of their respective
personnel within the work area. All operations shall be performed in a safe manner in
accordance with Federal and State regulations.
4.7.2 The Contractor shall ensure that its personnel involved in this program are trained for the
level of expertise required for the proper performance of the task and in particular, in the areas
of chemical incompatibility, spill prevention, containment and clean-up, and general first aid
procedures.
4.7.3 The Contractor shall provide its staff with appropriate personal protective equipment (PPE)
to ensure their safety while handling household hazardous waste.
4.7.4 The Contractor shall have in place a medical surveillance program for personnel involved in
the direct handling of and/or exposure to chemical waste, and the means to detect and correct
job related injury conditions.
4.7.5 Contractor and City personnel are required to follow basic protection guidelines that include
but are not limited to the following
a. Wearing of work uniform, safety glasses, chemical gloves, and safety shoes.
b. Lab packing of chemical waste shall require the same level of protective clothing with
the addition of a protective over suit.
c. An individual air -purifying respirator, equipped with organic vapor/acid gas/high
efficiency combination cartridges, shall be available within reach of all personnel.
d. Segregation and packaging of liquid waste shall require Tyvek coveralls/apron, chemical
gloves, and safety boots/shoes. Respiratory protection, chemical goggles and face shield
(if not using a full face respirator) may be required by the Facility Manager or
Contractor's Project Manager.
4.7.6 The City Department Head and the Contractor's Project Manager may upgrade or downgrade
personal protective equipment requirements depending on associated hazards and weather
conditions.
4.8 Spill Contingency Plan
4.8.1 The Contractor will provide all spill control measures which are necessary to control any type
of spill.
4.8.2 The Contractor shall be totally responsible for the cleanup and any associated costs of any
spill as a result of its activities at the pickup site, during transportation, at a storage location,
or at the disposal facility. The City reserves the right to verify costs and quality of any such
cleanup required of the Contractor in performing tasks under the terms and conditions of the
agreement.
4.8.3 The Solid Waste Manager is responsible for activating the City's Emergency Plan. Under
emergency conditions, the Contractor's Project Manager will support and advise the Solid
Waste Manager. Emergency response guidelines include but shall not be limited to
a. Worker Related
(1) Contractor Project Manager and any other trained Contractor personnel shall
render minor first aid in situations of injury and exposure.
(2) In situations of inhalation of a toxic compound, the affected individual (s) shall
be removed to fresh air and transported to an emergency medical facility, and
other personnel will be evacuated if necessary. An ambulance shall be contacted
and site personnel shall continue first aid treatment until medical personnel
arrive.
b. Waste Related
(1) Waste related incidents shall include but not limited to spill, fire, explosion,
chemical reaction or release of toxic gasses or vapors.
(2) In a waste related incident, the Solid Waste Manager shall be responsible for
assessing the situation and shall initiate action.
(3) The site will be restricted to emergency responders, Contractor, and City
personnel who are directly related to work within the Southside Citizen
Convenience Station.
(4) The Solid Waste Manager will notify the required state emergency agencies.
4.9 General Site Rules
4.9.1 Eating, drinking, and smoking are strictly prohibited in the Southside Citizen Convenience
Station.
4.9.2 All atmosphere supplied respiratory devices must meet all the requirements of the
specifications for Grade D breathing air as described in the Compressed Gas Association
Commodity Specification G-7 1-1966.
4.9.3 No person will be assigned to a task that requires the use of respiratory protection, until they
are trained and determined to be physically capable of using such devices.
4.9.4 Beards, facial hair, and sideburns (which may interfere with respirator sealing) are prohibited
for all personnel using respiratory protection. (Contractor, City personnel, visitors,
volunteers, and State and Federal representatives).
4.9.5 The Solid Waste Manager shall have the authority to remove anyone from the site, and
prohibit reentry should the Solid Waste Manager or Contractor determine that the person
threatens site safety and/or security.
4.9.6 The Southside Citizen Convenience Station will be closed to public participation during the
packaging and loading of hazardous waste.
4.10 Collection Procedures
4.10.1 The City shall be responsible for collecting and accepting household hazardous waste unless
prohibited by law.
4.10.2 The Contractor shall submit a list of materials or classes of materials, if any, which will not
be accepted for disposal, and shall describe procedures to be used to determine whether
material will be accepted for disposal.
4.11 Waste Determination and Identification
4.11.1 The Contractor shall adequately classify and segregate waste for proper transportation and
disposal.
4.11.2 The Contractor shall test waste, or have it tested, to the extent necessary for packing and
transport according to United States Department of Transportation (DOT) hazard classes and
disposal requirements, and shall provide equipment that will be used on site to identify or
categorize waste or to sample waste for subsequent appropriate disposal.
4.12 Provisions for Shippine Containers
The Contractor shall provide all containers and packing necessary for the shipping of hazardous waste.
Such containers and packaging shall meet disposal requirements and all applicable Federal and State
regulations.
4.13 Other Pre -shipment tasks
The Contractor shall utilize an inventory control system that ensures proper record keeping and manifesting
of hazardous waste shipments. Preparation of waste for shipment shall be in accordance with applicable
DOT regulations regarding packaging, labeling, marking and placarding.
4.14 Preparation of Materials for Transport
4.14.1 The Contractor shall supply all necessary technical personnel, labor, equipment, and
materials to properly categorize, package, mark, label, and load for transport the materials
at the collection facility.
4.14.2 The Contractor shall check each container of waste for proper labeling and identification.
If the container is properly identified, the material shall be segregated according to hazard
class and prepared for packaging. If the container does not have adequate labeling to
permit identification, it will be identified by appropriate and available analytical means.
If the material is not identifiable, the City will store the waste for subsequent
identification and appropriate disposal by the Contractor.
4.14.3 Once the waste is properly identified, the Contractor shall recheck the waste for
compatibility, list contents on the drum container sheets, and pack waste into drums.
4.14.4 All drums shall be packed according to EPA and DOT guidelines for the proper
transportation, storage, and disposal of hazardous waste. All bottles, bags, or boxes
received must be closed and bound with a steel band and bolt, or placed in sealed,
lightweight, inert absorbent sufficient to contain the entire volume of waste. DOT
shipping information, hazard labels, EPA codes, and a packing slip shall be put on the
drum, and the drums given a specific Contractor code number.
4.14.5 Properly packaged, labeled, and manifested drums shall be placed in a trailer for storage
prior to transportation to a licensed storage facility. The load shall be transported by
trucks that are fully permitted for the transportation of hazardous waste. Shipments must
proceed directly to licensed storage facilities or federally permitted hazardous waste
disposal sites.
4.15 Manifests
The Contractor shall provide the City with copies of all shipping manifests prior to any shipment leaving
the Southside Citizen Convenience Station.
4.16 Equipment
The Contractor shall provide the following
(1) Tractor -trailer or additional trailers as needed to meet the demand.
(2) All packing materials and supplies
(3) Polyethylene liners when needed
(4) Special safety equipment and gear as deemed necessary by the Contractor to
meet with this specification.
(5) Special emergency spill response supplies as deemed appropriate and necessary
by the Contractor.
(6) Air packs.
5.0 Acceptance of work
Letters or Certificate of Disposal, demonstrating proper disposal of hazardous waste manifested under this
specification shall be provided to the City of Lubbock, Attn: Penny Morin, Solid Waste Services Dept., P.O. Box
2000, Lubbock, TX 79457. This documentation shall be provided within 35 days of the date of waste being
manifested.
6.0 Additional requirements
6.1 The Contractor shall allow City personnel and/or agents to visit and inspect all disposal facilities.
6.2 The Contractor shall not have substantial performance problems or unresolved litigation regarding
hazardous waste collection, categorization, packing, manifesting, transportation, and disposal during the
past ten (10) years.
7.0 Fees and payments
7.1 Invoices shall be submitted in accordance with the unit prices and disposal requirements specified in this
agreement.
7.2 Each invoice shall be payable pending submission of Letter (s) or Certificate (s) of Disposal to the City as
specified in Section 5.0 of this agreement.
8.0 Program review
8.1 During the term of this agreement, a program review with City representatives and the Contractor shall be
held once within each twelve (12) month period. This review shall take place no later than thirty (30) days
prior to the anniversary date of commencement.
8.2 Both parties will be given the opportunity to address specifications conformance, market conditions, and
other factors affecting the household hazardous waste industry.
9.0 Omissions
It is the intention of this specification to acquire complete categorization, packaging, manifesting, transportation and
disposal services for household hazardous waste for the City of Lubbock, TX. Any services omitted from this
specification which are necessary for the complete operation of this service shall be considered a requirement
although not directly specified, identified, or called for in the specification.
10.0 Bid Award
Bid will be awarded based on availability of funding.
11.0 Summary of Services
11.1 Bidders shall provide a brief executive summary of services to be performed under this bid request. It is
the City's intention to contract with a company that offers services in the most economical manner possible
and comply with all the necessary Local, State and Federal Laws applicable to Household Hazardous Waste
Disposal.
12.0 Site Inspection
Bidder is responsible for inspection of the worksite and shall be familiar with working conditions.
13.0 Term of Contract
13.1 The contract shall be for a term of 5 years, said date of term beginning upon formal approval. All stated
annual quantities are approximations of usage during the time period to be covered by pricing established
by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. The
City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum
amount of services under this bid and resulting contract. The Contractor must maintain the insurance
coverage required during the term of this contract including any extensions. It is the responsibility of the
Contractor to ensure that valid insurance is on file with the Purchasing and Contract Management
Department as required by contract or contract may be terminated for non-compliance.
13.2 This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2)
performance of services ordered, or (3) termination of by either party with a 30 day written notice. The City
of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems
to be in the best interest of the city.
BID FORM
City of Lubbock, Texas
ITB 17-13545-KW
In compliance with the Invitation to Bid 17-13545-KW, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations
and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows
omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit
prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The
Invitation to Bid 17-13545-KW, is by reference incorporated in this contract. The Bid Form must be completed in blue or
ink or by typewriter.
DESCRIPTION
QTY
U/M
Unit Cost*
Extended Cost
ITEM
(Please see specifications)
(+/-)
u.
b.
C.
d.
e. = b d
I
Fuel Blend: Standard 55-Gallon
Drum: Liquid (per drum)
4
QTLY
100.00
400.00
2
Fuel Blend: Standard 55-Gallon
4
QTTLY
250.00
1000.00
Drum: Solid (per drum)
3
Incineration: Standard 55-Gallon
4
QTLY
200.00
800.00
Drum: Liquid (per drum)
4
Incineration: Standard 55-Gallon
Drum: Solid (per drum)
4
QTLY
250.00
1000.00
Treatment (Acid or Base):
5.
Standard 55-Gallon Drum: Bulk
4
QTLY
200.00
800.00
(per drum).
Hazardous Waste Landfill:
6.
Standard 55-Gallon Drum: Bulk
4
QTLY
175.00
700.00
(per drum)
Hazardous Waste Landfill:
7.
Standard 55-Gallon Drum: Lab
4
QTLY
300.00
1200.00
Pack/loose pack (per drum)
8
Fuel Blend I..,ab Pack: 30-Gallon
Drum: Liquid (per drum)
4
QTLY
200.00
800.00
9.
Fuel Blend Lab Pack: 30-Gallon
Drum: Solid (per drum)
4
QTTLY
200.00
800.00
10
Fuel Blend Lab Pack: 55-Gallon
Drum: Liquid (per drum)
4
QTLY
250.00
1000.00
11
Incineration: 30-Gallon Drum:
4
QTLY
125.00
500.00
Liquid (per drum)
12.
Incineration: 30-Gallon Drum:
Solid (per drum)
4
QTLY
200.00
800.00
l 3.
Incineration (Toxic, Organic): 15
-Gallon Drum: Liquid (per drum)
4
QTLY
150.00
600.00
J
I I'll 17-13545-KW IIousehold Hazardous Waste Disposal
V
-
DESCRIPTION
QTY
U/M
Unit Cost*
Extended Cost
I FEM
(Please see specifications)
(+/-)
h.
C.
d.
e. = b x d
a.
14'
Incineration (Toxic, Organic): 15
4
QTYL
150.00
600.00
-Gallon Drum: Solid (per drum)
15
Treatment (Acid or Base): 30-
Gallon Drum: Liquid (per drum)
4
QTLY
150.00
600.00
16.
Treatment (Acid or Base): 30
4
QTLY
150.00
600.00
Gallon Drum: Solid (per drum)
17
Hazardous Waste Landfill: 30-
Gallon Drum: Liquid (per drum)
4
QTLY
150.00
600.00
18
hazardous Waste Landfill: 30-
Gallon Drum: Solid (per drum)
4
QTLY
150.00
600.0
19
Fuel Blend Lab Pack: 5-Gallon
Drum: Liquid (per drum)
4
QTL,Y
50.00
200.00
20
Fuel Blend Lab Pack: 5-Gallon
Drum: Solid (per drum)
4
QTLY
50.00
200.00
21
Incineration Lab Pack: 5-Gallon
4
QTLY
75.00
300.00
Drum: Liquid (per drum)
- '
Incineration Lab Pack: 5-Gallon
Drum: Solid (per drum)
4
QTLY
75.00
300.00
23.
Incineration: 5-Gallon Drum:
Liquid (per drum)
4
QTLY
45.00
180.00
24
Incineration: 5-Gallon Drum:
Solid (per drum)
4
QTLY
45.00
180.00
25
Treatment (Acid or Base): 5-
Gallon Drum: Liquid (per drum)
4
QTLY
45.00
180.00
26
Treatment (Acid or Base): 5-
Gallon Drum: Solid (per drum)
4
Q1'1,
45.00
180.00
Treatment Lab Pack (Acid or
27.
Base) : 5-Gallon Drum: Liquid
4
QTLY
75.00
300.00
(per drum)
Treatment Lab Pack (Acid or
28.
Base) :5-Gallon Drum: Solid (per
4
t) I'I.Y
75.00
300.00
drum)
29
Hazardous Waste Landfill: 5-
Gallon Drum: Liquid (per drum)
4
QTLY LY
50.00
200.00
(1'
Hazardous Waste Landfill: 5-
Gallon Drum: Solid (per drum)
4
QTLY
50.00
200.00
Hazardous Waste Landfill Lab
31.
Pack: 5-Gallon Drum: Liquid (per
4
QTLY
50.00
200.00
drum)
Hazardous Waste Landfill Lab
32.
Pack: 5-Gallon Drum: Solid (per
4
QTLY
50.00
200.00
drum)
ITB 17-13545-KW I lousehold Iazardous Waste Disposal
DESCRIPTION
QTY
U/M
Unit Cost*
Extended Cost
ITEM
(Please see specifications)
(+/-)
b.
c.
d.
e. - b x d
a.
33
Reactive Waste
Landfill: 5-Gallon Drum
1
QTLY
125.00
125.00
Reactive Waste
34.
1
QTLY
300.00
300.00
Landfill: 15-Gallon Drum
Reactive Waste
35.
I
QTLY
450.00
450.00
Landfill: 30-Gallon Drum
'6'
Non -Hazardous Misc. Solids 30-
?
Q"l Y1-
75.00
150.00
Gallon Drum
37
Non -Hazardous Misc. Solids 55-
2
QTYL
85.00
170.00
Gallon Drum
38
Non -Hazardous Misc. Liquids 5-
2
Q'I,YI,
20.00
40.00
Gallon Drum
39
Non -Hazardous Misc. Liquids 55
2
QTYL
85.00
170.00
Gallon Drum
40
Flammable Solids Lab Pack: 15 -
2
QTYL
200.00
400.00
Gallon Drum
41
Flammable Liquids Lab Pack: 15
2
QTYL
125.00
250.00
-Gallon Drum
42
Flammable Aerosols: 15-Gallon
QTYL
75.00
150.00
Drum
43.Gallon
Non -Flammable Aerosols: 15-
2
QTYL
75.00
150.00
Drum
Cylinders (Propane, Refrigerant
44.
Gases)
2
QTYL.
25.00
50.00
Small Cylinders
Cylinders (Propane, Refrigerant
45.
Gases)
2
QTY[:
35.00
70.00
Medium Cylinders
Cylinders (Propane, Refrigerant
46.
Gases)
2
QTYL
50.00
100.00
Large Cylinders
47.
Cylinders (Small Oxygen)
2
QTYL
25.00
50.00
48
Paint Related Materials
(per gallon)
2
QTYL
5.00
10.00
49
Paint Related Materials
(per Cubic Yard Box)
2
QTYL
500.00
1000.00
50.
Pesticide Solid (Toxic) 15-Gallon
I
QTLY
150.00
150.00
Drum
51.
Pesticide Solid (Toxic) 30-Gallon
I
QTLY
175.00
175.00 i
Drum
J
IT11 17-13545-KW Household Hazardous Waste Disposal
DESCRIPTION
QTY
U/M
Unit Cost*
Extended Cost
ITEM
(Please see specifications)
(+/-)
a.
b.
d.
e. = b x d
51
Pesticide Solid (Toxic) 30-Gallon
I
QTLY
Drum
52
Pesticide Solid (Toxic) 55-Gallon
I
QTLY
250.00
250.00
Drum
53,
Pesticide Liquid (Toxic) 15-
1
QTLY
150.00
150.00
Gallon Drum
54.
Pesticide Liquid ("Toxic) 30-
I
Q"TL,Y
175.00
175.00
Gallon Drum
55
Pesticide Liquid (Toxic) 55-
1
QTLY
250.00
250.00
Gallon Drum
56.
Pesticide Liquid (Toxic) CYB
I
QTLY
650.00
650.00
57
Lamp Boxes Fluorescent Lamps:
4
QTLY
0.11
0.44
(Per Linear Foot)
58.
Metallic Mercury Cost per Pound
5
LB
5.00
25.00
59.
15-Gallon Drum (per each) Poly
4
EA
38.00
152.00
60.
30-Gallon Drum (per each) Poly
8
EA
40.00
320.00
61.
55-Gallon Drum (per each) Poly
8
EA
40.00
320.00
62.
5-Gallon Drum (per each)
8
EA
10.00
80.00
63.
Cubic Yard Boxes - DOT
4
EA
65.00
260.00
64.
15-Gallon Poly Open Top Drums
4
EA
38.00
152.00
65.
15-Gallon Poly Closed Top
4
EA
40.00
160.00
Drums
66.
20-Gallon Fiber Open Top Drums
4
EA
40.00
160.00
67.
55-Gallon Steel Open Top Drums
8
EA
40.00
320.00
68
Splined, Drum Liners for Bulb
16
EA
1.00
16.00
Boxes
69.
Florescent Bulb Box, 4' Bulbs
8
EA
0
0
70.
Florescent Bulk Box. 8' Bulbs
8
EA
0
0
71
Overpak Drums/Containers,
8
EA
125.00
1000.00
85-Gallon
72
Lithium, Lithium -ion and
1
EA
75.00
75.00
Alkaline batteries: 5-Gallon Drum
Lithium, Lithium -ion and
73.
Alkaline batteries: 15-Gallon
1
EA
200.00
200.00
Drum
ITB 17-13545-KW Household hazardous Waste Disposal
DESCRIPTION
QTY
U/M
Unit Cost*
Extended Cost
ITEM
(Please see specifications)
(+,l-)
d,
e. =fix d
u.
6.
C.
74.
Lithium, Lithium -ion and
Alkaline batteries; 30-Gallon
I
EA
350.00
350.00
Drum
75
Nickel-Cadmium Batteries and
other Batteries: 5-Gallon Drum
1
I :A
25.00
25.00
76
Nickel -Cadmium Batteries and
1
t'.A
65.00
65.00
other Batteries: 15-Gallon Drum
77'
Nickel -Cadmium Batteries and
1
["'�
85.00
85.00
tither Batteries: 30-Gallon Drum
7�'
Staff Costs: Project Manager
,
1IR
50.00
100.00
(Per ]-lour)
7y'
Staff Costs: Field Chemist
I
1iR
50.00
50.00
(Per Hour)
80
titan Costs: Environmental
6
HR
35,00
210.00
Technician (Per Hour)
81.
Quarterly Cleanout Mobilization
4
Q'I-L,Y
350.00
1400.00
Total Items 1-81
-$27,-4Wt4---
$27,415.00
*PRICE;: F.O.B. Destination, Freight Pre -Paid and Allowed
Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any
item or group of items shown on the bid.
PAYML:NI''1 F.RMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net —calendar days.
Discounts will not be considered in detennining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder vvrithin thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts lbr prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days afterthe date
of rcecipt by the City of a correct invoice or after the date of acceptance; that meets contract requirements. whichever event
occurs later. Discounts for payment in less than ten days will not be considered.
MOST 1,AV01 JRED PRICINU: "1 he Bidder certif its that the price quoted is not in excess o f the lowest price charged anyone
else, including its most favoured customer, for like quality and quantity of the productslservices; does not include an element
of profit on the sale in excess of that normally obtained by the Bidder on the sale of products services of like quality and
quantity: and does not include any provision for discounts to selling agents. If at any time during the contract period, the
supplier should sell or of -Ter ibr sale to any other customer, an equal or less quantity of similar contract products of like or
better qualify, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the
tower pricers) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASINCi (optional): "ihe City desires to make available to other local governmental entities of the
State of Texas. by mutual agreement "vith the successful bidder. and properly authorized intcrlocal purchasing agreements as
provided for by the Interlocal Cooperation Act (Chapter 791. Government Code), the right to purchase: the same services. at
the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if
heishe will honor Political Subdivision orders in addition to orders Ifom the City of Lubbock, Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terns, conditions.
specifications, and pricing would apply:'
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
IT13 17-13545-KW ifouschold hazardous Waste Disposal
8
District, South Plains Association of Goverenr_.waas, City of Texarkana, . exas Tech University, West Texas Municipal
Power Agency, Lynn County, and City ofWolffnr ih.
YES V NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation.
All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental
entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental
entity's debts. Each governmental entity will order their own materials/service as needed.
THISBIDIS SUBMITTED BY GYe_,01 ?[aVl'e+ a corporation organized under the laws of the State of
or a partnership consisting of NA or individual trading as
�JJ
of the City of i-{Mst C IN
Firm: Grrc cy) PkO V)'ej V)C
Address: (.0 :; S fi'e bA)wrA L4 a� W
City: Zomse State: TK zip —I S-1 12Jq
Bidder acknowledges receipt of the following addenda:
Addenda No. Date
Addenda No. Date
Addenda No. Date
Addenda No. Date
M/WBE Firm:
Authorized nr
Officer Name and
Please Print
Woman Black American Native American
Hispanic American Asian Pacific Americl I Other (Specify)
- must sign by hand
Date: 5 (
el,�\
Business Telephone Number�� l.P ' SIC,_ FAX:
oZ �Q2 f �V
E-mail Address:Vbf I MO rd HC . CC rn
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (,tor bids over $25, 000): Date P.O./Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITHi CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE IT B NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS
ITB 17-13545-KW Household Hazardous Waste Disposal
9