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HomeMy WebLinkAboutResolution - 2017-R0347 - HDR Engineering - 09/28/2017Resolution No.2017-R0347 Item No.6.7 September 28,2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock,a Professional Service Contract related to water supply planning,by and between the City of Lubbock and HDR Engineering, Inc., and related documents.Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed bythe City Council onthe 28th dayof September ATTEST: JLjl^C^Uc Rebecca Garza,City Secretary APPROVED AS TO CONTENT: Aubrey A.Spfar,P.E.,Director of Water Utilities APPROVED AS TO FORM: RES.PS Contract-HDR Engineering,Inc. (9-12-17) DANIEL M.POPE,MAYOR 2017. Resolution No. 2017-RO347 PROFESSIONAL SERVICES CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § This Contract # 13634 (the "Contract" or "Agreement"), effective as of the 2Rthday of September, 2017 (the "Effective Date"), is by and between the City of Lubbock, (the "City"), a Texas home rule municipal corporation, and HDR Engineering, Inc. (the "ENGINEER"), a Nebraska corporation authorized to conduct business in Texas. WITNESSETH WHEREAS, the City desires to obtain professional engineering services related to planning, modeling, evaluating, permitting, designing, and construction of surface and groundwater water supplies (the "Activities" or "Project"); and WHEREAS, ENGINEER has a professional staff experienced in, and is qualified to provide, professional engineering services related to the Activities, and will provide the services, as defined below, for the price provided herein, said price stipulated by City and ENGINEER to be a fair and reasonable price; and WHEREAS, the City desires to contract with ENGINEER to provide professional engineering services related to the Activities and ENGINEER desires to provide the Services related to same. NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth in this Contract, the City and ENGINEER hereby agree as follows: ARTICLE I. TERM The term of this Contract commences on the Effective Date and continues without interruption for a term of eighteen (18) months, as set forth in Exhibit "A", attached to and made a part of this Agreement for all purposes. If the ENGINEER determines that additional time is required to complete the Services, the Director of Water Utilities may, but is not obligated to, in Water Supply Planning Support Page 1 of 18 his discretion, execute an agreement to grant up to an additional six (6) months of time so long as the amount of the consideration does not increase. An amendment to this Agreement resulting in an increase in the amount of the consideration must be approved by the City Council. ARTICLE II. SERVICES AND COMPENSATION A. ENGINEER shall conduct all activities and within such timefi•ames as set forth on Exhibit "A", attached hereto (the "Services") B. ENGINEER shall receive as consideration to be paid for the performance of the Services set forth in Exhibit "B". In no event shall the total compensation paid to Engineer pursuant to this Contract exceed fifty-six thousand dollars ($56,000). ARTICLE III. TERMINATION A. General. City may terminate this Contract, for any reason or convenience, upon thirty (30) days written notice to ENGINEER. In the event this Agreement is so terminated, the City shall only pay ENGINEER for services actually performed by ENGINEER up to the date ENGINEER is deemed to have received notice of termination as provided herein. B. Termination and Remedies. In the event ENGINEER materially breaches any term and/or provision of this Contract and fails to cure within 10 days after notice of same, the City shall be entitled to exercise any right or remedy available to it by this Contract, at law, equity, or otherwise, including without limitation, termination of this Contract and assertion of an action for damages and/or injunctive relief. The exercise of any right or remedy shall not preclude the concurrent or subsequent exercise of any right or remedy and all rights and all remedies shall be cumulative. ARTICLE IV. NON - ARBITRATION The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are Water Supply Planning Support Page 2 of 18 cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this Contract, this provision shall control. ARTICLE V. REPRESENTATIONS AND WARRANTIES A. Existence. ENGINEER is a corporation duly organized, validly existing, and in good standing under the laws of the State of Texas and is qualified to carry on its business in the State of Texas. B. Corporate Power. ENGINEER has the corporate power to enter into and perform this Contract and all other activities contemplated hereby. C. Authorization. Execution, delivery, and performance of this Contract and the activities contemplated hereby have been duly and validly authorized by all the requisite corporate action on the part of ENGINEER. This Contract constitutes legal, valid, and binding obligations of the ENGINEER and is enforceable in accordance with the terms hereof. D. Engineer. ENGINEER maintains a professional staff and employs, as needed, other qualified specialists experienced in providing the Services, and are familiar with all laws, rules, and regulations, both state and federal, including without limitation, the applicable laws, regarding the Activities contemplated hereby. E. Performance. ENGINEER will and shall conduct all activities contemplated by this Contract in accordance with the standard of care, skill and diligence normally provided by a professional person in performance of similar professional engineering services in Texas, and comply with all applicable laws, rules, and regulations, both state and federal, relating to professional engineering services, as contemplated hereby. F. Use of Copyrighted Material. ENGINEER warrants that any materials provided by ENGINEER for use by City pursuant to this Contract shall not contain any proprietary material owned by any other party that is protected under the Copyright Act or any other law, statute, rule, order, regulation, ordinance or contractual obligation relating to the use or reproduction of materials. ENGINEER shall be solely responsible for ensuring that any materials provided by Water Supply Planning Support Page 3 of 18 ENGINEER pursuant to this Contract satisfy this requirement and ENGINEER agrees to indemnify and hold City harmless from all liability or loss caused to City or to which City is exposed on account of ENGINEER's failure to perform this duty. G. The ENGINEER warrants that it is in compliance with Chapter 2270, Title 10, Subtitle F of the Texas Government Code by verifying that: (1) it does not boycott Israel; and (2) it will not boycott Israel during the term of the contract. ARTICLE VI. SCOPE OF SERVICES ENGINEER shall accomplish the following: Professional Engineering Services related to the Project, as defined and provided in Exhibit "A," "Scope of Services". ARTICLE VII. INDEPENDENT CONTRACTOR STATUS ENGINEER and City agree that ENGINEER shall perform the duties under this Contract as an independent contractor and shall be considered as independent contractor under this Agreement and/or in its activities hereunder for all purposes. ENGINEER has the sole discretion to determine the manner in which the services are to be performed. During the performance of the Services under this Agreement, Engineer and Engineer's employees and/or subconsultants, will not be considered, for any purpose, employees or agents of the City within the meaning or the application of any federal, state or local law or regulation, including without limitation, laws, rules or regulations regarding or related to unemployment insurance, old age benefits, workers compensation, labor, personal injury or taxes of any kind. ARTICLE VIII. INSURANCE Engineer shall procure and carry, at its sole cost and expense through the life of this Agreement, except as otherwise provided herein, insurance protection as hereinafter specified, in form and substance satisfactory to City, carried with an insurance company authorized to transact business in the state of Texas, covering all aspects and risks of loss of all operations in connection with this Agreement, including without limitation, the indemnity obligations set forth herein. Water Supply Planning Support Page 4 of 18 Engineer shall obtain and maintain in full force and effect during the term of this Agreement, and shall cause each approved subcontractor or subconsultant of Engineer to obtain and maintain in full force and effect during the term of this Agreement, commercial general liability, professional liability and automobile liability coverage for non -owned and hired vehicles with insurance carriers admitted to do business in the state of Texas. The insurance companies must carry a Best's Rating of ANH or better. All policies will be written on per occurrence basis except Professional Liability, subject to the following minimum limits of liability: Commercial General Liability: Per Occurrence Single Limit: General Aggregate Limit: Professional Liability: Per Claim: Automobile Liability: Combined Single Limit for any auto: $1,000,000 $2,000,000 $1,000,000 $1,000,000 Per Occurrence Engineer shall further cause any approved subcontractor or subconsultant to procure and carry, during the term of this Agreement, Professional Liability coverage, as specified above for Engineer, protecting City against direct losses caused by the professional negligence of the approved subcontractor or subconsultant. The City shall be listed as a primary and noncontributory additional insured with respect to the Automobile Liability and Commercial General Liability and shall be granted a waiver of subrogation under those policies. Engineer shall provide a Certificate of Insurance to the City as evidence of coverage. The certificate shall provide 30 days notice of cancellation. A copy of the additional insured endorsement and waiver of subrogation attached to the policy will be included in the Certificate. Engineer shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, Engineer shall maintain said coverage throughout the term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer maintains said coverage. The Engineer may maintain Occupational Accident and Disability Insurance in lieu of Worker's Compensation. In either event, the policy Water Supply Planning Support Page 5 of 18 must be endorsed to include a waiver of subrogation in favor of the City. If at any time during the life of the Agreement or any extension hereof, Engineer fails to maintain the required insurance in full force and effect, Engineer shall be in breach hereof and all work under the Agreement shall be discontinued immediately. Notwithstanding anything contained herein to the contrary, the professional liability policy shall be maintained at Engineer's sole cost and expense. The retroactive date shall be no later than the commencement of the performance of this Contract and the discovery period (possibly through tail coverage) shall be no less than ten (10) years after the completion of work specified in the Contract. The provisions of this Article VIII shall survive the termination or expiration of this Agreement. ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS ENGINEER may employ or retain consultants, contractors, or third parties (any of which are referred to herein as "Subconsultant"), to perform certain duties of ENGINEER, as set forth on Exhibit "A", attached hereto, under this Contract, provided that City approves the retaining of Subconsultants. The City hereby approves the retention of the "HDR Team" as described in Exhibit "A," attached hereto. ENGINEER is at all times responsible to City to perform the Services as provided in this Agreement and ENGINEER is in no event relieved of any obligation under this Contract upon retainage of any approved Subconsultant. Any agent and/or Subconsultant retained and/or employed by ENGINEER shall be required by ENGINEER to carry, for the protection and benefit of the City and ENGINEER and naming said third parties as additional insureds, insurance as described above in this Contract. ENGINEER represents that such services are either under applicable value thresholds or are otherwise exempt from notice and/or bid requirements under Texas Law. ARTICLE X. CONFIDENTIALITY ENGINEER shall retain all information received from or concerning the City and the City's business in confidence and shall not reveal such information to third parties without prior Water Supply Planning Support Page 6 of 18 written consent of the City, unless otherwise required by law. It is hereby agreed that the following information is not considered to be confidential under this Agreement: a) Information already in the public domain; b) Information disclosed to ENGINEER by a third party who is not under a confidentiality obligation; c) Information developed by or in the custody of ENGINEER related to work with clients before entering into this Agreement; and d) Information developed by ENGINEER through its work with other clients ARTICLE XI. INDEMNITY ENGINEER SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK AND ITS ELECTED OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY KIND, CHARACTER, TYPE, OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, ALL EXPENSES OF LITIGATION, COURT COSTS, AND REASONABLE ATTORNEY'S FEES, FOR INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT OF, RELATED TO OR OCCASIONED BY, THE NEGLIGENT ACTS OF ENGINEER, ITS AGENTS, EMPLOYEES, AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR OMISSIONS UNDER THIS CONTRACT AND/OR THE USE OR OCCUPATION OF CITY OWNED PROPERTY. THE INDEMNITY OBLIGATION PROVIDED HEREIN SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT. ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS ENGINEER shall comply with all applicable federal, state and local laws, statutes, ordinances, rules and regulations relating, in any way, manner or form, to the activities under this Contract, and any amendments thereto. Water Supply Planning Support Page 7 of 18 ARTICLE XIII. NOTICE A. General. Whenever notice from ENGINEER to City or City to ENGINEER is required or permitted by this Contract and no other method of notice is provided, such notice shall be given by (1) actual delivery of the written notice to the other party by hand (in which case such notice shall be effective upon delivery); (2) facsimile (in which case such notice shall be effective upon delivery); or (3) by depositing the written notice in the United States mail, properly addressed to the other party at the address provided in this article, registered or certified mail, return receipt requested, in which case such notice shall be effective on the third business day after such notice is so deposited. are: B. ENGINEER 's Address. ENGINEER 's address and numbers for the purposes of notice HDR Engineering, Inc. Attn: David D. Dunn, P.E. 4401 West Gate Blvd., Suite 400 Austin, Texas 78745 Telephone: (512) 912-5136 Facsimile: (512) 912-5158 Email: david.dunn@hdrinc.com C. City's Address. The City's address and numbers for the purposes of notice are: City of Lubbock Attn: Aubrey A. Spear, P.E. P. O. Box 2000 1625 13th Street Lubbock, Texas 79457 Telephone: (806) 775-2585 Facsimile: (806) 775-3027 Email: aspear@mylubbock.us Water Supply Planning Support Page 8 of 18 D. Change of Address. Either party may change its address or numbers for purposes of notice by giving written notice to the other party as provided herein, referring specifically to this Contract, and setting forth such new address or numbers. The address or numbers shall become effective on the 15th day after such notice is effective. ARTICLE XIV. CITY -PROVIDED DATA City shall furnish ENGINEER non -confidential studies, reports and other available data in the possession of the City pertinent to ENGINEER's Services, so long as City is entitled to rely on such studies, reports and other data for the performance of ENGINEER's Services under this Contract (the "Provided Data"). ENGINEER shall be entitled to use and rely, so long as such reliance is reasonable, upon all such Provided Data. ARTICLE XV. MISCELLANEOUS A. Captions. The captions for the articles and sections in this Contract are inserted in this Contract strictly for the parties' convenience in identifying the provisions to this Contract and shall not be given any effect in construing this Contract. B. Audit. ENGINEER shall provide access to its books and records for time -based and reimbursable expenses to the City. The City may audit, at its expense and during normal business hours, ENGINEER's books and records with respect to this Contract between ENGINEER and City. C. Records. ENGINEER shall maintain records that are necessary to substantiate the services provided by ENGINEER. D. Assignability. Neither party may assign this Contract without the prior written approval of the other party. E. Successor and Assigns. This Contract binds and inures to the benefit of the City and ENGINEER, their permitted successors and assigns. Water Supply Planning Support Page 9 of 18 F. Construction and Venue. THIS CONTRACT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. THIS CONTRACT IS PERFORMABLE IN LUBBOCK COUNTY, TEXAS. THE PARTIES HERETO HEREBY IRREVOCABLY CONSENT TO THE SOLE AND EXCLUSIVE JURISDICTION AND VENUE OF THE COURTS OF COMPETENT JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE PURPOSES OF ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS CONTRACT OR THE ACTIONS THAT ARE CONTEMPLATED HEREBY. G. Severability. If any provision of this Contract is ever held to be invalid or ineffective by any court of competent jurisdiction with respect to any person or circumstances, the remainder of this Contract and the application of such provision to persons and/or circumstances other than those with respect to which it is held invalid or ineffective shall not be affected thereby. H. Amendment. No amendment, modification, or alteration of the terms of this Contract shall be binding unless such amendment, modification, or alteration is in writing, dated subsequent to this Contract, and duly authorized and executed by ENGINEER and City. I. Entire Agreement. This Contract, including Exhibits "A" and `B," attached hereto, contains the entire agreement between the City and ENGINEER, and there are no other written or oral promises, conditions, warranties, or representations relating to or affecting the matters contemplated herein. J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint enterprise, partnership or principal — agent relationship between ENGINEER and the City. K. Documents Owned by City. Any and all documents, drawings and specifications prepared by ENGINEER as part of the Services hereunder, with the exception of those standard details and specifications regularly used by the ENGINEER in its normal course of business, shall become the property of the City when ENGINEER has been compensated as set forth in Article II, Water Supply Planning Support Page 10 of 18 above. The ENGINEER shall make copies of any and all work products for its files. Any reuse or modification of such Documents for purposes other than those intended by ENGINEER herein shall be at City's sole risk and without liability to the ENGINEER. L. Notice of Waiver. A waiver by either City or ENGINEER of a breach of this Agreement must be in writing and duly authorized to be effective. In the event either party shall execute and deliver such waiver, such waiver shall not affect the waiving party's rights with respect to any other or subsequent breach. M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or benefits whatsoever to any party other than City and ENGINEER. N. Non- Appropriation. All funds for payment by the City under this Contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non - appropriation of funds by the City Council of the City of Lubbock for the services provided under this Contract, the City will terminate this Contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this Contract is spent, whichever event occurs first (the "Non -Appropriation Date"). If at any time funds are not appropriated for the continuance of this Contract, cancellation shall be accepted by the ENGINEER on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this Contract beyond the Non -Appropriation Date. Water Supply Planning Support Page 1 1 of 18 EXECUTED as of the Effective Date hereof. ATTEST: 'Q'e" , A, /--� Reb tc ca Garza, City Secre ty APPROVED AS TO CONTEN Aubrey A. Spe , P.E., Direc r of Water Utilities APPROVED AS TO FORM: CITY OF LUBBOCK Daniel M. Pope, Mayor HDR Engineering, Inc. oJaat, P.E., n'or Vice President Water Supply Planning Support Page 12 of 18 Exhibit A Water Supply Planning Support Scope of Services HDR will perform the professional engineering services described in this Scope of Services. Services include assisting with water right permitting for Lake 7 and other water rights permitting initiatives, updating projections of Lake Alan Henry storage, and coordinating with the Llano -Estacado Regional Water Planning Group. Scope of Services Task 1: Project Management. HDR will provide project management activities under this task, including coordination, scheduling, budgeting, and accounting. Task 2: Lake 7 Water Right Application Support. HDR will assist the City and the City's legal counsel in responding to requests for information and other aspects of the City's pending water right application No. 5921 for the proposed Lake 7 reservoir. These services will be performed on an on -call basis as needed and directed by City. Deliverables will vary depending upon the requests for information received from the Texas Commission on Environmental Quality (TCEQ). Should the level of effort required exceed the budget available for Task 1, HDR will notify the City and will cease work until this agreement has been modified or otherwise written approval to proceed is received from the City. This may include transferring funds from other tasks in the scope of services. This task does not include any participation in or preparation for a contested case hearing. Supporting the City in a contested case hearing for application No. 5921 will require approval of additional services not included in the scope of work. Task 3: Other Water Right Permitting Support. HDR will assist the City and the City's legal counsel in coordinating other ongoing and future water right permitting activities, such as ongoing support for the various amendments contemplated for Water Right Permit 3985 (reuse). Such support will include developing technical information in support of coordination activities with TCEQ staff and other interested parties, and participation in planning and strategy meetings related to the initiatives. Services can also include time and travel expenses for making presentations to the Lubbock Water Advisory Commission and/or Lubbock senior staff regarding these initiatives. This task does not include any participation in or preparation for a contested case hearing. Supporting the City in a contested case hearing will require approval of additional services not included in the scope of work. Task 4: Lake Alan Henry Storage Projections. HDR will update projections of Lake Alan Henry storage and water surface elevation based on various assumptions regarding future demands, inflows, evaporation and precipitation. Projections will be prepared and presented Water Supply Planning Support Page 13 of 18 in a graphical format illustrating the statistical range of storage and elevations of Lake Alan Henry under different assumed future conditions. Five-year hydrologic sequences from the 1940 — 2016 hydrological record will be compiled and used to project future reservoir conditions under the median, 251h percentile, loth percentile, 2"d worst case, and worst case hydrologic sequences, starting with current (August 1, 2017) lake levels under 3 levels of diversions from the reservoir (zero diversions, 2015 or 2016 diversions as directed by the City, and full safe yield diversions). A "future worst case" scenario also will be developed that accounts for possible impacts of future climate conditions on reservoir inflows and evaporation. Climate studiesltl generally agree on a mean annual temperature increase of 3 to 5°C (5.4 to 9.0°F) in the upper Brazos and Colorado River Basins of Texas by the latter half of the 21" century. This expected temperature increase will have a direct impact on future reservoir water surface evaporationl21 by increasing the rate of evaporation above historical evaporation rates. In addition, for much of the upper Brazos Basin, streamflows during the recent drought were reduced compared to the drought of the 1950's, while a corresponding decrease in annual rainfall compared to the 1950's drought was not apparent. This "future worst case" scenario will include a set of inflows reduced by 20 percent from the "worst case" scenario, as well as evaporation rates adjusted to reflect a 6°F increase in temperature. A summary memorandum will be prepared which will describe how the projections were developed and present the projections in graphical format. Task 5: Coordinate with the Llano -Estacado (Region O) Water Planning Group. HDR will prepare information concerning the City's preferred water management strategies to be recommended in the 2021 Llano -Estacado Regional Water Plan for the City of Lubbock as a Water User Group and a Wholesale Water Provider, and will provide technical information to the planning group at Lubbock's direction. Potential services under this task include confirming the strategies the City desires to be included in the 2021 Region O Plan, and providing to the planning group the information necessary for those strategies to be included in the Region O Plan. Region O will be responsible for updating supply and cost estimates to be consistent with the specific assumptions used in the preparation of the regional water plan. [I ] USACE (2015). Recent US Climate Change and Hydrology Literature Applicable to US Army Corps of Engineers Missions — Texas -Gulf Region 12. Civil Works Technical Report, CWTS 2015-08, USACE, Washington, DC. [21 Ibid. Water Supply Planning Support Page 14 of 18 Schedule The following are the times for completion of the four tasks. Tasks 1 and 3 have no defined dates, and schedules for those tasks will be determined as the required tasks are identified. Task Task Description Time for Completion 1 Project Management ongoing 2 Lake 7 Water Right Application Support ongoing 3 Other Water Right Permitting Support ongoing 4 Lake Alan Henry Storage Projections Draft memorandum to be provided 6 weeks from "Notice to Proceed" 5 Region O Coordination As needed during the planning process Water Supply Planning Support Page 15 of 18 Exhibit B Water Supply Planning Support Budget and Fees CITY and ENGINEER have established a not -to -exceed fee of $56,OOOto complete all services under this Contract, as shown below by task. This amount will not be exceeded without a contract amendment. As estimated fees for each task are estimates only, CITY and ENGINEER agree to allow redistribution of funds between Tasks as appropriate to allow flexibility in providing the needed services within the not -to -exceed fee. Fees will be billed as total salary costs times a multiplier of 2.191 plus direct expenses. Salary costs are defined as direct labor rates plus fringe benefits. ENGINEER agrees to complete these services as delineated above. If a change in Scope of Services or Time of Performance becomes necessary, an amendment to this contract shall be negotiated at that time. The following table summarizes the fee estimated to be required to complete the above scope of work. Task Description Estimated Fee 1 Project Management $ 5,300 2 Lake 7 Water Right Application Support $ 101900 3 Other Water Right Permitting Support $ 16,900 4 Lake Alan Henry Storage Projections $ 9,700 5 Region O Coordination $ 13,200 Total $ 56,000 Water Supply Planning Support Page 16 of 18 Water Supply Planning Support Hourly Rate Schedule Rates for January 1, 2017 through December 31, 2017 Specific Rates for Water Resources Engineering Support HDR Engineering, Inc. Job Titles & Classifications Rate Range Principal $ 220.00 $ 300.00 Engineers Sr. Water Resources Engineer / Project Manager $ 150.00 $ 275.00 Water Resources Engineer $ 135.00 $ 225.00 Hydrologist $ 110.00 $ 190.00 Technical / Support Staff GIS Analyst $ 100.00 $ 180.00 GIS Technician II $ 75.00 $ 160.00 Administrative II / Accountant $ 63.00 $ 170.00 Administrative I / Clerical $ 47.25 $ 100.00 Rate Calculation Fees will be billed as total salary costs times a multiplier of 2.191 plus direct expenses. Salary costs are defined as direct labor rates plus fringe benefits. Direct expenses will be passed through directly to the City of Lubbock with no multiplier and include mileage (standard IRS reimbursable rate), lodging, Per Diem expenses, incidentals, and copier/plotting costs. *Note: The rates are for January 1, 2017 through December 31, 2017. Proposed new rates, in subsequent years, will be negotiated on an annual basis and will include cost -of -living escalation and other factors relevant at that time. Water Supply Planning Support Page 17 of 18 ,v Con b b b m ao Cn C oo oa 0 A Dunn, D Shockle , C Lemon s, PJ I Gonsa vez, N Newell, P Stein, Z Cosey, C Admin Water Water Water Task Project Resources Resources Resources Admin/ Total[ Total No. Task Description Manager OA/OC Engineer 11 GIS Specialist Engineer Engineer Accounting Steno Hours Travel Other LIM 1 PM and OP/GC 1.1 1 Project Setup & PM 16 6 $0 $5,30 1.2 inc with eachtas - $0 $0 Totalas 1 16 I - - - - - 6 - 22 ' so $0 $5,300 2 Lake 7 Water Right Application Support 2.1 Water Right Application Support 40 $100 $0 $10.900 3 o as Other Water Right Permitting Support qp _ _ - - - 40 $100 SO 310,900 3.1 Other Water Right _-- Per_mitting Support - _Tors as 3 -60 II I I - - -$16,900 4 Lake Alan Henry Storage Projections _I 601 $600 SO 516,900 4.1 Update Lake Alan Henry Storage Projections _ _ 4 2 �_ 24 $25 $5,500 500 4.2 DeMop new Futur�Case Protection 4 2 _ - _ _ _ 16 __ $0 $5 Totalas 8 4 - - - 40 - - 52 su $25 $9,700 5 Coordinate with Liam-Eetaeaeo Regional Water Planning 5.1 Coordinate wth Region O 24i 8 61 16 B $600 $0 $13,200 62 00 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-263609 HDR Engineering, Inc. Austin, TX United States Date Filed: 09/21/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 09/21/2017 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 13634 Professional Engineering Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary HDR, Inc. Omaha, NE United States X Little, George A. Omaha, NE United States X Keen, Eric L. Omaha, NE United States X Felker, Brent R. Davis, CA United States X O'Reilly, Charles L. Boston, MA United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-263609 HDR Engineering, Inc. Austin, TX United States Date Filed: 09/21/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. 13634 Professional Engineering Services 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling I Intermediary HDR, Inc. Omaha, NE United States X Little, George A. Omaha, NE United States X Keen, Eric L. Omaha, NE United States X Felker, Brent R. Davis, CA United States X O'Reilly, Charles L. Boston, MA United States X 5 Check only if there is NO Interested Party. ❑ 6 AF 1 T— — M� .. I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. MICHELLE MAE BRITTON Notary ID #12379455 My Commission Expires June 27, 2021 Sigr ature wrized 4ent o ntr ting business entity AFFIX NOTARY STAMP / SEAL ABOVE 1 Sworn to and subscribed before me, by the said (,t this the j d 7 f day of 1� 20 f -a to certify which, witness my hand and seal of1office. 17 Signature of officer administering oath Printed name of officer administering oath Title of officer administ ring oath Forms provioeo by rexas Ethics Commission www.ethics.state.tx.us Version V1.0.3337