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Home My WebLink AboutResolution - 2017-R0328 - Purchase Order - Associated Supply - 09/14/2017Resolution No.2017-R0328 Item No.6.22 September 14,2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock,Purchase Order No.31034845 for the purchase of Aljon Wheels and Installation,by and between the City of Lubbock and Associated Supply Company Inc.of Lubbock,Texas,and related documents.Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed bythe City Council on September 14.2017 . ATTEST: JU.,/-^e^,/ Rebqcca Garza, City Secretar APPROVED AS TO CONTENT: Scott Snider,Assistant City Manager APPROVED AS TO FORM: i Kelli Leisure,Assistant City Attorney DANIEL M.POPE,MAYOR ccdocs/RES.PO #31034845-Aljon Wheels and Installation 08.25.2017 City of Lubbock PURCHASE ORDER TEXAS TO: ASSOCIATED SUPPLY COMPANY IN 2102 E SLATON ROAD LUBBOCK Texas 79452 Page - Date - Order Number Branch/Plant 1 09/07/2017 31034845 000 OP 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta Alvarez, Director of P hasing & Contract Management Ordered 08/11/2017 Freight Requested 11/14/2017 Taken By S GONZALEZ Delivery S BROGAN REQ 50620 SOLE SOURCE Description/Supplier Item Ordered Unit Cost UM Extension Request Date Aljon Wheels and Install 1.000 139,348.0000 EA 139,348.00 11/14/2017 ALJON WHEELS CC5515 Total Order Terms NET DUE ON RECEIPT INSURANCE CERTIFICATE REQUIRED PRIOR TO INSTALLATION: 139,348.00 Commercial General Liability, per occurrence- $1,000,000 Automotive Liability -Any Auto, Per Occurrence- $1,00 0 • General, Aggregate $1,000,000 Worker's Compensation -Statutory Amounts • Contractual Liability-Products-Comp/Op A -Personal & Adv. In'u Employer's Liability $1,000,000 A#A <Ij City of Lubbock is named as additional insured on Auto/General Liability on a primary and non-contributory basis to include produ s of compl operations endorsement. Waiver of subrogation in favor of the City of Lubbock on all coverage. Copies of endorsements required. T1s purchase order encumbers funds in the amount of $139,348 awarded to Associated Supply Company Inc. of Lubbock, Texas on September 14 ' 2017. The following is incorporated into and made part of this purchase order by reference: Sole Source from Associated Supply Company Inc. of Lubbock, Texas Resolution # 2017-RO329 CITY OF LUBBOCK ATTEST: QjQe,� x� Daniel M. Pope, Mayor Rebec a Garza, City Secretary Associated Supply Company Sales Quote EA5041" Call Toll Free: 800-687-0008 Abilene I Amarillo I Beaumont I Belton I Brenham I Bryan I Clovis, NM I Dallas/Euless Houston North Houston South Lubbock I Manor I Midland I Odessa I Perryton I San Angelo I San Antonio I Sherman Terrell I Tyler Wichita Falls Account Name: Contact Name: Phone: Email: CITY OF LUBBOCK - LANDFILL Description ONE SET OF 1X48X58 WHEELS W/ ADAPTOR PLATES & 4X8 MACPACTOR DIAMOND TRACTION CLEATS Prepared By: Kevin Burrell Cell: (806) 224-9930 Created Date: 07/31/2017 Expiration Date: 9/30/2017 Equipment Tag Serial Number Quantity Sales Price DA300009 SET (4) ALJON WHEELS 1X48X58 W/ 4X8 MACPACTOR DIAMOND TRACTION CLEATS INCLUDES REXROTH TO FUNK ADAPTOR PLATES INCLUDES LABOR TO INSTALL ON UNIT#15054 AT AVE P LANDFILL LOCATION 1.0 $139,348.00 Subtotal: $139,348.00 Grand Total: $139,348.00 This is not a finance offer. Financing is subject to customer credit approval and must be documented on official appropriate forms. Physical damage insurance is required on all financed equipment and IS NOT quoted here. This quote DOES NOT include any applicable taxes, delivery fees, or other applicable fees unless otherwise noted above. Net due on delivery or approved finance. A cancellation charge of 20% of total purchase price will be assessed and is hereby agreed to by the customer on all cancelled orders. All used equipment is sold AS IS WHERE IS. All used equipment quoted is subject to prior sale and is not guaranteed. Price, terms and delivery date are subject to approval by the management of the company. Quotation expires in 10 days unless otherwise noted. Accepted By: Signature Quoted By: Approved, Associated Supply Co., Inc. Printed/Title/Date: By: CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-255270 Date Filed: 08/29/2017 Date Acknowledged: 08/29/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. ASCO Equipment (Associated Supply Co) Lubbock, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO# 31034845 Aljon Wheels 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337 CERTIFICATE OF INTERESTED PARTIES FORM 1-295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-255270 ASCO Equipment (Associated Supply Co) Lubbock, TX United States Date Filed: 08/29/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO# 31034845 Aljon Wheels 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature 061, opted agent of 9 d contracting business entity g ry ffl' AFFIX NOTARY STAMP ( SEAL ABOVE Sworn to and subscribed before me, by the said �: this the day of 20 - to certify which, witness my hand and seal of office. A�YPo,� K LLEY :. {{ Notary Public .) Mateor�t�:s Signature of offices administering oath Printed name of officer administering oath 'r ' 15. f is ornn 1 2021 Y x ire Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337