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HomeMy WebLinkAboutResolution - 2021-R0314 - Contract 15863 with Arnold Oil Company - Citibus 8.24.21Resolution No. 2021-R0314 Item No. 7.27 August 24, 2021 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Service Contract No. 15863, as per ITB 21-15863-KM for motor oil and lubricants for Citibus, by and between the City of Lubbock and Arnold Oil Company of Austin, Austin, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on August 24, 2021 Ll DANIEL M. PCFPE, MAYOR AT ST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: ox/� �Z�- Bill H rton, Deputy City MAWer APPROVED AS TO FORM: Ry rook , Assistant City Attorney ccdocs/RES.Contract 15863 Motor Oil & Lubricants for Citibus 7.21.21 Resolution No. 2021-R0314 City of Lubbock, TX Contract for Motor Oil and Lubricants for Citibus Contract 15863 THIS CONTRACT made and entered into this24th day of August , 2021, by and between the City of Lubbock ("City"), and Arnold Oil Company of Austin, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Motor Oil and Lubricants for Citibus and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Motor Oil and Lubricants for Citibus. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Motor Oil and Lubricants for Citibus and more specifically referred to as Attachment A on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. 3. The contract shall be for a term of one year, with the option of two, one year extensions, said date of term beginning upon formal approval. All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this bid and resulting contract. The Contractor must maintain the insurance coverage required during the term of this contract including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is on file with the Purchasing and Contract Management Department as required by contract or contract may be terminated for non-compliance. 4. Prices quoted shall be set for a period for one (1) year, said date of term beginning upon City Council date of formal approval. The rate may be adjusted upward or downward at this time at a percentage not to exceed the effective change in Consumer Price Index (CPI) or Product Price Index (PPI), which ever is most appropriate for the specific contract for the previous 12-months at the City's discretion, the effective change rate shall be based on either the local or national index average rage for all items. If agreement cannot be reached, the contract is terminated at the end of the current contract period. 5. This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2) performance of services ordered, or (3) termination of by either party with a 30 day written notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 6. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 7. Insurance Requirements SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and TYPE OF INSURANCE GENERAL LIABILITY ® Commercial General Liability ❑ Claims Made ® Occurrence ❑ W/Heavy Equipment ❑ To Include Products of Complete Operation Endorsements PROFESSIONAL LIABILITY AUTOMOTIVE LIABILITY ® Any Auto ❑ All Owned Autos ❑ Scheduled Autos ❑ Hired Autos ❑ Non -Owned Autos EXCESS LIABILITY ❑ Umbrella Form GARAGE LIABILITY ❑ Any Auto COMBINED SINGLE LIMIT General Aggregate $1,000,000 Products-Comp/Op AGG X Personal & Adv. Injury X Contractual Liability X Fire Damage (Any one Fire) Med Exp (Any one Person) X Per Occurrence Each Occurrence Aggregate Auto Only - Each Accident Other than Auto Only: Each Accident Aggregate ❑ BUILDER'S RISK ❑ 100% of the Total Contract Price ❑ INSTALLATION FLOATER ❑ 100% of the Total Material Costs ® POLLUTION General Aggregate ❑ CARGO ® WORKERS COMPENSATION — STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY ® EMPLOYERS' LIABILITY OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED ® City of Lubbock named as additional insured on Auto. General Liability on a primary and non-contributory bases. ® To include products of completed operations endorsement. ® Waiver of subrogation in favor of the City of Lubbock on all coverages, except $1,000,000 $1,000,000 $500,000 $1,000,000 IMPORTANT: POLICY ENDORSEMENTS The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. Any costs will be paid by the Contractor. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing & Contract Management City of Lubbock 1314 Avenue K, Floor 9 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. 8. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 9. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 10. This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1 F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Citibus to be in violation of the FTA terms and conditions. 11. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within 30 days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 12. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 13. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements. 14. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully understands, and will be in full compliance with all terms and conditions and the descriptive material contained herein and any additional associated documents and Amendments. The City disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by the parties. In the event of conflict between these terms and conditions and any terms and conditions provided by the Contractor, the terms and conditions provided herein shall prevail. The terms and conditions provided herein are the final terms agreed upon by the parties, and any prior conflicting terms shall be of no force or effect. 15. TEXAS GOVERNMENT CODE SECTION 2252.152 The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas Government Code, as a company known to have contracts with or provide supplies or services to a foreign terrorist organization. As used in the immediately preceding sentence, "foreign terrorist organization" shall have the meaning given such term in Section 2252.151, Texas Government Code. 16. TEXAS PUBLIC INFORMATION ACT The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor agrees to: (1) preserve all contracting information related to the contact as provided by the records retention requirements applicable to the governmental body for the duration of the contract; (2) promptly provide to the governmental body any contracting information related to the contract that is in the custody or possession of the entity on request of the governmental body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental body all contracting information related to the contract that is in the custody or possession of the entity; or (B) preserve the contracting information related to the contract as provided by the records retention requirements applicable to the governmental body. 17. TEXAS GOVERNMENT CODE SECTION 2271.002 The Contractor warrants that it complies with Chapter 2271.002 of the Texas Government Code by verifying that: 1. Company does not boycott Israel; and 2. Company will not boycott Israel during the term of the contract. Pursuant to Section 2271.002, Texas Government Code: (1) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes; and (2) "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. 17. CONFIDENTIALITY The Contractor shall retain all information received from or concerning the City and the City's business in strictest confidence and shall not reveal such information to third parties without prior written consent of the City, unless otherwise required by law. 18. INDEMNITY The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials, officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of any kind, character, type, or description, including without limiting the generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, to the extent arising out of, related to or occasioned by, the negligent acts of the Contractor, its agents, employees, and/or subcontractors, related to the performance, operations or omissions under this agreement and/or the use or occupation of city owned property. The indemnity obligation provided herein shall survive the expiration or termination of this agreement. 19. This Contract consists of the following documents set forth herein; Invitation to Bid No. 21- 15863-KM, Specifications, and the Bid Form. INTENTIONALLY LEFT BLANK----- IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF BBOCK Daniel M. Pope, Mayor AT rT m-� Rebecca Garza, City Secretary APPROV AS TO O ENT: Chris Mandrell, Citi us General Manager APPROVED AS TO FORM: Ry r oke, ssistant City Attorney CONTRACTOR BY aye A orized Represe alive S HL4 t � ILh.rG L L� Print Name 59 C' I L& it L t 5 o sy D. Address A"5 "rip-, Tx City, State, Zip Code City of Lubbock, TX Purchasing and Contract Management ITB 21-15863-KM Motor Oil & Lubricants for Citibus Specifications INTENT This solicitation is an Invitation for Bid to establish an annual price contract for Motor Oil and Lubricants. No guarantee of Volume. The City of Lubbock does not guarantee any specific amount of compensation volume, minimum or maximum. Amounts, quantities listed on the bid form are estimates only. No price Escalation: Bids are to be submitted on a firm fixed price basis. No escalation of price will be permitted during the term of this contract. SCOPE OF SERVICES: • The successful vendor will keep stocking level at their warehouse in quantities enough as to not cause Citibus to buy oil and lubricants from any other source. Delivery must be made with 24 hours after receipt of order. F.O.B to Citibus located at 801 Texas Ave, Lubbock, Texas 79401 REFERENCES Supply a minimum of three references, which shall include the name and address of the company, contact name, telephone number and type of service provided. DOCUMENTS Bidder must submit the following forms with their bid. Failure to do so may deem the bid non- responsive: • Statement of Eligibility • Affidavit of Non- Collusion • List of Similar Contracts • Buy America Certificate SPECIFICATIONS Any catalog, brand name or manufacturer's reference in the specifications is descriptive and NOT restrictive, and are used to indicate type and quality level desired. Bids on brands of like nature and quality may be considered unless specifically excluded. If bidding on other than reference or specifications, bid must show manufacturer, brand, trade name, catalog and/or lot number, etc., on article offered and certify article offered is equivalent to specifications. If other than specified brand of items are offered, specifications, catalog sheets, illustrations and complete descriptive literature must be submitted with bid. Minor deviations from written specifications shall not necessarily disqualify a vendor's bid. The City of Lubbock specification committee will be the sole determiner of what constitutes a minor deviation. The City may deem it necessary to specify Approved Brands after conclusive testing, prior to usage or standardization. The City may test any sample(s), supplied free of charge, to qualify for the Approved Brand list. Each sample must be marked with bidder's name and address. At bidder's request and expense, the sample(s) not destroyed or used in examinations and testing will be returned. When specifications call for samples to be submitted, samples shall be delivered by the bidder, at bidder's expense, five days prior to the opening of bids. Each sample shall be clearly tagged to show bidder's name and address and item number. The City of Lubbock reserves the right to determine which specific items on any specification requirements require strict adherence, or are most important, and those that are not, or requiring a lesser degree of importance (i.e., the shade of paint is far less important than the horsepower of a motor). Such determination can and will be a basis for evaluating, recommending and making award. The City will, at its sole discretion, assess warranty offered, and utilize life -cycle costing and/or performance factors as the evaluation method and basis for award. The low bid most closely meeting specifications is usually the bid given the award, although delivery time is sometimes a necessary factor (i.e., a low bid that best meets specifications will not do us much good if delivery is two years from now). Should a requested specification sheet not be submitted with a bid, this is considered non -responsive and therefore may not be considered. PLEASE READ AND RESPOND TO SPECIFICATION REQUIREMENTS CAREFULLY. CONTRACT TERM The contract shall be for a term of one (1) year, with the option of two (2), one-year extensions, said date of term beginning upon formal approval. All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this bid and resulting contract. The Contractor must maintain the insurance coverage required during the term of this contract including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is on file with the Purchasing and Contract Management Department as required by contract or contract may be terminated for non- compliance. This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Citibus to be in violation of the FTA terms and conditions. City of Lubbock Citibus ITB 21-15863-KM Motor Oil Lubricants for Citibus Arnold Oil Company of Austin of Austin, TX Approved Equal Manufacturer Delivery QTY / Vendor Days Unit Item Description/Brand (+/-) UOM Parts No. (ARO) Price Total Cost #0-1 Mobil Delvac Low Ash 15W-40 4000 GL 891001 1 $ 10.74 $ 42,960.00 #0-2 Transynd 275 GL 779027 1 37.65 10,353.75 #04 SCA charged Pre -mix 50/50 Powercool 825 GL 813054 1 6.33 5,222.25 #0-5 Chassis Grease (High temp grease) 65 GL VV70130 1 6.19 402.35 #0-6 Urea Exhaust Lube 600 GL DEFB 1 1.45 870.00 #0-7 5W-30 Conventional Oil 220 GL VV172 1 9.28 2,041.60 #0-10 5W-20 Synthetic Oil 500 GL 881493 1 12.01 6,005.00 Total $ 67,854.95 City of Lubbock, TX Purchasing and Contract Management Bid Submission Information In compliance with the Invitation to Bid, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form and/or the bid table associated with this bid. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid is by reference incorporated in this contract. Where applicable, prices are quoted as: F.O.B. Destination, Freight Pre -Paid and Allowed Where applicable, delivery days are: Days After Receipt of Order (ARO) Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or - none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of U %, net calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favored customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES X NO • If you (the bidder) checked YES, the following will apply: Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. Addenda Bidder acknowledges receipt of addenda issued in regard to this solicitation by initialing gg Bidder's Initials Submission Information THIS BID IS SUBMITTED BY Arnold Oil Company of Austin a corporation organized under the laws of the State of _Texas , or a partnership consisting of or individual trading as __of the City of Address: 5909 Burleson Road City: Austin M/WBE Firm:1 1 Woman American State: TX Zip: Black American Asian Pacific American 78744 Native American Other (Specify) Please complete the information below for the person submitting this bid. Officer Name and Title: Gary D. Gregory Business Telephone Number 512-476-2401 E-mail Address: ggregory(abamoldoil.com FAX: 512-476-7711 Bill Howerton Changed On Description Before 04/26/2021 Approved User ID [none] 04/26/2021 Completed No 04/26/2021 Complete Date [none] 04/26/2021 Item Review Status ID Under Review 04/26/2021 Passed No 04/26/2021 StatusChangedDate [none] After Howerton, Bill Yes 4/26/2021 Approved Yes 4/26/2021 Current Balance Cost of Good/Services Additional Info $43,718.00 $67,724.00 Item Review (Assistant City Manager/CFO) $43,718.00 $67,724.00 Item Review (Assistant City Manager/CFO) $43,718.00 $67,724.00 Item Review (Assistant City Manager/CFO) $43,718.00 $67,724.00 Item Review (Assistant City Manager/CFO) $43,718.00 $67,724.00 Item Review (Assistant City Manager/CFO) $43,718.00 $67,724.00 Item Review (Assistant City Manager/CFO) Cheryl Brock Changed On Description Before After Current Balance Cost of Good/Services Additional Info 04/29/2021 Approved User ID [none] Brock, Cheryl $43,718.00 $67,724.00 Item Review (Budget Director) 04/29/2021 Completed No Yes $43,718.00 $67,724.00 Item Review (Budget Director) 04/29/2021 Complete Date [none] 4/29/2021 $43,718.00 $67,724.00 Item Review (Budget Director) 04/29/2021 Item Review Status ID Under Review Approved $43,718.00 $67,724.00 Item Review (Budget Director) 04/29/2021 Passed No Yes $43,718.00 $67,724.00 Item Review (Budget Director) 04/29/2021 StatusChangedDate [none] 4/29/2021 $43,718.00 $67,724.00 Item Review (Budget Director) 07/19/2021 Approved User ID [none] Brock, Cheryl $43,718.00 $67,724.00 Item Review (Budget Director) 07/19/2021 Completed No Yes $43,718.00 $67,724.00 Item Review (Budget Director) 07/19/2021 Complete Date [none] 7/19/2021 $43,718.00 $67,724.00 Item Review (Budget Director) 07/19/2021 Item Review Status ID Under Review Approved $43,718.00 $67,724.00 Item Review (Budget Director) 07/19/2021 Passed No Yes $43,718.00 $67,724.00 Item Review (Budget Director) 07/19/2021 StatusChangedDate [none] 7/19/2021 $43,718.00 $67,724.00 Item Review (Budget Director) Chris Mandrell Changed On Description Before After Current Balance Cost of Good/Services Additional Info 04/21/2021 Approved User ID [none] Mandrell, Chris $43,718.00 $67,724.00 Item Review (Purchasing Approval) 04/21/2021 Completed No Yes $43,718.00 $67,724.00 Item Review (Purchasing Approval) 04/21/2021 Complete Date [none] 4/21/2021 $43,718.00 $67,724.00 Item Review (Purchasing Approval) 04/21/2021 Item Review Status ID Under Review Approved $43,718.00 $67,724.00 Item Review (Purchasing Approval) 04/21/2021 Passed No Yes $43,718.00 $67,724.00 Item Review (Purchasing Approval) 04/21/2021 StatusChangedDate [none] 4/21/2021 $43,718.00 $67,724.00 Item Review (Purchasing Approval) Lainey Morrison Changed On Description Before After Current Balance Cost of Good/Services Additional Info 04/30/2021 Attachment added $43,718.00 $67,724.00 Attachment (15863 ins req.pdo 04/30/2021 Approved User ID [none] Morrison, Lainey $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) 04/30/2021 Completed No Yes $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) August 20, 2021 Page 1 of 2 04/30/2021 Complete Date [none] 4/30/2021 $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) 04/30/2021 Item Review Status ID Under Review Approved $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) 04/30/2021 Passed No Yes $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) 04/30/2021 StatusChangedDate [none] 4/30/2021 $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) 07/14/2021 Approved User ID [none] Morrison, Lainey $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) 07/14/2021 Completed No Yes $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) 07/14/2021 Complete Date [none] 7/14/2021 $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) 07/14/2021 Item Review Status ID Under Review Approved $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) 07/14/2021 Passed No Yes $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) 07/14/2021 StatusChanged Date [none] 7/14/2021 $43,718.00 $67,724.00 Item Review (Risk Management Coordinator) August 20, 2021 Page 2 of 2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1011 Complete Nos. 1- 4 and 6 If there are interested parties. OFFICE USE ONLY Complete Nos.1, 2.3. 5, and 6 if there are no Interested parties. CERTIFICATION OF FILING Certificate Number: 2021-788020 1 Name of business emity filing form, and the ft. state and country of the business entity's place of buelnese. Amokt Oil Company Lubbock, TX United States gate Filed: 08/09/2021 2 Name of govemmental entity or stare agency that I—sa—pZiFt—o M contract for which ft form is being filed. City of Lubbock Date Acknowledged: 3 Provide the Identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other property to be provided under the contrwL ITS-21-15863-KM Oil & Lubricants 4 Name of Interested Party City, State, Country (place of business) Nature of interest (cheek applicable) Controlling Intermediary Arnold, Jaynes Austin, TX United States X Arnold, Rhonda Austin, TX United States X 5 Cheek only if there Is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is '—'^'� rf 1 r^ +Mi(L and my date of birth is My address is S9� 9 .,t t 1_sva Ak --g-, ,3 )X. 7'/5� USA . (stall) (d1y) (fie) (Zip Code) (0-111try) I declare under penalty of perjury that the foregoing is true and correct. C Executed in � / 's County, State of � s , on the day of OW , 20—LL. (norlh, (yed►) Signature of authorized agent of contracting business entity (oedamnt) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.ceffd98a CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2021-788020 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Arnold Oil Company Lubbock, TX United States Date Filed: 08/09/2021 2 Name of governmental entity or state agency that is a parry tot the contract for which the form is being filed. City of Lubbock Date Acknowledged: 08/09/2021 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB-21-15863-KM Oil & Lubricants 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Arnold, James Austin, TX United States X Arnold, Rhonda Austin, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Funny N,uviueu by i exas tuncs Commission www.etnics.state.tx.us Version V1.1.ceffd98a