HomeMy WebLinkAboutResolution - 2021-R0298 - Contract 16070 with Utility Contrctors of America, Inc. 8.24.21Resolution No. 2021-R0298
Item No. 7.12
August 24, 2021
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Service Contract No. 16070 for water and sanitary
sewer tap installation services as per RFP 21-15917-TF, by and between the City of Lubbock
and Utility Contractors of America, Inc., of Lubbock, Texas, and related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council.
Passed by the City Council on
August 24, 2021
L-N
DANIEL M. POPE, MAYOR
ATTEST:
Re ecca Garza, City Secretary
APPROVED AS TO CONTENT:
C.�
Jesica McEachern, Assistant City Manager
APPROVED AS TO FORM:
AlliLeisure, ssistant City Attorney
ccdocs/RES.ServiceContract 15917-UCA taps
08.12.21
Resolution No. 2021-R0298
City of Lubbock, TX
Pipeline Construction Services
Agreement
Contract 16070
This Service Agreement (this "Agreement") is entered into as of the24th day of August 2021
("Effective Date") by and between Utility Contractors of America. Inc., (the Contractor), and the City of
Lubbock (the "City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 21-15917-TF, Water & Sanitary Sewer Tap
Installation and
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Water & Sanitary
Sewer Tap Installation, upon terms and conditions maintained in this Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A - General Requirements
3. Exhibit B - Best and Final Offer
4. Exhibit C - Insurance Requirements
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall execute services
as the named secondary provider. The Contractor shall comply with all the applicable requirements set forth
in Exhibit B and Exhibit C attached hereto.
Article 1
1.1 The contract shall be for a term of one year, with the option of four, one-year extensions,
said date of term beginning upon formal approval. All stated annual quantities are
approximations of usage during the time period to be covered by pricing established by this
bid. Actual usage may be more or less. Order quantities will be determined by actual need.
The City of Lubbock does not guarantee any specific amount of compensation, volume,
minimum, or maximum amount of services under this bid and resulting contract. The
Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid
insurance is on file with the Purchasing and Contract Management Department as required
by contract or contract may be terminated for non-compliance.
1.2 Prices quoted shall be set for a period for one (1) year, said date of term beginning upon City
Council date of formal approval. The rate may be adjusted upward or downward at this time
at a percentage not to exceed the effective change in Consumer Price Index (CPI) or Product
Price Index (PPI), whichever is most appropriate for the specific contract for the previous
12-months at the City's discretion, the effective change rate shall be based on either the local
or national index average rage for all items. If agreement cannot be reached, the contract is
terminated at the end of the current contract period.
1.3 The Contractor shall not assign any interest in this Agreement and shall not transfer any
interest in the Agreement, whatsoever, without prior consent of the City.
1.4 All funds for payment by the City under this Agreement are subject to the availability of an
annual appropriation for this purpose by the City. In the event of non -appropriation of funds
by the City Council of the City of Lubbock for the goods or services provided under the
Agreement, the City will terminate the Agreement, without termination charge or other
liability, on the last day of the then -current fiscal year or when the appropriation made for
the then -current year for the goods or services covered by this Agreement is spent, whichever
event occurs first. If at any time funds are not appropriated for the continuance of this
Agreement, cancellation shall be accepted by the contractor on 30 days prior written notice,
but failure to give such notice shall be of no effect and the City shall not be obligated under
this Agreement beyond the date of termination.
1.5 This contract shall remain in effect until the first of the following occurs: (1) the expiration
date, (2) performance of services ordered, or (3) termination of by either party with a 30 day
written notice. The City of Lubbock reserves the right to award the canceled contract to the
next lowest and best bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this do.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract Insurance requirements document, this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.13 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.14 Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist
Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code,
prohibits the City from entering into a contract with a vendor that is identified by The
Comptroller as a company known to have contracts with or provide supplies or service with
Iran, Sudan or a foreign terrorist organization.
2.15 Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government
Code, may apply to this contract and the contractor or vendor agrees that the contract can be
terminated if the contractor or vendor knowingly or intentionally fails to comply with a
requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code
applies to this agreement, Contractor agrees to: (1) preserve all contracting information
related to the contract as provided by the records retention requirements applicable to the
governmental body for the duration of the contract; (2) promptly provide to the governmental
body any contracting information related to the contract that is in the custody or possession
of the entity on request of the governmental body; and (3) on completion of the contract,
either: (A) provide at no cost to the governmental body all contracting information related to
the contract that is in the custody or possession of the entity; or (B) preserve the contracting
information related to the contract as provided by the records retention requirements
applicable to the governmental body.
2.16 No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, a) This
section applies only to a contract that: (1) is between a governmental entity and a company
with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the governmental entity. (b) A governmental entity
may not enter into a contract with a company for goods or services unless the contract
contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract.
2.17 Confidentiality. The Contractor shall retain all information received from or concerning the
City and the City's business in strictest confidence and shall not reveal such information to
third parties without prior written consent of the City, unless otherwise required by law.
2.18 Indemnify. The Contractor shall indemnify and save harmless the city of Lubbock and its
elected officials, officers, agents, and employees from all suits, actions, losses, damages,
claims, or liability of any kind, character, type, or description, including without limiting the
generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for
injury or death to any person, or injury to any property, received or sustained by any person
or persons or property, to the extent arising out of, related to or occasioned by, the negligent
acts of the Contractor, its agents, employees, and/or subcontractors, related to the
performance, operations or omissions under this agreement and/or the use or occupation of
city owned property. The indemnity obligation provided herein shall survive the expiration
or termination of this agreement.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF LU BOCK
BY:
Daniel M. Pope, Mayor
A ST:
� ' � L� 4alv �5e
Re cca Garza, City Secretary
APPROVED AS TO CONTENT:
Mike Keenum, P.E. (jFM, Division Director
of Engineering/City Engineer
APPROVED AS TO FORM
KFli eisure, Assistant City Attorney
CONTRACTOR
Authdrized IRepres ntative
Print Name
sus GE- 7760
Address
tAr4 ` )e 7�'`��`�
City, State, Zip Code
Exhibit A
City of Lubbock, TX
RFP 21-15917-TF
Water & Sanitary Sewer Tap Installation
GENERAL REQUIREMENTS
INTENT
The City of Lubbock Public Works Water Engineering is seeking a contract(s) for installation of
various water and sanitary sewer components. Major contract items are: installation of sewer and
water taps, installation of water lines and valves, installation of fire hydrants, installation of
sanitary sewer lines and manholes, boring and casing installation, and rental of various pieces of
construction equipment with operators. Construction materials are to be provided by the City of
Lubbock and installed by the successful offeror.
1. SCOPE OF WORK
PART 1 GENERAL
1.1 WORK INCLUDED
A. Contractor to provide water and sanitary sewer utility installation services as specified,
including:
1. Sanitary sewer service (taps) connections.
2. Water service connections (taps).
3. Hydro excavation services.
4. Equipment and operator rental services.
5. Compaction or 1 % sack controlled low strength material (flowable fill)
6. Pavement repair.
7. Contractor is responsible for all traffic control devices. Traffic control shall meet or
exceed the TMUTCD for all work on City of Lubbock streets and roads. All TXDOT
streets or roads must also meet or exceed standards unique to TxDOT permit
requirements.
8. SCBA equipment for confined space entry
9. Contractor is responsible for providing a testing lab for density tests. The testing will be
subsidiary to the items of this contract.
B. Materials will be provided by the City of Lubbock to the Contractor's designated receiving
area.
1. Water tap material.
2. Sanitary sewer tap material.
3. Gravel embedment.
4. Water will be provided (if readily available)
C. Material Ownership
1. All materials will be delivered to the Contractor's designated receiving area by City of
Lubbock forces. Once the Contractor takes possession of the materials provided by the
City of Lubbock, the materials then become the responsibility of the Contractor. Any
materials requiring replacement due to damage, theft, or any reason will be the
responsibility of the Contractor to replace. If additional materials are needed the
contractor must request these items from the City of Lubbock. All additional materials
will be delivered to the Contractor's designated area by City of Lubbock forces.
D. Unit Prices
1. Work will be paid for on the basis of the unit prices submitted in the documents.
2. Unit bid prices are to include all equipment, labor and ancillary components necessary for
a complete and functional installation.
3. Invoicing to the City of Lubbock must be itemized, based on the unit price list.
1.2 QUALITY ASSURANCE
A. Regulatory Requirements.
1. All work will conform to the most recent version of the City of Lubbock Engineering
Minimum Design Standards and Specifications.
2. Contractor is required to provide proper notification to the State of Texas One Call
network and comply with State regulatory notification requirements in addition to the
City of Lubbock While Line Ordinance.
3. All work shall conform to the most recent version of applicable standards of the
Occupational Health and Safety Administration (OSHA).
4. Contractor performing work shall be Confined Space Certified as regulated by the
Occupational Health and Safety Administration (OSHA).
5. Traffic control measures shall conform to the most recent version of the Texas Manual
on Uniform Traffic Control Devices.
6. All work shall conform to the most recent version of applicable requirements of the
Texas Commission of Environmental Quality (TCEQ).
7. All work shall be in compliance with other local, state and federal regulations as
appropriate.
8. All work within public rights of ways will require a completed permit with the City of
Lubbock call 806-775-2352.
9. All work within TxDOT (Texas Department of Transportation) rights of ways will have
a completed permit before any work can begin. The contractor must keep this permit at
the job site while construction is ongoing. In addition the contractor must notify
TxDOT 48 hours in advance of construction activities call 806-745-4411
1.3 SEQUENCING AND SCHEDULING
A. Installation Time
1. Water and sewer taps shall be completed within 21 calendar days from the date the order
is received by the Contractor and all work refusals requests must be declared within 5
business days of receipt of order. If the order is not requested in writing for refusal
within 5 business days the contractor will be required to perform the work with no price
adjustment being given for any extenuating circumstances. Refusal of work will be
granted on a case by case bases and must be approved in writing by City of Lubbock
Division Director of Public Works
a. Certain water and sanitary sewer taps will be required to be installed with in 24
hours after the order is issued should there be a health, safety and public welfare
concern established.
b. The City Engineer will determine the establishment of a health, safety and
welfare concern.
c. Any Taps exceeding the 21 calendar day time limit, through no fault of the City,
will be assessed a 100 dollar per day Liquidated Damage.
d. Repeated performance failures will receive written warnings, which may result in
termination of contract.
2. Normal installation will require 48 hours waiting period before work may begin to
comply with the State notification requirements.
3. A $100 mobilization credit will be applied to Contractor's invoices for instances that
involve verified remobilization caused by developers and landowners who fail to
prepare for the installation of taps at the job site. The verification and or approval of
a mobilization credit is at the total discretion of the City of Lubbock on a case by case
basis. The contractor must provide sufficient information as to the need for
remobilization.
4. All taps are to be installed within 21 days of the tap application date. City shall supply
electronically a list of any installations that the City proposes to install in-house to
avoid duplication and expense by either City or Contractor, which includes emergency
installations; emergencies as set forth in Texas Utilities Code, title 5, Chapter 251.
Contractor shall complete installation and electronically input the necessary
information on the individual tap cards within the City's system, thereby notifying the
City of the completion date and all pertinent documentation of the specific tap
including depth and location. City retains capability of immediately accessing this
information and answering to the satisfaction of the inquiring customer. All reports,
summaries or documentation related to that specific address are thereby retained and
controlled by the City. Contractor shall immediately via electronically generated
correspondence, make City aware of circumstances beyond his control of any specific
installation problem, prohibiting the Contractor's ability to meet the deadline for
specified compliance.
1.4 WARRANTY
A. Contractor shall meet current City of Lubbock warranty standards as specified in the City of
Lubbock Minimum Design Standards and Specifications.
B. The Contractor will be notified of deficiencies which occurred within the warranty period.
Contractor is responsible for performing any repairs necessary for work found defective at
no added cost to the City of Lubbock, even for repairs are accomplished outside of the
warranty period.
C. Warranty start date will be 21 days from the issuance of Job Order unless changed by
written approval.
1.5 EXPERIENCE
A. Contractor will have a minimum of five (5) years experience in Municipal water and
sanitary sewer construction of a similar nature to the scope of work herein specified and
must list five (5) major projects constructed within the past five (5) years that illustrate
Contractor's experience with projects similar to the project herein specified.
B. Contractor will have experience working in alleys or other congested environments and
good public interaction as determined by reference.
C. In order to comply with state regulations the contractor must have at a minimum 1 staff
member licensed by the TCEQ (Texas Commission of Environmental Quality) with a class
A, B, C or D water operators license on site during any construction activities. If the license
holder is a class D on site, an employee of the contractor company with a class C or greater
license must be within 5 miles of City of Lubbock and available at all times during
installation activities.
PART 2 SERVICES
2.1 Sanitary Sewer Service Connections
A. Contractor will be required to white line the site for utility locates, and request locates, prior to any
work being performed.
B. Contractor is required to extend the service pipe to the property line. Connection of the tap to the
service line shall be the responsibility of the customer.
C. Backfill in accordance with the most recent City of Lubbock Engineering Minimum Design
Standards and Specifications. Density testing of compacted areas must be performed at least once
per installation.
D. Contractor has the option use 1 % sack controlled low strength material (flowable fill) with pea
gravel in areas paved or proposed to be paved. All flowable fill shall be T- Capped in accordance
with the City of Lubbock Ordinance and most recent City of Lubbock Engineering Minimum
Design Standards and Specifications. Use of optional flowable fill for mains construction is at the
contractors cost. The contractor is responsible for haul off of excess material when flowable fill is
used.
E. Use of flowable fill as a contractor's means and methods will not result in additional charges to the
City. All use of flowable fill for utility backfill shall comply with the most recent release of the
City of Lubbock Minimum Design Standards and Specifications. Use of item for additional
flowable fill by cubic yard must have billed quantities approved by the City inspector prior to
payment.
F. Pavement repair shall meet the most recent City of Lubbock Engineering Minimum Design
Standards and Specifications.
G. Sewer tap shall be left at a 5 foot depth and tightly plugged at property line, unless otherwise
instructed in the work order.
H. Clean up construction area after completion of work returning the area to as near as possible to pre -
construction conditions.
I. Involves the excavation to the sanitary sewer main and installation of the requested size service
saddle to the sewer main. The sewer main will vary in diameter from 6 inches to 12 inches.
J. The contractor may request to refuse work. Refusal of work will be granted on a case by case bases
and must be approved in writing by City of Lubbock Division Director of Public Works
2.2 Water Service Connections
A. Contractor will be required to white line the site for utility locates, and request locates, prior to any
work being performed.
B. Contractor is to extend the service line to the property line.
C. Backfill in accordance with the most recent City of Lubbock Engineering Minimum Design
Standards and Specifications. Density testing of compacted areas must be performed at least once per
installation.
D. Contractor has the option use 1 %2 sack controlled low strength material (flowable fill) with pea
gravel in areas paved or proposed to be paved. All flowable fill shall be T- Capped in accordance
with the City of Lubbock Ordinance and most recent City of Lubbock Engineering Minimum
Design Standards and Specifications. Use of optional flowable fill for mains construction is at the
contractors cost. The contractor is responsible for haul off of excess material when flowable fill is
used.
E. Use of flowable fill as a contractor's means and methods will not result in additional charges to the
City. All use of flowable fill for utility backfill shall comply with the most recent release of the City
of Lubbock Minimum Design Standards and Specifications. Use of item for additional flowable fill
by cubic yard must have billed quantities approved by the City inspector prior to payment.
F. Pavement repair shall meet the most recent City of Lubbock Engineering Minimum Design Standards
and Specifications.
G. Install meter box and valve box to proposed grade as per City specifications.
H. Clean up construction area after completion of work returning the area to as near a possible to pre -
construction conditions.
I. Requires excavation to the water main and installation of the requested size water tap on the water
main. The water main diameter will vary from 4 to 16 inches.
J. The contractor may request to refuse work. Refusal of work will be granted on a case by case bases
and must be approved in writing by City of Lubbock Division Director of Public Works.
2.6 HYDRO EXCAVATION
A. Contractor shall have a maximum of 5 days to respond to each work request. Delays in response will
affect performance reports and yearly contract renewal. Weather and other factors causing delays
will be evaluated on a case -by -case basis.
B. Hydro excavator shall be Super Products Mud Dog 1200, or equal, and proven capable of at least:
a. 2500 psi water pressure
b. 1000 gallons on -board water supply
c. 25" Hg vacuum pressure and 5000 cfm air capacity
d. 12 cubic yards on -board spoils volume
C. Contractor shall provide all equipment and labor necessary to complete the work assigned including
necessary tools, equipment.
D. Contractor shall provide their own supply of water, unless the City makes water available and prior
arrangements have been approved. The City will not guarantee water supply for excavation prior to,
during, or after the job.
E. The City shall white line proposed area to be potholed, but Contractor shall be responsible for
requesting locates as well as verifying and protecting underground utilities.
F. Contractor may only dispose of spoils on site with permission City project manager or inspector.
G. Unit prices for labor & equipment associated with hydro excavation will be paid for on an hourly
basis for work accomplished on site only. All other charges will be paid, once per job, to the
mobilization line item.
2.7 Electronic Communication
A. Contractor shall be capable of communicating with the City of Lubbock through email and have
access to the Internet.
B. Contractor is required to have the capability to receive and respond to tap orders through the City of
Lubbock's electronic tap system.
C. Contractor is required to demonstrate this capability at the time of submission.
D. Documentation of water and sewer tap locations as installed shall be provide by contractor in entry
of work completed.
PART 3 EXECUTION
3.1 Examination
A. Contractor is responsible for inspecting each construction site to determine the conditions are suitable
for the planned activity.
B. Unsuitable conditions shall be brought to the attention of the Owner prior to the commencement of
any work.
3.2 Preparation
A. Contractor is responsible for verifying and protecting surrounding utilities and areas.
B. Contractor is responsible for compliance with the Texas Excavation Safety System and the most
current City of Lubbock Ordinance associated with white line notification.
C. Any repair to damaged areas or utilities shall be at the Contractor's expense.
D. Contractor is responsible for proper notification of other utilities before commencing work.
E. Contractor is responsible for providing all traffic control setup, devices, barricades, preparation and
submission of a traffic control plan to the governing agency as necessary at the expense of the
contractor.
F. All work shall include installation and maintenance of all BMP's (Best Management Practices) as
necessary to comply with the City of Lubbock storm water ordinance and TCEQ (Texas Commission
of Environmental Quality) construction general permits. This work is subsidiary to the various items
of the contract.
3.3 Installation
A. Contractor shall install components in accordance with the latest requirements of the City of Lubbock
Engineering Design Standards and Specifications.
B. Contractor shall disinfect water mains and components in accordance with the latest version of the
City Of Lubbock Engineering Design Standards and Specifications, and the requirements of the
Texas Council on Environmental Quality. Contractor is responsible for providing the disinfectant
chemicals at no additional expense to the City of Lubbock.
C. Backfill in accordance with the most recent City of Lubbock Engineering Minimum Design
Standards and Specifications. Density testing of compacted areas must be performed at least once per
installation.
D. Contractor shall use 1 % sack controlled low strength material (flowable fill) with pea gravel in all
paved areas or areas proposed to be paved. The contractor is responsible for haul off of excess
material is used.
E. Use of flowable fill as a contractor's means and methods will not result in additional charges to the
City. All use of flowable fill for utility backfill shall comply with the most recent release of the City's
Design Standards. Use of item for additional flowable fill by cubic yard must have billed quantities
approved by the City inspector prior to payment.
3.4 Field Quality Control
A. Test installed components in accordance with the latest version of the City Of Lubbock Engineering
Minimum Design Standards and Specifications, and the Texas Council on Environmental Quality.
B. City of Lubbock personnel will inspect all aspects of construction for safety and compliance at the
Engineers own discretion.
C. Density test will be performed at least one per installation. All density testing is at the contractor's
expense.
2. EVALUATION CRITERIA
2.1. Each proposal will be evaluated for full compliance with the RFP instructions to the offeror and
the mandatory terms and conditions set forth within the RFP document. The objective of the
evaluation will be to recommend the contractor who are most responsive to the herein described
needs of the City. The following criteria will be used to evaluate and rank submittals:
2.1.1. 50 pts. = Price
2.1.2. 25 pts. = Qualifications and Experience
2.1.3. 20 pts. Equipment
2.1.4. 05 pts. _= Safety Record Questionnaire
3. CONTRACT TERM
The contract shall be for a term of one year, with the option of four, one year extensions, said date of
term beginning upon formal approval. All stated annual quantities are approximations of usage during
the time period to be covered by pricing established by this solicitation. Actual usage may be more or
less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee any
specific amount of compensation, volume, minimum, or maximum amount of services under this
solicitation and resulting contract
City of Lubbock, TX EXHIBIT B
RFP 21-15917-TF
Water Sanitary Sewer Tap Installation
Utility Contractors of America, Inc.
Rest and Final Offer
n r•
Group A: Service Connections - Sewer Service Connections (as specified herein)
#1-1
Service Connections 0' to 4' Deep. As specified herein
75
EA
$ 1,000.00
$ 75,000.00
#1-2
Service Connections 5' to 8' Deep. As specified herein
100
EA
$ 1,200.00
$ 120,000.00
#1-3
Service Connections 8' to 12' Deep. As specified herein
100
EA
$ 1,500.00
$ 150,000.00
1.4
Service Connections 12' to 15' Deep. As specified herein
75
EA
$ 2,000.00
$ 150,000.00
#1-5
Service Connections 15' to 18' Deep. As specified herein
10
EA
$ 4,000.00
$ 40,000.00
Group A: Service Connections - Water Service Connections (as specified herein)
#2-1
One Inch Water Meter Tap. As specified herein
800
EA
$ 900.00
$ 720,000.00
#2-2
Two inch Tap for One and one-half Inch Water Meter. As specified herein
20
EA
$ 1,200.00
$ 24,000.00
#2-3
Two Inch Water Meter Tap. As specified herein
50
EA
$ 1,200.00
$ 60,000.00
#2-4
Four inch Tap for Three Inch Water Meter. As specified herein
25
EA
$ 1,500.00
$ 37,500.00
Group A: Service Connections - Traffic Control (as specified herein)
#3.1
Cost per job for complete setup of TXDOT approved and permitted barricades as specified herein. _ (Cost plus maximum of 10% markup
with City approved submittal of cost summary from barricades and signage sub -contractor)
#3 2
Cost per job for complete setup of barricade for City Arterials as specified herein = (Cost plus maximum of 10% markup with City approved
submittal of cost summary from barricades and signage sub -contractor)
#3-3
Cost per job for complete setup of barricades for other City street closures as
specified herein.
25
EA
$ 825.00
$ 20,625.00
Group A: Service Connections - Asphalt and Concrete Cut, Removal, and Repair (as specified herein)
#4 1
Asphalt Cut, Removed and Repaired per Service Installation. As specified
herein
100
EA
$ 25.00
$ 2,500.00
#4 2
Concrete Cut, Removed and Repaired per Service Installation. As specified
herein
100
EA
$ 35.00
$ 3,500.00
Group A: Service Connections - Flowable Fill (as specified herein)
#5-1
Flowable Fill for Water Taps in Paved Alleys. As specified herein.
T500
EA
$ 450.00
$ 225,000.00
City of Lubbock, TX
RFP 21-15917-TF
Water Sanitary Sewer Tap Installation
Utility Contractors of America, Inc.
Best and Final Offer
#5-2
Flowable Fill for Sewer Taps in Paved Alleys. As specified herein.
200
EA
$ 450.00
$ 90,000.00
#5-3
Add Flowable Fill Per Cubic Yard for Streets & Other Areas. As specified
50
CY
$ 100.00
$ 5,000.00
herein.
Group B: Hydro Excavation Services (as specified herein)
#6-1
Mobilization and demobilization of hydro -excavator and crew to include
12
EA
$ 300.00
$ 3,600.00
water loading, waste deposition, and travel time. (one mobilization per job)
#6-2
Hydro -excavator and crew (on site)
100
HR
$ 260.00
$ 26,000.00
Group B: Hydro Excavation Services - Traffic Control (as specified herein)
#7-1
Cost per job for complete setup of TXDOT approved and permitted barricades as specified hereh(Cost plus 10% with City approved
submittal of cost summary from barricades and signage sub -contractor)
#7 2
Cost per job for complete setup of barricade for City thoroughfare (T-1 & T-2) as specified hereh(Cost plus 10% with City approved
submittal of cost summary from barricades and signage sub -contractor)
#7-3
Cost per job for complete setup of barricades for other City street closures as
25
EA
$ 825.00
$ 20,625.00
specified herein.
EXHIBIT C
6. INSURANCE REQUIREMENTS
6.1. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance
Certificate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE CITY SHALL
HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH
CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
6.2. The City reserves the right to review the insurance requirements of this section during the effective
period of the contract and to require adjustment of insurance coverages and their limits when deemed
necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims
history of the industry as well as the Contractor.
6.3. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved
by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this
contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and
amount(s):
TYPE OF INSURANCE COMBINED SINGLE LIMIT
GENERAL LIABILITY
® Commercial General Liability ® Occurrence General Aggregate $1,000,000
❑ Claims Made ® XCU Products-Comp/Op AGG X
® W/Heavy Equipment Personal & Adv. Injury X
® To Include Products of Complete Operation Endorsements Contractual Liability X
Fire Damage (Any one Fire)
Med Exp (Any one Person) X
AUTOMOTIVE LIABILITY
® Any Auto ❑ All Owned Autos
❑ Scheduled Autos ❑ Hired Autos
❑ Non -Owned Autos Per Occurrence $1,000,000
EXCESS LIABILITY
® Umbrella Form Each Occurrence $4,000,000
Aggregate
® WORKERS COMPENSATION — STATUTORY AMOUNTS
OR OCCUPATIONAL MEDICAL AND DISABILITY
® EMPLOYERS' LIABILITY $1,000,000
OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED
® City of Lubbock named as additional insured on Auto/General Liability on a primary and non-contributory
bases.
® To include products of completed operations endorsement.
® Waiver of subrogation in favor of the City o Lubbock on all coverages, except
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto
and may make any reasonable request for deletion, revision, or modification of particular policy terms,
conditions, limitations, or exclusions (except where policy provisions are established by law or regulation
binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the
City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall
pay the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s)
of insurance will contain and state, in writing, on the certificate or its attachment, the following required
provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to the
extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together
with the indemnification provision, shall be underwritten by contractual liability coverage
sufficient to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less
than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF
INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314 Avenue K, 0 Floor
Lubbock, Texas 79401
6.4. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the
Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents
as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability
by the insurance company exonerate the Contractor from liability.
CERTIFICATE OF INTERESTED PARTIES FORM 1295
iofi
Complete Nos. 1- 4 and 6 it there are interested parties.
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2021-791443
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Utility Contractors of America, Inc.
Lubbock, TX United States
Date Filed:
08/17/2021
2 Name of governmental entity or state agency that Is a party to the contract for which e form is
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
16070
Water & Sanitary Sewer Tap Installation
4
Name of Interested Parry
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Lane, Ty
Lubbock, TX United States
X
Ziegner, Jonathan
Lubbock, TX United States
X
5 Check only if there is NO Interested Party. El
6 UNSWORN DECLARATION
t �
My name is ,and my date of birth Is
My address is -7 1 � C
-
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of —on the Jday of 201L.
(m ) (year)
ignature of autho ' ed ageqrff contracting business entity
(Declarant)
Cnrmc nrn AA A {w Te..e.. CN.:.... n......�:_
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CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2021-791443
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Utility Contractors of America, Inc.
Lubbock, TX United States
Date Filed:
08/17/2021
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
16070
Water & Sanitary Sewer Tap Installation
4
Name of Interested Parry
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Lane, Ty
Lubbock, TX United States
X
Ziegner, Jonathan
Lubbock, TX United States
X
5
Check only if there is NO Interested Parry. ❑
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
r-urrns proviueu by i exas tmics t-ommisslon www.etnlcs.state.tx.us Version V1.1.191b5cdc