HomeMy WebLinkAboutResolution - 2021-R0316 - Contract 16003 with Turf Raider Land and Landscape 8.24.21Resolution No. 2021-R0316
Item No. 7.29
August 24, 2021
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock, Contract No. 16003, as per ITB 21-16003-KM, for landscape
maintenance services for the 1970 Lubbock Tornado Memorial, by and between the City of
Lubbock and Turf Raider Lawn & Landscape of Lubbock, Texas, and related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council.
Passed by the City Council on
AT ST:
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Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
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Brooke Witcher, Assistant City Manager
APPROVED AS TO FORM:
Rya 4Brke, Assistant City Attorney
August 24, 2021
- Ue'-A
DANIEL M. POPE, MAYOR
RES.Contract 16003-Landscaping for Tornado Memorial
8.12.21
Resolution No. 2021-R0316
Contract 16003
City of Lubbock, TX
Contract for
Landscape Maintenance for the 1970 Lubbock Tornado Memorial
THIS CONTRACT made and entered into this24th day of August , 2021, by and between the City
of Lubbock ("City"), and Turf Raider Lawn and Landscape, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Landscape Maintenance for the 1970
Lubbock Tornado Memorial and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the
execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and
delivery of the said Landscape Maintenance for the 1970 Lubbock Tornado Memorial.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto
and made part hereof, Contractor will deliver to the City, for Landscape Maintenance for the 1970
Lubbock Tornado Memorial and more specifically referred to as Items 1 thru 14 on the bid
submitted by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the
work provided for in this Contract and to complete and finish the same according to the attached
specifications, offer, and terms and conditions contained herein.
3. The contract shall be for a term of one year, with the option of two, one year extensions, said date
of term beginning upon formal approval. All stated annual quantities are approximations of usage
during the time period to be covered by pricing established by this bid. Actual usage may be more
or less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee
any specific amount of compensation, volume, minimum, or maximum amount of services under
this bid and resulting contract. The Contractor must maintain the insurance coverage required during
the term of this contract including any extensions. It is the responsibility of the Contractor to ensure
that valid insurance is on file with the Purchasing and Contract Management Department as required
by contract or contract may be terminated for non-compliance.
4. Prices quoted shall be set for a period for one (1) year, said date of term beginning upon City Council
date of formal approval. The rate may be adjusted upward or downward at this time at a percentage
not to exceed the effective change in Consumer Price Index (CPI) or Product Price Index (PPI),
which ever is most appropriate for the specific contract for the previous 12-months at the City's
discretion, the effective change rate shall be based on either the local or national index average rage
for all items. If agreement cannot be reached, the contract is terminated at the end of the current
contract period.
5. This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2)
performance of services ordered, or (3) termination of by either party with a 30 day written notice.
The City of Lubbock reserves the right to award the canceled contract to the next lowest and best
bidder as it deems to be in the best interest of the city.
6. Contractor shall at all times be an independent contractor and not an agent or representative of City
with regard to performance of the Services. Contractor shall not represent that it is, or hold itself
out as, an agent or representative of City. In no event shall Contractor be authorized to enter into
any agreement or undertaking for or on behalf of City.
7. Insurance Requirements
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed
Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish
and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY
TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE
BEEN DELIVERED TO THE CITY.
SECTION B. The City reserves the right to review the insurance requirements of this section during the
effective period of the contract and to require adjustment of insurance coverages and their limits when
deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the
claims history of the industry as well as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are
approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of
this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s):
IMPORTANT: POLICY ENDORSEMENTS
TYPE OF INSURANCE
GENERAL LIABILITY
® Commercial General Liability ❑ Other
❑ Claims Made ® Occurrence
❑ W/Heavy Equipment
❑ To Include Products of Complete Operation Endorsements
COMBINED SINGLE LIMIT
General Aggregate
S1,000,000
Products-Comp/Op AGG
x
Personal & Adv. Injury
X
Contractual Liability
X
Fire Damage (Any one Fire)
Med Exp (Any one Person)
x
AUTOMOTIVE LIABILITY
® Any Auto ❑ All Owned Autos Per Occurrence $1,000,000
❑ Scheduled Autos ❑ Hired Autos
❑ Non -Owned Autos
® POLLUTION $1,000,000
® WORKERS COMPENSATION — STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY
® EMPLOYERS' LIABILITY $1,000.000
OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED
® City of Lubbock named as additional insured on Auto General Liability on a primary and non-contributory basis.
® To include products ofcompleted operations endorsement.
® Waiver of subrogation in favor of the City of Lubbock on all coverages, except
The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto
and may make any reasonable request for deletion, revision, or modification of particular policy terms,
conditions, limitations, or exclusions (except where policy provisions are established by law or regulation
binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by
the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages,
and shall pay the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following
required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to the
extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together
with the indemnification provision, shall be underwritten by contractual liability coverage sufficient
to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not
less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE
OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314 Avenue K, Floor 9
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the
Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set
forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the
insurance company exonerate the Contractor from liability.
8. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests
accruing from this Contract without the written consent of the other.
9. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative
and not exclusive, and may be exercised concurrently. To the extent of any conflict between this
provision and another provision in, or related to, this document, this provision shall control.
10. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves the
right to audit Contractor's records and books relevant to all services provided to the City under this
Contract. In the event such an audit by the City reveals any errors or overpayments by the City,
Contractor shall refund the City the full amount of such overpayments within 30 days of such audit
findings, or the City, at its option, reserves the right to deduct such amounts owing the City from
any payments due Contractor.
11. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non -appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the contract, the City will
terminate the contract, without termination charge or other liability, on the last day of the then -
current fiscal year or when the appropriation made for the then -current year for the goods or services
covered by this contract is spent, whichever event occurs first. If at any time funds are not
appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on 30
days prior written notice, but failure to give such notice shall be of no effect and the City shall not
be obligated under this contract beyond the date of termination.
12. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written
consent from the Director of Purchasing and Contract Management. Should consent be given, the
Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor
that complies with all contract Insurance requirements.
13. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully
understands, and will be in full compliance with all terms and conditions and the descriptive material
contained herein and any additional associated documents and Amendments. The City disclaims any
terms and conditions provided by the Contractor unless agreed upon in writing by the parties. In the
event of conflict between these terms and conditions and any terms and conditions provided by the
Contractor, the terms and conditions provided herein shall prevail. The terms and conditions
provided herein are the final terms agreed upon by the parties, and any prior conflicting terms shall
be of no force or effect.
14. TEXAS GOVERNMENT CODE SECTION 2252.152
The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist organization
and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas Government Code,
as a company known to have contracts with or provide supplies or services to a foreign terrorist
organization. As used in the immediately preceding sentence, "foreign terrorist organization" shall
have the meaning given such term in Section 2252.151, Texas Government Code.
15. TEXAS PUBLIC INFORMATION ACT
The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract
and the contractor or vendor agrees that the contract can be terminated if the contractor or
vendor knowingly or intentionally fails to comply with a requirement of that subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor
agrees to: (1) preserve all contracting information related to the contact as provided by the records
retention requirements applicable to the governmental body for the duration of the contract; (2)
promptly provide to the governmental body any contracting information related to the contract
that is in the custody or possession of the entity on request of the governmental body; and (3) on
completion of the contract, either: (A) provide at no cost to the governmental body all contracting
information related to the contract that is in the custody or possession of the entity; or (B) preserve
the contracting information related to the contract as provided by the records retention
requirements applicable to the governmental body.
16. TEXAS GOVERNMENT CODE SECTION 2271.002
The Contractor warrants that it complies with Chapter 2271.002 of the Texas Government Code by
verifying that:
1. Company does not boycott Israel; and
2. Company will not boycott Israel during the term of the contract.
Pursuant to Section 2271.002, Texas Government Code:
(1) 'Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made for ordinary business purposes; and
(2) "Company" means an organization, association, corporation, partnership, joint venture,
limited partnership, limited liability partnership, or limited liability company, including
a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of
those entities or business associations that exists to make a profit.
17. CONFIDENTIALITY
The Contractor shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without prior
written consent of the City, unless otherwise required by law.
18. INDEMNITY
The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials,
officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of any
kind, character, type, or description, including without limiting the generality of the foregoing, all
expenses of litigation, court costs, and attorney's fees, for injury or death to any person, or injury to
any property, received or sustained by any person or persons or property, to the extent arising out
of, related to or occasioned by, the negligent acts of the Contractor, its agents, employees, and/or
subcontractors, related to the performance, operations or omissions under this agreement and/or the
use or occupation of city owned property. The indemnity obligation provided herein shall survive
the expiration or termination of this agreement.
19. This Contract consists of the following documents set forth herein; Invitation to Bid No. 21-16003-
KM, Specifications, and the Bid Form.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF L BBOCK
Daniel M. Pope, Mayor
Rebecca Garza, City Secretary
CONT CTOR
BY A471(—,
Authorized Representative
I u (L !1 ar I '(`
Print Name
Address
APPROVED AS TO CONTENT: City, State, Zip Code
LC991ftan G , Director of Parks and Recreation
APPROVED AS TO FORM:
Ryan B oke Assistant City Attorn
City of Lubbock, TX
ITB 21-16003-KM
Landscape Maintenance for the 1970 Lubbock Tornado Memorial
Specifications
Intent: To provide grounds maintenance, litter control, plant/tree maintenance, structural and site
cleanliness.
1.0 DEFINITIONS
1.1 Agent - An employee of the City of Lubbock, who is appointed by the City to monitor the
work and actions of the contractor.
1.2 City - The City of Lubbock, TX, municipal corporation in Lubbock County, Texas.
1.3 City Council - City Council of the City of Lubbock, TX.
1.4 Contract Time - The number of allowable days to complete the contract.
1.5 Contractor - The individual, firm, partnership, joint venture, or corporation contracting with
the City to perform work.
1.6 Extra Work - Work over and above than what is called for in the contract.
1.7 Mayor - The duly appointed official of the City of Lubbock, TX, who is empowered by the
City Charter to enter into a contract in behalf of the City.
1.8 Notice to Proceed - Written notice to the Contractor issued and signed by the authorized
Agent stating the date on which the Contractor should proceed with work as stated in the
contract.
1.9 Parks Manager - The individual whom shall act on the City's behalf to ensure compliance
with the contract requirements, such as but not limited to, acceptance, inspection and delivery
of all Parks properties. All questions, notices, or documentation arising under this agreement
pertaining to Parks properties shall be addressed to the Parks Manager.
1.10 Specifications - The directions, provisions, and requirements pertaining to the method and
manner of performing the work or to the quality of the materials and equipment to be
furnished under the contract.
1.11 Subcontractor - Any individual, firm, partnership, or corporation licensed or otherwise
authorized by law to do business in Texas, to whom the Contractor, with written consent of
the City, sublets a part of the work.
1.12 Surety - The Corporation, partnership or individual, duly authorized and admitted to do
business in Texas and licensed by the State of Texas to issue surety bonds, who is bound with
and for the Contractor to assume legal liability for the faithful performance of the contract.
1.13 Unit Price - Payment to the contractor based on a unit or portion of the work performed.
1.14 Work - All work, including the furnishing of staff, equipment, materials, and other incidentals
necessary for the performance of the contract.
2.0 TERMS AND CONDITIONS
2.1 Work: It is the intent for the Contractor to provide for completion in every detail the work
described herein. The Contractor shall provide all labor, tools, transportation, materials, and
equipment necessary to complete the work in accordance with specifications provided and
terms of the contract.
2.2 Specification Change: During the term of the Contract, the City may cancel applications to
the park, thereby decreasing the contract. All changes shall be in writing.
2.3 Changed Condition: If the Contractor finds latent conditions which differ from those
outlined in the contract or specifications which differ from customary work, and which the
Contractor could not have discovered during the investigation of the site prior to the bid, and
in which such condition increased the expense to the Contractor, immediate written notice
shall be promptly mailed to the Parks Manager. The Contractor shall afford the City the
opportunity to inspect the same. After inspection by the City, the Contractor shall not delay
work pending a decision to be made by the City regarding the claim. Failure of the Contractor
to give prompt written notice and afford the City the opportunity to inspect the condition,
before it is disturbed, shall be deemed a waiver by the Contractor of all claims and extra
compensation arising out of the alleged condition. If the City determines that the Contractor
is entitled to extra compensation by reason of increased expense to the Contractor and caused
by the condition, and finds that the condition requires work not covered in the contract, a
change order may be executed for additional compensation which shall be agreed upon by all
parties involved. Additional time may be granted if the City deems additional time is
necessary to accomplish the job. No change order or combination of change orders shall
exceed twenty-five percent (25%) of the total contract.
2.4 Clean-up: All work shall be cleaned up and waste materials removed from the site. No
equipment shall be left unattended at sites and all material removed from the job shall be at
the Contractor's expense. If materials or waste are not removed from the site, written
notification from the Agent shall be delivered to the Contractor. The Contractor shall have
forty-eight (48) hours to remove the material in question. If the material in question is not
removed in the forty-eight (48) hour period, the City shall remove the material and the
Contractor shall be charged for the expense. Payment to the city for said expenses shall be
deducted for the Contractor's payment. If such conditions continue, the contract may be
terminated due to breach of contract.
2.5 Preservation and Restoration of Property: The Contractor is responsible for the
preservation of all City owned and adjacent property owner lands which the Contractor may
come into contact with. The Contractor shall use every precaution necessary to prevent
damage to trees, shrubs, above and below ground structures, utilities and any other form of
property. Should damage occur, it is the Contractor's responsibility to report the damage to
the Parks Manager or his Agent as soon as possible but not exceeding twenty-four (24) hours
from the time damage occurred. If damage occurs as a result of Contractor's actions, the
Contractor shall be held responsible to repair or replace the damaged property at their own
expense. Time required to repair damaged property shall be expedient and to the approval of
the Parks Manager or his Agent. If the damage is not repaired in the agreed upon time period,
the City may after forty-eight (48) hours' notice from the Parks Manager, proceed to repair
the damage. The Contractor shall be held financially responsible for the repair work and the
cost shall be deducted from the Contractor's payment.
2.6 Equipment: The Contractor shall provide everything necessary to fulfill the requirements of
this contract. All equipment shall meet all applicable Federal, State and Local laws and
regulations. Contractor's equipment is subject to inspection and approval of the Parks
Manager or his Agent. If the Parks Manager or his Agent deems the equipment faulty or if
the equipment is damaging the turf in anyway, the Contractor shall remove the equipment
from the premises. All maintenance equipment that will be used must have turf tires for grass
areas, and non -marking tires on the concrete areas.
2.7 Property Boundary: Parks & City Facilities; When the property to be maintained is bound
by a street, the scope of maintenance will extend to roadway, if the boundary is an alley,
application will consist of a minimum of one half of alley. When the area is bound by anything
other than a street or alley, the physical property line will serve as the project boundary.
2.8 Contract Term: The contract shall begin upon City Council date of formal approval and shall
be executed in accordance with the parameters of this scope of work.
2.9 Termination of Contract: This contract shall remain in effect until performance of services
ordered, or termination of either party with a thirty (30) day written notice by either party
prior to any cancellation. The City of Lubbock reserves the right to award the canceled
contract to the next lowest and best bidder as it deems to be in the best interest of the city.
3.0 CONTROL OF WORK
3.1 Authority of the Parks Manager - It is understood by all parties that the work is to be done
to the satisfaction of the Parks Manager or his authorized agent(s). The Parks Manager shall
interpret all specifications, and shall determine the acceptability of all work. The Parks
Manager shall decide the quality, and amount of all work done and shall determine the
amounts to be paid under the contract. The Parks Manager shall be the sole administrator of
claims and his decision shall be final, conclusive and binding on all parties.
3.2 Authority of the Agent: The Parks Manager may appoint an Agent or Agents to serve as an
inspector. The Agent(s) shall be allowed to inspect all work at any time. The Agent shall not
be allowed to alter, revise, add, or delete anything from the contract or specifications. An
Agents duties shall include keeping the Parks Manager notified as to the progress of the job
and the procedures involved in completing the job. The Agent shall call to the attention of the
Parks Manager and the Contractor any deviation of contract or specifications, but failure of
the Agent or of the Parks Manager to call to the attention of the Contractor any deviation of
the contract or specifications shall not constitute acceptance of said work. The Agent shall
have the authority to suspend any work pending a decision by the Parks Manager.
3.3 Extra Work: Extra work being done by the Contractor without authorization through change
orders, or work which is not shown on the contract or specifications, shall be considered as
unauthorized work; and if performed shall be at the risk of the Contractor. The Parks Manager
reserves all rights to refuse payment for such work.
3.4 Unauthorized Work: All work and/or materials which do not conform to the contract and
specifications, and work done contrary to written instructions of the Agent or Parks Manager
shall be done at the expense of the Contractor. The Contractor may be ordered to remedy such
work at its own expense. If Contractor damages adjacent property, the Contractor shall
remedy such property at its own expense.
3.5 Final Inspection: Final Inspection of the site shall take place by the Parks Manager or his
appointed Agent as soon as possible after the completion of the project. If the project is
completed in cycles, the project shall be inspected after each cycle by the Agent. The
Contractor shall be allowed to be present at the examination. If the inspection reveals any
defective work, the Parks Manager or his Agent may require the work to be remedied before
final acceptance is granted. All said remedies shall be at the expense of the Contractor.
3.6 Laws and Regulations: The Contractor and any subcontractor(s) shall at all times comply
with all local, county, state and federal laws. The Contractor and his subcontractor shall abide
by all Labor Laws observed by the State of Texas. The Contractor shall comply with all
Federal, State and Local Environmental Protection Laws, and regulations. The Contractor
shall comply with all applicable Federal, State and local laws and regulations regarding
pollution of rivers, lakes, streams and other waters. The Contractor shall store, handle, use
and dispose of chemicals, fuels, oils, greases and other materials in a manner which prevents
them from entering surface or ground waters. Upon receipt of notice of noncompliance of
environmental protection provisions, the Contractor shall take immediate corrective action at
the Contractor's expense. If the Contractor fails or refuses to immediately take corrective
action, the City may issue an order stopping all or part of the work until satisfactory corrective
action has been taken. Applications shall be performed through a Licensed Applicator. The
contractor shall furnish copies of all licenses for all applicators with the bid at closing.
3.7 Advertising: Contractor shall not advertise or publish, without City's prior consent, the fact
that the City has entered into this contract, except to the extent necessary to comply with
proper request for information from an authorized representative or the Federal, State or Local
Government.
3.8 Special Events: The Contractor shall schedule work to enhance public use and restrict
conflict with scheduled events. Special event schedules will be submitted to the Contractor
by the Parks Manager or his Agent. The Parks Manager or his Agent will attempt to notify
the contractor forty-eight hours prior to an event that requires application schedule
adjustments
3.9 Citizen Contact: The Contractor is granted the privilege of doing work on City owned
property, but does not have exclusive use of the property and must respect the activities of
park patrons while doing work on City owned property. The Contractor shall take all
precautions necessary to ensure that adjacent property owners are not disturbed. Should a
Contractor's worker be contacted by a citizen visiting the property they are maintaining,
proper assistance shall be given to the citizen. Should the worker not know the answer to the
citizen's question, the worker should refer the citizen to the agent responsible for the contract
inspections.
3.10 Identification and Character: Contractor's vehicles shall be marked with the contractor's
company name, on both sides and in lettering that is a minimum of two inches tall and of an
easily read typeface. In lieu of lettering, Contractors may submit easily recognizable
Company Logos for approval by the Parks Department. All employees of the Contractor shall
have a name badge for identification, either clip on or incorporated with a uniform. This
identification shall be worn at all times that the employee is at the job site. The Contractor
shall provide uniforms of a different color than City employee uniforms. Uniforms may not
be torn or ragged and shall present a professional appearance. Additionally, the Contractor
will at all times require employees to remain fully dressed and will not allow employees to
wear unbuttoned clothing while on City property.
3.10.1 The Contractor shall prohibit the use of intoxicating substances by its drivers and crew
members while on duty or in the course of performing their duties under this Contract.
3.10.2 Employees driving the Contractor's vehicles shall at all times possess and carry a valid
State of Texas Commercial Drivers License appropriate for the weight and type of
vehicle being driven.
3.10.3 The Contractor's employees, officers, agents and Subcontractors shall, at no time, be
allowed to identify themselves or in any way represent themselves as being employees
of the City of Lubbock.
3.11 Safety: The Contractor is responsible for maintaining a safety program which ensures
compliance with all Federal Occupational Safety and Health Act of 1970 standards. The
Contractor is responsible for safety on the project site and the City shall take no action to
interfere with the Contractor's safety program.
3.12 Disputed Work: If the contractor is of the opinion that (a) the work necessary or required to
accomplish the result intended by this contract; or (b) any work ordered to be done as contract
work by the City is extra work or additional work and not contract work; or (c) any
determination or order of the City violates the terms and provisions of this contract, the
Contractor shall promptly, either before proceeding with such work or with such order or
determination, notify the City in writing of his (its) contentions with respect thereto and
request a final determination thereof.
Such determination of the City shall be given in writing to the Contractor. If the City
determines that the work in question is extra work and not contract work, or the determination
or order complained of required performance by the Contractor beyond that required by the
contract or violates the terms and provisions of the contract, thereupon the City shall cause
either (a) the issuance of a written order covering the extra work as provided for in paragraph
1 of section 3.12 hereof, or (b) the determination or order complained of be rescinded or so
modified so as to not require performance beyond that required by the terms and provisions
of the contract.
If the City determines that the work in question is contract work and not, extra work, or that
the determination or order complained of does not require performance by the Contractor
beyond that required by the contract or violate the terms and provisions of the contract, he
shall direct the Contractor to proceed, and the Contractor must promptly comply. In order to
reserve his (its) right to claim compensation for such work resulting from such compliance,
the Contractor must, within twenty (20) calendar days after receiving the City's determination
and direction, notify the City in writing that the work is being performed, or that the
determination and direction is being complied with, under protest.
If the Contractor fails to so appeal to the City for a determination or, having so appealed,
should the Contractor thus fail to notify the City in writing of his (its) protest, the Contractor
shall be deemed to have waived any claim for extra compensation or damages therefore. No
oral appeals or oral protests, no matter to whom made shall be deemed even substantial
compliance with the provisions of this item.
A delay of the Contractor due to a court order against the City or because of a conflict of a
utility with the work shall not be a cause for additional compensation for damages sustained
by the Contractor, but may be a cause for extension of contract working time only.
In addition to the foregoing requirement, the Contractor shall, upon notice from the City,
produce for examination and audit at the Contractor' office, by the representatives of the City,
all his (its) books and records showing all of his (its) acts and transactions in connection with
contractual performance as well as relating to or arising by reason of the matter in dispute.
At such examination a duly authorized representative of the Contractor may be present.
Unless the aforesaid requirements and conditions shall have been complied with the Contract,
the City shall be released from all claims arising under, relating to or by reason of this contract,
except for the sums to be due under the payment provision or this contract. It is further
stipulated and agreed that no conduct on the part of the City or any agent or employee of the
City shall even be construed as a waiver of the requirements of this section, which such
requirements constitute an absolute condition precedent to any approval or any claim for extra
compensation, notwithstanding any other provisions of the contract documents; and in any
action against the City to recover any sum in excess of the contract amount the Contractor
must allege and prove strict compliance with the provisions of this section.
In connection with the examination provided for herein, the City, upon demand therefore,
shall also produce for inspection by the Contractor such records as the City may have with
respect to such disputed work or work performed under protest pursuant to order of the City,
except those records and reports which may have been prepared for the purpose of
determining the accuracy and validity of the Contractor's claim.
3.13 Performance, of Extra or Disputed Work: While the Contractor or his (its) subcontractor
is performing extra work in accordance with the City's written order, or is performing
disputed work or complying with a determination or order under protest in accordance with
paragraph 3 of Section 3.12 hereof, the Contractor shall daily furnish the City's representative
at the site with three copies of verified statement showing:
3.13.1 The name of each employee on this extra work and the equipment employed. This
information shall be reported on forms supplied by the City. A copy of such statements
shall be signed by the City's representative, noting thereon any items in question, and
shall be returned to the Contractor within five working days after submission. This
signature shall not be construed as the City's agreement and acceptance of items not
questioned since all items are subject to subsequent review and audit by City
representatives.
3.13.2 The Contractor and his (its) subcontractors, when required by the City, must also
produce the inspection and audit by designated City representative, any and all of his
(its) books, vouchers, records, daily job diaries and reports, canceled check, etc.,
showing the nature and quantity of labor, materials and equipment actually used in the
performance of the extra work; the amounts expended therefore; and the costs incurred
for insurance premiums and other items of expense directly chargeable to such extra
work. The Contractor must permit the City's representatives to make extracts there
from or copies thereof as may be desired. Failure of the Contractor to comply strictly
with these requirements shall constitute a waiver of any claim for extra compensation
on account of the performance of such extra work.
3.14 No Waiver of Rights or Estoppels: The City, or any officer or agent thereof, shall not be
precluded at any time, either before or after final completion and acceptance of the work and
final payment therefore from:
3.14.1 Showing the true and correct amount, classifications, quality and character of the work
done and materials furnished by the Contractor or any other person under this contract,
or from showing at any time that any determination, return, decision, approval, order,
letter, payment or certification is untrue and incorrect, or improperly made in any
particular, or that the work or the materials or any parts thereof, do not in fact conform
to the contact requirements; and
3.14.2 Demanding the recovery from the Contractor of any overpayments made to him, or
such damages as the City may sustain by reason of the Contractor's failure to perform
each and every part of this contract in strict accordance with its terms or both.
3.15 Contractor Default, City's Right to Suspend Work and Annual Contract: The work or
any portion of the work under contract shall be suspended immediately on written order of
the City declaring the Contractor to be in default. The contract may be annulled by the City
for any good cause or causes, among others of which special reference is made to the
following:
3.15.1 Failure of the Contractor to start work within ten (10) days from date specified in the
written work order issued by the City to begin the work;
3.15.2 Substantial evidence that the progress of the work being made by the Contractor is
insufficient to complete the work within the specified working time;
3.15.3 Failure of the Contractor to provide sufficient and proper equipment, materials or
construction forces or properly executing the work;
3.15.4 Substantial evidence that the Contractor has abandoned the work or discontinuance of
the performance of the work or any part thereof and failure to resume performance
within a reasonable time after notice to do so;
3.15.5 Substantial evidence that the Contractor has become insolvent or bankrupt, or
otherwise financially unable to carry on the work;
3.15.6 Deliberate failure on the part of the Contractor to observe any requirements of these
specifications or to comply with any orders given by the City as provided for in these
specifications;
3.15.7 Failure of the Contractor to promptly make good, any defects in the work, the
correction of which has been directed in writing by the City;
3.15.8 Substantial evidence of collusion for the purpose of illegally procuring a contract or
perpetrating fraud on the City in the construction of work under contract;
3.15.9 Repeated and flagrant violations of safe working procedures;
3.15.10 The filing by the Contractor of litigation against the City prior to final completion of
the work
When the work is suspended for any of the causes itemized above, or for any other cause or
causes, the Contractor shall discontinue the work or such part thereof as the City designates.
3.16 Suspension by Court Order Against City: The Contractor shall suspend such part or parts
of the work pursuant to a court order issued against the City and shall not be entitled to
additional compensation by virtue of such court order; neither shall the Contractor be liable
to the City in the event the work is suspended by such court order, unless such suspension is
due to the fault or negligence of the Contractor.
3.17 Payment Withheld: In addition to express provisions elsewhere contained in the contract,
the City may withhold from any payment otherwise due the Contractor such amount as
determined necessary to protect the City's interest, or, if it so elects, may withhold or retain
all or a portion of any progress payment or refund payment on account of
3.17.1 Unsatisfactory progress of the work not caused by condition beyond the Contractor's
control;
3.17.2 Defective work not corrected;
3.17.3 Contractor's failure to carry out instructions or orders of the City or his (its)
representatives;
3.17.4 A reasonable doubt that the contract can be completed for the balance then unpaid;
3.17.5 Execution of work not in accordance with the contract documents;
3.17.6 Claim filed by or against the Contractor or reasonable evidence indicating probable
filing of claims;
3.17.7 Failure of the Contractor to make payments to subcontractor for material or labor;
3.17.8 Damage to another Contractor;
3.17.9 Unsafe working conditions allowed to persist by the Contractor;
3.17.10 Failure of the Contractor to provide work schedules as required by the
City;
3.17.11 Use of subcontractors without City's approval.
When the above grounds are removed, payment shall be made for amounts withheld because
of them, and City shall never be liable for interest on any delayed or late payment.
4.0 CONTRACT TERM
4.1 The contract shall begin upon City Council date of formal approval and shall be executed in
accordance with the Section 6.0: Specifications of Work included as part of this bid.
Application dates may vary.
4.2 Listed quantities are estimates only. Actual quantities may vary dependent upon actual usage.
4.3 Unless otherwise specified herein, the City may award the bid either item -by —item or on an
all -or -none basis for any item or group of items shown on the bid.
The City of Lubbock is seeking a contract for fertilization for various parkland properties with
one or more contractors. In order to assure adequate coverage, the City may make multiple
awards, selecting multiple vendors to provide the products desired, if multiple awards are in
the best interest of the City. A decision to make a multiple award of this Bid, however, is an
option reserved by the City, based on the needs of the City.
5.0 PROSECUTION AND PROGRESS OF WORK
5.1 Notice to Proceed: Notice to proceed shall be mailed to the Contractor by certified letter.
The Contractor shall have ten (10) working days from the day he receives the letter to actively
proceed with the work.
5.2 Contract Time: All work is schedule driven; therefore, the Contractor's work force and
equipment needs shall vary throughout the contract's time period. The normal work schedule
shall fall within the time frame of Monday through Friday 6:00 a.m. to 5:00 p.m.
5.3 Weekends, Holidays and Nights: Work on weekends, holidays, and nights shall be at the
discretion of the Contractor. Should the Contractor find it necessary to work during this time,
notice of his intention to do so shall be given to the Parks Manager or his Agent at least
seventy-two (72) hours prior to doing so. The City reserves the right to deny such work that
interferes with heavy park usage or special events.
5.4 Weather: Weather will affect the progress of grounds maintenance at times and contractor
shall recognize this and have a plan of action and/or resources available to proceed in an
expedient manner. Should weather conditions alter schedules, the Contractor shall notify the
Agent at the beginning of the next work day. It is the Contractor's responsibility to provide
quality workmanship. If weather conditions prevent such quality, the Contractor shall suspend
work and resume work as soon as weather allows. If the Agent or Parks Manager finds that
weather conditions are inappropriate for maintaining high quality work, they may notify the
Contractor and suspend work. The suspension of work by the Agent or Parks Manager shall
not in any way allow the Contractor to find grounds for adjustments in contract time or
provide for extra compensation.
5.5 Character of Work: All workers, supervisors, managers, and subcontractor(s) employed by
the Contractor shall be competent and careful workers skilled in their respective trades. The
Parks Manager or his Agent may remove from the work site any person employed by the
Contractor who does not represent the City in a professional manner or does not follow the
instructions given to him. If any person misconducts himself/herself, is incompetent, or
negligent in the performance of their duties, they may be removed from the work site and
shall not return until the Contractor receives written consent from the City's Representative.
Should the Contractor continue to employ such individual to continue work under this
contract, the City reserves the right to withhold payment and/or nullify the contract.
5.6 Assigning or Subletting the Contract: The Contractor shall not assign or sublet the contract,
or any portion of the contract, without written consent from the Parks Manager or his Agent.
The City's permission to sublet any contract shall not be construed as making the City a party
of such subcontract. No subcontractor shall release the Contractor of its surety or its liability
and obligation to fulfill all transactions made under the contract.
5.7 Payment: The Contractor shall receive compensation provided for in the contract at the
completion and final inspection by the Parks Manager or his Agent. Payment will be
determined by completed parks and the unit price for each park as submitted in the contract.
6.0 SPECIFICATIONS OF WORK
6.1 Trash/Litter Removal: Trash/litter collection and removal from all turf areas, flower and
shrub beds, tree wells and canopies, trash receptacles, walkways and parking areas. All
collected materials will be properly disposed to approved landfills. 52 cycles per year, 5
occurrences per cycle.
6.2 Turf Maintenance: Mowing of all turf areas, bagging of any grass clippings; edging of all
turf areas along walkways and parking areas, removal of all edging debris from hardscape
areas. All collected materials will be properly disposed to approved landfills. March through
October, 19-7 day cycles, 1 occurrence per cycle.
6.3 Planting Bed Maintenance: Maintenance schedule for November through February -
Remove litter/tree leaves; remove failed plants; inspect irrigation system, schedule necessary
repairs; monitor plants for disease control/fertilizer needs; 32-7 day cycles per year, 1
occurrence per cycle..
Maintenance schedule for March through October- Remove litter/debris; replace failed plants;
remove grasses/weeds/noxious plants/woody plants; ensure proper watering schedule;
monitor plants for disease control/fertilizer needs; 16-15 day cycles per year, 1 occurrence
per cycle.
6.4 Woody Plant Maintenance: Maintenance schedule- Remove damaged limbs/branches;
inspect/replace failed tree wrapping; remove dead trees; replace failed trees; inspect irrigation
system, schedule necessary repairs; monitor plants for disease control/fertilizer needs; 12-30
day cycles per year, 1 occurrence per cycle.
6.5 Irrigation Maintenance: Maintenance schedule -Conduct system evaluation, replace
damaged heads, replace/repair failed valves; modify program for winter/summer watering
schedules; 12-30 day cycles, 1 occurrence per cycle.
6.6 Hardscape Maintenance: Removal of all debris from walks and hardscapes; clean/scrub
any tire marks; remove/patch any equipment scrapes or damage; 12-30 day cycles per year, 1
occurrence per cycle.
6.7 Fountain Maintenance: Maintenance schedule- Remove trash/litter from fountain surfaces
and intakes; remove any graffiti; clean out filter baskets, check chlorinator, pumps and
controls for proper operation; 52-7 day cycles, 1 occurrence per cycles.
Maintenance schedule 36-10 day cycles, 1 occurrence per cycle; backwash filtration system,
replenish chlorine tablets, clean light fixture surfaces.
Maintenance schedule 12- 30 day cycles; remove filter grates, remove all debris from grates,
vacuum under grate areas, vacuum all troughs, skim water grates.
Maintenance schedule 4- 90 day cycles, 1 occurrence per cycle- Power wash entire fountain
at sufficient pressure to clean surfaces, ensure surfaces are not damaged from excessive
pressure.
6.8 Chemical Controls:
6.8.1 Herbicide: Chemical application schedule will consist of three application per year,
as follows:
January 15/February 15- Prodiamine 65WDG, 21oz/acre; LV-6, 2 pints per acre; Roundup-4
pints/acre.
May 15/June 15- Triplet, 3 pints/acre; MSM Turf, 2oz/acre.
Sept. I/Sept. 30- Prodiamine 65WDG, 19 oz./acre; Triplet, 3 pints/acre.
6.8.2 Fertilizer: Fertilizer application schedule will consist of three application per year,
as follows:
March 15/April 15- 15-5-10 at 65 pounds/acre.
June 15/July 15- 15-5-10 at 65 pounds/acre.
Nov 1/Nov 30-15-5-10 at 65 pounds/acre.
6.9 Lighting Maintenance: Monitor all bed lighting, fountain lighting, display lighting and area
lighting for failed lamps, damaged fixtures, and repair needs; 12 cycles, 1 occurrence per
cycle.
6.10 Preventative Maintenance: Ensure all personnel are trained/oriented to reduce unnecessary
vehicle/equipment operation on all hardscapes to reduce tire/equipment marks on all
hardscapes.
City of Lubbock, TX
Purchasing and Contract Management
Bid Submission Information
In compliance with the Invitation to Bid, the undersigned Bidder having examined the Invitation to Bid,
instructions to bidders, General Conditions of the Agreement, Specifications, and being familiar with the
conditions to be met, hereby submits the following bid for furnishing the material, equipment, labor and
everything necessary for providing the items listed and agrees to deliver said items at the locations and for
the prices set forth on the bid form and/or the bid table associated with this bid.
A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations
of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices
are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any
kind. The Invitation to Bid is by reference incorporated in this contract.
Where applicable, prices are quoted as: F.O.B. Destination, Freight Pre -Paid and Allowed
Where applicable, delivery days are: Days After Receipt of Order (ARO)
Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -
none basis for any item or group of items shown on the bid.
The City of Lubbock is seeking a contract for with one or more contractors. In order to assure
adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the
products desired, if multiple awards are in the best interest of the City. A decision to make a multiple
award of this Bid, however, is an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 0 %, net
30 calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated
on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder
within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event
occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of
days will be interpreted as applying within the stipulated number of calendar days after the date of receipt
by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price
charged anyone else, including its most favored customer, for like quality and quantity of the
products/services; does not include an element of profit on the sale in excess of that normally obtained by
the Bidder on the sale of products/services of like quality and quantity; and does not include any provision
for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for
sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at
a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the
lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental
entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized
interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791,
Government Code), the right to purchase the same services, at the prices quoted, for the period of this
contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor
Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental
entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent
School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District,
Lubbock Independent School District, South Plains Association of Governments, City of Texarkana,
Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth.
YES_ & NO t_._
If you (the bidder) checked YES, the following will apply:
Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of
Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s)
awarded as a result of this solicitation. All purchases by governmental entities other than the City of
Lubbock will be billed directly to that governmental entity and paid by that governmental entity.
City of Lubbock will not be responsible for another governmental entity's debts. Each governmental
entity will order their own materials/service as needed.
Addenda
Bidder acknowledges receipt of addenda issued in regard to this solicitation:
Addenda No. Date,
Addenda No. Date
Addenda No. Date
Addenda No. Date
Insurance Requirements
I, the undersigned Bidder certify that the insurance requirements contained in this bid document have been
reviewed by me and my Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I
will be able to, within ten (10) business days after being notified of such award by the City of Lubbock,
furnish a valid insurance certificate to the City meeting all of the requirements defined in this bid.
If the time requirement specified above is not met, the City has the right to reject this proposal and award
the contract to another contractor. If you have any questions concerning these requirements, please contact
the Director of Purchasing & Contract Management for the City of Lubbock at (806) 775-2572.
Suspension and Debarment Certification
Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non -Federal entities from
contracting with or making sub -awards under covered transactions to parties that are suspended or
debarred or whose principals are suspended or debarred. Covered transactions include procurement
contracts for goods or services equal to or in excess of $25,000 and all non -procurement transactions (e.g.,
sub -awards to sub -recipients).
Contractors receiving individual awards of $25,000 or more and all sub -recipients must certify that their
organization and its principals are not suspended or debarred by a Federal agency.
Before an award of $25,000 or more can be made to your firm, you must certify that your organization and
its principals are not suspended or debarred by a Federal agency.
I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are
suspended or debarred by a Federal agency.
TEXAS GOVERNMENT CODE SECTION 2252.152
The undersigned representative of the undersigned company or business, being an adult over the age of
eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152, certify
that the company named above is not listed on the website of the Comptroller of the State of Texas
concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section
2253.153. I further certify that should the above -named company enter into a contract that is on said
listing of companies on the website of the Comptroller of the State of Texas, which do business with Iran,
Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Lubbock Purchasing
and Contract Department.
TEXAS GOVERNMENT CODE SECTION 2271.002
Company hereby certifies the following:
1. Company does not boycott Israel; and
2. Company will not boycott Israel during the term of the contract.
The following definitions apply to this state statute:
(1) 'Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking
any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically
with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does
not include an action made for ordinary business purposes; and
(2) "Company" means an organization, association, corporation, partnership, joint venture, limited
partnership, limited liability partnership, or limited liability company, including a wholly owned
subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business
associations that exists to make a profit.
Vendor Acknowledgement
In compliance with this solicitation, the undersigned bidder having examined the invitation to bid,
instructions to bidderrs, documents associated with the invitation to bid, and being familiar with the
conditions to be met, has reviewed the information regarding:
• Insurance Requirements
• Suspension and Debarment Certification
• Texas Government Code Section 2252.152
• Texas Government Code Section 2271.002
An individual authorized to bind the company must sign the following section. Failure to execute this
portion may result in bid rejection.
------Intentionally Left Blank-------
Submission Information
THIS BID IS SUBMITTED BYCole Hardin
a corporation organized under the laws of the State of Texas or a partnership consisting
of or individual trading as of
the City of Lubbock
Tax ID No.:
Address:
City:
M/WBE Firm:
�2
State: Zip:
Woman Black American Native American
Hispanic American Asian Pacific American Other (Specify)
Please complete the information below.
Representative - must sign by hand
Officer Name and Title: Cole Hardin
Date: 8/3/2021
Business Telephone Number325-277-8291 FAX:
E-mail Address:lubbocklawnI7@gmail.com
City of Lubbock
ITB 21-16003-KM
Landscape Maintenance for the 1970 Lubbock Tornado Memorial
Bid Form
Turf Raider Lawn and Landscape of Lubbock, TX
Annual
Item
Maintenance
Unit Price
Extended
Number
Description
Cycles (+/-) (a)
(b)
Cost (a*b)
#0-1
Trash/Litter Removal-5 occurrences per
52
$350.00
$18,200.00
cycle, all areas.
#0-2
Turf Maintenance -March through October,
19
200.00
3,800.00
1 occurrence per 7 day cycle; mow, trim,
edge, clippings removal, debris removal.
#0-3 Planting Bed Maintenance -March through
October; 1 occurrence per 7 day cycle;
remove litter, leaves, failed plants, weed
treatment/removal.
#04 Planting Bed Maintenance -November
through February, 1 occurrence per 15 day
cycle; remove litter, leaves, failed plants,
weed treatment/removal.
#0-5 Woody Plant Maintenance- 1 occurrence
per 30 day cycle; remove damaged
limbs/branches; inspect/replace failed tree
wrapping; remove dead trees; replace
failed trees; inspect irrigation system,
schedule necessary repairs; monitor plants
for disease control.
#0-6 Irrigation System Maintenance-1
occurrence per 30 day cycle; conduct
system evaluation, replace damaged heads,
replace/repair failed valves; modify
program for winter/summer watering
schedules; this activity will be completed
on a thirty (30) day cycle basis.
#0-7 Hardscape Maintenance- 1 occurrence per
30 day cycle; removal of all debris from
walks and hardscapes; clean/scrub any tire
marks; remove/patch any equipment
scrapes or damage.
32
16
12
12
12
100.00 3,200.00
100.00 1,600.00
125.00
50.00
100.00
1,500.00
600.00
1,200.00
City of Lubbock
ITB 21-16003-KM
Landscape Maintenance for the 1970 Lubbock Tornado Memorial
Bid Form
Annual
Item Maintenance Unit Price Extended
Number Description Cycles (+/-) (a) (b) Cost (a*b)
#0-8 Fountain Maintenance- 1 occurrence per 7 52 60.00 3,120.00
day cycle; remove trash/litter from
fountain surfaces and intakes; remove any
graffiti; clean out filter baskets, check
chlorinator, pumps and controls for proper
operation.
40-9 Fountain Maintenance-1 occurrence per 10
day cycle; backwash filtration system,
replenish chlorine tablets, clean light
fixture surfaces.
#0-10 Fountain Maintenance-1 occurrence per 30
day cycle; remove filter grates, remove all
debris from grates, vacuum under grate
areas, vacuum all troughs, skim water
grates.
#0-11 Fountain Maintenance-1 occurrence per 90
day cycle; power wash entire fountain at
sufficient pressure to clean surfaces but
prevent surface damage.
#0-12 Herbicide Control-3 cycles per year;
January 15/February 15- Prodiamine
65WDG, 21oz/acre; LV-6, 2 pints per
acre; Roundup-4 pints/acre.
May 15/June 15- Triplet, 3 pints/acre;
MSM Turf, 2oz/acre.
Sept. 1/Sept. 30- Prodiamine 65WDG, 19
oz./acre; Triplet, 3 pints/acre.
#0-13 Fertilizer: 3 cycles per year;
March 15/April 15- 15-5-10 at 65
pounds/acre.
June 15/July 15- 15-5-10 at 65
pounds/acre.
Nov I/Nov 30- 15-5-10 at 65 pounds/acre.
36
12
4
3
3
60.00 2,160.00
60.00 720.00
60.00 240.00
200.00 600.00
200.00 600.00
City of Lubbock
ITB 21-16003-KM
Landscape Maintenance for the 1970 Lubbock Tornado Memorial
Bid Form
Annual
Item Maintenance Unit Price Extended
Number Description Cycles (+/-) (a) (b) Cost (a*b)
#0-14 Lighting Maintenance: 1 occurrence per 12 100.00 1,200.00
30 day cycle; monitor all bed lighting,
fountain lighting, display lighting and area
lighting for failed lamps, replace as
necessary; repair damaged fixtures, and
other repair needs.
Total $38,740.00
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Turf Raider Lawn & Landscape
Lubbock, TX United States
Name or governmental entity or state agency that is a
being filed.
City of Lubbock
1of1
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2021-791389
Date Filed:
08/17/2021
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
4
16003
Landscape maintenance of Lubbock Tornado memorial.
Name of Interested Party
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
City, State, Country (place of business)
7 )I 1
My name is a(e , ;-�
and my date of birth is
Nature of interest
(check applicable)
Controllinn I Interma_
My address is C10 1� eh�c o ► L, s), o (�„ 7-
!(street) {city}
(state) (zip code) (country)
declare under penalty of perjury that the foregoing is true and correct.
Executed in w ��t County, State of -ex, an the day of 14j4 S%` 20 Z 1
A 3 (month) (year)
of authorized agent of contracting business entity
(Declarant)
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2021-791389
Turf Raider Lawn & Landscape
Lubbock, TX United States
Date Filed:
08/17/2021
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
08/17/2021
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
16003
Landscape maintenance of Lubbock Tornado memorial.
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party. ❑
X
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc