HomeMy WebLinkAboutResolution - 2021-R0309 - Contract 15900 with JSM Airport Services, LLC 8.24.21Resolution No. 2021-R0309
Item No. 7.24
August 24, 2021
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock a Service Agreement (Contract No. 15900, per RFP 21-
15900-CM) for operations and maintenance of the baggage handling system at the Lubbock
Preston Smith International Airport, by and between the City of Lubbock and JSM Airport
Services, LLC of Tavares, Florida, and all related documents. Said Service Agreement is
attached hereto and incorporated in this Resolution as if fully set forth herein and shall be
included in the minutes of the Council.
Passed by the City Council on August 24, 2021
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DANIEL M. POPE, MAYOR
ATTEST:
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Rebecca Garza, City S6cretffy
APPROVED AST CONTENT:
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Kelly Cam ek.xej�c'uTiv-e or of Aviation
ccdocs/O&M Baggage Handling System (JSM Airport Services)
Resolution No. 2021-R0309
Contract 15900
City of Lubbock, TX
Operations and Maintenance of Baggage Handling System
Agreement
This Service Agreement (this "Agreement") is entered into as of the24th day of August 2021
("Effective Date") by and between JSM Airport Services. LLC, (the Contractor), and the City of Lubbock
(the "City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 21-15900-CM, Operations and Maintenance
of Baggage Handling System; and
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Operations and
Maintenance of Baggage Handling System, upon terms and conditions maintained in this Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A - General Requirements
3. Exhibit B - Proposal Price Sheet
4. Exhibit C - Insurance Requirements
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and Exhibit C attached hereto.
Article 1
1.1 The contract shall be for a term of one (1) year, with the option of four (4), one-year
extensions, said date of term beginning upon formal approval. All stated quantities are
approximations of usage during the time period to be covered by pricing established by this
bid. Actual usage may be more or less. Order quantities will be determined by actual need.
The City of Lubbock does not guarantee any specific amount of compensation, volume,
minimum, or maximum amount of services under this bid and resulting contract. The
Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid
insurance is on file with the Purchasing and Contract Management Department as required
by contract or contract may be terminated for non-compliance.
1.2 Prices quoted shall be set for a period for one (1) year, said date of term beginning upon City
Council date of formal approval. The rate may be adjusted upward or downward at this time
at a percentage not to exceed the effective change in Consumer Price Index (CPI) or Product
Price Index (PPI), whichever is most appropriate for the specific contract for the previous
12-months at the City's discretion, the effective change rate shall be based on either the local
or national index average rage for all items. If agreement cannot be reached, the contract is
terminated at the end of the current contract period.
1.3 The Contractor shall not assign any interest in this Agreement and shall not transfer any
interest in the Agreement, whatsoever, without prior consent of the City.
1.4 All funds for payment by the City under this Agreement are subject to the availability of an
annual appropriation for this purpose by the City. In the event of non -appropriation of funds
by the City Council of the City of Lubbock for the goods or services provided under the
Agreement, the City will terminate the Agreement, without termination charge or other
liability, on the last day of the then -current fiscal year or when the appropriation made for
the then -current year for the goods or services covered by this Agreement is spent, whichever
event occurs first. If at any time funds are not appropriated for the continuance of this
Agreement, cancellation shall be accepted by the contractor on 30 days prior written notice,
but failure to give such notice shall be of no effect and the City shall not be obligated under
this Agreement beyond the date of termination.
1.5 This contract shall remain in effect until the first of the following occurs: (1) the expiration
date, (2) performance of services ordered, or (3) termination of by either party with a 30 day
written notice. The City of Lubbock reserves the right to award the canceled contract to the
next lowest and best bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this do.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract Insurance requirements document, this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.13 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.14 TEXAS GOVERNMENT CODE SECTION 2252.152
The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas
Government Code, as a company known to have contracts with or provide supplies or
services to a foreign terrorist organization. As used in the immediately preceding sentence,
"foreign terrorist organization" shall have the meaning given such term in Section
2252.151, Texas Government Code.
2.15 TEXAS PUBLIC INFORMATION ACT
The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or vendor agrees that the contract can be terminated if
the contractor or vendor knowingly or intentionally fails to comply with a
requirement of that subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement,
Contractor agrees to: (1) preserve all contracting information related to the contact as
provided by the records retention requirements applicable to the governmental body for the
duration of the contract; (2) promptly provide to the governmental body any contracting
information related to the contract that is in the custody or possession of the entity on request
of the governmental body; and (3) on completion of the contract, either: (A) provide at no
cost to the governmental body all contracting information related to the contract that is in the
custody or possession of the entity; or (B) preserve the contracting information related to the
contract as provided by the records retention requirements applicable to the governmental
body.
2.16 TEXAS GOVERNMENT CODE SECTION 2271.002
The Contractor warrants that it complies with Chapter 2271.002 of the Texas
Government Code by verifying that:
1. The Contractor does not boycott Israel; an
2. The Contractor will not boycott Israel during the term of the Agreement.
Pursuant to Section 2271.002, Texas Government Code:
"Boycott Israel " means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on,
or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli -controlled territory, but does not include an
action made for ordinary business
purposes; and
"Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned subsidiary,
majority -owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
2.17 CONFIDENTIALITY
The Contractor shall retain all information received from or concerning the City and the
City's business in strictest confidence and shall not reveal such information to third parties
without prior written consent of the City, unless otherwise required by law.
2.18 INDEMNITY
The Contractor shall indemnify and save harmless the city of Lubbock and its elected
officials, officers, agents, and employees from all suits, actions, losses, damages, claims, or
liability of any kind, character, type, or description, including without limiting the generality
of the foregoing, all expenses of litigation, court costs, and attorney's fees, for injury or death
to any person, or injury to any property, received or sustained by any person or persons or
property, to the extent arising out of, related to or occasioned by, the negligent acts of the
Contractor, its agents, employees, and/or subcontractors, related to the performance,
operations or omissions under this agreement and/or the use or occupation of city owned
property. The indemnity obligation provided herein shall survive the expiration or
termination of this agreement.
-----INTENTIONALLY LEFT BLANK-----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
day and year first above written. Executed in triplicate.
CITY OF LUBB K CONTR TOR
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Daniel M. Pope, May r Authorized Representative
A TEST:
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Rebecca Garza, City Secretary
APPROVED AS TO ONTENT:
Kelly Cam l"Director Lub Preston
Smith Inte ational Aimo
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Print Name
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City, State, Zip Code
REVISED EXHIBIT A
City of Lubbock, TX
RFP 21-15900-CM
Operations and Maintenance of Baggage Handling System
GENERAL REQUIREMENTS
L INTENT
GENERAL INFORMATION
1.1. Lubbock Preston Smith International Airport (Airport) hereby requests Proposals from interested,
qualified, capable, and experienced providers to furnish all industry -skilled labor, materials,
methods, expertise, supervision, resources, consumables, equipment, tools, accessories, apparatus,
training, incidentals, parts management, warranty administration, and related services necessary to
furnish and perform comprehensive Operation, Management, and Maintenance Services for the
outbound common -use automated in -line baggage handling system, the inbound baggage handling
system, the slope -plate carousel bag claim devices. The purpose of this RFP is to solicit proposals
from properly certified, qualified, and experienced providers in order to select a Proposer and
negotiate and execute a contract to perform the BHS services described above to best meet the
Airport's needs.
1.2. The selected Contractor shall be responsible for the safe, effective, and efficient transport and
delivery of all outbound airline checked passenger baggage and related items introduced onto the
BHS at the established outbound induction locations, while in -transit on the airport's automated
outbound common use baggage handling system, through the TSA-mandated mini in -line and
adjacent manual or out -of -gauge bag screening processes, up to final delivery at the appropriate
airline baggage makeup carousels operating at the airport, to include manual transport of
introduced bags as necessary. In addition, the successful Contractor will be responsible for the
safe, effective, and efficient transport of all inbound airline baggage and related items delivered
onto the Airport's inbound slope -plate carousel bag claim devices located at ticketing level bag
claim.
1.3. In addition, the Contractor shall also be responsible for the overall preventative, predictive, and
corrective and repair maintenance (scheduled and unscheduled) of all systems and components of
the BHS, to include all associated mechanical, electrical, electronic, software and programmable
logic systems and components, on a twenty-four hours a day, seven days per week (24/7) basis, as
provided for herein. The Contractor will furnish and perform comprehensive operation,
management, and maintenance services, to include continuous monitoring and system management
and operation, preventative, predictive, and corrective and repair maintenance, as well as
software/programmable logic, parts management in coordination with the Airport, and warranty
administration services for the Airport's inbound and outbound Baggage Handling System (BHS).
The Contractor will furnish qualified supervisory and administrative support staff, industry -skilled
BHS maintenance technicians and mechanics, and competent and capable system operating staff to
satisfy the requirements of this scope of services.
1.4. The Contractor shall not be responsible for the operation, management, and/or maintenance of the
security baggage screening equipment furnished by the Transportation Security Administration
(TSA) and integrated into the BHS but will be responsible for intra-agency coordination and the
related BHS system components that feed and accept bags and related items to and from the TSA
security screening equipment.
2. SCOPE OF WORK
EQUIPMENT DESCRIPTION - BHS
2.1. The Inbound Baggage Handling System (BHS) at LBB consists of three (3) new slope plate claim
carousels fed from independent conveyor sub systems from the ramp level below. The claim
devices were manufactured and installed by Buemer and began operation mid-2020. Each claim
REVISED
unit has a rollup security door. Schematic illustration of the inbound BHS and bag claim devices is
attached for reference purposes as Exhibits to this scope.
2.2. LBB is currently in the process of installing a new, common use outbound BHS that will support
all airlines operating at LBB. The design consists of three new ticket counter and a tie-in of the
existing Southwest Airline ticket counter for a total of 4 input locations for baggage, each with
their own roll up security door. Baggage will collect onto a single main line at the ramp level and
be delivered to a two EDS machine mini-inline screening system. A light curtain will identify out
of gage bags and send them down the SS2 line to a removal point prior to the EDS entrance and
adjacent to the OS screening area. There are no OS baggage conveyors in the system. Cleared bags
will collect on the CL1 line and pass through a sortation ATR to be sorted to one of two baggage
makeup carousels via an HSD Il. A schematic illustration of the outbound BHS is attached for
reference purposes as Exhibit A-2 to this scope.
2.3. An HMI will be installed at the MCP for real time monitoring of the system.
RESPONSIBILITIES OF CONTRACTOR
2.4. The equipment covered under this contract has been maintained since original installation using
similar requirements as this Scope of Work. Within thirty (30) days of the contract commencement
date, the Contractor shall perform an assessment of all equipment covered under this Scope of
Work to establish a baseline of the condition of the equipment and shall provide a written report
documenting the results of the assessment to the Airport's representative. Upon approval by the
Airport's Representative, the deficiencies noted in the assessment, shall serve as a "starting point"
for the Contractor to provide repairs and ongoing maintenance services.
2.5. The Contractor shall be responsible for the operations and/or maintenance of the equipment and
systems described herein to assure full conformance with the System Availability requirements
defined herein.
2.6. The Contractor shall be responsible for meeting the Administrative, Quality Control, Operational
and Maintenance requirements described herein.
2.7. The Contractor shall be responsible for procuring parts and supplies, maintaining adequate levels
of spare parts, and providing inventory reporting as described herein.
2.8. The Contractor shall be responsible to develop and provide an end user training program, as
described herein, for all equipment and systems
2.9. The Contractor shall be responsible for the Additional Responsibilities as described herein.
2.10. The Contractor shall be responsible for providing the reports and deliverables as described
herein.
ADMINISTRATIVE REQUIREMENTS
2.11. Minimum Staffing
a. The Contractor shall provide a sufficient number of well trained, qualified personnel to
perform preventative maintenance, diagnose system/equipment problems, and make repairs as
needed in order to ensure system availability. A designated `lead' shall be "on -call" 24/7/365
and available to respond to emergencies at the request of the Airport, unless otherwise
approved in advance by the Airport's Representative.
b. Contractor personnel must be able to respond to any system outage or other emergency
situation within 10 minutes.
c. The Contractor shall provide a sufficient quantity of Jam Runners to clear bag jams at all
times that the system is in operation; and transfer baggage tubs from ramp level up to airline
ticket counters.
2.12. The Contractor's personnel shall maintain a clean and neat appearance at all times. The
Contractor shall furnish appropriate uniforms, as approved by the Airport, to every employee.
These uniforms shall be worn at all times while on duty and shall be kept clean and in good
condition. All Contractor staff and subcontracted personnel shall demonstrate exceptional conduct
REVISED
D
at all times and shall be polite, courteous, and professional in their dealings with other airport
entities and the general public. Profanity, dishonesty, and harassment of any type will not be
tolerated and will be grounds for removal.
2.13. The Contractor's employees, agents and invitees shall obey all reasonable instructions and
directions issued by the Airport concerning its operations and shall comply with the Airport's
security, safety, operations, and fire protection procedures. Any tools, equipment, materials, or
supplies that are carried into the secure areas of the Airport must be closely monitored at all times
and kept out of reach of the public. Any fines for security violations levied against the Contractor
by regulatory agencies, such as the FAA, TSA, etc., shall be the responsibility of the Contractor.
Likewise, any fines levied against the Airport for security violations caused by the Contractor's
personnel shall be paid immediately by the Contractor or deducted from the Contractor's monthly
service fee.
2.14. The Contractor shall ensure that all employees and sub -contractors involved in providing
services under this Agreement have adequate training and a thorough understanding of the systems
described above.
2.15. High level exhibits are provided at the end of this document for reference only. Where
available, the Airport will provide access to applicable construction drawings or as-builts, product
data, operation and maintenance manuals and other documents received from the OEM. These
manuals and documents shall remain the Airport's property and will be returned to the Airport at
the end of or termination of Contractor's services. Such manuals and documents may not be used
for any purpose other than performance of the Scope of Services and may not be forwarded or
copied without the written consent of the Airport and any other entity required by applicable law.
It is the Contractor's responsibility to contact the applicable manufacturers or suppliers, as
necessary or required in order to meet the Performance Requirements.
2.16. In the event the Airport, in its sole discretion, arranges for the availability and use of any
OEM control hardware and software by the Contractor for the purposes of troubleshooting, or
repair, such software, manuals and/or any related documents shall remain the Airport's property
and may not be used for any purpose other than performance of the Scope of Services and may not
be forwarded or copied without the written consent of the Airport and any other entity required by
applicable law. In said event, the Contractor shall not violate any terms, conditions, obligations, or
certification requirements, whether contractual, regulatory, or otherwise, associated with the
availability and/or use of said software.
2.17. The Contractor shall provide and utilize a computerized maintenance management system
(CMMS) at the start of this contract for the purpose of scheduling and generating work orders for
all maintenance and repair activity performed for each piece of equipment covered under this
Contract. CMMS shall also be utilized to maintain a complete, current, and accurate accounting of
all spare parts and associated costs.
a. The Contractor shall generate work orders for all service calls, bag jam clearing, vandalism,
corrective maintenance repairs as applicable. Upon completion of work the Contractor shall be
responsible for closing out the work order by inputting all relevant information data in the
CMMS that relates to work performed by the
b. Contractor. This information data shall include the equipment number, name of
c. Mechanic(s)/Electrical and/or Controls Technician, date of service, duration of work
performance, specific repairs accomplished, part numbers, labor, date completed and any
comments necessary to explain corrective action or work performed.
d. The Contractor shall provide the Preventive Maintenance tasks and intervals for each
equipment type and a list of equipment for each type to the Authority in Excel format. The
Contractor shall enter this data into the CMMS after which the CMMS will generate the
Preventive Maintenance schedule. When equipment is added or removed or when equipment
types are added or removed from the scope of this Contract the O&M Contractor shall provide
the updated information to the Airport within five (5) business days after the change of scope.
REVISED
e. The Contractor shall provide read-only access to the Contractor's CMMS for the Airport's
Representative(s) in order to query data and run reports as needed.
2.18. All electronic data associated with services provided for the Agreement shall become
property of the Airport. The CMMS software, which the Contractor utilizes for data
storage/organization and report generation, shall have the capability to export data to the latest
version of MS Excel or MS Access. At a minimum, Contractor shall provide a full export of all
data to the Airport, in a format acceptable to the Airport, on a quarterly basis.
2.19. The Contractor covenants and agrees to carry out and perform its covenants, obligations,
duties and responsibilities in such a manner so as to ensure the regular and continuous operations
of the Airport and to minimize any effect upon, disruption to, interference with or interruption of:
a. The user airlines' and the TSA's use and operation of the BHS.
b. The user airlines' and TSA's activities related to or connected with the operation and use of
the BHS.
c. The user airlines' use of PBB; or
d. Any of the Airport's operations.
2.20. For any planned maintenance activity that has the potential to adversely impact normal
airport operations, the Contractor shall submit to the Airport an "LBB Operations Impact Notice"
at least forty-eight (48) hours in advance of the activity. The Contractor shall not proceed with any
work for which an impact notice has been submitted without first receiving written approval of the
impact notice from the Airport.
2.21. The Airport shall provide suitable office and storage space at no cost to the Contractor. This
space shall be used by the Contractor exclusively for carrying out its responsibilities for this
agreement. The Contractor agrees not to modify the space in any way without written consent by
the Airport and, upon termination of this agreement, shall return the space in the same condition as
when first occupied by the Contractor. The Airport reserves the right to repossess any space at any
time and for any reason. In such case, the Airport will endeavor to find other suitable space for the
Contractor to utilize.
2.22. All OEM -specific tools or equipment or office furniture that is provided by the Airport, or
for which the Airport has reimbursed the Contractor, shall remain or become permanent property
of the Airport and shall be returned to the Airport upon termination of the agreement. An inventory
listing of such tools, equipment, and office furniture shall be maintained by the Contractor and
provided to the Airport upon request.
2.23. The Contractor shall adhere to all regulations imposed by the TSA, FAA, and the Airport
regarding access to, parking near, and work within the terminal buildings and secure areas.
2.24. Any person employed by the Contractor, including its Sub -contractors and invitees, shall be
required to undergo TSA screening of their person and property and present positive identification
before entering the Security Identification Display Area (SIDA) of the Airport, or shall be escorted
by properly trained and badged Contractor employees while in the SIDA. Positive identification
shall be in the form of a security badge issued by the Airport. To obtain a security badge, the
requester shall submit to a FBI fingerprint -based Criminal History Records Check (CHRC) and
submit a completed and signed "Security Authorization Badge Application" to the Airport's
Operations Office. Contractor will pay all associated fees related to security badge requirements.
2.25. All Contractor's vehicles entering the restricted area shall be required to display permanent
markings with the Contractor's name. In addition, the Contractor's employees driving any
motorized vehicle within the restricted area shall have completed the ramp driving training, passed
the ramp driving test and have the ramp driving decal displayed on their SIDA badge. There will
be no cost to the Contractor for operating vehicles on the ramp while performing services that are
part of this Scope of Services.
REVISED
2.26. The Contractor shall provide adequate communication devices for use by its employees in
the performance of the required services. At a minimum, the Contract Manager and each
supervisor shall be provided with a smart phone with texting, email and internet service. In
addition, the Contractor shall provide portable radios for communication with each worker in the
field. The Contractor's radios shall be compatible with the Authority's radio communications
system.
2.27. The Contractor's on -site resources, including management, labor, vehicles, tools, equipment
and Airport -provided operational space, shall be utilized by the Contractor solely for the purpose
of performing the required services in this Scope of Work. For any other work that the Contractor
engages at the Airport, it shall utilize separate resources and shall notify the Airport in writing of
such engagement.
2.28. Contractor's vehicles shall be properly maintained and kept in good appearance at all times.
All passenger vehicles shall be registered in the state of Texas with up-to-date registration decals
and safety/emissions inspections. Vehicles will be kept clean and will not be allowed to have
noticeable body and/or paint damage, fluid leaks, cracked windshield or side glass, or mechanical
problems of any nature. Golf carts or other motorized vehicles shall also be kept in good operating
condition and appearance. Golf carts shall be equipped with a roof -top strobe and decaled with the
Contractor's name/logo.
QUALITY CONTROL PROGRAM
2.29. The Contractor shall implement an industry standard quality control program. This program
shall ensure the Contractor fulfills all the requirements of this Scope of Services. This program
shall include, but is not be limited to, all elements of the quality control program described in the
Proposal submitted by the Contractor in response to the Airport's solicitation for this Contract. A
final written quality control program shall be provided by the Contractor to the Airport no later
than thirty (30) days after Contract commencement date, for approval by the Airport.
2.30. The quality control program shall, at a minimum, include the following:
a. Responsibility for the day-to-day inspection and monitoring of all Contractor work performed
to ensure compliance with Contract requirements.
b. A proactive management system based on using quality control inspections as a means of
monitoring work performance to ensure services are being provided in accordance with the
Contract documents. The Contractor shall have at least one (1) of the Contractor's key
personnel perform a quality control inspection for each shift and submit a copy of this report
to the Airport weekly.
c. Description of how inspections, scheduled and unscheduled, are to be conducted.
d. Documentation, such as inspection forms and corrective action forms, to record inspections
and corrective action performed.
e. A comprehensive training program to ensure a knowledgeable and efficient work force.
2.31. At various times, either scheduled or unscheduled, the Airport may accompany the
Contractor while an inspection is performed.
2.32. At all times during the Contract period, the Contractor shall provide no less than the level of
quality described in this Scope of Services.
2.33. Each phase of the maintenance services rendered under this Contract is subject to Airport
inspections, both during and after completion of work. The Airport's inspections are NOT a
substitute for adequate and consistent quality control by the Contractor.
2.34. The Airport has the right, at all times, to inspect services performed, Contractor's
workmanship and materials f imished/utilized in the performance of such services to the extent
practicable. The Airport shall perform inspections, as it deems necessary, throughout the term of
the Contract. However, inspections and/or walk-throughs shall be conducted in a manner that will
not unduly interrupt/delay the Contractor's work.
REVISED
2.35. The Airport has the right to arrange for a third party to conduct a condition assessment on
the Maintained Equipment, to identify and analyze equipment failures.
2.36. If any of the services do not conform to Contract requirements, the Authority may require
the Contractor to perform the services again in conformity with Contract requirements, at no
increase in cost. When defects in service cannot be corrected by performing the service again, the
Airport may:
a. Require the Contractor to take the necessary action to ensure that future performance
conforms to the Contract.
b. Reduce the monthly payment to reflect the reduced value of the services performed. The
Airport shall make a determination as to an appropriate sum of money that will approximately
equate to the reduced service.
2.37. If, after having been directed by the Airport to correct a deficiency, the Contractor fails to
promptly perform the services again or fails to take the necessary action to ensure future
performance is in conformity with Contract requirements, the Airport may:
a. Perform the services (by contract or otherwise) and charge the Contractor any cost incurred by
the Airport directly related to the performance of such service.
b. Terminate the Contract for default.
BHS OPERATIONAL SERVICES
2.38. The Contractor shall operate and monitor the operational status of the BHS during all hours
of operation. In doing so, the Contractor shall perform the tasks in the tables below as well as
perform the supplier's and/or OEM's recommendations referenced in the equipment's O&M
manuals. The tasks in the tables are separated into three group; 1) Daily Tasks, 2) Regularly
Scheduled Non -Daily Tasks, and 3) Unscheduled Tasks. The Contractor shall also initiate and
coordinate implementation of any backup/fallback procedures necessary to allow continued
operations and interface directly with the user airlines and TSA as directed by the Airport.
REVISED
Daily Tasks:
1
Ensure that all previous da 's "Daily Tasks" have been completed.
2
Ensure the BHS is ready for operation at least 45 minutes earlier than
any ticket counter opening.
3
Verify that all communications links are running and operational (PLC).
4
Verify there are no devices in an alarm state or conditions that will
prevent the BHS from starting and correct any conditions that may
prevent system start-up.
Verify readiness to exercise/initiate any and all back-up or fallback
5
modes or
procedures at any time (e.g., redundant PLC's on-line, back-up diverters
operational where available).
6
Monitor system for any visual and audible alerts and correct identified
conditions.
Coordinate and communicate with user airlines and their operations and
7
maintenance staff as needed (e.g., regarding any/all BHS operational
decisions, initiation of fallback modes and procedures, changes in
status, downtime, etc.).
Immediately clear baggage jams as they occur, ensure bags are aligned
8
as required upstream of EDS machines and/or immediately clear any
resulting jams and in the event of system outage, manually move
baggage as required to maintain operations of the airlines.
In the event of a BHS failure, expeditiously remove any baggage
9
remaining in the BHS and 1) transport unscreened bags to the TSA
search room and 2) transport the screened bags to an airline retrieval
location designated by the Airport.
Prepare System Health Reports (see reports section) on a daily basis,
10
including weekend days and holidays, and store them electronically in a
pdf format. The Contractor shall provide them to the Airport as
requested.
Re larly Scheduled, Non -Dail Tasks:
1
Perform all scheduled PM tasks
2
Checks are parts inventory and initiate any required purchase requests.
3
Perform semi -annuals are parts audit
4
Attend meetings as scheduled by the Airport, TSA, and Airlines
Unscheduled Tasks:
1
Provide on -site support to third party controls support provider
During situations of high volume of "unknown" bags entering CBRA,
2
provide
transport of bags to CT80 or other screening location.
Coordinate and communicate with the Airport as required (e.g.,
3
regarding
any/all BHS operational decisions, initiation of fallback modes and
procedures, changes in status, downtime)
4
1 Initiate and coordinate contingency operations as needed
REMISED
2.39. During baggage system failures, the Contractor shall assist, as available, with contingency
operations. Depending on when the failure occurs, the Contractor may need to initiate the
contingency plan and provide the alternate means of moving bags to the screening area(s), as
described in the contingency plan. Further, the Contractor shall provide a minimum of six (6)
luggage carts to be used to move bags during contingency operations. Carts shall be equal to
Magliner Commercial U-Boat with two handles. Carts shall be maintained in good condition at all
times.
BHS MAINTENANCE SERVICES
2.40. The Contractor shall perform, at a minimum, all BHS maintenance services, in accordance
with the Preventative Maintenance Task List attached hereto as Attachment 4 and the
recommended service, inspection, and preventative maintenance plans recommended by the
respective OEM as well as industry best practices. Any additional PM inspections or tasks that the
Contractor determines are needed to maintain a high degree of equipment reliability shall also be
included. For all tasks Contractor shall document the completion of the task as well as any
deficiencies noted and corrections made.
2.41. For each of the BHS subsystems, the Contractor shall perform the following types of
maintenance.
a. Routine and Preventative Maintenance - RM/PM activities are those activities required to
keep the BHS operating at the prescribed levels of safety efficiency and reliability, which are
performed on a regular basis at specified intervals. Scheduled maintenance activities shall, at
minimum be performed as included in the maintenance plans provided by the BHS
suppliers/OEMs. Preventative measures shall include cleaning BHS conveyor equipment as
well as the surrounding area as required to keep equipment free from any trash, dirt and/or
debris.
b. Non -Scheduled Maintenance - Corrective measures or repairs necessitated by an inspection, a
failure, or unusual circumstances adversely affecting the normal BHS or carousel operation.
Non-scheduled maintenance may be required as a result of unsatisfactorily conditions
discovered during an inspection or because of an operational failure. Non-scheduled
maintenance shall be performed on a priority basis as necessary to meet the specified
performance criteria (e.g., system service availability).
c. Other Maintenance- Maintaining updated maintenance manuals, maintenance of testing
equipment, maintenance of tools, equipment, and furniture.
2.42. The Contractor shall notify the Airport of all failure conditions that create a system outage
during the operational period of the BHS, the estimated time of repair and the type of fallback
procedure to be implemented during the BHS failure condition(s).
2.43. For problems related to the upper level or lower -level controls, the Contractor shall initiate
trouble calls with the Airport's third -party controls support provider and shall continue to provide
assistance to the controls support provider until the problem is resolved. The Contractor shall
immediately notify the Airport's Representative of situations requiring third -party controls support
and shall maintain accurate records of each trouble call from start to completion.
2.44. No Software or PLC code changes are allowed without written consent from the Airport. In
the event that a software or PLC code change is required and has been authorized in written form
by the Airport, the O&M Contractor shall track every software and PLC code change made to the
BHS and its operating programs in a Change Log, including who, where and when changes were
made. Previous revisions shall be archived by the Contractor for future use.
2.45. The Contractor shall advise the Airport's Representative, affected Airline representative(s)
of any required make-up device re -assignments.
REVISED
PARTS PROCUREMENT AND SPARE PARTS INVENTORIES
2.46. The Airport has an inventory of spare parts for use in operating and maintaining the
systems. The spare parts inventory shall remain the property of the Airport but shall be used by the
Contractor in maintaining the equipment and systems or by the OEM in fulfilling warranty period
responsibilities. Parts will be stored in designated areas to be defined at a later date.
2.47. The Contractor shall maintain the spare parts inventory and all equipment, consumables and
expendables required to meet the specified Performance Requirements and provide all aspects of
inventory control including ordering, receiving, storage, cataloging, and auditing.
2.48. The Contractor shall purchase parts as needed for a specific purpose, or to maintain the parts
inventory, and shall obtain spare parts reimbursements pursuant to any warranties. Prior to making
any purchase that will exceed $3,000.00 the Contractor shall obtain the Airport's written approval.
The Contractor shall accurately record all purchases made for spare parts and shall provide such
records as requested by the Airport.
2.49. The Contractor shall utilize the computerized maintenance management system (CMMS)
and inventory control program as described below to provide up-to-date information on spare parts
usage, re -order dates, in stock replacement dates, routine and PM procedures performed for each
component, and maintain and track all pertinent budget information regarding spare part usage and
replacement. Parts shall be tracked in the system according to system. The Contractor shall have
the ability to prepare reports on the above information for submittal to the Authority.
2.50. The Contractor shall schedule and perform an annual comprehensive spare parts inventory
audits for all BHS and slope plate carousel spare parts. Audits will be conducted in the month of
March, and deliverable to the Airport on request. Upon completion of each annual parts audit, the
Contractor shall provide a detailed inventory report and any supporting documentation required.
2.51. In addition to the annual parts audit, the Contractor shall prepare and submit a monthly
report generated from the Contractor's CMMS indicating all parts on hand.
2.52. For any new equipment warranty period, the Contractor shall be responsible for managing
and tracking the utilization and replenishment of all spare parts utilized by the OEM to fulfill the
OEM's warranty responsibilities.
ADDITIONAL CONTRACTOR RESPONSIBILITIES
2.53. The Contractor shall be responsible for the following additional responsibilities:
2.54. Keeping areas under and around baggage make-up devices and all conveyor equipment free
of trash, lint, dirt and other debris.
2.55. Maintaining and repairing guard rail around make-up devices. This includes periodically
inspecting and tightening all bolts/nuts, resetting anchor bolts as needed, and painting on at least an
annual basis.
2.56. Baggage hygiene and equipment training - The Contractor shall develop, implement,
manage and sustain user training programs to be provided to airline, ground support staff, and
other authorized users of the equipment covered in this scope.
a. Contractor shall develop a comprehensive program to implement and sustain a baggage
hygiene program for all users of the baggage handling system including but not limited to the
airlines, TSA, and any other authorized users of the system. Program shall address how initial
training will be managed and conducted, recurring training, how staff turnover is to be
addressed, specific education tools used, specific airline/user compliance reporting and
feedback, and incorporation of industry best -practices. Program shall also specifically address
how baggage hygiene will be monitored and sustained during the term of this agreement.
b. Contractor shall also develop a written train -the -trainer program for familiarity training of all
passenger boarding bridges and aircraft support equipment included in this contract including
baggage lifts and slides, and potable water cabinets. Program shall address how initial training
will be managed and conducted, recurring training, how staff turnover is to be addressed,
REVISED
specific education tools used, specific airline/user compliance reporting and feedback, and
incorporation of industry best -practices. If airlines provide this training internal to their
organization, proof of this training may be used to meet this requirement.
c. The Contractor shall provide tours of the systems as requested by the Airport.
REPORTS
2.57. The Contractor shall provide reports as required below or requested by the Airport:
2.58. Morning BHS Start-up Report - Contractor shall provide a Daily Morning Start Up report
via email to the Airport's Representative and other stakeholders as required by the Airport. The
Morning Start -Up Report shall detail any anomalies associated with the morning start-up of the
baggage handling systems. It shall also indicate any deficiencies in the Contractor's morning
staffing. This report shall be provided to the Airport's Representative via email.
2.59. Status Report - The Contractor shall develop and submit a daily report that lists all
equipment failures and maintenance issues that occurred during the previous 24-hour period. The
information provided shall include the date and time of the equipment outage, a description of the
problem, a description of the repairs that were made or are planned, and the actual or estimated
completion date and time. Status information will be updated daily as equipment is put back in
service. This report shall be provided to the Airport's Representative via email by 4:00 each day,
including weekends and holidays.
2.60. Preventative Maintenance Scheduled Deviation Report - Contractor shall develop and
submit a monthly Preventive Maintenance Schedule Deviation Report that documents all PM's that
were not completed on time as originally scheduled. For all outstanding work, the Contractor shall
include a proposed schedule for re -accomplishment, and a complete explanation as to why work
was unable to be performed. The Contractor shall submit the Schedule Deviation Report to the
Airport no later than five (5) business days after the end of each month.
2.61. BHS Outage Event Report - For each unplanned (non -PM) BHS outage, the Contractor shall
provide a report stating the cause, duration and other relevant information regarding the event. This
report shall be provided via email to the Airport's Representative, affected Airlines and others as
requested by the Airport within one (1) hour after the system operation has been restored. In
addition, the Contractor shall develop and maintain a monthly summary report in MS Excel
format, which summarizes all unplanned outages during the previous month. This report shall
include the following information for each unplanned outage: (a) the date and time of notification,
(b) the Contractor's response time, (c) the cause of the outage, (d) the specific section(s) of the
system affected by the outage, and (e) the date and time the system was returned to service.
2.62. System Health Report and Trending - Upon request, the Contractor shall prepare a System
Health Report to include: total bag volume per EDS and make-up device for a given time interval;
ATR read rates for a given time interval, equipment malfunction information, and trend analysis.
2.63. Baggage Jam Reports - Baggage jam reports shall be provided by the Contractor on a daily
basis, including weekends and holidays. This report shall detail the time of the jam, the particular
system affected by the jam, the type of jam if identifiable (oversize, loose strap, etc.) and the
airline.
2.64. Equipment Related Accidents/Injuries - Contractor shall provide a formal report of all
accidents and/or injuries, which occur and involve the equipment covered by this Contract no later
than two hours after the occurrence. This report shall be provided to the Airport's Representative
via email and shall identify all parties involved, location, times and suspected cause of incident.
2.65. Vandalism, Abuse, and Unreported Damage Incidents - Upon discovery of any suspected
vandalism, abuse, or unreported damage that involve the equipment covered by this Contract, the
Contractor shall secure the equipment, contact Airport Operations and wait at the equipment until
the Airport Police respond and prepare an Incident Report. The Contractor should also document
the damage with supplemental photographs. As soon as practical, but no longer that 24-hours after
REVISEID
discovery, the Contractor shall provide a report of the incident to the Airport's Representative via
email. This report shall include electronic photographs of the damage along with a description of
damage, Airport Police report number, probable cause and estimated cost or extent of damage.
2.66. Staffing Report - The Contractor shall provide a monthly staffing report. This report shall at
minimum include the following information for each of the Contractor's on -site personnel,
including subcontracted staff. (a) name, (b) position and shift, (c) badge number, (d) hire date, (e)
termination date.
2.67. Spare Parts Inventory Reports - The Contractor shall provide the reports for spare parts as
indicated in Section J.5 above.
2.68. Quality Control Inventory Reports - The Contractor shall provide weekly quality control
inspection reports as indicated in the Quality Control section above.
2.69. CMMS Data Export — The Contractor shall provide quarterly CMMS data exports as
indicated in the Administrative Requirements section above.
2.70. Other Reports — Other reports as proposed by the Contractor in its proposal or requested by
the Airport.
CONTRACT PHASE OUT
2.71. Maintenance Inspection:
a. Beginning on or about thirty (30) business days prior to the Contract expiration/termination,
the Airport and/or their technical representative will thoroughly inspect the condition of all
equipment covered by this Contract to audit the level of maintenance and service work
performed.
b. There shall be no outstanding corrective maintenance items and all preventive maintenance
shall be up to date at the contract phase -out.
c. At the expiration/termination of the Contract the spare parts inventory shall be fully
replenished to the agreed -upon inventory levels unless otherwise directed by the
d. Airport.
e. All deficiencies found shall be corrected by the Contractor prior to the Contract expiration
date. If deficiencies have not been corrected by the Contractor by that date the Airport will
have the repairs performed by another vendor and the cost to perform the repairs shall be with-
held from the Contractor's last payment.
f. The Contractor shall provide all necessary labor, equipment, materials and technical expertise
required to assist the Airport in inspecting each Maintained System and sub -system. The
Contractor shall thoroughly exercise all systems and equipment and shall demonstrate each
feature and function.
2.72. Airport Provided Resources - Upon expiration/termination of the Contract, the Contractor
shall return to the Airport, in good condition, all Airport provided resources, computer hardware,
communication devices, documentation, drawings, System O&M Manuals, and the like loaned by
the Airport according to an inventory of Airport provided equipment required under the Contract.
2.73. Security Devices - Upon expiration/termination of the Contract or discontinuance of
employment of any of Contractor personnel working in the Airport, all airport keys, security
badging and all other Airport identification shall be immediately surrendered to the Airport.
2.74. Records and Documentation - Upon Contract termination or the end of the Contract period
all records and documentation, including, but not limited to, As-built/Record drawings, System
O&M Manuals, Preventive Maintenance Schedules, Preventive Maintenance Records, CMMS
Information, Equipment History Data and the like shall remain the sole property of the of the
Airport.
REVISER
Exhibit 1: BHS Preventative Maintenance Tasks
Note: The tasks listed below are minimum items to be included as PM tasks. The Contractor's maintenance
plan shall also include OEM recommended / required tasks, industry best practices and any additional PM
inspections or tasks that the Contractor determines are needed to maintain a high degree of equipment
reliability. For all tasks, the Contractor shall document the completion of the task as well as any deficiencies
noted during the performance of the task and the corrections that were made.
Quarterly Tasks
Inspection Type
Inspection Procedures
Conveyor Belt Tracking
Visualy inspect belts for signs of tracking problems and correct as required.
Conveyor Belt Tension
Check belt tension is correct and re -tension belt as necessary.
Conveyor Belt Lacing
Visually inspect belt lacing for security and tightness.
Conveyor Head/Tail-end Pulleys and Take-up
Rollers
Visually inspect the pulleys for rotation and surface damage. Replace as
Conveyor Drive and Snub Pulleys
Visually inspect the pulleys for rotation and surface damage. Replace as
necessary.
Conveyor Return Rollers
Visually inspect the return rollers for rotation and surface damage. Replace as
necessary
Bearing Lubrication
Ensure that bearings are properly lubricated, if required by bearing supplier.
Chain/Sprocket Alignment
Check chain and sprocket alignment and correct if necessary.
V-Belt Tension
Visually check V-belt sheave alignment and realign as necessary.
V-Belt Sheave Wear
Check V-belt sheaves for tightness and condition of groove. If groove is badly
scored, replace the sheave.
Hardware Tightness
Inspect all hardware on conveyor segments, HSD, merges, etc. for tightness.
Tighten all nuts and bolts as necessary.
Electrical Connections
Inspect all electrical connections for frayed or damaged wires, loose
connections, or breaks in insulation and correct as required.
Baggage Snag Points
Check the belt conveyor for points along the conveyor belting where
baggage might snag and correct accordingly.
SEMI-ANNUAL TASKS
Inspection Type
Inspection Procedures
Reducer Oil Level
Check oil level in reducer and fill as necessary.
Reducer Temp.
Check for excessive heat and add lubrication as required.
Reducer Noise
Listen for unusual reducer noise and repair or replace reducer as
necessary.
Motor Noise
Listen for unusual motor noise and repair or replace motor as necessary.
Motor Temp
Check for excessive heat and correct as required.
Motor Current Draw
Check the current draw at the motor and repair or replace motor as
necessary.
Electrical Photocell Alignment
Check to ensure that the photocells are properly aligned, realign as
necessary.
Motor Control Panel Lamps
Ensure that all control panel lamps are functional and replace lamps as
necessary.
Motor control Panel Loose Wiring
Check all wire connections in MCP and tighten connections as required.
Motor Control Panel Cleanliness
Wipe all grease, oil or other contaminants from MCP
Motor Control Pane Security
Ensure that control panel is secure and that locking functions are
operative.
General Housekeeping
Perform general housekeeping functions around the BHS. Cleanup all
lubricant spills and any debris that is in the area.
REVISED
Exhibit 3: Inbound Baggage Handling System
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Exhibit 5: Outbound Baggage Handling System
REVISED
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REVISED EXHIBIT B
City of Lubbock, TX
Purchasing and Contract Management
Request for Proposal Form
The City of Lubbock reserves the right to accept or reject any and all proposals in whole or in
part and waive any informality in the competitive proposal process. Further, the city reserves the
right to enter into any contract deemed to be in the best interest of the city.
It is the intent and purpose of the City of Lubbock that this request permits competitive
proposals. It is the offeror's responsibility to advise the City of Lubbock Director of Purchasing
and Contract Management if any language, requirements, etc., or any combinations thereof,
inadvertently restricts or limits the requirements stated in this RFP to a single source. Such
notification must be submitted in writing and must be received by the director of purchasing and
contract management no later than five (5) business days prior to the above submittal deadline.
The City of Lubbock Charter states that no officer or employee of the City can benefit from any
contract, job, work or service for the municipality or be interested in the sale to the City of any
supplies, equipment, material or articles purchased. Will any officer or employee of the City, or
member of their immediate family, benefit from the award of this proposal to the above firm?
YES X NO
THE OFFEROR HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS
PROPOSAL IS BASED ON ANY ADDENDA POSTED.
INSURANCE REQUIREMENTS
I, the undersigned Bidder certify that the insurance requirements contained in this bid document
have been reviewed by me and my Insurance Agent/Broker. If I am awarded this contract by the
City of Lubbock, I will be able to, within ten (10) business days after being notified of such
award by the City of Lubbock, furnish a valid insurance certificate to the City meeting all of the
requirements defined in this bid.
If the time requirement specified above is not met, the City has the right to reject this proposal
and award the contract to another contractor. If you have any questions concerning these
requirements, please contact the Director of Purchasing & Contract Management for the City of
Lubbock at (806) 775-2572.
SUSPENSION AND DEBARMENT CERTIFICATION
Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non -Federal entities
from contracting with or making sub -awards under covered transactions to parties that are
suspended or debarred or whose principals are suspended or debarred. Covered transactions
include procurement contracts for goods or services equal to or in excess of $25,000 and all non -
procurement transactions (e.g., sub -awards to sub -recipients).
Contractors receiving individual awards of $25,000 or more and all sub -recipients must certify
that their organization and its principals are not suspended or debarred by a Federal agency.
Before an award of $25,000 or more can be made to your firm, you must certify that your
organization and its principals are not suspended or debarred by a Federal agency.
I, the undersigned agent for the firm named below, certify that neither this firm nor its principals
are suspended or debarred by a Federal agency.
REVISED
TEXAS GOVERNMENT CODE SECTION 2252.152
The undersigned representative of the undersigned company or business, being an adult over the
age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section
2252.152, certify that the company named above is not listed on the website of the Comptroller
of the State of Texas concerning the listing of companies that are identified under Section
806.051, Section 807.051 or Section 2253.153. I further certify that should the above -named
company enter into a contract that is on said listing of companies on the website of the
Comptroller of the State of Texas, which do business with Iran, Sudan or any Foreign Terrorist
Organization, I will immediately notify the City of Lubbock Purchasing and Contract
Department.
TEXAS GOVERNMENT CODE SECTION 2271.002
Company hereby certifies the following:
1. Company does not boycott Israel; and
2. Company will not boycott Israel during the term of the contract.
The following definitions apply to this state statute:
(1) 'Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with Israel, or with a person or entity doing business in Israel
or in an Israeli -controlled territory, but does not include an action made for ordinary business
purposes; and
(2) "Company" means an organization, association, corporation, partnership, joint venture,
limited partnership, limited liability partnership, or limited liability company, including a wholly
owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or
business associations that exists to make a profit.
Intentionally Left Blank-------
City of Lubbock
LPSIA
RFP 21-15900-CM
Operations and Maintenance of Baggage Handling System
JSM Airport Services, LLC of Tavares, FL
Item Description QTY UoM Rate Total Cost
#0-1 Provision of all services per specifications and 1 LS 315,000.00 315,000.00
general requirements.
REVISED
Vendor Acknowledgement
In compliance with this solicitation, the undersigned offeror having examined the request
for proposal, instructions to offerors, documents associated with the request for proposals,
and being familiar with the conditions to be met, has reviewed the above information
regarding:
• Insurance Requirements
• Suspension and Debarment Certification
• Texas Government Code Section 2252.152
• Texas Government Code Section 2271.002
An individual authorized to bind the company must sign the following section. Failure to execute
this portion may result in proposal rejection.
Authorized Signature
Michael W. Conner
Print/Type Name
JSM Airport Services, LLC
Company Name
President
Title
7/6/21
Date
470 County Road 448, 2nd Floor
Address
Tavares, FL 32778
City, State Zip Code
JSM Airport Services LLC acknowledges the following Addendums:
Addendum #1 Dated June 23, 2021- Added Language
Addendum #2 Dated June 28, 2021- Due Date Extension
Addendum #3 Dated June 29, 2021- Revised Request for Proposal Form
Addendum #4 Dated June 30, 2021- Revised General Requirements
Contact for questions, clarifications, etc.
Name and Title:
Michael W. Conner, President, JSM Airport Services
Mailing Address:
470 County Road 448, 2nd Floor
City, State, Zip:
Tavares, FL 32778
Telephone No:
972-922-5412
Fax No:
352-383-2634
E-Mail:
Mike.Conner@jsmairports.com
EXHIBIT C
30. INSURANCE REQUIREMENTS
30.1. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance
Certificate to the City, which shall be completed by an agent authorized to bind the named
underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall
furnish and contain all required information referenced or indicated thereon. THE CITY SHALL
HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH
CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
30.2. The City reserves the right to review the insurance requirements of this section during the effective
period of the contract and to require adjustment of insurance coverages and their limits when deemed
necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims
history of the industry as well as the Contractor.
30.3. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved
by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this
contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by
companies approved by the State of Texas and acceptable to the City, in the following type(s) and
amount(s):
TYPE OF INSURANCE COMBINED SINGLE LIMIT
GENERAL LIABILITY
® Commercial General Liability General Aggregate $1,000,000
❑ Claims Made ® Occurrence Products-Comp/Op AGG X
❑ W/Heavy Equipment Personal & Adv. Injury X
® To Include Products of Complete Operation Endorsements Contractual Liability X
Fire Damage (Any one Fire) X
Med Exp (Any one Person) X
OTHER
® Bailee Coverage General Aggregate $100,000
® Occurrence
AUTOMOTIVE LIABILITY
® Any Auto ❑ All Owned Autos $1,000,000
❑ Scheduled Autos ❑ Hired Autos
❑ Non -Owned Autos Per Occurrence
EXCESS LIABILITY
® Umbrella Form Each Occurrence $9,000,000
Aggregate
® WORKERS COMPENSATION - STATUTORY AMOUNTS OR
OCCUPATIONAL MEDICAL AND DISABILITY
® EMPLOYERS' LIABILITY
$500,000
$1,000,000
OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED
® City of Lubbock named as additional insured on Auto/General Liability on a primary and non-contributory bases.
® To include products of completed operations endorsement.
® Waiver of subrogation in favor of the City of Lubbock on all coverages, except
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto
and may make any reasonable request for deletion, revision, or modification of particular policy terms,
conditions, limitations, or exclusions (except where policy provisions are established by law or regulation
binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the
City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall
pay the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s)
of insurance will contain and state, in writing, on the certificate or its attachment, the following required
provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional
insureds, (as the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees,
and elected representatives for injuries, including death, property damage, or any other loss to the
extent same may be covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together
with the indemnification provision, shall be underwritten by contractual liability coverage
sufficient to include such obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less
than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF
INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314Avenue K, Floor 9
Lubbock, Texas 79401
Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not
relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract
documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate
the Contractor from liability.
Cheryl Brock
Changed On Description Before After
05/06/2021
Approved User ID
[none]
Brock, Cheryl
05/06/2021
Completed
No
Yes
05/06/2021
Complete Date
[none]
5/6/2021
05/06/2021
Item Review Status ID
Under Review
Approved
05/06/2021
Passed
No
Yes
05/06/2021
StatusChangedDate
[none]
5/6/2021
08/05/2021
Approved User ID
[none]
Brock, Cheryl
08/05/2021
Completed
No
Yes
08/05/2021
Complete Date
[none]
8/5/2021
08/05/2021
Item Review Status ID
Under Review
Approved
08/05/2021
Passed
No
Yes
08/05/2021
StatusChangedDate
[none]
8/5/2021
Lainey Morrison
Changed On Description Before After
Current Balance
Cost of Good/Services
Additional Info
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
$200,000.00
$500,000.00
Item Review (Budget Director)
Current Balance Cost of Good/Services Additional Info
05/07/2021
Attachment added
$200,000.00
$500,000.00
05/07/2021
Approved User ID
[none]
Morrison, Lainey
$200,000.00
$500,000.00
05/07/2021
Completed
No
Yes
$200,000.00
$500,000.00
05/07/2021
Complete Date
[none]
5/7/2021
$200,000.00
$500,000.00
05/07/2021
Item Review Status ID
Under Review
Approved
$200,000.00
$500,000.00
05/07/2021
Passed
No
Yes
$200,000.00
$500,000.00
05/07/2021
StatusChangedDate
[none]
5/7/2021
$200,000.00
$500,000.00
08/04/2021
Plan Note added
$200,000.00
$500,000.00
08/04/2021
Completed
No
Yes
$200,000.00
$500,000.00
08/04/2021
Complete Date
[none]
8/4/2021
$200,000.00
$500,000.00
08/04/2021
Item Review Status ID
Under Review
Requires Resubmission
$200,000.00
$500,000.00
08/04/2021
StatusChangedDate
[none]
8/4/2021
$200,000.00
$500,000.00
08/06/2021
Approved User ID
[none]
Morrison, Lainey
$200,000.00
$500,000.00
08/06/2021
Completed
No
Yes
$200,000.00
$500,000.00
08/06/2021
Complete Date
[none]
8/6/2021
$200,000.00
$500,000.00
08/06/2021
Item Review Status ID
Under Review
Approved
$200,000.00
$500,000.00
08/06/2021
Passed
No
Yes
$200,000.00
$500,000.00
08/06/2021
StatusChangedDate
[none]
8/6/2021
$200,000.00
$500,000.00
Attachment (15900 ins req airport.pdf)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Plan note text: (Will need the actual waiver of
subrogation for auto liability instead of the
'speciman' attached.)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
Item Review (Risk Management Coordinator)
August 06, 2021 Page 1 of 1
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofi
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2021-785858
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
JSM Airport Services, LLC
Mt. Dora, FL United States
Date Filed:
08/03/2021
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock ]Date
Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
21-15900-CM
Operations & maintenance of baggage handling systems
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
JSM Airport Services
Mt. Dora, FL United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATIOAN,-
My name is < < r' Gi- W. and my date of birth is
My address is /�,ir U-hS rK -75,:xs USA
(street) (City) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
C O LL04 rd
Executed in County, State of � X on the 3 day of At/lst6T- , 20 .-L i .
(month) (year)
Signature of authorized agent of contracting business entity
(Dedarant)
roans provided by t exas ttnics commission www.emics.state.tx.us Version V1.1.ceffd98a
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
12021-785858
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
JSM Airport Services, LLC
Mt. Dora, FL United States
Date Filed:
08/03/2021
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
08/04/2021
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
21-15900-CM
Operations & maintenance of baggage handling systems
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
JSM Airport Services
Mt. Dora, FL United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provlaea by I exas ttnics uommisslon www.ethics.state.tx.us Version V1.1.ceffd98a