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Home My WebLink AboutResolution - 2021-R0261 - Amendment No. 1 Contract 15779 with Green Plains Design 7.27.21Resolution No. 2021-R0261 Item No. 6.22 July 27, 2021 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of'Lubbock is hereby authorized and directed to execute and on behalf of the City of Lubbock, Amendment No. 1 to Contract No. 15779 for parks maintenance, by and between the City of Lubbock and Green Plains Design, LLC and rely documents. Said Contract is attached hereto and incorporated in this resolution as if fully set fc herein and shall be included in the minutes of the City Council. Passed by the City Council on July 27, 2021 DANIEL M. POP , MAYOR ATTEST: D. &P, , I AA1 )r Reb cca Garza, City cre y APPROVED AS TO CONTENT: Brooke Witcher, Assistant City Manager APPROVED AS TO FORM: e i Leisure, Assistant City Attorney ccdocs/RES.Amend 1 Contract No. 15779 Green Plains 07.01.21 Resolution No. 2021-R0261 AMENDMENT 1 TO AGREEMENT BETWEEN THE CITY OF LUBBOCK AND GREEN PLAINS DESIGN, LLC THIS IS AN AMENDMENT TO THE CONTRACT 15779 dated and entered into the 91 day of March, 2021 by and between the City of Lubbock ("City") and Green Plains Design, LLC (Contractor) of Lubbock, Texas. The Contractor entered into the contract with the City to provide Parks Turf Maintenance per ITB 21- 15666-KM. Amendment No. 1 increases the original, contract from $53,950, with an additional $299,275.00 dollars with expiration date of the contract remaining as originally stated. This amendment adds Groups 3 and 4. The new contract amount will be $353,225. Bid form is attached. All other portions of the original contract terms and conditions shall remain in place and are not altered by this amendment. IN WITNESS HEREOF, the parties have executed this Amendment as of this27th_ day of July , 2021. CITY OF BOCK Daniel M. Pope, Mayor ATTEST: C� I hc Rebe a Garza, City Sec eta APPROVED AS TO CONTENT: Z—A Colby VanGundy, Director of Parks and Recreation APPjLqVED A§ TO FORM: J Ryan Brooke, Assistant City Attorney CK�1�II_Il_:7_:Z�YIC� 0 BY Autho zed Representative Print Name: j Qrn c f3 ralc.c6, 11 I � a? _ 13 Fitt I sskS- Address LJv I FF12r—H, 15C . MYL City, State, Zip Code INDEX 9 BID FORM LICIRIGINAL City of Lubbock, TX Purchasing and Contract Management Parks Turf Maintenance ITB No. 21-15666-KM In compliance with the Invitation to Bid 21-15666-KM, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 21-15666-KM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. GROUP CLASS A PARKS AND PROPERTIES: ` APPROX ANNUAL ` ` MAINTENANCE MAINT MAINT. hiIT�NDED ITEM 1Ni �L ` ADDRESS lM1IOwAB1.E CYCLES U/M CYCLE � � / COST ACREAGE APPROX %NPGECST 1. GATEWAY PLAZA BFOAQWAY & AVE Q (NE CORNERS '.z z9 - ' EA 150 4,350 2. BUDDY HOLLY 19TH & CRICKETS PLAZA AVE i' 29 EA 150 4,350 3. PATTERSON i LIBRARY 1836 PARKWAY/Djt- 5.0 29\ EA 325 9,425 4. BROADWAY BROADWkY & Q MEDIANS BROADWAY & 0.25 29 EA / MLK �Iz0 4,350 \ 5. (v�Aek-ENZIEPARK 423 FAST / 'AMPHITHETER BROADWAY 5.33 29 FA 325 -9;4 2.5 GROUP 1 CLASS B PARKS AND PROPERTIES: 11 ` \ APPROX ANNUAL / ITEM \ • UNIT \ ADDRESS MAINTENANCE MAINT U/M11 MAINT. CYCLE E,YTENDF.D IN /MOWABLE CYCLES UNIT COW / COST ACREAGE APPROX / 6. MACKENZIE N. / CONNIE MACK AND MUNILHIAQL�D,R FIELD 95 & PARK RD IS 10.12 ' / EA 450 11,250 (INCLUDING IN \ ` BETWEEN FIELDS) / 7. MACKENZIE N CRICKET FIELD AND S. KICKBALL. MUNICIPAL DR 450 11,250 FIELD( / 10.6 �s INCLUDING 1N & PARK RD l� . FA \ BETWEEN FIELDS) 8. MACKENZIE N ` \ SOFTBALL FIELDS N U & 7 MUNICIPAL DR 10.55 25 EA 450 \ 11,250 & PARK RD 18 \ RRCLLIDLNG IN ` \ / BETWEEN FIELDS) \ INDEX 9 BID FORM GROUP 1 CLASS B PARKS AND PROPERTIES (CONT): ` APPROX ANNUAL M11AlNT. EXTENDED ITEM \ UNIT ADDRESS MAINTENANCE MAINT U/M CYCLE CO$T, /MOWARLE CYCLES UNIT ACREAGE APPROX COST 9. ATZLAN ` \ ` 1ST & AVE. K 25 25 EA 850, /' 21,250 10. AVE X TRIANGLE `KTH & AVE X 0.4 25 EA 450 3,750 CIVIC , \ I I. CENTER/ 9TH & AVE P\ / MAHON \ / LIBRARY& 32.11 /' 25 EA 950 23,750 MUNICIPAL ` \ / SQ. PARKING x ' LOT 12 CIVIC CENTER/ 9TH & AVE K , ` SOUTH PARKING , / / 143 \ 26 IN EA 200 5,000 LOT , CIVIC CENTER/ , 9TMST. AND AVE. \ l3. K TRIANGLE AND/ 4FH & AVE K 1,72 25 EA\ ` 0 5, 000 EAST / PARKIN L'OT \ GROUP 1 C,LXSS A & B APPROX. ACREAGE 105.45 1-13) $ 124,400.00` GROUP 1: CLASS A & B TOTAL COST (ITEMS GROUP2 CLASS A PARKS AND PRnPVRTIRC- APPROX ANNUAL MAINT• ITEM UNIT ADDRESS MAINTENANCE MAINT CYCLE EXTENDED /NIOWAIILE CYCLES U/M1I UNIT COST ACREAGE APPROX COST UNIVERSITY UNIVERSITY 14 MEDIANS GOO DACRE nt 52 29 EA 1$150 4,350 SLIDE RD. (4TH TO 15. SLIDE RD MEDIANS NORTH _ 3.75 300 8,700 LOOP 289 29 EA 16. ro�rrn GROVES LIBRARY s 552019TH 2.08 29 EA 225 6,525 va A CLASS B PARKS AND PROPFRTIFc- APPROX ANNUAL MAINT. ITEM UNIT ADDRESS MAINTENANCE MAINT CYCLE EXTENDED ni 10WABLE CYCLES U/M UNIT COST ACREAGE APPROX COST 17. HODGES MARSHALL & 13.1 450 11,250 UNIVERSITY 25 EA RODGERS (INCLUDING 18 3200 BATES ROTARY BAGGING OF 11.35 25 EA 475 11,875 SWIMMING POOL NORTHWEST 903 NORTH 19 LITTLE LEAGUE I UNIVERSITY AVENUE 9•04 25 EA 450 11,250 GROUP 2 CLASS A & B APPROX. ACREAGE 39.84 GROUP 2: CLASS A & B TOTAL COST (ITEMS 14-19) $ 53, 950.00 INDEX 9 BID FORM GROUP3 CLASS A PARKS AND PROPERTIES: APPROX ANNUAL MAINT. MAINTENANCE MAINT CYCLE EXTENDED ITEM UNIT ADDRESS /A40WABLE CYCLES t!/M UNIT COST ACREAGE APPROX COST MLK AVENUE MLK, 1900-2400 20. MEDIANS BLOCK $ 150 4,350 0.72 29 EA 21. INDIANA MEDIANS INDIANA, (19TH-34TH) 1.81 29 EA 200 5,800 UNIVERSITY UNIVERSITY (20TH T 22 275 7,975 MEDIANS 34TH) 3.26 29 EA UNIVERSITY UNIVERSITY (34TH T 23. 0.76 150 4,350 MEDIANS 49TH) 29 EA 24. UNIVERSITY 19TH & UNIVERSITY 0.72 29 EA 150 4,350 CORNER SOUTH SIDE OF ROAD 25. 98thSTREET MEDIANS FROM ALBANY TO 4.15 29 EA 300 8,700 DOVER ST. & GENOA TO IOLA AVE GROUP3 CLASS B PARKS AND PROPERTIES: APPROX ANNUAL MAINT. MAINTENANCE MAINT CYCLE EXTENDED ITEM UNIT ADDRESS /1110WABLE CYCLES U/M UNIT COST ACREAGE APPROX COST LEGACY MARSHA SHARP 26. PLAY FREEWAY & 1.0 25 EA 150 3,750 VILLAGE MILWAUKEE AVE. MCALLISTER 27 BASEBALL 56TH & FRANKFORD 5.44 25 EA 325 8,125 FIELDS MARSHA 28. CAVAZOS SHARP 12.43 BASEBALL FREEWAY & 25 EA 475 11,875 FIELDS SPUR 327 29. TECH TERRACE 23RD & FLINT 18.0 25 EA 550 13,750 30. TENNIS CENTER 66TH& GARY 11.96 25 EA 475 11,875 31. DAVIS 40TH &NASHVILLE 8.2 25 EA 450 11,250 MAXEY 32. (INCLUDING 30TH & NASHVILLE 47.68 25 EA ROTARY 1,100 27,500 BAGGING OF SWIMMING POOL YOUTH SPORTS 33. COMPLEX 6204 125TH 58.1 25 EA 1,250 31 ,250 (DEVELOPED) GROUP 3 CLASS A & B APPROX. ACREAGE 174.23 GROUP 3: CLASS A & B TOTAL COST (ITEMS 20-33) $ 154,900.00 INDEX 9 BID FORM GROUP4 CLASS B PARKS AND PROPERTIES: APPROX ANNUAL MAINT. MAINTENANCE MAINT CYCLE EXTENDED ITEM UNIT ADDRESS /Ib10WABLE CYCLES U/M KNIT COST ACREAGE APPROX COST CLAPP (INCLUDIN 34. ROTARY BAGGING 40 & AVE. U 90.31 25 EA $ 1,700 42,500 OF SWIMMING POOL) 35. TRINITY 40TH & UNIVERSITY 2.65 25 EA 225 5,625 BASEBALL 36. STUBBS & 36TH & AVE N 8.0 25 EA 425 10,625 SOFTBALL FIELDS HOOD & SOFTBALL 37 FIELDS 23RD & AVE Q 9.45 25 EA 450 11,250 38 LEWIS & LITTLE 54TH & AVE J 8.4 25 EA 425 10,625 LEAGUE FIELDS 39. McCRUMMEN 19TH & AVE T 2.60 25 EA 225 5,625 40. MLK LITTLE E 19TH & ASPEN AVE 7.5 25 EA 400 10,000 LEAGUE COMPLEX 41. RAWLINGS 40TH & AVE B 1.9 25 EA 200 5,000 42. RIBBLE 62ND & TEMPLE 15.18 25 EA 475 11,875 SIMMONS 43. (INCLUDING E. 23RD & OAK 54 25 EA 1,250 31,250 SWIMMING POOL) GROUP 4 CLASS B APPROX. ACREAGE 199.99 GROUP 4 CLASS B TOTAL COST (ITEMS 3"3) $ 144, 375.00 GROUP6 CLASS C PARKS AND PROPERTIES: APPROX ANNUAL MAINT. � � \ MAINTENANCE MAINT CYCLE lool FWEND/Ftlo ITEM \ � N, UNIT ADDRESS /h10WABLE CYCLES U/h1 UNIT jOST \ ACREAGE APPROX COST \ / 44. CARTER \ N. GLOBE & N. LOOP 3.7 17 EA $ 275.- ' 4,625 45. SIMS MARL13QR0 & KING 5.4 17 EA 350 5,950 46. REAGAN COLGATE STD&. ' 4.48 17 EA 325 5,525 OLIVE AVE. \ i 47. HOLLINS 1ST& VERNON --4,3 17 EA 325 5,525 48. DAVIES N. AVE N & CLEMSON y.e' 17 EA 375 6,375 \ 49. SEDBERRY E. IOTH & GUAVA, 5.0 17 EA 350 5,950 50. BUTLER E. 4TH & ZENITH 6.0 17 EA 375 6,375 51. OVERTON T4TH & AVE U 2.0 17 EA 17'5` 2,975 \ 52. ROY FUAf' 6TH & AVE T 4.2 17 EA 325 6 525 PIO EER a 5= CARLISLE 7308 19TH 1.1 17 EA 150 2,550 CEMETERY INDEX 9 BID FORM GROUP6 CLASS C PARKS AND PROPERTIES (CONT): APPROX ANNI'AL MAINT. \. MAINTENANCE MAINT CYCLE EXTENDED' ITEM \ UNIT ADDRESS /MOWABLE CYCLES Lr/hl UNIT COv' \ ACREAGE APPROX COST ' 54. SMITH \ 15TH & CHICAGO 4.3 17 EA 325 5,525 55. LOPEZ 'AUBURN & CHICAGO 8.53 17 EA 4,% / 7,650 56. COOKE 18TH & k4RBY 7.25 17 EA 450 7,650 57. WHISPERWOOD 4TH & \ WHISPER 5.0 17 . EA 350 5,950 WOOD \ 58. BUDDY HOLLY RE N. UNIVERSITY & \ AREA CANYON LAKE RD. 8.0*6 . 17 EA 450 7,650 59. FIESTA PLAZA 911 N. UNIVERSITY r7.35 17 EA 575 9,775 \ 60. MAEDGEN IST & BOSTON 4.51 17 \ EA 325 5,525 CLOVIS HWYe-(O 2ND \ 61. DETROIT AVE. STRIP PLACE / 1.7 17 EA 150 2,550 62. RCA (DEVELOPED) �5TH & INLER 3.12 17 EA 275 4 675 r 63. OLD ANIMAi, ' SHELTER 401 N. ASH 2.7 17 EA 250 ` \4,250 GROUP 6 CLASS C APPROX. ACREAGE 104.70 GROUP 6 CLASS C TOTAL COST (ITEMS 44-63) $ 112,625.00 \ \ GROUP? CLASS C PARKS AND PROPERTIES: APPROX ANNUAL MAINT. \ MAINTENANCE MAINT CYCLE EXTENDED, ITEM \ UNIT ` ADDRESS /MOWABLE CYCLES U/M UNIT � � C S'1' \ ACREAGE APPROX COST ' 64. HAMILTON \ . 22ND & AVE X 6.05 17 EA $ 575 9,775 \ 65. CHATMAN 2301 ASHEAVE 0.25 17 EA HILL ' �250 4,250 ENTRANCE 66. LUSK E. 25TH & OAK ` \ 8.7 17 , ' EA 650 11,050 \ 67. WASHINGTON E. 22ND & CEDAR 3.5 \ < 17 EA 375 6,375 68. CARLISLE 27TH & AVE X 17\ EA 450 7 650 \ r 69. CHATMAN E. 29TH & JUNI$EA ' 3.0 17 \ `64 350 5,950 70. BURNS 23RP POND AVE K 3.0 17 EA350 5 g 5 "36TH 71. BERRY & CEDAR 9.9 17 EA 675 ` \ 11,475 72. STROJ+iG� 81 ST & AVE. U 8.7 17 EA 650 1-1 11 ,q 73! UNDERWOOD 74TH & CEDAR 9.0 17 EA 650 11,050 ` \ INDEX 9 BID FORM GROUP? %-JUAaa %- rAK" ANU rKUIrEKI'lEb IC:UN'1' � ITEM ` \UIVI� ` AUDRESS ` APPROX MAINTENANCE /MOWABLE ACREAGE ANNUAL MAINT CYCLES APPROX U/M MAINT. CYCLE UNIT C9SSW ' r r � i N-N- :NDED COST ' 74. CASEY 66TH & AVE Vr ` 9.4 , -t7' ' EA 650 11,050 NEW ANIMAL 75. SHELTER 3323 SE LOOP 289 2.82 y7, EA 350 5,950 (DEVELOPED) ' \ GROUP 7 CLASS C APPROX. ACREAGE 68.82 GROUP 7 CLASS C TOTALS (ITEMS 64-75) 101,575.00 GROUP8 CLASS C PARKS AND PROPERTIES: \. APPROX ANNUAL MAINT. ITEM UNIT ADDRESS MAINTENANCE MAINT CYCLE, E.\TENDE9-' � /M1tOWABLE CYCLES U/M UNIT C99'f \ ACREAGE APPROX COST \ 82ND TO 98TH & 76. QUINCY MEDIANS \178. 93RD & PONTIAC TO 6.15 17 EA $ 575 9,775 98TH AND PONTIAC �' 77. REMINGTON74TH & ALBANY \ 16.44 17 EA �725 12,325 69TH & SLIDE69T�'&SLIDE 2.24 17 350 5,950 7 a EA 625 10,625 `\ 3.85 17 EA 1 375 6,375 81. DURAN 26TH & KEWANEE .g42/'' 17 EA 625 10,625 82. WHEELOCK 40TH & ELGIN /' 1.5 \ 17 EA 175 2,975 83. RATLIFF 50TH & CHICAGO loe. 6.0 \ y EA 575 9,775 84. HOEL 84TH & CHj.C(GO ` IN 8.28 17 .EA 625 10,625 85. NEUGEBAUER 83R Y& GARDENER 3.29 17 EA` 375 6,375 86. CROW , 91ST&BELTON 5.87 17 EA 5575 9,775 MEDI AUKfs1' MILWAUKEE & 1-1MEDIANS87. MARSHA SHARP .22 17 EA 150 2,550 FREEWAY TO SPUR 327 , \ GROUP) ELASS C APPROX. ACREAGE 71.13 GROUP 8 CLASS C TOTAL COST (ITEMS 76-87) : $ 97, 750.00 \ *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO) Total: $353,225 Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. INDEX 9 BID FORM PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of %, net calendar days. Discounts will not be considered in detennining low bid. Unless otherwise indicated on the BidForm, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favored customer, for like quality and quantity of the products/services-, does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES X NO If you (the bidder) checked YES, the following will apply: Governmental entities utilizing lnterlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY Green Plains Design, LLC a corporation organized under the laws of the State of Texas trading or a partnership consisting Firm: Green Plains Design, LLC of the City of or individual Address:_ _ 9402 FM 158 City: Wolfforth State: TX Zip 79382 Bidder acknowledges receipt of the following addenda: Addenda No. 1 Date 01 /05/2021 Addenda No. 2 Date 01 /08/2021 Addenda No. Date Addenda No. Date M/WBE Firm: By Au; Woman Black American Native American Hispanic American Asian Pacific America Other (Specify) - must sign by hand O/ INDEX 9 BID FORM James Brakebill Officer Name and Title: Maintenance Manager Please Print Business Telephone Number 806-503-3800 FAX: 806-883-2073 E-mail Address: brakebill0greenplagnsd- .i •u FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual:, _ Date of Award by City Council (for bids over $50, 000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE 1TB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS.