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HomeMy WebLinkAboutResolution - 2021-R0255 - Contract 15640 with Chapman Harvey Architects 7.27.21Resolution No. 2021-R0255 Item No. 6.15 July 27, 2021 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Professional Services Agreement Contract No. 15640 for facilities envelope consulting services as per RFQ 21-15640-MA, by and between the City of Lubbock and Chapman Harvey Architects, Inc., of Lubbock, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on ATTEST: jg" -�c Rebec a Garza, City Secrar APPROVED AS TO CONTENT: Bill Awerton, De ity Manager APPROVED AS TO FORM: AelfilLeisure, Assistant City Attorney July 27, 2021 DANIEL M. POPE, MAYOR ccdocs/RES.PSA-No. 15640 Facilities envelope sys. 06.29.21 Resolution No. 2021-R0255 PROFESSIONAL SERVICES AGREEMENT STATE OF TEXAS § COUNTY OF LUBBOCK § This Professional Service Agreement ("Agreement") Contract No. 15640 is entered into this 27th day of July , 2021 is by and between the City of Lubbock (the "City"), a Texas home rule municipal corporation, and Chapman Harvey Architects, Inc, (the" Architect"), a Texas corporation. WITNESSETH WHEREAS, The City desires to contract with the Architect to provide professional services for Facilities Envelope Consulting Services, (the "Activities'); and WHEREAS, the Architect has a professional staff experienced and is qualified to provide professional Architecting services related to Activities, and will provide the services, as defined below, for the price provided herein, said price stipulated by the City and the Architect to be a fair and reasonable price; and WHEREAS, the City desires to contract with the Architect to provide professional services related to the Activities, and Architect desires to provide the Services related to same. NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth in this Agreement, the City and the Architect hereby agree as follows: ARTICLE I. TERM The term of this Agreement commences on the Effective Date and continues without interruption for a term of one (1) year with four (4) additional one (1) year extensions, at the option of the City. ARTICLE II. SERVICES AND COMPENSATION A. The Architect shall conduct all services, and within such timeframes, as set forth on Exhibit "A", attached hereto (the "Services") on as -needed basis. B. The Architect shall receive as consideration for the performance of the Services, as set forth in Exhibit "B". The hourly rate schedule shall be adjusted each January to reflect a cost of living adjustment, and the Architect shall submit its request to Purchasing and Contract Management Department for said adjustment. C. ARTICLE III. TERMINATION A. General. The City may terminate this Agreement, for any reason or convenience, upon thirty (30) days written notice to the Architect. In the event this Agreement is so terminated, the City shall only pay the Architect for services actually performed by the Architect up to the date the Architect is deemed to have received notice of termination, as provided herein. B. Termination and Remedies. In the event the Architect breaches any term and/or provision of this Agreement, the City shall be entitled to exercise any right or remedy available to it by this Agreement, at law, equity, or otherwise, including without limitation, termination of this Agreement and assertion of an action for damages and/or injunctive relief. The exercise of any right or remedy shall not preclude the concurrent or subsequent exercise of any right or remedy and all rights and remedies shall be cumulative. ARTICLE IV. NON - ARBITRATION The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this Agreement, this provision shall control. ARTICLE V. ACKNOWLDEGEMENTS A. Existence. The Architect is a corporation duly organized, validly existing, and in good standing under the laws of the State of Texas and is qualified to carry on its business in the State of Texas. B. Corporate Power. The Architect has the corporate power to enter into and perform this Agreement and all other activities contemplated hereby. C. Authorization. Execution, delivery, and performance of this Agreement and the activities contemplated hereby have been duly and validly authorized by all the requisite corporate action on the part of the Architect. This Agreement constitutes legal, valid, and binding obligations of the Architect and is enforceable in accordance with the terms thereof. D. Architect. The Architect maintains a professional staff and employs, as needed, other qualified specialists experienced in providing the Services, and is familiar with all laws, rules, and regulations, both state and federal, including, without limitation the applicable laws, regarding the Activities contemplated hereby. E. Performance. The Architect will and shall conduct all activities contemplated by this Agreement in accordance with the standard of care, skill and diligence normally provided by a professional person in performance of similar professional services, and comply with all applicable laws, rules, and regulations, both state and federal, relating to professional services, as contemplated hereby. F. Use of Copyrighted Material. The Architect acknowledges warrants that any materials provided by the Architect for use by City pursuant to this Agreement shall not contain any proprietary material owned by any other party that is protected under the Copyright Act or any other law, statute, rule, order, regulation, ordinance or contractual obligation relating to the use or reproduction of materials. The Architect shall be solely responsible for ensuring that any materials provided by the Architect pursuant to this Agreement satisfy this requirement and the Architect agrees to indemnify and hold City harmless from damages and expenses caused to City or to which City is exposed on account of the Architect's failure to perform this duty. ARTICLE VI. SCOPE OF WORK The Architect shall accomplish the following: Professional Services related to the Services, as provided in Exhibit "A", attached hereto and made a part hereof. ARTICLE VII. INDEPENDENT CONTRACTOR STATUS The Architect and the City agree that the Architect shall perform the duties under this Agreement as an independent contractor and shall be considered as independent contractor under this Agreement and/or in its activities hereunder for all purposes. The Architect has the sole discretion to determine the manner in which the Services are to be performed. During the performance of the Services under this Agreement, the Architect and the Architect's employees and/or sub -consultants, will not be considered, for any purpose, employees or agents of the City within the meaning or the application of any federal, state or local law or regulation, including without limitation, laws, rules or regulations regarding or related to unemployment insurance, old age benefits, workers compensation, labor, personal injury or taxes of any kind. ARTICLE VIII. INSURANCE The Architect shall procure and carry, at its sole cost and expense through the life of this Agreement, except as otherwise provided herein, insurance protection as hereinafter specified, in form and substance satisfactory to the City, carried with an insurance company authorized to transact business in the state of Texas, covering all aspects and risks of loss of all operations in connection with this Agreement, including without limitation, the indemnity obligations set forth herein. The Architect shall obtain and maintain in full force and effect during the term of this Agreement, and shall cause each approved subcontractor or sub -consultant of the Architect to obtain and maintain in full force and effect during the term of this Agreement, commercial general liability, professional liability and automobile liability coverage for non -owned and hired vehicles with insurance carriers admitted to do business in the state of Texas. The insurance companies must carry a Best's Rating of A-VII or better. Except for Professional Liability, the policies will be written on an occurrence basis, subject to the following minimum limits of liability: Commercial General Liability: Per Occurrence Single Limit: $1,000,000 General Aggregate Limit: $2,000,000 Professional Liability: Combined Single Limit: $2,000,000 Automobile Liability: Combined Single Limit for any auto: $1,000,000 Per Occurrence Employer's Liability: Per Occurrence Single Limit: $1,000,000 Worker's Compensation Per Occurrence Single Limit: $500,000 The Architect shall further cause any approved subcontractor or sub -consultant to procure and carry, during the term of this Agreement, the insurance coverage required of Architect herein, including without limitation, Professional Liability coverage, protecting the City against losses caused by the professional negligence of the approved subcontractor or sub -consultant. The City shall be listed as a primary and noncontributory additional insured with respect to the Automobile Liability and Commercial General Liability and shall be granted a waiver of subrogation under those policies. The Architect shall provide a Certificate of Insurance to the City as evidence of coverage. The Certificate shall provide 30 day's notice of cancellation. A copy of the additional insured endorsement and waiver of subrogation attached to the policy shall be included in the Certificate. The Architect shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, the Architect shall maintain said coverage throughout the term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Architect maintains said coverage. The Architect may maintain Occupational Accident and Disability Insurance in lieu of Worker's Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in favor of the City. If at any time during the life of the Agreement or any extension hereof, the Architect fails to maintain the required insurance in full force and effect, the Architect shall be in breach hereof and all work under the Agreement shall be discontinued immediately. Notwithstanding anything contained herein to the contrary, the professional liability policy shall be maintained at the Architect's sole cost and expense. The retroactive date shall be no later than the commencement of the performance of this Agreement and the discovery period (possibly through tail coverage) shall be no less than 10 years after the completion of the Services provided for in this Agreement. The provisions of this Article VIII shall survive the termination or expiration of this Agreement. ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS The Architect may employ or retain consultants, contractors, or third parties (any of which are referred to herein as "Sub -consultant"), to perform certain duties of Architect, as set forth on Exhibit "A", attached hereto, under this Agreement, provided that the City approves the retaining of Sub - consultants. The Architect is at all times responsible to the City to perform the Services as provided in this Agreement and the Architect is in no event relieved of any obligation under this Agreement upon retainage of any approved Sub -consultant. Any agent and/or Sub -consultant retained and/or employed by the Architect shall be required by the Architect to carry, for the protection and benefit of the City and the Architect and naming said third parties as additional insureds, insurance as described above required to be carried by the Architect in this Agreement. The Architect acknowledges that such services are either under applicable value thresholds or are otherwise exempt from notice and/or bid requirements under Texas Law. ARTICLE X. CONFIDENTIALITY The Architect shall retain all information received from or concerning the City and the City's business in strictest confidence and shall not reveal such information to third parties without prior written consent of the City, unless otherwise required by law. ARTICLE XI. INDEMNITY THE ARCHITECT SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK AND ITS ELECTED OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY KIND, CHARACTER, TYPE, OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT OF, RELATED TO OR OCCASIONED BY, THE NEGLIGENT ACTS OF THE ARCHITECT, ITS AGENTS, EMPLOYEES, AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR OMISSIONS UNDER THIS AGREEMENT AND/OR THE USE OR OCCUPATION OF CITY OWNED PROPERTY. THE INDEMNITY OBLIGATION PROVIDED HEREIN SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT. ARTICLE XH. COMPLIANCE WITH APPLICABLE LAWS The Architect shall comply with all applicable federal, state and local laws, statutes, ordinances, rules and regulations relating, in any way, manner or form, to the activities under this Agreement, and any amendments thereto. ARTICLE XIII. NOTICE A. General. Whenever notice from the Architect to the City or the City to the Architect is required or permitted by this Agreement and no other method of notice is provided, such notice shall be given by (1) actual delivery of the written notice to the other party by hand (in which case such notice shall be effective upon delivery); (2) facsimile (in which case such notice shall be effective upon delivery); or (3) by depositing the written notice in the United States mail, properly addressed to the other party at the address provided in this article, registered or certified mail, return receipt requested, in which case such notice shall be effective on the third business day after such notice is so deposited. B. Architect's Address. The Architect's address and numbers for the purposes of notice are: Chapman Harvey Architects, Inc. Marc Chapman 612 Broadway Lubbock, Texas 79401 Telephone: 806-749-1153 Email: mchapman@chapmanharvey.com C. City's Address. The City's address and numbers for the purposes of notice are: Wesley Everett Director of Facilities Management City of Lubbock P.O. Box 2000 1314 Avenue K Lubbock, Texas 79457 Email: weverett@mylubbock.us Telephone: 806-775-2275 D. Change of Address. Either party may change its address or numbers for purposes of notice by giving written notice to the other party as provided herein, referring specifically to this Agreement, and setting forth such new address or numbers. The address or numbers shall become effective on the 15th day after such notice is effective. ARTICLE XIV. CITY -PROVIDED DATA AND RESPONSIBILITIES Provision of Data. The City shall furnish the Architect non -confidential studies, reports and other available data in the possession of the City pertinent to the Architect's Services, so long as the City is entitled to rely on such studies, reports and other data for the performance of the Architect's Services under this Agreement (the "Provided Data"). The Architect shall be entitled to use and rely, so long as such reliance is reasonable, upon all such Provided Data. ARTICLE XV. MISCELLANEOUS A. Captions. The captions for the articles and sections in this Agreement are inserted in this Agreement strictly for the parties' convenience in identifying the provisions to this Agreement and shall not be given any effect in construing this Agreement. B. Audit. The Architect shall provide access to its corporate books and records to the City. The City may audit, at its expense and during normal business hours, the Architect's books and records with respect to this Agreement between the Architect and the City. C. Records. The Architect shall maintain records that are necessary to substantiate the services provided by the Architect. D. Assignability. The Architect may not assign this Agreement without the prior written approval of the City. E. Successor and Assigns. This Agreement binds and inures to the benefit of the City and the Architect, and in the case of the City, its respective successors, legal representatives, and assigns, and in the case of the Architect, its permitted successors and assigns. F. Construction and Venue. THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. THIS AGREEMENT IS PERFORMABLE IN LUBBOCK COUNTY, TEXAS. THE PARTIES HERETO HEREBY IRREVOCABLY CONSENT TO THE SOLE AND EXCLUSIVE JURISDICTION AND VENUE OF THE COURTS OF COMPETENT JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE PURPOSES OF ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE ACTIONS THAT ARE CONTEMPLATED HEREBY. G. Severability. If any provision of this Agreement is ever held to be invalid or ineffective by any court of competent jurisdiction with respect to any person or circumstance, the remainder of this Agreement and the application of such provision to persons and/or circumstances other than those with respect to which it is held invalid or ineffective shall not be affected thereby. H. Amendment. No amendment, modification, or alteration of the terms of this Agreement shall be binding unless such amendment, modification, or alteration is in writing, dated subsequent to this Agreement, and duly authorized and executed by the Architect and the City. I. Entire Agreement. This Agreement, including Exhibits "A" through "B" attached hereto, contains the entire agreement between the City and the Architect, and there are no other written or oral promises, conditions, warranties, or representations relating to or affecting the matters contemplated herein. J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint enterprise, partnership or principal - agent relationship between the Architect and the City. K. Documents Owned by City. Any and all documents, drawings and specifications prepared by Architect as part of the Services hereunder, shall become the property of the City when the Architect has been compensated as set forth in Article II, above. The Architect shall make copies of any and all work products for its files. L. Notice of Waiver. A waiver by either the City or the Architect of a breach of this Agreement must be in writing and duly authorized to be effective. In the event either party shall execute and deliver such waiver, such waiver shall not affect the waiving party's rights with respect to any other or subsequent breach. M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or benefits whatsoever to any party other than the City and the Architect. N. Non -Appropriation. All funds for payment by the City under this Agreement are subject to the availability of an annual appropriation for this purpose by the City. In the event of non - appropriation of funds by the City Council of the City of Lubbock for the services provided under the Agreement, the City will terminate the Agreement, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the services covered by this Agreement is spent, whichever event occurs first (the "Non -Appropriation Date"). If at any time funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by the Architect on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this Agreement beyond the Non - Appropriation Date. O. Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code, prohibits the City from entering into a contract with a vendor that is identified by The Comptroller as a company known to have contracts with or provide supplies or service with Iran, Sudan or a foreign terrorist organization. P. No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, Respondent certifies that either (i) it meets an exemption criteria under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. Respondent shall state any facts that make it exempt from the boycott certification in its Response. Q. Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor agrees to: (1) preserve all contracting information related to the contract as provided by the records retention requirements applicable to the governmental body for the duration of the contract; (2) promptly provide to the governmental body any contracting information related to the contract that is in the custody or possession of the entity on request of the governmental body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental body all contracting information related to the contract that is in the custody or possession of the entity; or (B) preserve the contracting information related to the contract as provided by the records retention requirements applicable to the governmental body. REMAINDER OF PAGE LEFT BLANK INTENTIONALLY EXECUTED as of the Effective Date hereof. ATTEST: Rebe a Garza, City Secreta APPROVED AS TO CONTENT: UF - 1](7 a Wesley Ever , Director of Facilities Management P OVED AS O FORM: elli Leisu e, Assistant City Attorney CITY OF LUBBOCK DANIEL M. POPE, MAYOR Chapman Hqpw& Architects, Inc. Marc Chapmavl, vice President EXHIBIT A SCHEDULE A - BUILDING ENVELOPE ANALYSIS A. Interior and exterior visual examination of roof -related sheet metal, parapets, copings, flashings, roof mat, deck system, and penetrations and/or projections through the roof system. B. Cross-section analysis of core samples of the roof membrane. C. Analysis of insulation and topside of deck system at core areas_ D. Moisture meter readings of insulation and/or membrane as required- E. Bitumen chemical analysis if applicable. F. Establish roof priorities if applicable. Building Envelope Analysis Report (written and oral presentation) A. Existing Conditions B. Recommendations C_ Budget Cost Estimate D. Existing Condition Photographs E. Roof Plan Total for Schedule A: $ .05 per square foot with a minimum charge of $1,200-00per Building. SCHEDULE B —FULL SERVICE SCHEMATIC DESIGN -PHASE 1-15% A. Perform building evaluation and establishment of the Scope of Work. B. Identify areas of concern for the new work as well as the existing conditions. C. Establish tie-in options and weather tightness of the existing facility during demolition. D. Provide preliminary drawings and or sketches. DESIGN DEVELOPMENT -PHASE 2 -20% A. Development of preliminary drawings, including the following: 1. Roof Plans 2. Roof details 3. Unusual and difficult transitions between walls and roof elements B. Define major waterproofing elements C_ Define the roofing and waterproofing specifications CONSTRUCTION DOCUMENT- PHASE 3 -30% A. Preparation of the construction documents, including the following: 1. Specifications and establishment of the Scope of Work 2. Compile and print Bid Package and General Conditions 3. Roof Plans 4. Roof Details 5. Unusual and difficult transitions between walls and roof elements 6. Waterproofing details B. Provide review of architectural drawings for flashing and moisture conflicts including the following: 1. Wall Sections 2. Exterior Elevations 3. Parapet Details 4. Plans Details 5. Door and Window Details C. Finalize the project specifications for the roofing and waterproofing sections of the project manual. BIDDING - PHASE 4 —5% A. Assist in notification to the construction community. B. Assist at pre -proposal and/or proposal conference. C. Cooperative evaluation and selection of successful bidder. CONSTRUCTION • PHASE 5 - 30% A. Perform submittal review. B. Assist at and/or conduct preconstruction and pre -installation meetings. C. On site observations of work (two hours per week maximum). D. Monthly progress payment request review. E. Final observations and progress payment request review. F. Maintain photo manifest of work in place. G. Provide daily observation reports of each visit to Owner. Total for Schedule B: 6% of Waterproofing or Roofing contract awarded to successful contractor. SCHEDULE C —PARTIAL DESIGN AND CONSTRUCTION ADMINISTRATION SCHEMATIC DESIGN- PHASE 1 A. Perform building evaluation and establishment of the Scope of Work. B. Identify areas of concern for the new work as well as the existing conditions. C_ Establish tie-in options and weather tightness of the existing facility during demolition. DESIGN DEVELOPMENT -PHASE 2 A. Review of preliminary drawings, including the following: 1. Roof Plans 2. Roof details 3. Unusual and difficult transitions between walls and roof elements B. Define major waterproofing elements C_ Define the roofing and waterproofing specifications CONSTRUCTION DOCUMENT - PHASE 3 A. Provide review of architectural drawings for flashing and moisture conflicts including the following: 1. Wall Sections 2_ Exterior Elevations 3. Parapet Details 4. Plans Details 5. Door and Window Details CONSTRUCTION- PHASE 4 A. Perform submittal review. B Assist at and/or conduct pre -construction and pre -installation meetings. C. On -site observations of work (two hours per week maximum)- D. Monthly progress payment request review. E. Final observations and progress payment request review. F. Maintain photo manifest of work in place. G. Provide daily observation reports of each visit to Owner. Total for Schedule C: Services will be billed at the rates on the Exhibit B Schedule of Fees QUALITY ASSURANCE INSPECTOR A. Additional visits over and above the two (2) hour on site weekly visit as described in Schedule C, shall be $65.00 hour. B. Full-time Quality Assurance Inspector shall be $65.00 per hour, plus reimbursable expenses, based on one eight hour work day. REIMBURSABLE EXPENSES Upon submission of invoices and support documentation, City of Lubbock shall reimburse A. Special reproductions as required. PAYMENTS TERMS Phases 1-4 for Schedule 8 & C will be invoiced at the completion of Phase 4 for 70%o of total billable amount. Balance due of 30% of totalbillable amount for Schedule 8 & C will be invoiced in monthly increments until completion of project. Chapman Harvey Architects, Inc. shall receive payment within ten (10) days after receipt of invoice by City of Lubbock according to the aforementioned schedule of fees. Chapman Harvey Architects, provision of its services hereunder shall be within its discretion, as shall the hours and days to be worked. Exhibit B EXHIBIT B SCHEDULE OF RATES January 1 through December 31, 2021 HOURL Y Chapman Harvey ARCHITECTS, I NC. Design Basic Services Each project's Design Team includes the Client's Representative, the Architect, the MEP and Structural Engineers, and when applicable, the Client's pre -selected Contractor. The Architect's and Engineer's basic services typically include a Schematic Design phase, a Design Development phase, a Construction Documents phase, a Bidding phase, and a Construction Administration phase. Additional services may include life cycle management, master planning, interior design, facility assessments, specialized consultants, acoustical design, model construction, graphic artwork, renderings, project videos, landscape design, irrigation consulting, handicap accessibility design, photography, and/or other tasks as assigned. Additional services shall be reimbursable expenses. Personnel Classification / Rate Per Hour: Principal (registered architect) $215.00 Design Architect (registered staff architect) $190.00 Intern Architect (non -registered staff architect) $145.00 Drafter (non-degreed support staff) $115.00 Clerical / Non -Technical (non -technical support staff) $95.00 Rates stated are for an 8:00 a. nr. to 5:00 p. rn., Monday through Friday workweek. When a client request services during non -business hours, services are provided at a rate of time and a half, calculated at 1.5 times the stated rate. Reimbursable Expenses: Airfare Mileage Photography Photocopy Printing Model Construction Video Production Meals Auto Parking Postage/Shipping Digital Printing Graphic Artwork Computer Renderings Hotel Specialized Consultants Car RentalfTaxi Artist Renderings Specialized Testing Soil Investigations Chapman HarveyArchitects, Inc. shall be reimbursed at the rate of 1.03 times the invoiced amount The Client may authorize other reimbursable expenses as the project develops. The Client's Representative shall provide written authorization to add reimbursable items to the executed agreement prior to the Architect performing these tasks. Appropriate invoices and supporting documentation shall accompany invoicing for all reimbursable expenses. Monthly Invoices: Chapman Harvey Architects, Inc. invoices the first of each month for services provided during the 612 Broadway previous month. Invoiced amounts are due upon receipt. To avoid finance charges, invoiced amounts Lubbock.Texas 79401 must be received in Chapman Harvey Architect's office within twenty-one days of the invoice date. Finance Charges are computed at the maximum periodic rate allowed by Texas law; 18% to 24% 806.749.11S3 fax 7491866 annually. At CHA's discretion, accounts must be paid in full prior to the release of any project architect chaprnanharvey.com documents for which fees and reimbursable expenses are due. SAcha\formMschedule of rare • hourly