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Home My WebLink AboutResolution - 2021-R0213 - Amendment No.3 to Contract 15310 with Parkhill 6.22.2021Resolution No. 2021-R0213 Item No. 6.1.2 June 22, 2021 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 3 to Contract No. 15310 dated May 12, 2020, for construction administration and resident project representative services, and closeout phase assistance and construction materials testing in connection with Taxiway M and Taxiway J pavement rehabilitation at the Lubbock Preston Smith International Airport, by and between the City of Lubbock and Parkhill Inc., of Lubbock, Texas, and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on June 22, 2021 ATTEST: 0. dl., . I " - i LZ6e3-e-- 0001�r Rebec a arza, City Sec t APPROVED AS TO CONTENT: Kelly Campbell, A.A.E. Director of Aviation AS TO DANIEL M. POPE, MA OR First sistant City Attorney ccdocs/RES.Amend#3 Agrmt Taxiway M and Taxiway J rehabilitation services June 4, 2021 Resolution No. 2021-R0213 Parkhill May 24, 2021 IN TRIPLICATE Ms. Kelly Campbell, A.A.E., Director of Aviation Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 North Martin Luther King, Jr. Blvd., Unit 389 Lubbock Texas 79403 Re: Amendment No. 3 b Agreement for Professional Services, Construction Administratlon, Resident Project Representative (RPR) Services, Closeout Phase Assistance, and Construction Materials Testing for LBB Taxiways M and J Pavement Rehabilitation Dear Ms. Campbell: As requested, we prepared Amendment No. 3 for Construction Administration, RPR services, Closeout Phase assistance, and Subconsultant services for Construction Materials Testing on the LBB Taxiways M and J Pavement Rehabilitation Project, specifically for Taxiway M (from Taxiway J to Taxiway F) and Taxiway J (from Taxiway M to Taxiway R). Alternate 2 will also include oversight of concrete spall repair on Taxiway M south of Taxiway R. Please refer to attached detailed fee sheets for an itemization of the scope of services. Parkhill understands the Project scope to include: 1. Parkhill to provide Construction Administration Services as detailed on attached fee sheet. These services reflect 100 calendar days to final Project completion. Services are proposed on an hourly rate basis. 2. Parkhill to provide RPR services as detailed on attached fee sheet. RPR time reflects part-time over 100 calendar days to final completion and proposed on an hourly rate basis. Unused fee will not be invoiced. 3. Parkhill will provide Closeout Phase services as detailed on attached fee sheet. These services include record drawings only. A formal Project Final Report will not be prepared or submitted to FAA FAA post - construction AGIS services are also excluded from the Parkhill scope. Services are proposed on a lump sum basis. 4. Parkhill services include construction materials testing by partner firm, Pavetex Engineering, LLC. Anticipated testing is as detailed in attached proposal. Construction materials testing is proposed on a reimbursable basis and unused testing budget will not be invoiced. Proposed Amendment 3 services are summarized as follows: Task 5CON Hourly Rate Fee for Construction Phase Services (Parkhill) $ 36,200.00 Task ORPR Hourly Rate Fee for RPR Services (Parkhill) $ 47,500.00 Task 7CLO Lump Sum Fee for Closeout Phase Services (Parkhill) $ 5.100.00 Task 9SSC Reimbursable Services for Construction (Pavetex) $ 14,200.00 TOTAL AMENDMENT NO.3 $103,000.00 4222 85th WON Lubbock, Toxas 79423 808.473.2200 ParkhKoom Ms. Kelly Campbell, A.A.E. Page 2 June 3, 2021 We propose to modify the agreement (Contract No.15310) between the City of Lubbock and Parkhill dated May 12, 2020 and provide approved Task 7 services under provisions of Exhibit B - Payments to the Engineer, Paragraph B4.01(Lump Sum Method) of the Contract as well as Tasks 5, 6, and 9 services under provisions of Exhibit B — Payments to Engineer, Paragraph B4.01 (Hourly Rate Method) of Contract. Any necessary additional services will be provided according to Exhibit B - Payments to the Engineer, Paragraph B4.02. Compensation for Tasks 5, 6, 7, and 9 services shall not exceed the total rated without Owner's written approval. If the terms of this amendment are agreeable, please sign and return one copy of this amendment to our office. We will take receipt of this signed letter as our notice to proceed with these services. We hook forward to working with you in completing this Project. For anything further. please contact me at mhaberer@oarkhill.com or 806.473.3600. Sincerely, PARKHILL By Mark D. Haberer, PE, CM Director of Aviation MDWam/dg Enclosures Accepted by: CITY OF LU BOCK By Daniel M. Pope, Mayor Approved as to Content: 11, A., OIAIM dYlk Kelly Campb6li, A.A.E. Executive Director of Aviation aoa fftwwn IN71i."M 2o¢,as.2 *c Cc: Marta Alvarez, Director of Purchasing/Conbact Management Mitch Satterwhite, First Assistant City Attorney Parkhill Project Fee and Budget Sheet (Hourly/Billing Rates) Toda 's Date: May 20, 2021 Prepared By: A)M Principal: MDH Project Manager: MDH Project Name: LBB Taxiways M and J Rehab Project Number: 1271719.00 Task/Discipline: 5CON Projected Start Date: - Fee(Revenue)Type: Hourly Rate Markup on Direct Expenses: 25.00% Markup on Reimbursables: 15.00% Fee Costs Summary (Profit and Markhup Included In Total Fee) Labor Cost: $35,614 Direct Consultants: Direct Expenses: Reimbursable Consultants: Reimbursable Expenses: $490 Total Fee: $36.177 and Profit in tabor, Markup included in Duects and Reimbursables) Labor: $3S,614 Directs: Subtotal: $35,614 Reimburables: $563 Total Fee: $36,177 $36,200 Page i of 3 III II IIIIIIIII�III�IIIIIIIIIIIIIIIIIII IIII� I I I I n I RII II I �IIII I I III II II IIIIIIIIIII IIIINI RI IIIMIII III IIIIIII II�II IIII II I�INIIII IIII IIIBII I II�IIIINIII III IIIIII I IIIIII Reimburable Expenses Project: LBS Taxiways M and J Rehab Project No:1271719 Ex uses NOT Included In lump sum fee. These are billed to client, including markup, if allowed. Reimbursable Consultant Costs S31 Structural Consultants 512 Mech/Elec Consultant 513 Environ/Civil Consultant 514 Architectural Consultant 515 Testing Consultant (Geotech, CMT, TAB, etc.) 516 Surveying Consultant 517 Interior Design Consultant 518 Other Consultant - Kitchen / food Consultants 518 Other Consultant - Acoustical Consultant 518 Other Consultant - AV / it Consultant 518 Other Consultant S21 Travel Motel Days Air Travel Air fare @ Parking Days @ Car Rental Days @ Mileage 32 Miles @ 522 Reproductions Blackline / Color Plots 34" x 22" 36" x 24" 42" x 30 Other Mounting foam Board Printing: Set Up Fee 8-1/2" x 11" B&W 8-1/2" x 11" Color 11" x 17" B&W 11" x 17" Color Binding Cost Laminating Scan to file Sum to CD/DVD Scan Specs Scan Drawings S24 Telephone 5o S25 Meals S26 Field Supplies S28 Postage 4 528 Posta e 530 Misc Reimbursable Ern 535 CADO 536 Field Equip Rental S37 Interior Design Items $39 License & Regulation l 543 NM Gross Recelot Tax Task: 5CON Current fee: $36,177 Amount Total Men @ /Man -day Men @ /Man /Day a /Day a $0.560 @ 1S Trips = $268.80 $2.50 /Sht @ Sets a $2.75 /Sht @ Sets = Shts @ $3.25 /Sht @ Sets a sf @ $0.55 /sf @ Sets a Boards @ $10.00 /ea @ Originals @ $0.15 /Sht @ Submittals a 250 Originals @ $0.09 /Sht @ 1 Sets a $22.S0 100 Originals @ $0.55 /Sht @ 1 Sets a $55.00 50 Originals @ $0.18 /Sht @ 1 Sets = $9.00 2S Originals @ $1.05 /Sht @ 1 Sets - $26.25 Sets @ $2.00 /Set s Shts @ $2.00 /Sht a CO/OVO @ $13.S0 /each Originals @ $0.15 /Sht a Originals @ $1.50 /Sht a Men Page 3 of 3 5 Total $269 $113 Parkhill Project Fee and Budget Sheet (Hourly/Bir ing Rates) Today Date: May 29, 2021 Prepared By: AJM Principal: MDH Project Manager: MDH Project Name: LBB Taxiways M and J Rehab Project Number: 1271719.00 Task/Discipline: 6RPR Projected Start Date: - Fee (Revenue) Type: Hourly Rate Markup on Direct Expenses: 15.00% Markup on Reimbursables: 15.00% Fee Costs Summary (Profit and Markup Included in Total Fee) Labor Cost: $45,360 Direct Consultants: Direct Expenses: Reimburable Consultants: Reimbursable Expenses: $1,792 Fee Summary (OH and Profit in Labor, Markup included in Directs and Reimbursabies) Labor: $45,360 Directs: Subtotal: $45,360 Reimburables: $2,061 Total Fee: $47,421 1 Total Fee: $47,421 ----_. $47,500 Page 1 of 3 tic aaftd mob m-- 1 1 Reimburable Expenses Project: LBB Taxiways M and J Rehab Project No:1271719 Task: 6RPR Current Fee: $47,422 Expenses NOT included in lump sum fee. These are billed to client, Inckiding markup, if allowed. Amount Reimbursable: Consultant Costs 511 Structural Consultant 512 Mech/Elec Consultant 513 AIM S14 Architectural Consultant S15 Testing Consultant (Geotech, CMT, TAB, etc.) 516 Surveying Consultant 517 LOB Taxiways M and J Rehab 518 2271719 518 Other Consultant - Acoustical Consultant S18 Other Consultant -AV/ IT Consultant 518 Other Consultant Total Reimbursable Consultants Reknbursable Expenses 521 Travel Motel Oays @ Men @ /Man -day = Air Travel Air Fare @ Men @ /Man = Parking Days @ /Day , Car Rental Days @ /Day = Mileage 40 Miles @ $0.560 @ 80 Trips = $1,792.00 Subtotal $1,792 522 Reproductions Blackline / Color Plots 34" x 22" Shts @ $2.50 /Sht @ Sets - 36" x 24" Shts @ $2.75 /Sht @ Sets = 42" x 30 Shts @ $3.25 /Sht @ Sets a Other sf @ $0.55 /sf @ Sets = Mounting foam Beard Boards @ $10.00 /ea @ Printing: Set Up Fee Originals @ $0.15 /Sht @ Submittals = 8-1/2" x IV B&W Originals @ $0.09 AN @ Sets = 8-1/2" x 11" Color Originals @ $O.SS /Sht @ Sets - 22" x 17" B&W Originals @ SOAB /Sht @ Sets = 12" x 17" Color Originals @ $1.05 /Sht @ Sets = Binding Cost Sets @ $2.00 /Set : Laminating Shts @ $2.00 /Sht Scan to file Bum to CO/OVD CD/DVD @ $13.50 /each Scan Specs Originals @ $0.15 /Sht = Scan Drawings Originals @ $1.50 /Sht = Subtotal 523 Models/Renderings/Photos Shots @ /Shot 524 Telephone Calls @ /Call 525 Meals Days @ Men @ /Man -day 526 Field Supplies $28 Postage Mailings @ /Mailing (Standard) 528 Postage Mailings @ /Maiing (Overnight) 530 Misc Reimbursable Exp S32 Temporary Personnel 534 Office Supplies 535 CADD 536 Field Equip Rental 537 Interior Design Items S39 license SiRegulation Fee 543 NM Gross Receipt Tax S47 Computer Supplies TotalRelmbrusable Expenses $1,792 Page 3 of 3 Parkhill Project Fee and Budget Sheet (Hourly/BlBing Rates) Today's Date: May 20, 2021 Prepared By: A)M Principal: MDH Project Manager: MDH Project Name: LBB Taxiways M and J Rehab Project Number: 1271719.00 Task/Discipline: 7CLO Projected Start Date: Fee (Revenue) Type: Lump Sum Markup on Direct Expenses: 15.00% Markup on Reimbursables: 15.00% Fee Costs Summary (Profit and Markup Included n Total Fee) Labor Cost: $5,043 Direct Consultants: Direct Expenses: $86 Reimburable Consultants: Reimbursable Expenses: Total Fee: Fee Summary IOH and Profit In labor, Markup included in Directs and Relmbursables) Labor: $5,043 Directs: $99 Subtotal: $5,142 Reimburables: Total Fee: $5,142 $5,100 Page 1 of 3 ��III I II I�I �niuu � �u Imo 011 �I�plll !� Direct Expenses Project: LBB Taxiways M and J Rehab Project No:1271719 Task. 7CLO Current Fee: $5,142 Ex enses included In lump sum fee. Not billed to client. Direct Consultant Costs Am 611 5/20/2021 612 Mech/Elec Consultant 613 AIM 614 Architectural Consultant 615 Testing Consultant (Geotech, CMT, TAB, etc.) 616 Surveying Consultant 617 Interior Des% n Consultant 618 Other Consultant - Kitchen / Food Consultant 618 Other Consultant • Acoustical Consultant 618 Other Consultant • AV/ IT Consultant 638 Other Consultant Total Direct Consultants Direct Expense Costs 621 Travel Motel Days Men @ /Man -day AlrTravel Air Fare @ Men @ /Man = Parking Days @ /Day = Car Rental Days @ /Day = Mileage 30 Miles@ $0.585 @ 1 Trips $17.55 622 Reproductions Subtotal Blackllne Prints 34" x 22" Shts @ $2.50 /Sht @ Sets = 36" x 24" Shts @ $2.75 /Sht @ Sets = 42" x 30 Shts @ $3.25 /Sht @ Sets = Other sf @ $0.55 /sf @ Sets = Mounting Foam Board Boards @ $10.00 /ea @ Printing: Set Up Fee Originals @ $0.15 /Sht @ Submittals = 8-1/2" x 11" B&W SO Originals @ $0.09 /Sht @ 1 Sets - $4.50 8-1/2" x 11" Color 50 Originals @ $O.55 /Sht @ 1 Sets = $27.50 11" x 17" B&W 24 Originals @ $0.19 /Sht @ 1 Sets - $4.32 11" x 17" Color 25 Originals @ $1.05 /Sht @ 1 Sets = $26.25 Binding Cost Sets @ $2.00 /Set = Laminating Shts @ $2.00 /Sht = Scan to file Burn to CO/DVD CD/DVD @ $13.50 /each - Scan Specs Originals @ $0.15 /Sht - Scan Drawings Originals @ $1.50 /Sht = Subtotal 623 Models/RenderlShotss/Photos 5s @ Mot 624 Telephone 2 Calk @ $2.00 /Call 625 Meals Days @ Men @ /Man -day 626 Field Supplies 628 Postage 1 Mailings @ $2.00 /Mailing (Standard 628 Postage Mallin s @ /Mail( (Overnight) 629 Publications 630 Mkt Reimbursable Exn 635 CADD & Regulation fee 643 Page 3 of 3 Parkhill Project Fee and Budget Sheet (Hourly/Billing Rates) Today's Date: May 20, 2021 Prepared By: AIM Principal: MDH Project Manager: MDH Project Name: LBB Taxiways M and J Rehab Project Number: 1271719.00 Task/Discipline: 9SSC Projected Start Date: Fee (Revenue) Type: Hourly Rate Markup on Direct Expenses: 25.00% Markup on Reimbursables: Fee Costs Summary (Profit and Markup Included In Total Fee) Labor Cost: Direct Consultants: Direct Expenses: Reimburable Consultants: $12,356 Reimbursable Expenses: Total Fee: Summary and Profit in Labor, Markup ncluded in Directs and Reimbursables) Labor: Directs: Subtotal: Reimburables: $14,209 Total Fee: $14,209 $14,200 Page 1 of 2 Reimbursable Expenses Project: LBB Taxiways M and 1 Rehab ProjectNo:1271719 Task: 9SS Expenses NOT included in lump sum fee. These are billed to diem, including markup, if allowed. Reimbursable Consultant Costs 511 Structural Consultant 512 Mech/Elec Consultant 513 Environ/CMI Consultant S14 Architectural Consultant S1S Testing Consultant (Geotech, CMT, TAB, etc j Atlas Technical 516 Surveying Consultant 517 Interior Design Consultant 518 Other Consultant - Kitchen / Food Consultant 518 Other Consultant - Acoustical Consultant 518 Other Consultant - AV/ IT Consultant 518 Other Consultant S21 Travel Motel Air Travel Parking Car Rental Mileage Days @ Air Fare @ Days @ Days @ M les @ $0.545 Men @ Men @ /Day /Day @ 522 Reproductions Blackline / Color Plots 34" x 22" Shts @ Shts @ @ sf @ Boards @ Originals @ Originals @ Originals @ Originals @ Originals @ Sets @ Shts @ CO/OVD @ Originals @ 61) 524 Telephone Cans 52S Meals naut 528 532 Tem rary Personnel S34 Office Supplies 535 CADD 536 Field Equip Rental 537 Interior Design Items 539 License & ulatlon Fee S43 NM Gross Recel�t Tax S47 Cam outer5undles $2.50 /Sht @ $2.75 /Sht @ $3.25 /Sht @ $0.55 /sf @ $10.00 /ea @ $0.15 /Sht @ $0.09 /Sht @ $0.55 /Sht @ $0.18 /Sht @ $1.05 /Sht @ $2.00 /set $2.00 /Sht 513.50 /each $0.15 /Sht $1.50 /Sht Shots Page 2 of 2 Current Fee: $14,209 AmountSets Consultants /Man•day = /Man a a Trips = sl'[S = Sets = Sets = Submittals Sets = Sets Sets = Sets = May 21, 2021 Adam Multer amulter@parkhill.com Parkhill 4222 851' Street Lubbock, Texas 79423 Re: LPSIA Taxiways M and J Rehabilitation Lubbock, Texas Dear Mr. Multer. We greatly appreciate the opportunity to provide you with a fee proposal for the subject project. Please note that all testing will be billed on an as -needed basis according to the fees shown. We look forward to working with you on this project. If you have any questions or need any additional information, please feel free to contact me. Respectfully submitted, Atlas Technical Consultants, LLC 1".4 //A"- Cole Hutson, P.E. General Manager April 9, 2021 Atlas Technical Consultants 12804 County Road 2500 Lubbock TX 79404 Office (806) 771-7283 Fax (806) 771-7062 Date: May 21, 2021 Construction Materials Testing Fee Schedule T ■ �+ ► TECHNICAL CONSULTANTS Laboratory Tests Aggregates Fee Q Extension Dry Gradation $ 60.00 2 $ 120.00 Washed Gradation $ 75.00 1 $ 75.00 Magnesium Soundness L.A. Abrasion $ $ 35000 325.00 3 2 $ $ 1,050.00 650.00 Flat and Elongated $ 100.00 2 $ 200.00 Decant $ 75.00 2 $ 150.00 Deleterious $ 200.00 3 $ 600.00 Fineness Modulus $ 70.00 1 $ 70.00 Sand Equivalent $ 125.00 1 $ 125.00 Field Testin • Slum $ 25.00 18 $ 450.00 Entrained Air $ 35.00 18 $ 630.00 Temperature $ 5.00 18 $ 90.00 Fresh Concrete Unit Weight $ 35.00 18 $ 630.00 Making Beams ea 4 min Incld breaks $ 60.00 36 $ 2,160.00 Technician / Engineering / Administrative Technician Hourly Two hour minimum pTechnician Overtime Hourly" Administrative/Cledcal 1 hr minimum month) $ $ $ 59.00 69.00 59.00 40 40 4 $ $ $ 2,360.00 2,760.00 236.00 Estimated Total $ 12,356.00 Field testing is billed in addition to Tech hourly rates " Hourly rates apply portal to portal, between 8:00 am and 5:00 pm, Monday through Friday. Overtime rates will be applied when services are provided outside of the before mentioned hours. Client: City of Lubbock, Lubbock Preston Smith International Airport Project: L88 Taxiways M and J Pavement Rehabilitation Project Location: Lubbock, Texas Agreement Date: May 24, 2021 Classification Hourly Rate PROFESSIONAL LEVEL I Architect Civil Engineer Electrical Engineer Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Surveyor Other Professional PROFESSIONAL LEVEL 11 Architect Civil Engineer Electrical Engineer Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Surveyor Other Professional PROFESSIONAL LEVELIII Architect Civil Engineer Electrical Engineer Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Surveyor Other Professional PROFESSIONAL LEVEL IV Architect Cfvll Engineer Electrical Engineer Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Surveyor Other Professional PROFESSIONAL LEVEL V Architect Civil Engineer Electrical Engineer Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Surveyor Other Professional Parkhill Hourly Rate Schedule January 1, 2021 through December 31, 2021 Classification Hourly Rate PROFESSIONAL LEVEL Vi $113.00 Architect $117.00 Civil Engineer $120.00 Electrical Engineer $107.00 Interior Designer $107.00 Landscape Architect $117.00 Mechanical Engineer $112.00 Structural Engineer $85.00 Surveyor $105.00 Other Professional PROFESSIONAL LEVEL VII $122.00 Architect $131.00 Civil Engineer $135.00 Electrical Engineer $113.00 Interior Designer $113.00 Landscape Architect $13S.00 Mechanical Engineer $127.00 Structural Engineer $95.00 Surveyor $111.00 Other Professional $138.00 $163.00 $158.00 $124.00 $134.00 $158.00 $156.00 $110.00 $122.00 $170.00 $190.00 $186.00 $13S.00 $145.00 $286.00 $191.00 $127.00 $144.00 $206.00 $229.00 $227.00 $163.00 $176.00 $227.00 $219.00 $150.00 $160.00 SUPPORT STAFF I SUPPORT STAFF II SUPPORT STAFF III SUPPORT STAFF IV SUPPORT STAFF V SUPPORT STAFF VI $229,00 $247.00 $257.00 $198.00 $213.00 $257.00 $236.00 $180.00 $194.00 $295.00 $295.00 $29S.00 $222.00 $295.00 $295.00 $295.00 $200.00 $295.00 $55.00 $65.00 $90.00 $96.00 $106.00 $115.00