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HomeMy WebLinkAboutResolution - 2021-R0199 - PO33001502 with CDW Government 5.25.21Resolution No. 2021-R0199 Item No. 6.22 May 25, 2021 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 33001502 for the purchase of computer software, by and between the City of Lubbock and CDW Government, Inc., of Chicago, Illinois, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on May 25, 2021 DANIEL M. POPE, mAYbR ATTEST: Rebe ca Garza, City Se et APPROVED AS TO CONTENT: Bill How on, eputy City ger APPROVED AS TO FORM: Ryanro ce, Assistant City Attorney ccdocs/RES.-PurchaseOrd 33001502 — Computer Software May 5, 2021 j,►I` City of ,Lubbock PURCHASE ORDER TEXAS TO: CDW GOVERNMENT INC 75 REMITTANCE DRIVE SUITE 1515 CHICAGO IL 60675-1515 Page - 1 Date - 5/4/2021 Order Number 33001502 000 OP Branch/Plant 3410 SHIP TO: CITY OF LUBBOCK INFORMATION TECHNOLOGY 1314 AVENUE K - BASEMENT LUBBOCK TX 79401 INVOICETO: CITYOFLUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: IV Marta Alvarez, Director Purchssiug & Contract Management Ordered 5/4/2021 Freight Requested 6/1/2021 Taken By J MONTES Delivery Per J Zhine / Req # 57350 PUR 15907 / NIPA R171001 Description/Supplier Item Mimecast Cyber Resilience Pro Plan #M_CYBER-RES-PRO_I000_A Mimecast Legendary Cost Supp PAgGold TechSup IY #M-LCS_GD_A ProSery Managed Implementation #M_IMP_MGD_00 Mimecast Implementation #M_ATIOS_00 Mimecast Implementation Servic Web security #M_WI_00 Mimecast Partner MGB Migration 4M_PMMSMCAPIE2E_00 Mimecast Education Prem Sub #M_EDU_PREM_A Ordered Unit Cost UM Extension Request Date 2,500.000 44.5300 EA 111,325.00 6/1/2021 1.000 3,006.0100 EA 3,006.01 6/l/2021 1.000 999.0000 EA 999.00 6/1/2021 1.000 EA 6/l/2021 1.000 EA 6/1/2021 5,000.000 EA 6/1/2021 1.000 3,200.0000 EA 3,200.00 6/1/2021 Total Order Terms NET 30 118,530.01 IR& City Of Lubbock TEXAS PURCHASE ORDER TO: CDW GOVERNMENT INC 75 REMITTANCE DRIVE SUITE 1515 CHICAGO IL 60675-1515 Page - Date - 5/4/2021 Order Number 33001502 000 OP Branch/Plant SHIP TO: CITY OF LUBBOCK INFORMATION TECHNOLOGY 1314 AVENUE K - BASEMENT LUBBOCK TX 79401 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 �'v LUBBOCK, TX 79457 BY: Marta Alvarez. Di for Purchasing & Contact Management Ordered 5/4/2021 Requested 6/1/2021 Delivery Per J Zhine / # 57350 Freight Taken By PUR 15907 / NIPA R171001 J MONTES This purchase order encumbers funds in the amount of $118,530.01 awarded to CDW Government, Inc. of Chicago, IL, on May 25 2021. The following is incorporated into and made part of this purchase order by reference: National IPA RI71001, quote MCLK 477 dated May 3, 2021 from CDW Government, Inc. of Chicago, IL, Resolution# 2021-R0199 CITY OF LUBBOCK Daniel M. Pope, Mayor ATTEST: —ro 1 hc Rebecca Garza, City Secret 3410 Rev.1/2020 Seller and Buyer agree as follows: PURCHASE ORDER TERMS AND CONDITIONS IMPORTANT: READ CAREFULLY STANDARD TERMS AND CONDITIONS CITY OF LUBBOCK, TX L SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as follows (a) Seller's name and address, (b) Consignee's name, address and purchase order or purchase release number and the supply agreement number if applicable, (c) Container number and total number of containers, e.g. box I of 4 boxes, and (d) the number of the container bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the goods under reservation and no tender of a bill of lading will operate as a tender of goods. 3. TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of the goods at the point or points of delivery. 4. NO REPLACEMENT OF DEFECTIVE TENDER. Every tender of delivery of goods must fully comply with all provisions of this contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming tender, provided, where the time for performance has not yet expired, the Seller may reasonably notify Buyer of his intention to cure and may then make a conforming tender within the contract time but not afterward. 5. INVOICES & PAYMENTS. a. S e 11 e r shall submit separate invoices, in duplicate, one each purchase order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the freight waybill when applicable, should be attached to the invoice. Mail To: Accounts Payable, City of Lubbock, P. 0. Box 2000, Lubbock, Texas 79457. Payment shall not be due until the above instruments are submitted after delivery. 6. GRATUITIES. The Buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by Buyer that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view to securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event this contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 7. SPECIAL TOOLS & TEST EQUIPMENT. If the price stated on the face hereof includes the cost of any special tooling or special test equipment fabricated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the Buyer and to the extent feasible shall be identified by the Seller as such. 8. WARRANTY -PRICE. a. The price to be paid by the Buyer shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current process on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar of like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's current prices on orders by others, or in the alternative. Buyer may cancel this contract without liability to Seller for breach or Seller's actual expense. b. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting bona fide employees of bona fide established comiercial or selling agencies maintained by the Seiler for the purpose of securing business. For breach of viciation of this warranty the Buyer shall have the tight in addition to any other right of rights to cancel this contract without liability and to deduct from the contract price, or otherwise recover without liability and to deduct from the contract price, or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. 9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the Buyer. Seller warrants that the goods famished will conform to the specification, drawings, and descriptions listed in the bid invitation, and to the sample(s) furnished by the Seller, if any. In the event of a conflict or between the specifications, drawings, and descriptions, the specifications shall govern Notwithstanding any provisions contained in the contractual agreement, the Seller represents and warrants fault -free performance and fault -free result in the processing date and date related data (including, but not limited to calculating, comparing and sequencing) of all hardware, software and firmware products delivered and services provided under this Contract, individually or in combination, as the case may be from the effective date of this Contract. The obligations contained herein apply to products and services provided by the Seller, its sub- Seller or any third party involved in the creation or development of the products and services to be delivered to the City of Lubbock under this Contract. Failure to comply with any of the obligations contained herein, may result in the City of Lubbock availing itself of any of its rights under the law and under this Contract including, but not limited to, its right pertaining to termination or default. The warranties contained herein are separate and discrete from any other warranties specified in this Contract, and are not subject to any disclaimer of warranty, implied or expressed, or limitation of the Seller's liability which may be specified in this Contract, its appendices, its schedules, its annexes or any document incorporated in this Contract by reference. 10. SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to the standards promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event the product does not conform to OSHA standards, Buyer may return the product for correction or replacement at the Seller's expense. In the event Seiler fails to make the appropriate correction within a reasonable time, correction made by Buyer will be at the Seller's expense. 11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As par of this contract forsalc Seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to this agreement will give rise to the rightful claim of any third person by way of infringement of the like. Buyer makes no warranty that the production of goods according to the specification will not give rise to such a claim, and in no event shall Buyer be liable to Seller for indemnification in the event that Seiler is sued on the grounds of infringement of the like. If Seller is of the opinion that an infringement or the like will result, he will notify the Buyer to this effect in writing within two weeks after the signing of this agreement. If Buyer does not receive notice and is subsequently held liable for the infringement or the like, Seller will save Buyer harmless. If Seller in good faith ascertains the production of the goods in accordance with the specifications will result in infringement or the like, the contract shall be null and void. 12. NON APPROPRIATION. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonapproptiation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. if at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of ternination. 13. RIGHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before accepting them 14. CANCELLATION. Buyer shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seiler becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies which Buyer may have in law or equity. 15. TERMINATION. The performance of work under this order may be terminated in whole, or in part by the Buyer in accordance with this provision Termination of work hereunder shall be effected by the delivery of the Seller of a "Notice of Termination" specifying the extent to which performance of work under the order is terminated and the date upon which such termination becomes effective. Such right or termination is in addition to and not in lieu of the rights of Buyer set forth in Clause l4, herein. 16. FORCE MAJEURE. Neither party shall be held responsible for losses, resulting if the fulfillment of any terms of provisions of this contract is delayed or prevented by any cause not within the control of the party whose performance is interfered with, and which by the exercise of reasonable diligence said patty is unable to prevent. 17. ASSIGNMENT -DELEGATION. No right or interest in this contract shall be assigned or delegation of any obligation made by Seller without the written permission of the Buyer. Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for ail purpose unless made in confommitywith this paragraph. 18. WAIVER. No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. 19. INTERPRETATION -PAROLE EVIDENCE. This writing, plus any specifications for bids and performance provided by Buyer in its advertisement for bids, and any other documents provided by Seller as part of his bid, is intended by the parties as a final expression of their agreement and intended also as a complete and exclusive statement of the terms of their agreement. Whenever a term defined by the Uniform Commercial Code is used in this agreement, the definition contained in the Code is to control. 20. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code. Wherever the term "Uniform Commercial Code' is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 21. RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to question the other party's intent to perform he may demand that the other party give written assurance of his intent to perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation ofthe contract. 22. INDEMNIFICATION. Seller shall indemnify, keep and save harmless the Buyer, its agents, officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise accrue against the Buyer in consequence of the granting of this Contract or which may anywise result therefrom, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Seiler or its employees, or of the subSeller or assignee or its employees, if any, and the Seller shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom of incurred in connection therewith, and, if any judgment shall be rendered against the Buyer in any such action, the Seller shall, at its own expenses, satisfy and discharge the same Seller expressly understands and agrees that any bond required by this contract, or otherwise provided by Seller, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Buyer as herein provided. 23. TIME. It is hereby expressly agreed and understood that time is of the essence for the performance of this contract, and failure by contract to meet the time specifications of this agreement will cause Seiler to be in default of this agreement. 24. MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this request, minority and women business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex or natural origin in consideration for an award. 25. NON -ARBITRATION. The City reserves the right to exercise any right or remedy to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 26. RIGHT TO AUDIT. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 27. HOUSE BILL 2015, House Bill 2015, signed by the Governor on June 14, 2013 and effective on January 1, 2014, authorizes a penalty to be imposed on a person who contracts for certain services with a governmental entity and who fails to properly classify their workers. This applies to subcontractors as well. Contractors and subcontractors who fail to properly classify individuals performing work under a governmental contract will be penalized S200 for each individual that has been misclassified. (Texas Government Code Section 2155.001). 28. ASSIGNING OR SUBLETTING THE CONTRACT. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proofon insurance from the Subcontractor that complies with all contract Insurance requirements. 29. HOUSE BiLL 1295 DISCLOSURE OF INTERESTED PARTIES. House Bill 1295, adopted by the 84th Legislature, created §2252.908, Texas Government Code. Section 2252.908 requires a business entity entering into certain contracts with a governmental entity or state agency to file with the governmental entity or state agency a disclosure of interested parties at the time the business entity submits the signed contract to the governmental entity or state agency. Instructions for completing Form 1295 are available at: Nip: www.ci.lubbock tx us'depantmcntal-websites'denartmenrs purchasingvendor-information 30. CONTRACTOR ACKNOWLEDGES, by supplying any Goods or Services that the Contractor has read, fully understands, and will be in full compliance with all tents and conditions and the descriptive material contained herein and any additional associated documents and Amendments. The City disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by the parties. In the event of conflict between these terms and conditions and any terms and conditions provided by the Contractor, the terms and conditions provided herein shall prevail. The terms and conditions provided herein are the final terms agreed upon by the parties, and any prior conflicting terms shall be of no force or effect. 31. HB 89 The Contractor warrants that it complies with Chapter 2270.001 of the Texas Government Code by verifying that:([) The Contractor does not boycott Israel, and(2) The Contractor will not boycott Israel during the term of the Agreement. 32. The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153. Texas Government Code, as a company known to have contracts with or provide supplies or services to a foreign terrorist organization. 33. TEXAS PUBLIC INFORMATION ACT. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. 34. Pursuant to Section 552.234(c) of the Texas Government Code, the City of Lubbock has designated the following email address for which public information requests may be made by an emailcd request: omit mylabbock.tu. Please send this request to this email address for it to be processed. REV. 12020 PEOPLE WHO GET IT DEAR JAMES BROWN, Thank you for considering CDWG for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRANDTOTAL MCLK477 5/3/2021 MBYQ580 1293402 $118,530.01 ITEM QTY CDW# UNIT PRICE EXT. PRICE MIMECAST CYBER RESILIENCE PRO PLAN 2500 6156042 $44.53 $111,325.00 Mfg. Part#: M_CYBER-RES-PRO_1000_A Electronic distribution - NO MEDIA Contract: ESC R4/National IPA Total Cloud Solutions (11171001) Mimecast Legendary Customer Support Package Gold - 1 5066739 $3,006.01 $3,006.01 technical support - 1 ve Mfg. Part#: M_LCS_GD_A Electronic distribution - NO MEDIA Contract: ESC R4/National IPA Total Cloud Solutions (R171001) Professional Services Managed Implementation - implementation 1 5066745 $999.00 $999.00 Mfg. Part#: M_IMP _MGD_00 Electronic distribution - NO MEDIA Contract: ESC R4/National IPA Total Cloud Solutions (R171001) MIMECAST AT IMPLEMENATION 1 5913208 $0.00 $0.00 Mfg. Part#: M_ATIOS_00 Electronic distribution - NO MEDIA Contract: MARKET Mimecast Implementation Services - implementation - for 1 5375511 $0.00 $0.00 Mimecast Web Securi Mfg. Part#: M_WI_00 Electronic distribution - NO MEDIA Contract: MARKET MIMECAST PARTNER MGD MIG 5000 5935276 $0.00 $0.00 Mfg. Part#: M_PMMSMCAPIE2E_00 Electronic distribution - NO MEDIA Contract: ESC R4/National IPA Total Cloud Solutions (R171001) MIMECAST EDUCATION PREM SUB 1 6082953 $3,200.00 $3,200.00 Mfg, Part#: M_EDU_PREM_A Electronic distribution - NO MEDIA Contract: ESC R4/National IPA Total Cloud Solutions (11171001) PURCHASER BILLING INFO SUBTOTAL $118,530.01 Page 1 of 2 Billing Address: SHIPPING $0.00 CITY OF LUBBOCK SALES TAX $0.00 ACCTS PAYABLE PO BOX 2000 LUBBOCK, TX 79457-0001 GRAND TOTAL $119,530.01 Phone: (806) 775-3000 Payment Terms: Net 30 Days-Govt State/Local Please remit payments to: COW Government DELIVER TO Shipping Address: CITY OF LUBBOCK 75 Remittance Drive JAMES BROWN Suite 1515 1314 AVENUE K Chicago, IL 60675-1515 BASEMENT LUBBOCK, TX 79401-2606 Shipping Method: ELECTRONIC DISTRIBUTION 0 Peter rl,Fc , 1 (877) 708-8009 1 petmcge@cdwg.com Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted is subject to change. Why finance? • Lower Upfront Costs. Get the products you need without impacting cash Flow. Preserve your working capital and existing credit )Inc. • Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles. • Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. • Technology Refresh. Keep current technology with minimal financial impact or risk. Add -on or upgrade during the lease term and choose to return or purchase the equipment at end of lease. • Bundle Costs. You can combine hardware, software, and services into a single transaction and pay for your software licenses over time! We know your challenges and understand the need for flexibility. General Terms and Conditions: This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at httol//www cdwg com/content/te ms-c nditio s/o oduct-5ales aspx For more information, contact a COW account manager @ 2021 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1800.808.4239 Page 2 of 2 aoa I — RoMot ,IJr 7T�i PEOPLE WHO GET IT To Whom It May Concern, CDW Government LLC is a publicly traded entity under its parent company (Stock Ticker: CDW). Due to the new rules executed by the State of Texas on 01/01/2018, the Form 1295 is no longer applicable to CDW Government LLC. Please visit the following website for more information. https://www.ethics.state.tx.us/data/filinginfo/1295Changes.pdf Changes to Form 1295 Changes to the Lm requiring certain businesses to file a Form 1295 arc in effect for contracts entered into or amended on or after January I. 2018. The changes exempt businesses from filing a Form 1295 for certain types of contracts and replace the need for a completed Form 1295 to be notarized. Instead, the person filing a 1295 needs m complete an "unswom declaration." What type or contracts are exempt from the Form 1295 filing requirement under the amended law? The amended law adds to the list of t)pee of contract exempt from the Form 1295 filing requirement. A completed Form 1295 is not required for: • a sponsored research contract of an institution of higher education: • anintcmgmcycontmctofastaicagcncycraninslituiionofltighercducation: • a contract related to health and human services iL o the value of the contract cannot be determined at the time the contract is executed; and o any qualified vendor is eligible for the contract; • a contract with an electric utility, as that term is defined by Section 31.002, Utilities Code;* or • a contract with a gas utility, as that term is defined by Section 121.001. Utilities Code.'