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Home My WebLink AboutResolution - 2021-R0158 - Change Order No.1 to Contract 15683 withe Tommy Klein Construction 4.27.2021Resolution No. 2021-RO158 1=12►[va18 April 27, 2021 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Change Order No. 1 to that certain Contract No. 15683 by and between the City of Lubbock and Tommy Klein Construction, of Lubbock, Texas, for McAlister Dog Park per Bid No. 21-15683-JM, and related documents. Said Change Order No. 1 is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 27, 2021 L-�v DANIEL M. POPE, MAYOR ATTEST: Q.1 )A0,4 A.4- X/-� Rebe ca Garza, City Se ret APPROVED AS TO CONTENT: Brooke Witcher, Assistant City Manager APPROVED AS TO FORM: K lli Leisure, Assistant City Attorney ccdocs/RFS.ChgOrd# 1 Contract # 15683- McAlister Dog Park April 13, 2021 Office of Purchasing and Contract Management Change Order Contract No: 15683 Contractor: Tommy Klein Construction Change Order No: 001 Contract Title: McAlister Dog Park Bid/RFP No: 21-15683-IM Project No: 2021-R0069 "Change Order' means a written order to a Contractor, executed by the Owner, in accordance with the Contract authorizing an addition to, deletion from, or adjustment or revision of the requirements of the Contract documents, or an adjustment to the compensation payable to the Contractor, or to the time for perlbrmanee of the Contract and completion of the project, or a combination thereof, which does not alter the nature of project and is an integral part of the project objective. Adjustments to "Estimated Quantities" to aline time in a Unit Price Contract do not require a Change Order. All work that alters the nature of the construction or that is not an integral part of the project objective must be let out for public bid. Description of Change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the The original construction drawings called for the installation of a Sanitary Sewer Line from the new restroom at the McAlister Dog Park to a tie-in point on 50" Street, west of Frankford Avenue. In an effort to reduce construction costs, initial plans for the Sanitary Sewer Line called for COL personnel to perform the trenching and installation of required manholes and sewer line. After project bids were submitted, evaluated, and approved, Staff determined that COL personnel were not available to perform the work to meet completion at the desired date. Request Change Order #001 for $165,465.60 to cover the cost of installation of a Sanitary Sewer Line from the new restroom at the McAlister Dog Park as per COL Design Staff. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial Contract, no deviations are allowed in computing negotiated change order costs. ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM. ITEM DESCRIPTION AMOUNT A. ORIGINAL CONTRACT VALUE: $702,000.00 B. AMOUNT OF THIS CHANGE ORDER: Note: Council approval required if (+6) 450,000 $167 465.60 COST CENTER: 92615 1 ACCOUNT: 9246.30000 C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (BIA)2 D. AMOUNT OF PREVIOUS CHANGE ORDERS: $0 E. TOTAL AMOUNT OF ALL CHANGE ORDERS B+D $167 465.60 F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS E/A : 25%maximum /o G. NEW CONTRACT AMOUNT A+E : $869,465.60 It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation to the Contractor for all cosm expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising out of, or fesultiV cl redly or indirectly: from the work performed or modified by the Contractor under this Change Order. (7) Mayor Council Date: April 27, 2021 ate ti.4-al Date at,A 4/1 a,/a( (2) Project Architeet/Engineer Date y ia•10a Date 4- I'S 0) Date 4/27/2021 4/27/2021 Date (8) Ci Secretary Date Agenda Item #: 6.18 Resolution #: 2021-R0158 A PUR-45 (Rev 08/2018) Sewer Line for Dog Park ITEM DESCRIPTION QTY (+/-) U/M UNIT COST EXTENDED COST 1 8" PVC SEWER MAIN 4-6 FT DEPTH 791.0 LF $ 39.00 $ 30,849.00 2 8" PVC SEWER MAIN 6-8 FT DEPTH 158.0 LF $ 41.00 $ 6,478.00 3 8" PVC SEWER MAIN 8-10 FT DEPTH 157.0 LF $ 43.00 $ 6,751.00 4 8" PVC SEWER MAIN 10-12 FT DEPTH 114.0 LF $ 45.00 $ 5,130.00 5 MANHOLE 48" DIAMETER 4.0 EA $ 7,000.00 $ 28,000.00 6 MANHOLE EXTRA VERTICAL FEET 16.2 LF $ 445.00 $ 7,209.00 7 CONNECT TO EXISTING MAHOLE 1.0 EA $ 5,500.00 $ 5,500.00 8 SEWER TAP 3.0 EA $ 4,000.00 $ 12,000.00 9 REMOVE SEPTIC SYSTEM COMPONETS 1.0 EA $ 4,067.89 $ 4,067.89 10 CUT EXISTING ASPHALT PAVEMENT 1500.0 SF $ 2.00 $ 3,000.00 11 IFLOW FILL 55.61 CY 1 $ 110.00 $ 6,111.11 12 1 REPAIR ASPHALT 1500.0 SF 1 $ 16.00 1 $ 24,000.00 Sewer Line Subtotal 139,096.00 13 Additional Landsca in irtwork $ 6,000.00 14 Additional Su ervision/Protection/SWPPP $ 4,000.00 Subtotal 1499096.00 15 O&P $14, 909.60 16 Additional Bond $3,460.00 Total $ 1679465.60 Tommy Klein Construction, Inc. April 1, 2021 McAlister Dog Park Lubbock, TX Attention: Ronny Gallagher Reference: McAlister Dog Park CO-1 Sewer Line Ronny, Below is a breakdown of costs. Sewer Line Work- $ 139,096 Additional Dirtwork/Landscaping- $6,000 Additional Supervision/SWPPP- $4,000 O&P including bonds, insurances, etc- $18,369.60. Total- $ 167,465.60 Please contact me directly at any time if any clarification or if further information is needed. Respectfully, Shad Hartman Tommy Klein Construction 806-252-1305 Attachments: 1. None Tommy Klein Construction Lubbock, Texas 806-438-8777 Fax 806-797-2959 PROPOSAL SUBMITTAL FORM TOTAL LUMP SUM PROPOSAL CONTRACT DATE: O 1- - 2 PROJECT NUMBER: RFP 21-15638-JM McAlister Dog Park Proposal of 7-0 n lSr fial�(hereinafter called Offeror) To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner) Ladies and Gentlemen: The Offeror, in compliance with your Request for Proposals for the McAlister Dog Park having carefully examined the plans, specifications, instructions to offerors, notice to offerors and all other related contract documents and the site of the intended work, and being familiar with all of the conditions surrounding the construction of the intended project including the availability of materials and labor, hereby intends to furnish all labor, materials, and supplies; and to construct the project in accordance with the plans, specifications and contract documents, within the time set forth therein and at the price stated below. The price to cover all expenses incurred in performing the work required under the contract documents. ITEM DESCRIPTION TOTAL LUMP SUM Site preparation, Site work for landscaping and in installation of utilities, Restroom, Parking area, Irrigation system, Flatwork, Park amenities, Vegetagon and trees, Fencing for pl 1 McAlister Dog Park. $ o0 V Base bid consists of the materials and labor for r the above referenced pro'ect as specified herein. PROPOSED CONSTRUCTION TIME: 1. Contractors proposed CONSTRUCTION TIME for com led : TOTAL CONSECUTIVE CALENDAR DAYS: 19d (to Substantial Completion) not to exceed 180 consecutive calendar days to Substantial Cote letion . Offeror hereby agrees to commence the work on the above project on a date to be specified in a written "Notice '*"'N Proceed" of the Owner and to substantially complete the project within 180 Consecutive Calendar Days as stipulated in the specification and other contract documents. Offeror hereby further agrees to pay to Owner as liquidated damages in the sum of $100 for each consecutivc calendar day after substantial completion set forth herein above for completion of this project, all as more fully set forth in the General Conditions of the Agreement. Offeror understands and agrees that this proposal submittal shall be completed and submitted in accordance with instruction number 29 of the General Instructions to Offerors. Offeror understands that the Owner reserves the right to reject any or all proposals and to waive any formality in the proposing. The Offeror agrees that this proposal shall be good for a period of six(60),calendar days after the scheduled closing time for receiving proposals. The undersigned Offeror hereby declares that he has visited the site of the work and has carefully examined the plans, specifications and contract documents pertaining to the work covered by this proposal, and he further agrees to commence work on the date specified in the written notice to proceed, and to substantially complete the work on which he has proposed; as provided in the contract documents. Offerors are required, whether or not a payment or performance bond is required, to submit a cashiees check or certified check issued by a bank satisfactory to the City of Lubbock, or a proposal bond from a reliable surety company, payable without recourse to the order of the City of Lubbock in an amount not less than five percent (5%) of the total amount of the proposal submitted as a guarantee that offeror will enter into a contract, obtain all required insurance policies, and execute all necessary bonds (if required) within ten (10) days after notice of award of the contract to him. Offeror's Initials Enclosed with this proposal is a Cashier's Check or Certified Check Enclosed with this proposal is a Cashier's Check or Certified Check for Dollars ($_ or a Proposal Bond in the sum of ____5 z Dollars ($ ), which it is agreed shall be collected and retained by the Owner as� liquidated damages in the event the proposal is accepted by the Owner and the undersigned faits to execute the necessary contract documents, insurance certificates, and the required bond (if any) with the Owner within ten (10) business days after the date of receipt of written notification of acceptance of said proposal; otherwise, said check or bond shall be returned to the undersigned upon demand. Offeror understands and agrees that the contract to be executed by Offeror shall be bound and include all contract documents made available to him for his inspection in accordance with the Notice to Offerors. Pursuant to Texas Local Government Codo 2S2.0Q(g), a competitive seated proposal that has been opened may not be changed for the purpose of correcting an error in the proposal price. THEREFORE, ANY CORRECTIONS TO THE PROPOSAL PRICE MUST BE MADE UN THE PROPOSAL SU MITT L FORM PRIOR TO P OPOS L OPE . (Seal if Offeror is a Corporation) n ATTEST: J�r K 1011, "ae Offeror acknowledges receipt of the following addenda: Addenda No. t Date I- I Addenda No. 2. Date o f -�u� z i Addenda No. Date Addenda No. Date MIWBE Firm: Date: - ► Authorized Signature (Printed or Typed Name) Company --*Z31 a -(.1 JA &k - Al n=` to Address __— City, '�px1�S County State Zip Code Telephone: ¢� - - 4 38 - 3R1 i Fax: Q ol, - q - Email: .. c.0 rn FEDERAL TAX M or SOCIAL SECURIr No. t 75a75S?J:Za