HomeMy WebLinkAboutResolution - 2021-R0127 - Contract 15785 with Chem-Aqua, Inc. 4.13.2021Resolution No. 2021-R0127
Item No. 7.26
April 13, 2021
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Service Contract No. 15785 for HVAC water
treatment services at Lubbock Preston Smith International Airport (LPSIA) per ITB 21-
15785-CM, by and between the City of Lubbock and Chem -Aqua, Inc., of Lubbock, Texas,
and related documents. Said Contract is attached hereto and incorporated in this resolution as
if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on
ATTEST:
Rebe ca Garza, City Secre ary
APPROVED AS TO CONTENT:
4
Bi owerton, City Manager
APPROVED
April 13, 2021
L.
DANIEL M. POPE, MAYOR
irst Assilrant City Attorney
ccdocs/RES.Contract 15785 HVAC water treatment services at LPSIA
March 26, 2021
Resolution No. 2021-R0127
City of Lubbock, TX
Contract for
HVAC Water Treatment Services at LPSIA
Contract 15785
THIS CONTRACT made and entered into this 13th day of April , 2021, by and between the City
of Lubbock ("City"), and Chem -Aqua, Inc. , ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for HVAC Water Treatment Services at LPSIA and
bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution,
in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said
HVAC Water Treatment Services at LPSIA.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial
consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made
part hereof, Contractor will deliver to the City, HVAC Water Treatment Services at LPSIA and more
specifically referred to as Items 1 through 3 on the bid submitted by the Contractor or in the specifications
attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work
provided for in this Contract and to complete and finish the same according to the attached specifications,
offer, and terms and conditions contained herein.
The contract shall be for a term of one (1) year, with the option of four (4), one (1) year extensions, said date
of term beginning upon formal approval. All stated annual quantities are approximations of usage during the
time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities
will be determined by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting contract. The
Contractor must maintain the insurance coverage required during the term of this contract including any
extensions. It is the responsibility of the Contractor to ensure that valid insurance is on file with the Purchasing
and Contract Management Department as required by contract or contract may be terminated for non-
compliance.
4. Prices quoted shall be set for a period for one (1) year, said date of term beginning upon City Council date of
formal approval. The rate may be adjusted upward or downward at this time at a percentage not to exceed the
effective change in Consumer Price Index (CPI) or Product Price Index (PPI), whichever is most appropriate
for the specific contract for the previous 12-months at the City's discretion, the effective change rate shall be
based on either the local or national index average rage for all items. If agreement cannot be reached, the
contract is terminated at the end of the current contract period.
5. This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2)
performance of services ordered, or (3) termination of by either party with a 30 day written notice. The City of
Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be
in the best interest of the city.
6. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard
to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or
representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking
for or on behalf of City.
7. Insurance Requirements
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance
Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the
coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required
information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER
THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
SECTION B. The City reserves the right to review the insurance requirements of this section during the effective
period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and
prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well
as the Contractor.
SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by
the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any
extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas
and acceptable to the City, 1n the tollowmg type(s) and amount(s):
TYPE OF INSURANCE
COMBINED SINGLE LIMIT
GENERAL LIABILITY
® Commercial General Liability
General Aggregate $1,000,000
❑ Claims Made ® Occurrence
Products-Comp/Op AGG X
❑ W/Heavy Equipment
Personal & Adv. Injury X
® To Include Products of Complete Operation Endorsements
Contractual Liability X
Fire Damage (Any one Fire)
Med Exp (Any one Person)
PROFESSIONAL LIABILITY
❑
General Aggregate
AUTOMOTIVE LIABILITY
® Any Auto ❑ All Owned Autos
❑ Scheduled Autos ❑ Hired Autos
❑ Non -Owned Autos
Per Occurrence $1,000,000
EXCESS LIABILITY
® Umbrella Form
Each Occurrence $4,000,000.00
Aggregate
GARAGE LIABILITY
❑ Any Auto
Auto Only - Each Accident
❑
Other than Auto Only:
Each Accident
Aggregate
❑ BUILDER'S RISK
❑ 100% of the Total Contract Price
❑ INSTALLATION FLOATER
❑ 100% of the Total Material Costs
® POLUTION
$1,000,000.00
❑ CARGO
® WORKERS COMPENSATION — STATUTORY AMOUNTS
OR
OCCUPATIONAL MEDICAL AND DISABILITY
® EMPLOYERS' LIABILITY
$1,000,000
OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED
® City of Lubbock named as additional insured on Auto. General Liability on a primary and non-contributory bases.
® To include products of completed operations endorsement.
® Waiver of subrogation in favor of the City of Lubbock on all coverages, except
IMPORTANT: POLICY ENDORSEMENTS
The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto
and may make any reasonable request for deletion, revision, or modification of particular policy terms,
conditions, limitations, or exclusions (except where policy provisions are established by law or regulation
binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the
City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay
the cost thereof. Any costs will be paid by the Contractor.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of
insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as
the interest of each insured may appear) as to all applicable coverage;
b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected
representatives for injuries, including death, property damage, or any other loss to the extent same may be
covered by the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the
indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such
obligations within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30
days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing & Contract Management
City of Lubbock
1314 Avenue K, Floor 9
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor
shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract
documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the
Contractor from liability.
8. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing
from this Contract without the written consent of the other.
9. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise,
including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction.
Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek
judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised
concurrently. To the extent of any conflict between this provision and another provision in, or related to, this
document, this provision shall control.
10. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of
the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's
records and books relevant to all services provided to the City under this Contract. In the event such an audit
by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of
such overpayments within 30 days of such audit findings, or the City, at its option, reserves the right to deduct
such amounts owing the City from any payments due Contractor.
11. All funds for payment by the City under this contract are subject to the availability of an annual appropriation
for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of
Lubbock for the goods or services provided under the contract, the City will terminate the contract, without
termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation
made for the then -current year for the goods or services covered by this contract is spent, whichever event
occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be
accepted by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and
the City shall not be obligated under this contract beyond the date of termination.
12. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent
from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall
insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all
contract Insurance requirements.
13. Contractor acknowledges by supplying any Goods or Services that the Contractor has read, fully understands,
and will be in full compliance with all terms and conditions and the descriptive material contained herein and
any additional associated documents and Amendments. The City disclaims any terms and conditions provided
by the Contractor unless agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions provided herein
shall prevail. The terms and conditions provided herein are the final terms agreed upon by the parties, and any
prior conflicting terms shall be of no force or effect.
14. TEXAS GOVERNMENT CODE SECTION 2252.152
The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist organization and (ii)
it is not listed by the Texas Comptroller under Section 2252.153, Texas Government Code, as a company
known to have contracts with or provide supplies or services to a foreign terrorist organization. As used in
the immediately preceding sentence, "foreign terrorist organization" shall have the meaning given such
term in Section 2252.151, Texas Government Code.
15. TEXAS PUBLIC INFORMATION ACT
The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and
the contractor or vendor agrees that the contract can be terminated if the contractor or vendor
knowingly or intentionally fails to comply with a requirement of that subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor agrees to:
(1) preserve all contracting information related to the contact as provided by the records retention requirements
applicable to the governmental body for the duration of the contract; (2) promptly provide to the governmental
body any contracting information related to the contract that is in the custody or possession of the entity on
request of the governmental body; and (3) on completion of the contract, either: (A) provide at no cost to the
governmental body all contracting information related to the contract that is in the custody or possession of the
entity; or (B) preserve the contracting information related to the contract as provided by the records retention
requirements applicable to the governmental body.
16. TEXAS GOERNMENT CODE SECTION 2271.002
The Contractor warrants that it complies with Chapter 2270.002 of the Texas Government Code by verifying
that:
(1) The Contractor does not boycott Israel; and
(2) The Contractor will not boycott Israel during the term of the Agreement.
Pursuant to Section 2270.002, Texas Government Code:
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial
relations specifically with Israel, or with a person or entity doing business in Israel or in an
Israeli -controlled territory, but does not include an action made for ordinary business
purposes; and
"Company" means a for profit sole proprietorship, organization, association, corporation,
partnership, joint venture, limited partnership, limited liability partnership, or any limited
liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent
company or affiliate of those entities or business associations that exist to make a profit.
17. CONFIDENTIALITY
The Contractor shall retain all information received from or concerning the City and the City's business in
strictest confidence and shall not reveal such information to third parties without prior written consent of the
City, unless otherwise required by law.
18. INDEMNITY
The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials, officers, agents,
and employees from all suits, actions, losses, damages, claims, or liability of any kind, character, type, or
description, including without limiting the generality of the foregoing, all expenses of litigation, court costs,
and attorneys fees, for injury or death to any person, or injury to any property, received or sustained by any
person or persons or property, to the extent arising out of, related to or occasioned by, the negligent acts of the
Contractor, its agents, employees, and/or subcontractors, related to the performance, operations or omissions
under this agreement and/or the use or occupation of city owned property. The indemnity obligation provided
herein shall survive the expiration or termination of this agreement.
19. This Contract consists of the following documents set forth herein; Invitation to Bid No. 21-15785-CM,
Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year fast
CITY jMK
Daniel M. Pope, Mayor
ATTEST:
Reb a Garza, R: Secr
APPROVED AS TO CONTENT:
.. P!�A� CA-��
Lubbock Preston ISmith International Airport
above written. Executed in triplicate.
CONTRACTOR
BY
Authorized Representative
Print Name
. -Z �)5� C)e
Address
Z-aL oak, X
City, State, Zip Code
City of Lubbock, TX
Purchasing and Contract Management
ITB 21-15785-CM
HVAC Water Treatment Services at LPSIA
Specifications
HVAC SYSTEM REQUIREMENTS
The water treatment chemical and service supplier shall be a recognized specialist, active in the field of industrial water
treatment for at least five years, whose major business is in the field of water treatment and shall have a regional water
analysis laboratory, development facility and service department, plus full-time service personnel.
Contractor will be responsible for upkeep of HVAC/chemical equipment for the entire length of the contract and any
extensions thereof. If the equipment breaks it is to be replaced at the contractor's cost.
It is the responsibility of the contractor to follow all City, State, Federal OSHA and EPA regulation requirements regarding
workplace safety and waste disposal.
Contractor shall provide chemicals and a service program to treat the following HVAC water systems at Lubbock Preston
Smith International Airport:
1. Cooling Tower/Open Loop system
2. Chill Water/Closed Loop system
3. Hot Water/Closed Loop system
At a minimum, the contractor shall maintain 3 ppm Organic Phosphate to protect against deposition and corrosion, and a
bacteria count of 10,000 CFU or less in the systems listed above.
Service shall include initial water analysis, recommendations, training of operating personnel, periodic field service and
consultation, customer reports and laboratory technical assistance.
Contractor shall provide all cleaning and treatment chemicals. Chemicals shall be provided for one (1) year of operation,
plus the provisional year's chemicals, if agreed upon.
Contractor shall maintain existing chemical feed equipment and establish test procedures for maintaining proper treatment
residuals and cycles of concentration.
Contractor shall furnish any new equipment needed for chemical additions and on -site chemical storage.
Contractor shall maintain and service all existing and new chemical treatment equipment required to effectively treat water
system.
Contractor shall perform monthly on -site inspection followed by monthly laboratory analysis.
Contractor will be available and on location within 24 hrs. upon request for special service visits.
Contractor shall provide appropriate training in proper water treatment testing and maintenance to Lubbock Preston Smith
International Airport designated personnel.
Chemical formulation shall not contain any ingredients, which are harmful to system materials of construction. Use of acid
for PH control is not acceptable. The chemical formulations for scale and corrosion control shall be furnished in liquid form
for direct feed from shipping container and shall be compatible with existing environmental regulations. All chemicals used
shall comply with EPA regulations and requirements. Chemicals shall not exceed EPA and local effluent limits.
After each visit, the contractor shall furnish in writing the type, manufacturer and concentration of each chemical treatment
used.
Condenser Water Requirements
1. 2.5-3.0 cycles of concentration of Lubbock city water
2. 305 ppm organic phosphate as PBTC
3.8-12 ppm azole
4. Provide a biocide program to control algae and bacteria. System will be maintained to produce total aerobic
bacteria counts of less than 10,000 CFU
Closed Circulating Systems Requirements
1. 800-1200 ppm Sodium Nitrite as NaNO2
2. Borate/Nitrite based program with specific copper corrosion inhibitor
3. Buffered alkalinity to achieve a system pH of 9.5-10
Service Requirements
1. Provide a full written, monthly water analysis with recommendations for all treated systems.
COOLING TOWER WATER TREATMENT EQUIPMENT
Provide equipment of the appropriate size and type scheduled below for each Cooling tower. The system is to be LPSIA
approved.
A. Automatic Control Panel: Provide a factory fabricated and tested, self-contained conductivity, inhibitor, and
dual biocide controller. It employs a continuous sample method to constantly monitor conductivity; additionally,
incorporating programmable timers to control the inhibitor and biocide pumps. The inhibitor timer shall be
programmed to operate in the pulse mode. An electrical contact in the makeup water meter closes after a set
amount of water passes through the meter and actuates the pulse timer. The pulse timer turns the inhibitor pump on
for a preset time and then off until another contact is made. The biocide timers are programmed on a 24 hour clock
to alternately control the biocide pumps.
1. Controller:
Programmable Timer
Pulse, Limit, % of Time or Bleed
Biocide Timers
24 Hour Clock with 1-28 Day Cycle
Range
0-10,000 microohms
Accuracy
+/- 1 %
Display
Illuminated LCD
Power
120/240 VAC 50-60 Hz
Output Relays
3 amps per relay-4 total relays
Output Signal
One 4-20 mA, non -isolated powered
Security Code
Standard
Enclosure Material/Rating
High Impact Resistant Polystyrene-NEMA 4x
Electrical Rating
UL
Keypad
16 tactile push buttons
Water Meter Inputs
Two contacting head, electronic pulse, paddle wheel or turbine
2. Conductivity Sensor:
Body Material
ABS
Electrodes
2 Electrode High Density Carbon
Temp. Compensation
Automatic
3. Flow Assembly:
Body Material
Glass Filled Polypropylene
Maximum Pressure
140 PSI @ 100°F
Maximum Temp
140OF
4. Flow Switch: Min. Flow — 1 gpm
B. Motorized Bleed Valve: Provide a properly sized motorized bleed valve. It shall be 115 VAC, 1.6 amp, 8
second cycle time. Valve shall be in -line serviceable ball valve with a bottom entry, blow proof, stem design.
Valve shall have an operating pressure range up to 400 psig and a maximum operating temperature of 120°F.
Electric actuator shall be reversing type encased in a NEMA 1 housing, epoxy coated for added corrosion
resistance. Gear train shall be of a permanently lubricated type. Unit shall be capable of operating in a temperature
environment from 0°F to 150°F. Unit shall be furnished with an internal automatically resetting thermal overload
switch.
C. Water Meter: Provide a turbine or nutating disc water meter. Meter housing shall be brass, cast bronzed, steel,
or iron. Provide an electric contacting register with totalizer and pulse output corresponding to a predetermined
quantity of liquid for the make-up water meter.
D. Pumps: Change three to five (5) electronic diaphragm chemical feed pumps with PVC head, 120 VAC, 60 Hz,
electronic stroke and frequency controls, anti-syphon/pressure relief valve assembly, foot valve assembly,
injector/check valve assembly, chemically compatible suction and discharge tubing, and ceramic suction line
weight. Chemical pumps shall be properly sized for system requirements and capable of injecting chemicals
against system pressure.
E. Flow Assembly: Provide a factory built PVC flow assembly with conductivity electrode, check valve, injection
tees and isolation valves.
F. Board Mounting: The above controller and flow assembly shall be mounted on a suitably sized polypropylene
board for wall mounting.
G. Suction assemblies: Provide a top feed suction assembly for each of the chemicals pumped from shipping
container. Each assembly consists of the proper length of PVC, foot valve assembly and necessary connection
fittings.
Information Sheet for obtaining Airnort I.D.
The following items are required to obtain access at the Lubbock Preston Smith International Airport:
• 10-year work history - All gaps of employment must be verified by the City of Lubbock. (City of Lubbock
requirement.)
• There is a $15 charge for the issuance of an ID badge.
• Criminal history records check (CHRC) - An FBI -based background check will be conducted via
fingerprinting. A $30 fee will be collected prior to the fingerprint appointment. The Airport reserves the right to
disqualify applicants at their discretion including, but not limited to, the following convictions within the past 10
years:
1 Forgery of certificates, false marking of aircraft, and other aircraft registration violation.
2 Interference with air navigation.
3 Improper transportation of a hazardous material.
4 Aircraft piracy.
5 Interference with flight crewmembers or flight attendants.
6 Commission of certain crimes aboard aircraft in flight.
7 Carrying a weapon or explosive aboard aircraft.
8 Conveying false information and threats.
9 Aircraft piracy outside the special aircraft jurisdiction of the United States.
10 Lighting violations involving transporting controlled substances.
11 Unlawful entry into an aircraft or airport area that serves air carriers or foreign air carriers contrary to established
security requirements.
12 Destruction of an aircraft or aircraft facility.
13 Murder.
14 Assault with intent to murder.
15 Espionage.
16 Sedition.
17 Kidnapping or hostage taking.
18 Treason.
19 Rape or aggravated sexual abuse.
20 Unlawful possession, use, sale, distribution, or manufacture of an explosive or weapon.
21 Extortion.
22 Armed or felony unarmed robbery.
23 Distribution of, or intent to distribute, a controlled substance.
24 Felony arson.
25 Felony involving a threat.
26 Violence at international airports.
27 Conspiracy or attempt to commit any criminal acts.
28 Felony involving:
i. Willful destruction of property;
ii. Important or manufacture of a controlled substance;
iii. Burglary;
iv. Theft;
v. Dishonesty, fraud, or misrepresentation;
vi. Possession or distribution of stolen property;
vii. Aggravated assault;
viii. Bribery; or
ix. Illegal possession of a controlled substance punishable by a maximum term of imprisonment of more than 1
year.
BID FORM
City of Lubbock, TX
Purchasing and Contract Management
HVAC Water Treatment Services at LPSIA
ITB No. 21-15785-CM
In compliance with the Invitation to Bid 21-15785-CM, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being famWar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations
and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows
omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit
prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The
Invitation to Bid 21-15785-CM is by reference incorporated in this contract. The Bid Form must be completed in blue or
black ink or by typewriter.
ITEM
QTY
(+/-)
UOM
MONTHLY
EXTENDED
a
SERVICE LOCATION
PRICE*
COST
axb
1
12
EA
LPSIA Cooling Tower /Open Loop
System, as specified herein
t r% 50
qV9 (00 ❑
2
12
EA
LPSIA Chill Water / Closed Loop System,
as s cified herein
5c)
(p aD
3
12
1 EA
LPSIA Hot Water /Closed Loop System,
as specified herein
���
Total (Items 1- 3)
Zm 00
�• ••• ..• a.. - a uc uUnaau[ snau oe for a term of one year, with the option of four, one-year extensions, said date
of term beginning upon formal approval. All stated annual quantities are approximate during the term covered by pricing
established by this bid.
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of I %, net I Dcalendar days
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days alter the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date
of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event
occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone
else, including its most favored customer, for like quality and quantity of the products/services; does not include an element
of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and
quantity; and does not include any provision for discounts to selling agents. if at any time during the contract period, the
supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or
better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same products) at the
lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as
provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at
the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if
he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal
Power Agency, Lyon County, and City of Wol h.
YES NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase matedaLs/scrvices under the contract(s) awarded as a result of this solicitation.
All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental
entity and paid by that governmental entity. CIty of Lubbock will not be responsible for another governmental
entity's debts. Each governmental entity will order their own materialstservice as needed.
THIS BID IS SUBMITTED BY e .�` a corporation organized under the laws of the State of
Xa S or a partnership consisting of or individual trading as
Bidder acknowledges receipt or tile touowmg aaaenaa:
Addenda No.
Date 3 Z1
ITVV-1 T�
Addenda No.
Date 7 1
Woman
Hispanic American
Representative - must sign by hand
of the City of
Addenda No. Addenda No.
Date Date
Native
Officer Name and Title: i r
Please Print
Business Telephone Number�DfO 9� n� �`�j ' F'
E-mail Address: j�%%Gl// . r•� Il �% L�YY1 Q$ GfR , CUrr�
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named FirmMdividual:
Date of Award by City Council (jor bids over ESO, 000): Date P.OJContract
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND
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CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2021-733307
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Chem -Aqua, Inc.
Irving, TX United States
Date Filed:
04/01/2021
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Contract 15785-HVAC Services
Contract 15785-HVAC Services at LPSIA
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party.
X
6
UNSWORN DECLARATION
My name is �I I an f' w 1' 1 and my date of birth is �
My address is g7a "1 -Blvd I r v i -I'X. , 156&2,05A .
(street) (city) J (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in '- ..1JQJ It, is County, State of I Y �J on the day of r 1 � , 20�.
0(month) (year)
Signature of authorized age of cont ding business entity
(Declaran
Forms provided by Texas Ethics Commission www.ethics.state.tx.us T Version V1.1.cettclWa
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2021-733307
Chem -Aqua, Inc.
Irving, TX United States
Date Filed:
04/01/2021
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
04/01/2021
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Contract 15785-HVAC Services
Contract 15785-HVAC Services at LPSIA
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party.
X
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.ceffd98a