HomeMy WebLinkAboutResolution - 2021-R0105 - Ratification of Work Orders for Citizens Tower RepairsResolution No. 2021-R0105
Item No. 6.24
March 23, 2021
RESOLUTION
WHEREAS, on March 12, 2021, the municipal building known as Citizen's Tower experienced
a flood event that damaged various mechanical and electric systems throughout the building,
including elevator equipment (the "Flood Event"); and
WHEREAS, due to the damage to Citizen's Tower, much of citizens' access to city operations
and employee access to their work spaces have been compromised; and
WHEREAS, it is necessary to enter into various contracts in order to quickly repair the damage
to Citizen's Tower; and
WHEREAS, it is necessary to delegate certain contracting authority to the City Manager in order
to promptly complete the necessary repairs to Citizens Tower for health safety and welfare of the
citizens' and employees' of the City of Lubbock; NOW THEREFORE:
5I1117 .Y177li1D] 7 3•ry0lxyllr'LKIIIJ�►[Ili1[I]I111 ID[yI1 Y�]I11I1 : Gon
1. THAT the Mayor of the City of Lubbock is hereby authorized and directed to ratify
the acts of the City Manager in executing for and on behalf of the City of Lubbock, a work
order for the restoration of two passenger elevators and the freight elevator in Citizens
Tower, by and between the City of Lubbock and Otis Elevator Company. and related
documents. Said Contract is attached hereto and incorporated in this resolution as if fully set
forth herein and shall be included in the minutes of the City Council.
2. THAT the Mayor of the City of Lubbock is hereby authorized and directed to ratify
the acts of the City Manager in executing for and on behalf of the City of Lubbock a work
order to repair electrical equipment damaged as a result of the Flood Event, by and between
the City of Lubbock and Temple Electric, Inc., and related documents. Said Contract is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
3. THAT City Manager is authorized to enter into any contract on the behalf of the City
of Lubbock that is necessary for the timely repair of damage to Citizens Tower. Any such
contract shall be brought before the City Council for final ratification at the next available
City Council meeting.
Passed by the City Council on March 23, 2021
DANIEL M. POPE, MAYOR
ATTEST:
Jq't 1. J)(�
Rebe a Garza, City Secret
APPROVED AS TO CONTENT:
B�on, Dep y Manager
APPROVED AS TO FORM:
Amy ' s, Deputy C ttorney
ccdocs/RES.CitizenTowerElevator Work Order
03.16.21
Resolution No. 2021-R0105
OTIS
Made to move you
DATE: 03/17/2021
TO:
CITIZENS TOWER
1208 14th St
Lubbock, TX 79401
EQUIPMENT LOCATION:
CITIZENS TOWER
1314 Ave K
Lubbock, TX 79401
PROPOSAL NUMBER:
MACHINE NUMBER(S)
FROM:
Otis Elevator Company
3005 50th Street, Suite #500
Lubbock, TX 79413
Jace White
(469) 315-2822
JZW210317162119
645531, 645532, 645533
WATER DAMAGE PROPOSAL
NEW CAR BUFFERS FOR ALL 3 ELEVATORS
The existing car buffer was damaged by water shall be removed. New oil buffer and associated stand will be installed.
NEW COUTERWEIGHT BUFFERS FOR ALL 3 ELEVATORS
The existing counterweight buffer was damaged by water shall be removed. New oil buffer and associated stand will be
installed.
NEW GOVERNOR TAIL SHEAVE FOR IELEVATOR
The existing governor tail sheave sustained damage due to water. A new tail sheave will be installed.
NEW GOVERNOR ROPE FOR IELEVATOR
The existing governor rope sustained damage due to water. A new rope will be installed. It is the manufacture
recommendation to replace all hoist ropes that have been exposed to water.
PAINTING PIT EQUIPMENT —SCRAPE AND PAINT FOR ALL 3 ELEVATORS
We shall scrape existing rust and clean the pit of any residual debris. All pit equipment will be painted with a rust
resistant coating to prevent future damage to the equipment. If the pit equipment has been exposed to water and starts
rusting it may need to be replaced in the future which will be a significant cost and safety risk. This is not limited to
counterweight pit channels, counterweight buffer stands, counterweight buffer assemble, counterweight rail bottoms,
applicable counterweight guarding, car rail bottoms, car pit channels, car buffer stands, car buffer assembly, and pit
ladder.
NEW PIT OPERATING DEVICES AND LIMITS FOR ALL 3 ELEVATORS
The existing limit switches and operating devices damaged by water shall be removed. New limits, operating devices,
piping and wiring shall be installed and adjusted for proper operation.
NEW PIT STOP SWITCH FOR ALL 3 ELEVATORS
The existing pit stop switch damaged by water shall be removed. A new stop switch will be installed including wiring
and ninine.
®Otis Elevator Company, 2011 All Rights Reserved LiNX Form 421 (04J0l!12) Proposal#: JZW210317162119
Page I of
NEW CAR TOP POSITIONING DEVICE / SELECTOR FOR ALL 3 ELEVATORS
The existing car positioning device was damaged by water shall be removed. New selector reader boards and associated
sensors will be installed in the existing selector cabinet.
PLEASE NOTE
1.) The work quoted in this proposal is water related. Unfortunately, water damage is a problem that may not be
uncovered during an initial survey. While making the aforementioned repairs and troubleshooting the equipment prior to
turnover, we may uncover other water related issues. Should other items be uncovered, they shall be quoted and once
approved, we will move forward with that work. Additionally, problems may arise over a period of time and we caution
you that other items may have also been exposed to water and future issues may arise.
2.) The scope proposed herein represents the entire scope that we are contracted for, if additional work is required by
others to allow for completion of this work and/or for the inspection to occur, that work is not included.
3.) If we are able to place the unit back in service this does not indicate that there is not further damage caused by water.
If later damage is discovered, Otis Elevator Company cannot be held responsible for the cost of those repairs.
4.) The payments of these repairs are per the terms contained herein. Your payment Otis Elevator Company for these
repairs is independent of any reimbursement from your insurance company. Customer UNDERSTANDS and agrees that
payment for our services shall not be predicated, CONTINGENT, CONDITIONED UPON, OR OTHERWISE
RELATED TO any reimbursement from any insurance company OR ANY OTHER THIRD PARTY.
5.) The price quoted below is based on all work being performed during the normal working hours of the elevator trade.
6.) Any work you authorize to be performed on overtime will be billed as an extra to this contract at our normal billing
rates.
7.) Materials will be ordered and this work will be scheduled following our receipt of the executed proposal and
payment. A local Otis representative will then contact you to schedule the work.
8.) Upon commencement of this work, should there be an interruption in our ability to complete the work due to issues
beyond our control (loss of power, etc.), applicable re -mobilization costs will be billed as an extra at our normal billing
rates.
9.) Damaged components that are replaced will be left on -site for your reference and use on any insurance claims. It will
be the responsibility of others to secure and retain the damaged components.
10.) The price quoted below does not include sales tax and is valid for 30 days from the date specified above. Please add
any applicable tax to the price quoted below.
11.) The price quoted below assumes the work will be scheduled based on the availability of material and manpower to
complete the job efficiently. A local representative will contact you to schedule the work.
12.) In the event a third party inspection agency is required to "inspect" the completed project prior to returning the
equipment to normal operation payment in full is due prior to scheduling the final handover/turnover of the equipment.
PRICE: $ 79,438.78
Seventy-nine thousand four hundred thirty-eight dollars and seventy-eight cents
This price is based on a one hundred percent (100 %) downpayment in the amount of $ 79,438.78,
PAYMENT TERMS:
• The base proposal price is contingent upon receiving a pre -payment of 100% of the base contract amount.
• The pre -payment amount is due in full prior to ordering material and/or mobilizing.
• If you choose the alternative down -payment amount listed below, the corresponding Add shall be applied to the
base contract amount.
Down Payment Amount
Price Adjustment Percents a
Authorization Initial
50%
+10%
In the event 100% of the contract price is not paid up front, we must be paid the remaining balance no later than the
completion of work. Final invoice will be submitted once work is scheduled
This proposal, including the provisions printed on the last page(s), and the specifications and other provisions attached
hereto shall, when accepted by you below and approved by our authorized representative, constitute the entire contract
between us, and all prior representations or agreements not incorporated herein are superseded.
®Otis Elevator Company, 2011 All Rights Reserved LiNX Form 421 (04/01/12) Proposalk JZW210317162119
Page 2 of 4
Submitted by: Jace White
Title:
E-mail: Jace.white@otis.com
Accepted in Duplicate
CUSTOMER
Approved by Authorized Representative n
Date: Q oC 1
Signed: 2 ,
Print Name: 1 M �/.
Title Y^ POI�-,r (^ :-k/ ! '//A/,Q4 P!
E-mail:
Name of Company
Otis Elevator Company
Approved by Authorized Representative
Date: 3/1 S/2021
Signed: A
Print Name: Corey von Merveldt
Title General Manager
k5
2"Principal, Owner or Authorized Representative of Principal or Owner
c Agent:
(Name of Principal or Owner)
®Otis Elevator Company, 2011 All Rights Reserved LXX Form 421 (04101/12) ProposaW JZW210317162119
Page 3 of 4
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®Otis Elevator Company, 2011 All Rights Reserved LiNX Form 421 (04/01/12) Proposal#: JZW210317162119
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