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HomeMy WebLinkAboutResolution - 196 - Contract Award Notification/Contract Agreement-SPAG-Title VII Nutrition Project - 06/28/1979LGB:hw RESO #196 - 6/28/79 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Notification of Contract Award and Contract Agreement related to the Grant Application for VII Nutrition Program, attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this -Resolution as if fully copied herein in detail. Passed by the City Council this 28th day of June ,1979. DIRK WEST, MAYOR ATTEST: 'de_.j Aoc� E elyn Gaffg , Cit Secre ar;- easurer APPROVED AS TO CONTENT: viLCi Lawr nce Banks, Community Facilities APPROVED AS TO FORM: 01 Leon Bean, Assistant City Attorney AA7-479/80-082 TIED TO RESO #196 - 6/28/79 �},A Contractor: City of Lubbock yt Address: P.O. Box 2000 Lubbock, Texas 79457 NOTIFICATION OF CONTRACT AWARD & CONTRACT AGREEMENT TITLE j_ THIS AGREEMENT, entered into as of this 1st day of dune 19 79 by and between Office on Aging, South Plains Association of Governmentef the City/ County of Lubbock , State of Texas hereinafter referred to as the "Agency", and City of Lubbock of the City/ County of Lubbock , State of Texas , hereinafter referred to as the "Contractor". WITNESSETH THAT: The Agency and the Contractor do mutually agree as"follows: 1. The Contractor shall, in a satisfactory and proper manner as determined by the Agency, perform the following: la. See written agreement consolidating the City of Lubbock's Title VII Nutrition Project with the South Plains Office on Aging (An Area Agency on Aging) The Agency shall furnish the following services, data and information to the Contractor: See written agreement consolidating the City of Lubbock's Title VII Nutrition Project with the South Plains Office on Aging -(An Area Agency on Aging) 2. The Contractor shall commence performance of this Contract on the st day of June , 1979 , and shall complete performance to the satisfac- tion of the �Agency no later than the 31st day of May 19EL. 3. It is understood that accountability for equipment purchased with federal funds from this contract remains the responsibility of the appropriate agency administering those funds and any disposition of such equipment must be according to established federal government procedures. The Contractor shall maintain such records and accounts including property, Personnel, and financial records, as are deemed necessary by the grantee to assure a proper accounting for all project funds, both Federal and non - Federal shares. These records will be made available for audit purposes to the grantee or the Governor's Committee on Aging, and will be retained for five years after the expiration of this contract unless permission to destroy them is granted by both the grantee agency and the Governor's Office. These records will be maintained at the following location: e P.O. Box 2000 Lubbock, Texas Street City Type cif Award Action ties; Conti nuat i or. AWL': `�upptirtindt Servi(-d•�.: Inic.-m,ation Rererra1 ou _I-eacri Tran _f)o)-tation Escort ��ap r i 11 i 11Q Servi cies : Nutrition with supporting Social Services -,t,t;,; 1 1'_ n ') Notification of Contract A+,rard r VXc trait. Agreement 1.nd 'a«gar ► 3rd Yea L: Title I1,- Contractor ' Total Federal unds Non -Federal Funds Funds f 131,599.00 58,883.00 190,482.00 131,599.00 ,883.00 190,482.00 h'ethc of fav!•i�n' (Sid: last sheet - Re: Payment of Federal Funds) �;r,r•tra;.t i. imitations: it is e;;,ra,;ly understood and agreed that in no event will the total a,mo,;ritko be paid by the aclency to the contractor under this agreement �'xCec d S131,594s0-0-__ for full and rani{>lete satisfactory performance. ►.,) it is ex;ire�sly understood and agree -d that the total value of this c:ortract is ? 1�,482�D0of whic`' 58 883AO $ nonfederal matching funds, 1•^c,vir q a balance of the tot, i t13L599_Whown in line 6a :Ihovc. stat least two (2j Individuals Authorized to Commit Applicant ov-a to this Agreement. Please Attach Authority for Persons to act in this capacity - board minutes - charter, etc. ifiv ;'I`PFrS; WHERFGF, the agency and the contractor have excuted this ,reE i, r:t a, of ths� date first above written. Office on Aging Cites of Lubbock_ _ i South Plains Association of Government! Cori -tractor Agency 1� , '��_ �/. / iJi •tea/� ' � '• Director _ ._ __. _ _. __1A2'z-v W i t Insy Apprweaacta k= ;irector ved Msto cont t 1l Assistant City Attarrwy of Community Facilities z AGREEMENT, REVISED JUNE 12, 1979, CONSOLIDATING THE CITY OF LUBBOCK'S TITLE VII NUTRITION PROJECT WITH THE OFFICE ON AGING AN AREA AGENCY ON AGING), SOUTH PLAINS ASSOCIATION OF GOVERNMENTS. 1. Consolidation of the City of Lubbock's Title VII Nutrition Project (CLTVIINP) will occur on June 1, 1979, the date for refunding of the project. 2. The South Plains Office on Aging (SPOA) will submit the A-1; A-2; A -2a; D-2; and D-3 forms; and Exhibit D-6 in the area plan to complete the consolidation process. 3. The Governor's Committee on Aging (GCOA) will list the SPOA as the PAYEE on the Notification of Grant Award from the GCOA. 4. The SPOA will provide nutrition and support services to the CLTVIINP as requested and required. 5. All fiscal and programmatic reports will originate with the CLTVIINP and will be submitted through the SPOA who will be responsible for their timely and correct completion. 6. Programmatic Reports, for the preceeding month, including the Commodity Report, and the Advance Request for Federal Funds (T-201), based on projected needs for the current month, shall be submitted to the Area Agency on Aging by the CLTVIINP on or before the third (3rd) of the month. The Statement of Monthly Costs, with copies of invoices, shall be submitted to the Area Agency on Aging by the 15th of the month following the period for which the costs were incurred. The final expenditure report (T-201) shall be submitted no later than thirty days following the close of the contract year. 7. The Area Agency on Aging shall prepare the State of Texas Purchase Voucher, and supported by the T-201 Request for Advance of Federal Funds, remit same to the GCOA. 8. On receipt of the Advance Payment of Federal Funds from the GCOA, the Accounting Department, SPAG, will authorize payment to the CLTVIINP on the next scheduled accounts payable date. 9. The SPAG Accounting Department will mail the check to the CLTVIINP on issuance by the computer processor. Agreed to this date, the 1st day of June , 1979, by orothy Da' ey, Project Di ector Betty J.Vns'-Office ha non, Project Director City of L bock South P1 on Aging Title VII Nutrition Program John Alford, Director inda Cosper, Fina a Officer Parks & Recreation Department South Plains Assoc. of Governments City of Lubbock 'J .1Ji Robinson, ing Executive Director Weston lenda ity of Lubbock South Plains Assoc. of Governments MDroW n ro krm! &instant City Attorney A r ved t cont nt: - -5 'rector of Community Facilities MEMORANDUM TO: Evelyn Gaffga, City Secretary City of Lubbock FROM: Betty J. Shannon, Project Director South Plains Office on Aging SUBJECT: Notification of Contract Award & Contract Agreement DATE: July 6, 1979 Please find enclosed the Notification of Contract Award & Contract Agreement, for the City of Lubbock's Title VII Nutrition Program. Enclosure JUL 10 C11Y SEQUARY SOUTH PLAINS ASSOCIATION Of GOVERNMENTS 1 709-26,t h ST. Lubbock, Texas (806) 762- 8721 k . AAI -4879/80-082 TIED TO RESO. #196 - 6/28/79 Contractor: City of Lubbock Address: P.O. Box 2000 Lubbock, Texas 79457 NOTIFICATION OF CONTRACT AWARD & CONTRACT AGREEMENT TITLE VTT THIS AGREEMENT, entered into as of this 1st day of June , 19-3_, by and between Office on Aging, South Plains Association of Governmentef the City/ County of Lubbock , State of Texas , hereinafter referred to as the "Agency", and City of Lubbock , of the City/ County of Lubbock , State of Texas hereinafter referred to as the "Contractor". WITNESSETH THAT: The Agency and the Contractor do mutually agree as follows: 1. The Contractor shall, in a satisfactory and proper manner as determined by the Agency, perform the following: la. See written agreement consolidating the City of Lubbock's Title VII Nutrition Project with the South Plains Office on Aging (An Area Agency on Aging) The Agency shall furnish the following services, data and information to the Contractor: See written agreement consolidating the City of Lubbock's Title VII Nutrition Project with the South Plains Office on Aging (An Area Agency on Aging) 2. The Contractor shall commence performance of this Contract on the 1st day of June 1979 , and shall complete performance to the satisfac- tion of the Agency no mer than the 31st day of May 19-ao. 3. It is understood that accountability for equipment purchased with federal funds from this contract remains the responsibility of the appropriate agency administering those funds and any disposition of such equipment must be according to established federal government procedures. The Contractor shall maintain such records and accounts including property, personnel, and financial records,'as are deemed necessary by the grantee to assure a proper accounting for all project funds, both Federal and non - Federal shares. These records will be made available for audit purposes to the grantee or the Governor's Committee on Aging, and will be retained for five years after the expiration of this contract unless permission to destroy them is granted by both the grantee agency and the Governor's Office. These records will be maintained at the following location: P.O. Box 2000 Lubbock; Texas Street City Type of Award Action New 1:1 Continuation AWARD: Supporting Services: Information R Referral Outreach Transportation Escort CaF;i 11 i ng Services Nutrition with supporting Social Services Total P,utifir_atior of Contract Al and & Contract Agreement enc! 'dear 3rd Yea Title YID fFederal Funds I I i i 131,599.00 X3-1-; 599:60 ContractorTotal y Non -Federal Funds Funds 5. Method of Payment: (See last sheet - Re: Payment of Federal Funds) _ 58,883.00 190,482.00 58,883.00 190,482.00 r. Contract Limitations: a) It is expressly understood and agreed that in no event will the total amount to be*paid by the agency to the contractor under this agreement exceed S_L315H 0O for full and complete satisfactory performance. b) It is expressly understood and agreed that the total value of this contract is $ 190.482zDD__.of which 5$ gg3_&is nonfederal matching funds, leaving a balance of the total 11_15ggrhown in line 6a above. 7. "3arr and Title of at Least two (2� Individuals Authorized to Commit Applicant Organization to this Agreement. Please Attach Authority for Person/s to act in this capacity - board minutes - charter, etc. 8. IN WITNESS WHEREOF, the agency and the contractor have excuted this agreement as of the date first above written. Office on Aging City of Lubbock South Plains Association of Governments Contractor Agency 'J By: _ By /s_Lclen d Position. ayor Position: Acting Executiveireb' ector /s/ Erma Manzay. Witness AMrowedestOtt:"M Apgfr ed a to- content 3 Assistant Gty Attorney rector of Community Facilities 0 • C Type of Award Action New 1:1 Continuation AWARD: Supporting Services: Information R Referral Outreach Transportation Escort CaF;i 11 i ng Services Nutrition with supporting Social Services Total P,utifir_atior of Contract Al and & Contract Agreement enc! 'dear 3rd Yea Title YID fFederal Funds I I i i 131,599.00 X3-1-; 599:60 ContractorTotal y Non -Federal Funds Funds 5. Method of Payment: (See last sheet - Re: Payment of Federal Funds) _ 58,883.00 190,482.00 58,883.00 190,482.00 r. Contract Limitations: a) It is expressly understood and agreed that in no event will the total amount to be*paid by the agency to the contractor under this agreement exceed S_L315H 0O for full and complete satisfactory performance. b) It is expressly understood and agreed that the total value of this contract is $ 190.482zDD__.of which 5$ gg3_&is nonfederal matching funds, leaving a balance of the total 11_15ggrhown in line 6a above. 7. "3arr and Title of at Least two (2� Individuals Authorized to Commit Applicant Organization to this Agreement. Please Attach Authority for Person/s to act in this capacity - board minutes - charter, etc. 8. IN WITNESS WHEREOF, the agency and the contractor have excuted this agreement as of the date first above written. Office on Aging City of Lubbock South Plains Association of Governments Contractor Agency 'J By: _ By /s_Lclen d Position. ayor Position: Acting Executiveireb' ector /s/ Erma Manzay. Witness AMrowedestOtt:"M Apgfr ed a to- content 3 Assistant Gty Attorney rector of Community Facilities 0 1 t AGREEMENT, REVISED JUNE 12, 1979, CONSOLIDATING THE CITY OF LUBBOCK'S TITLE VII NUTRITION PROJECT WITH THE OFFICE ON AGING AN AREA AGENCY ON AGING), SOUTH PLAINS ASSOCIATION OF GOVERNMENTS. 1. Consolidation of the City of Lubbock's Title VII Nutrition Project (CLTVIINP) will occur on June 1, 1979, the date for refunding of the project. 2. The South Plains Office on Aging (SPOA) will submit the A-1; A-2; A -2a; D-2; and D-3 forms; and Exhibit D-6 in the area'plan to complete the consolidation process. 3. The Governor's Committee on Aging (GCOA) will list the SPOA as the PAYEE on the Notification of Grant Award from the GCOA. 4. The SPOA will provide nutrition and support services to the CLTVIINP as requested and required. 5. All fiscal and programmatic reports will originate with the CLTVIINP and will be submitted through the SPOA who will be responsible for their timely and correct completion. 6. Programmatic Reports, for the preceeding month, including the Commodity Report, and the Advance Request for Federal Funds (T-201), based on projected needs for the current month, shall be submitted to the Area Agency on Aging by the CLTVIINP on or before the third (3rd) of the month. The Statement of Monthly Costs, with copies of invoices, shall be submitted to the Area Agency on Aging by the 15th of the month following the period for which the costs were incurred. The final expenditure report (T-201) shall be submitted no later than thirty days following the close of the contract year. 7. The Area Agency on Aging shall prepare the State of Texas Purchase Voucher, and supported by the T-201 Request for Advance of Federal Funds, remit same to the GCOA. 8. On receipt of the Advance Payment of Federal Funds from the GCOA, the Accounting Department, SPAG, will authorize payment to the CLTVIINP on the next scheduled accounts payable date. 9. The SPAG Accounting Department will mail the check to the CLTVIINP on issuance by the computer processor. Agreed to this date, the 1st day of June 1979, by /s/ Dorothy Dailey Dorothy Dailey, Project Director Betty J. Shannon, Project Director City of Lubbock South Plains Office on Aging Title VII Nutrition Program /s/ John Alford Isl Lin John Alford, Director Linda Casper, Hnance Officer Parks & Recreation Department South Plains Assoc. of Governments City of Lubbock /s/ Jim Weston /s/ Glenda Robinson Jim Weston Glenda Robinson, Acting Executive Director City of Lubbock South Plains Assoc. of Governments Apprwed as to IUM: Assistant City At MOY Apved as to con ent: Pector of Community Facilities